DI_Water_PWS.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

309TH MAINTENANCE SUPPORT GROUP (MXSG)

309TH MAINTENANCE SUPPORT SQUIADRON

Scheduled Maintenance and Repair of

Water Purification System

Building 238

5 January 2015

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 GENERAL INFORMATION 4

3 APPENDICES 8

APPENDIX A 9

APPENDIX B 10

APPENDIX C 11

APPENDIX D 17

APPENDIX E 18

DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to service and maintain the Water Purification System (WPS), building 238, Hill AFB, UT in a fully operational condition.

1. BASIC SERVICES

1.1. The Contractor shall provide on-site maintenance repair, and parts for the water purification system (WPS).

1.2 Monthly System Maintenance: The Contractor shall inspect, troubleshoot and maintain the WPS equipment on a monthly basis. Monthly maintenance shall include needed replacement of inline filters, as well as the various water samples and system checks needed to verify proper system operation.

1.3. The contractor shall maintain the WPS to meet the following minimum requirements for outflow water at all times:

1.3.1. The outflow water shall not contain more than the "recommended upper limit" for fluoride and not more than the "highest desirable level" of dissolved chemicals based on American Chemical Society Standards for deionized or distilled water or both (1.7 ppm fluoride, 150 ppm total dissolved solids, etc.) except that:

1.3.2. Chloride shall not exceed 150 ppm.

1.3.3. PH shall be between 5.5 and 8.0.

1.3.4. Total Alkalinity as calcium carbonate ppm 125.

1.4. Annual Calibration: The Contractor shall calibrate the Myron water quality sensor at the first monthly maintenance visit and then annually thereafter.

1.5. The contractor shall provide an initial supply of six (6) DI tanks, then replace spent tanks three (3) at a time, approximately thirteen (13) times per year, as needed.

1.6. Scheduled repair: If a problem is detected during scheduled monthly maintenance beyond normal monthly maintenance, the contractor shall notify the Government

Representative (GR) that repairs are required. The GR will notify the contracting

Officer that repairs are required. Upon approval, the GR will inform the contractor when repairs can commence. The contractor shall perform a full system check following repairs

1.7. The Contractor shall remove and/or dispose of all generated debris upon completion of each visit.

1.8. Emergency repair: After notification of a system failure, the contractor shall dispatch a

WPS Technician to Hill AFB, UT, and repair the system within 48 hours. The contractor shall perform a full system check following repairs.

1.8.1. The Contractor shall be available for emergency calls 24/7/365. The contractor shall provide the GR with the 24/7/365 phone number.

1.9. Service Log Book: The contractor shall document all service and service calls in the

Service Log Book maintained by the GR. The contractor shall document, as a minimum, the following: Check-in and check-out times, Technicians’ name, services performed, components repaired or replaced and system fully operational.

2. GENERAL INFOMRATION

2.1. Government Furnished Property

2.1.1. N/A

2.2. Security Requirements

2.2.1. The Program Manager will be responsible and ensure that the contractor is given clearance at the Gate either by escorting the individual(s) or by phone clearance. The clearance process will be based on the security requirements at that time. For security reasons, all contractor personnel requiring access to building 238 shall be US citizens.

2.3. Quality Control

2.3.1. The Government Representative (GR) (s) is the authorized individual who will perform assessments of the contractor’s performance.

2.3.2. The GR (s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The GR (s) or alternate(s) will make a notation of the discrepancy on their assessment checklist (Apex F) with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

2.3.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer.

2.3.4. The services to be performed by the contractor during the period of this contract shall at all time and places subject to review by the Contracting

Officer and or authorized Government representative(s).

2.4. Physical Security: None

2.5. Hours of Operation

2.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON - FRI, 0500-

1500, EXCEPT FEDERAL HOLIDAYS. The contractor may work, with prior approval of the Contracting Officer, extended hours and holidays to ensure timely completion of work at no additional cost to the government.

2.5.2. Recognized Holidays. The contractor may be required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents

Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day.

2.6. Conservation of Utilities

2.6.1. The contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

2.6.2. Lights shall be used only in areas where and when work is actually being performed.

2.6.3. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

2.6.4. Water faucets or valves shall be turned off after the required use has been accomplished.

2.6.5. Government telephones shall be used only for official government business.

2.7. Records

2.7.1. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this

PWS or required by the provisions of a mandatory directive listed in (LIST

APPLICABLE APPENDICE), Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

2.8. Environmental Controls

2.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

2.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately call 911. If the call is made from an on base phone it will go directly to Hill AFB dispatch. If using a cell phone it will go off base, ask the 911 dispatcher to be transferred to Hill AFB. The liability for the spill or release of such substances rests solely with the contractor and its agent.

