Responses_to_FA8224-15-R-0044_questions.docx

Questions on Solicitation: FA8224-15-R-0044

OO-ALC responses entered below using blue/bold text.

General Contract Questions:

1. AUDIT QUANTITIES - Please clarify the CLIN numbers and corresponding Est. Quantities related to audit services for each site as listed in CLIN’s 0001 to 0003.

SITES:

· Kadena Air Base, Japan

· Randolph Air Force Base, TX

· Davis-Monthan Air Force Base, AZ

We understand that the Registration Audit Cycle for the locations should be as follows which is not the same quantity as listed in the corresponding CLINs on the solicitation. The schedule of audits listed in the CLIN’s is different than the audit plan required to maintain Registration.

The CLIN structure is not designed to mirror the exact AS9100/9110 audit schedule. This is an IDIQ contract where the Government issues orders based on requirements. Contractors are to propose the price for each of the specific type of audits (i.e. Stage 1 & 2, Surviellence, Recertification, Special Audits) to be performed. It is possible that not all CLINs and quantities will be utilized.

NOTE: Note the required standard audit sequence that a Registrar must follows is: Stage1/Stage2/Surveillance/Surveillance/Re-Certification; then Surveillance/Surveillance/Re- Certification and repeats thereafter.

SITE:

· Hill Air Force Base, UT Based on the current AS9100/9110 Certification held for this site, we understand that the Registration Audit Cycle for the location should be as follows which is not the same quantity as listed in the corresponding CLINs on the solicitation. The schedule of audits listed in the CLIN’s is different than the audit plan required to maintain Registration.

NOTE: Note the required standard audit sequence (stage 1 & stage 2) does not appear for Hill Airforce base, as stage 1 and 2 have already been completed for the Certification held.

Hill AFB’s current registrar is National Quality Assurance (NQA). With the potential for a new registrar upon contract award, a transfer of registration for Hill AFB’s registration may be required. Because of a potential for transfer of registration, there is also a resulting potential for Stage1/Stage2 audits; however, Stage1/Stage2 audits would be a worst-case scenario. Therefore, we require an evaluated price to include Stage1/Stage2 audits Hill AFB should they be necessary. If a Stage1/Stage2 were to be required, it would also reset the 3-year surveillance/surveillance/re-certification schedule. Please provide your evaluated price using the provided Total_Evaluated_Price_Worksheet_AS9100_9110.xls worksheet.

2. SPECIAL AUDITS - Please clarify the CLIN numbers 0004 Special Audits and what the expectation for content of proposal be with relation to time estimates. Special Audits are on as needed basis (i.e. major non-conformances, customer reported significant issues, etc.), the specific audit time required depends on the nature and complexity of processes that would require audit.

Special audit estimated quantities were based on the number of Stage 2, Surveillance, and Re-certification audits per year, which drives a potential for a special audit for closing nonconformances issued during these audits. With the understanding that a special audit will not be required after each Stage 2, Surveillance, or Re-certification audit and also with the understanding that a special audit can occur for other reasons, the estimated quantity was determined with the assumption that the quantity will be more than adequate for the contract period.

3. MULTI-SITE CERTIFICATION - Will the registration be a multisite umbrella registration with Hill AFB as the Headquarters or will it be a single Certificate Registration for each site and each site fully responsible for maintaining certification?

Per the PWS para 3.8.2, “Each audited operating location will maintain a single site registration to both AS9100 and AS9110 standards, have unique OASIS Identification Numbers (OIN), and be listed individually in the OASIS database.”

Site 1: Hill Air Force Base, UT, Currently 6,541 personnel

A. GENERAL QUALITY SYSTEM INFORMATION:

1. Registration Requested: Solicitation is requesting initial certification for Hill Air force Base.

a. Solicitation Line 0001AA states: “Initial Certification at Hill AFB - Contractor is to provide AS9100/9110 services for Initial Certification (Stage 1 and Stage 2) at Hill AFB, UT. Since the site is already registered.

Since Hill AFB is already certified, this site does not require a stage 1 and stage 2. Propose to quote for surveillance and re-certification audits for this site.

Hill AFB’s current registrar is National Quality Assurance (NQA). With the potential for a new registrar upon contract award, a transfer of registration for Hill AFB’s registration may be required. Because of a potential for transfer of registration, there is also a resulting potential for Stage1/Stage2 audits; however, Stage1/Stage2 audits would be a worst-case scenario. Therefore, we require an evaluated price to include Stage1/Stage2 audits Hill AFB should they be necessary. If a Stage1/Stage2 were to be required, it would also reset the 3-year surveillance/surveillance/re-certification schedule. Please provide your evaluated price using the provided Total_Evaluated_Price_Worksheet_AS9100_9110.xls worksheet.

2. Quality System Scope: provide a statement defining the scope of certification including activities/processes included in the quality management system to be certified.

Depot repair, modification, and maintenance for the Department of Defense (DoD) aircraft, and the intercontinental ballistic missiles. Overhauls and repairs landing gear, wheels and brakes for Air Force (AF) aircraft, rocket motors, air munitions and guided bombs, photonic equipment, training devices, electronics, avionics, instruments, hydraulics, power systems, software, and other aerospace related components.

3. Quality System Scope Exclusions: List any exclusions from your quality manual/scope of registration (design, product realization, etc.):

Exclusions affecting number of required audit man-days: None

4. Site Activities outsourced: List any activities that are outsourced.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

5. Organization Chart: Provide an organization breakdown by Function and Employees.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

6. What is the Organization’s EA Code (if known): N/A

7. What is the Organization’s NACE Code (if known): N/A

8. Is ISO 9001 applicable?

- If ISO 9001 is applicable is it version 2008 or version 2015?

9. Similar Tasks by Employees: List any similar activities completed by a large number of employees at the site and approx. number of employees performing similar tasks.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

10. What is the Primary Language of Site:

English

11. How many separate Buildings at Site: List functions/activities at each building.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

12. Is the Quality System Integrated at site?

(i.e. A single management system managing multiple aspects of organizational performance to meet the requirements of more than one management standard, at a given level of integration. Examples of integration include:

· An integrated documentation set

· Management Reviews including overall business strategy and plan;

· Integrated approach to internal audits;

· Integrated approach to policy and objectives;

· Integrated approach to systems processes;

· Integrated approach to (corrective & preventive action; measurement and continual Improvement, etc.)

a. If Integrated, is the quality system Fully Integrated or Partially Integrated?

AS9100/AS9110 fully integrated

13. Legal / Regulatory Information:

Detail any standards, regulations, or laws that your organization must comply with (if applicable):

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

B. BREAK DOWN OF TOTAL EMPLOYEES:

1. Number of Management Personnel:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

2. Number of Office Personnel:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

3. Number of Shift Workers:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

· How many shift workers on 1st shift:

· Activities Performed on 1st shift:

· How many shift workers on 2nd shift:

· Activities Performed on 2nd shift:

· How many shift workers on 3rd shift:

· Activities Performed on 3rd shift:

4. Number of Seasonal Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

5. Part Time Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

6. Temporary Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

7. Off-Location Employees (i.e. sales, installers, maintenance, etc.)?

None

8. Off-site Activities Performed:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

9. Number of On-site contractors:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

C. DEGREE OF SITE COMMONALITY WITH OTHER SITES

Per the PWS para 3.8.2, “Each audited operating location will maintain a single site registration to both AS9100 and AS9110 standards, have unique OASIS Identification Numbers (OIN), and be listed individually in the OASIS database.”

1. Is it a Common Quality Management System across sites that is centrally controlled and subject to central management review?

2. Does Central Office (HQ) have the right to require that the sites implement corrective actions when needed in any site?

3. Are there substantially similar processes at each site?

4. Are all sites internally audited prior to certification?

5. Does Central office collect and analyzes data to initiate changes if required (System documentation, Management Review, Evaluation of Corrective Actions, Internal Audit Planning and Evaluation of Results, Different Legal Requirements, etc.)?

6. List sites that have specific processes in common with each other and those specific processes.

Site 2: Kadena Air Base, Japan 52 personnel

1. Quality System Scope: provide a statement defining the scope of certification including activities/processes included in the quality management system to be certified.

Depot repair, modification, and maintenance for DoD aircraft in the Asian theater. Overhauls and repairs electronics, avionics, instruments, hydraulic components, power systems, and other aerospace related components.

2. Quality System Scope Exclusions: List any exclusions from your quality manual/scope of registration (design, product realization, etc.):

Exclusions affecting number of required audit man-days: Design and Development (Clause 7.3)

3. Site Activities outsourced: List any activities that are outsourced.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

4. Organization Chart: Provide an organization breakdown by Function and Employees.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

5. What is the Organization’s EA Code (if known):

N/A

6. What is the Organization’s NACE Code (if known):

N/A

7. Is ISO 9001 applicable?

- If ISO 9001 is applicable is it version 2008 or version 2015?

8. Similar Tasks by Employees: List any similar activities completed by a large number of employees at the site and approx. number of employees performing similar tasks.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

9. What is the Primary Language of Site:

English

10. How many separate Buildings at Site: List functions/activities at each building.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

11. Is the Quality System Integrated at site?

(i.e. A single management system managing multiple aspects of organizational performance to meet the requirements of more than one management standard, at a given level of integration. Examples of integration include:

· An integrated documentation set

· Management Reviews including overall business strategy and plan;

· Integrated approach to internal audits;

· Integrated approach to policy and objectives;

· Integrated approach to systems processes;

· Integrated approach to (corrective & preventive action; measurement and continual Improvement, etc.)

a. If Integrated, is the quality system Fully Integrated or Partially Integrated?

AS9100/AS9110 fully integrated

12. Legal / Regulatory Information:

Detail any standards, regulations, or laws that your organization must comply with (if applicable):

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

B. BREAK DOWN OF TOTAL EMPLOYEES:

1. Number of Management Personnel:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

2. Number of Office Personnel:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

3. Number of Shift Workers:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

· How many shift workers on 1st shift:

· Activities Performed on 1st shift:

· How many shift workers on 2nd shift:

· Activities Performed on 2nd shift:

· How many shift workers on 3rd shift:

· Activities Performed on 3rd shift:

4. Number of Seasonal Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

5. Part Time Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

6. Temporary Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

7. Off-Location Employees (i.e. sales, installers, maintenance, etc.)?

None

8. Off-site Activities Performed:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

9. Number of On-site contractors:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

C. DEGREE OF SITE COMMONALITY WITH OTHER SITES

Per the PWS para 3.8.2, “Each audited operating location will maintain a single site registration to both AS9100 and AS9110 standards, have unique OASIS Identification Numbers (OIN), and be listed individually in the OASIS database.”

1. Is it a Common Quality Management System across sites that is centrally controlled and subject to central management review?

2. Does Central Office (HQ) have the right to require that the sites implement corrective actions when needed in any site?

3. Are there substantially similar processes at each site?

4. Are all sites internally audited prior to certification?

5. Does Central office collect and analyzes data to initiate changes if required (System documentation, Management Review, Evaluation of Corrective Actions, Internal Audit Planning and Evaluation of Results, Different Legal Requirements, etc.)?

Site 3: Randolph Air Force Base, TX currently 206 personnel

1. Quality System Scope: provide a statement defining the scope of certification including activities/processes included in the quality management system to be certified.

Performs programmed depot maintenance and modifications for AF T-38 aircraft.

2. Quality System Scope Exclusions: List any exclusions from your quality manual/scope of registration (design, product realization, etc.):

Exclusions affecting number of required audit man-days: Design and Development (Clause 7.3)

3. Site Activities outsourced: List any activities that are outsourced.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

4. Organization Chart: Provide an organization breakdown by Function and Employees.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

5. What is the Organization’s EA Code (if known):

N/A

6. What is the Organization’s NACE Code (if known):

N/A

7. Is ISO 9001 applicable?

- If ISO 9001 is applicable is it version 2008 or version 2015?

8. Similar Tasks by Employees: List any similar activities completed by a large number of employees at the site and approx. number of employees performing similar tasks.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

9. What is the Primary Language of Site:

English

10. How many separate Buildings at Site: List functions/activities at each building .

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

11. Is the Quality System Integrated at site?

(i.e. A single management system managing multiple aspects of organizational performance to meet the requirements of more than one management standard, at a given level of integration. Examples of integration include:

· An integrated documentation set

· Management Reviews including overall business strategy and plan;

· Integrated approach to internal audits;

· Integrated approach to policy and objectives;

· Integrated approach to systems processes;

· Integrated approach to (corrective & preventive action; measurement and continual Improvement, etc.)

a. If Integrated, is the quality system Fully Integrated or Partially Integrated?

AS9100/AS9110 fully integrated

12. Legal / Regulatory Information:

Detail any standards, regulations, or laws that your organization must comply with (if applicable):

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

B. BREAK DOWN OF TOTAL EMPLOYEES:

1. Number of Management Personnel:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

2. Number of Office Personnel:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

3. Number of Shift Workers:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

· How many shift workers on 1st shift:

· Activities Performed on 1st shift:

· How many shift workers on 2nd shift:

· Activities Performed on 2nd shift:

· How many shift workers on 3rd shift:

· Activities Performed on 3rd shift:

4. Number of Seasonal Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

5. Part Time Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

6. Temporary Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

7. Off-Location Employees (i.e. sales, installers, maintenance, etc.)?

None

8. Off-site Activities Performed:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

9. Number of On-site contractors:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

C. DEGREE OF SITE COMMONALITY WITH OTHER SITES

Per the PWS para 3.8.2, “Each audited operating location will maintain a single site registration to both AS9100 and AS9110 standards, have unique OASIS Identification Numbers (OIN), and be listed individually in the OASIS database.”

1. Is it a Common Quality Management System across sites that is centrally controlled and subject to central management review?

2. Does Central Office (HQ) have the right to require that the sites implement corrective actions when needed in any site?

3. Are there substantially similar processes at each site?

4. Are all sites internally audited prior to certification?

5. Does Central office collect and analyzes data to initiate changes if required (System documentation, Management Review, Evaluation of Corrective Actions, Internal Audit Planning and Evaluation of Results, Different Legal Requirements, etc.)?

Site 4: Davis-Monthan Air Force Base, Currently 482 personnel

1. Quality System Scope: provide a statement defining the scope of certification including activities/processes included in the quality management system to be certified.

Provides depot regeneration, modification and maintenance for the Phantom (F-4), Fighting Falcon (F-16), Thunderbolt (A-10), Hercules (C-130), and Orion (P-3) aircraft, and the tooling to support these aircraft. Manages the AF storage and reclamation facility. Reclaims parts to support global war-fighting operations.

2. Quality System Scope Exclusions: List any exclusions from your quality manual/scope of registration (design, product realization, etc.):

Exclusions affecting number of required audit man-days: Design and Development (Clause 7.3)

3. Site Activities outsourced: List any activities that are outsourced.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

4. Organization Chart: Provide an organization breakdown by Function and Employees.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

5. What is the Organization’s EA Code (if known):

N/A

6. What is the Organization’s NACE Code (if known):

N/A

7. Is ISO 9001 applicable?

- If ISO 9001 is applicable is it version 2008 or version 2015?

8. Similar Tasks by Employees: List any similar activities completed by a large number of employees at the site and approx. number of employees performing similar tasks.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

9. What is the Primary Language of Site:

English

10. How many separate Buildings at Site: List functions/activities at each building.

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

11. Is the Quality System Integrated at site?

(i.e. A single management system managing multiple aspects of organizational performance to meet the requirements of more than one management standard, at a given level of integration. Examples of integration include:

· An integrated documentation set

· Management Reviews including overall business strategy and plan;

· Integrated approach to internal audits;

· Integrated approach to policy and objectives;

· Integrated approach to systems processes;

· Integrated approach to (corrective & preventive action; measurement and continual Improvement, etc.)

a. If Integrated, is the quality system Fully Integrated or Partially Integrated?

AS9100/AS9110 fully integrated

12. Legal / Regulatory Information:

Detail any standards, regulations, or laws that your organization must comply with (if applicable):

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

B. BREAK DOWN OF TOTAL EMPLOYEES:

1. Number of Management Personnel:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

2. Number of Office Personnel:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

3. Number of Shift Workers:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

· How many shift workers on 1st shift:

· Activities Performed on 1st shift:

· How many shift workers on 2nd shift:

· Activities Performed on 2nd shift:

· How many shift workers on 3rd shift:

· Activities Performed on 3rd shift:

4. Number of Seasonal Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

5. Part Time Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

6. Temporary Employees:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

7. Off-Location Employees (i.e. sales, installers, maintenance, etc.)?

None

8. Off-site Activities Performed:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

9. Number of On-site contractors:

Ascertained during a Stage 1 audit and not required to provide an evaluated price for contract award.

C. DEGREE OF SITE COMMONALITY WITH OTHER SITES

Per the PWS para 3.8.2, “Each audited operating location will maintain a single site registration to both AS9100 and AS9110 standards, have unique OASIS Identification Numbers (OIN), and be listed individually in the OASIS database.”

1. Is it a Common Quality Management System across sites that is centrally controlled and subject to central management review?

2. Does Central Office (HQ) have the right to require that the sites implement corrective actions when needed in any site?

3. Are there substantially similar processes at each site?

4. Are all sites internally audited prior to certification?

5. Does Central office collect and analyzes data to initiate changes if required (System documentation, Management Review, Evaluation of Corrective Actions, Internal Audit Planning and Evaluation of Results, Different Legal Requirements, etc.)?

Questions on Solicitation: FA8224-15-R-0044 Page 1 of 15