2.8.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

2.8.4. Mishap Reporting. The contractor shall report any mishap to the contracting safety office as well as the contracting officer for all incidents resulting in damage to Air Force property. The contractor shall cooperate with any and all government investigations. Additionally, the contractor shall secure the mishap scene and impound evidence/wreckage until released by the government contracting officer. The contractor shall provide copies to the contracting officer of data related to the mishap, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support a government investigation.

2.9. Government Observations

2.9.1. Government personnel, other than contracting officers (COs) and authorized

Government Representative (GRs), may from time-to-time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

2.10. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

2.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

2.10.2. Take such additional immediate precautions as the contracting officer may reasonably require for safety and mishap prevention purposes.

2.10.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel. (NOTE: FOR

NEGOTIATED CONTRACTS, RESERVE THIS PARAGRAPH AND

REQUIRE BIDDERS TO INCLUDE THE SAFETY PLAN IN THEIR

TECHNICAL PROPOSALS IF APPLICABLE.)

2.10.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

2.10.4.1. The power to the item under contract shall be disabled during the maintenance repair process. Hill AFB Instruction 91-302, Control of Hazardous Energy (Lockout/Tagout) shall be required to protect contract employees, as well as, Government employees from harm.

2.10.5. Include a clause in all subcontracts to require sub-contractors to comply with the safety provisions of this contract as applicable.

2.10.6. Record and report promptly (within one hour) to the contracting officer or authorized government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

2.10.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

2.10.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

2.10.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

NOTE: SPECIFIC SAFETY REQUIREMENTS, TAILORED TO THE FUNCTION UNDER

STUDY OR BEING COMPETED BETWEEN CONTRACTORS SHOULD BE SET OUT IN A

“SAFETY REQUIREMENTS” APPENDIX

2.11. TRAINING

2.11.1. No training will be required.

2.12. Special Qualifications

2.12.1. The contractor shall assign employees who possess the Knowledge in maintenance and repair of WPS Systems.

2.13. Phase Out

2.13.1. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of this contract.

2.13.2. The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

2.14. Publications

2.14.1. Compliance with all publications, regulations and operating instructions provided by the Government is required when:

2.14.1.1 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance-based statement of work to accomplish the work specified in the publication, regulation or operating instructions.

2.14.1.2. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

3. APPENDICES

A. Acronyms & Abbreviations List

B. Estimated Workload Data

D. Equipment Schematic

E. Service Checklist

NOTE: ADD ANY OTHER APPENDICES THAT MAY BE NEEDED

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

AFMC Air Force Material Command

CFR Code Federal Regulation

CO Contracting Officer

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QAP Quality Assurance Personnel

QCP Quality Control Program

SS Services Summary

USAF United States Air Force

APPENDIX B

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 Operate and Maintain EMCS 12 Mo

2 Water Softener, Carbon Filter & Reverse

Osmosis, Water Treatment System. WPT Project

# 4260.41

12 Mo

(NOTE: ADD OTHER WORKLOAD DATA AS CONSIDERED APPROPRIATE.)

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Maintenance and Repair of

Water Purification System

Building 238

30 Dec 2014

Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH150101

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of

Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific

Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command

Post (801-777-3007) after normal duty hours, and the designated Government

Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's

Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000

(material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to

OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air

Force Occupational Safety and Health Standards (AFOSH STD), to include AFI 91-203, Air Force Consolidated Occupational Safety Instruction, AFI 91-204, Safety investigations Reports, AFPAM 91-210, Contract Safety, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and

1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken.

http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0

Hazard Assessment. In accordance with 1910.132(d)(2), the contractor shall conduct a certified Hazard Assessment on all work areas. A follow-on survey shall be conducted by the contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-

ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note:

AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence.

The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health.

The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Demonstrate a management commitment to employee safety and health

Identify applicable rules and regulations

Identify the roles and responsibilities of Management, Supervisors, Employees and

Safety Coordinator

Identify work to be performed and location of expected operations

Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

Identify employee safety and health training requirements and the documentation process

Include emergency response plans and procedures that relate to protection of government personnel and property

Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

Identify procedures for accident reporting and investigation

Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk.

Pedestrians DO NOT have the right of way unless they are already in the crosswalk.

Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive

5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety

Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety

Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in

OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting

Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety AFPAM 91-210 Para. 6

Mishap Notification/Reporting Appendix C, Section I

AFI 91-204 Para. 4.9

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable/ NFPA 30, 33

Combustible Liquids AFI 91-203 Chapters 6, 22

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Personal Protective Equipment AFI 91-203 Chapter 14

Materials Handling Equipment AFI 91-203 Chapter 35

Storage and Materials Handling DoDI 4140.62

DoDI 4145.19-R-1

APPENDIX D

APPENDIX E

Bldg. 238 RO/DI Maintenance Service Checklist

Was monthly maintenance performed?

Yes No Was a pH test conducted?

pH:

Were TDS measured?

ppm:

Were the DI Tanks exchanged?

Qty:

Was salt delivered and salt level checked?

Qty:

Were any other services or repairs performed?

Notes: