A13117 - PR22718 - SOW.pdf

STATEMENT OF WORK (SOW)

FOR

309TH SOFTWARE ENGINEERING GROUP (SWEG)

CYBER OPERATIONS (CYBEROPS)

MEDIA INCINERATION

Hill Air Force Base, Utah

July 14, 2025

1.0 INTRODUCTION

1.1 Purpose

The purpose of this requirement is to establish a contract for media storage device destruction and incineration services. The 309 SWEG currently possesses a substantial number of media storage devices that necessitate destruction in accordance with the National Security

Guidelines.

1.2 Scope

The 309th Software Engineering Group (309 SWEG) has determined a critical requirement for the thorough sanitization of classified information storage devices. This procedure is crucial to ensure the security and integrity of sensitive data. To facilitate this process, five (5) cleared

Government personnel will be assigned to transport the media to the designated disposal facility. In the event they are unable to secure a government vehicle to transport the media, the contractor shall be required to provide transportation of the media to the disposal facility. The

5 cleared Government personnel will also serve as witnesses during the incineration of the media. It must be noted that the media in question comprises electromagnetic storage devices, which contain classified information as well as special access programs (SAP). All personnel involved in the transport and disposal process are required to adhere strictly to established protocols to maintain the highest standards of security In Accordance With (IAW) the United

States Air Force (USAF) Equipment Sanitization, Destruction, and Disposal Standard Operating

Procedure, Para. 1.2.2.

The contractor shall permit cleared Government personnel to maintain clear visibility of the containers designated for incineration. It is required that a Government employee is present with the material intended for incineration, while a second Government employee enters an area that allows for unobstructed visibility of the devices being incinerated. At all times, a cleared Government employee will remain in proximity to the material. This procedure is essential to ensure safety and compliance during the incineration process.

The Contractor shall allow for the cleared Government personnel to remain until incineration is complete.

The equipment in question is securely packaged within approved fiberboard containers, each affixed with a security seal to ensure integrity. The contents of these containers consist of a variety of storage media including magnetic tapes, magnetic disks, and diskettes, as well as optical storage devices and hard copy storage devices. Additionally, trace amounts of CDs, DVDs, microfiche, circuit cards, computer monitors, computers, and other electronic equipment are also included. This comprehensive collection underscores our commitment to maintaining high standards of security and compliance.

2.0 DESCRIPTION OF WORK/OBJECTIVES/SERVICES

The contractor shall provide incineration services for classified information storage devices. This service shall include witness validation as necessary to ensure compliance with the USAF, Equipment Sanitization, Destruction and Disposal Standard Operating Procedure, para. 1.2.2 protocols and to maintain the integrity of sensitive information as outlined within this Statement of Work (SOW). The contractor shall perform media incineration services on an as-needed basis.

The work specifications provide specific direction for the sanitization of information storage devices.

2.1 Receive scheduled Government delivery vehicles with the five cleared Government employees. Unload the 55-gallon fiberboard drums or boxes once one of the five cleared

Government personnel verifies the integrity and ID numbers of the security seal.

2.2 Incinerate classified equipment and data storage devices to ash following the guidance outlined within the AFOSI approved Memorandum dated 21 August 2023. Dispose any remaining ash/debris in accordance with federal guidelines, employing “green” disposal methods, whenever possible. Provide cleared Government personnel with a signed certificate of destruction verifying incineration for the contents of each delivery vehicle.

2.3 Immediately notify cleared Government personnel witnessing the incineration of any issues that could delay or prevent Government freight carriers from being unloaded and/or all pallet contents from being destroyed as scheduled.

3.0 DELIVERABLES

Documentation deliverables shall not be required for this requirement.

4.0 GENERAL INFORMATION

4.1 Place of Performance

The Primary place of performance shall at the vendor’s designated incinerator located within 350 miles of Hill Air Force Base, Utah.

4.2 Period of Performance (PoP)

The Base PoP shall be from February 1, 2026, to January 31, 2027.

4.2.1 Options

The Base contract shall include two (2) optional years for the extension of the contract.

4.3 Travel

The contractor may be required to travel on an “as needed basis” to support the objectives outlined in this Statement of Work (SOW). Travel will only occur at the request of an authorized Government representative; in the event they are unable to secure a government vehicle for transport and will be specifically for the purpose of retrieving the media to be incinerated from Hill AFB. The contractor will then be responsible for transporting this media to the Incinerator facilities for proper incineration. It is imperative that the contractor provides thorough expenditure documentation for all incurred costs to the Government Program Manager prior to submitting an invoice via Wide Area Workflow

(WAWF). This ensures compliance and transparency in financial dealings associated with this contract.

4.3.1 Travel Expenses

Contractor travel policies and procedures must be best business practices IAW

FAR 31.205-46, Travel Costs. Contractors must use FAR 31.205-46 and the DoD

Joint Travel Regulation (JTR) as a guide regarding air fares, per diem, allowances and reimbursement of travel expenses. First class air travel is not authorized.

Costs incurred must be IAW FAR 31.205-46. The Government reserves the right to disallow unreasonable travel costs. Travel must be billed as a separate line item on all invoices. The contractor shall submit receipts for travel expenses over

$75 to the COR IAW Federal Travel Regulation (FTR) 301-11.25.

4.4 Inherently Governmental Functions

The Contractor shall not perform any inherently Governmental functions as defined by Federal Acquisition Regulation (FAR) Subpart 7.5, Inherently Government Functions. All program decisions shall be the sole responsibility of the Government.

The Contractor shall not counsel, mentor, make judgments and/or discretionary decisions or perform any other activities related to supervision of Government personnel.

If the Contractor believes that any actions constitute or are perceived to constitute inherently Governmental functions, the Contractor shall notify the CO immediately

4.5 Data Rights

The Government shall retain unlimited rights to all data and deliverables developed at the Government’s expense. At any time and per Government request, any records, documents, and associated papers shall be available for review.

5.0 GOVERNMENT QUALITY

5.1 Government Provided Service Plan

When work is to be performed at the Government’s location, the Government will prioritize service requirements based on operating requirements. The Government will provide the Contractor’s Technical Lead a generalized projected service plan that may be reviewed or revised by the Government Program Manger as necessary. The purpose of the plan is to prioritize Government service requirements and provide the contractor with the information required to effectively manage their personnel.

5.2 Contractor Performance Assessment Reporting System (CPARS) Applicability FAR 42.1502, Policy directs all Federal agencies to collect and report past performance information on services contracts that exceed $1M. The CPAR assesses a contractor’s performance and provides a written record on a given contract during a specific period of time. All CPARs are accomplished using the automated Navy Contractor Performance Assessment Reporting System (CPARS) found on the web at <http://www.cpars.navy.mil>.

This system requires the contractor to provide a designated representative to receive CPARs.

5.3 Government Inspection

Contractor performance is subject to surveillance by the COR to ensure compliance with this task order to include all elements of the Services Summary.

The contract identifies two types of non-conformances: minor and major. All records of non-conformance and corrective actions will be documented in IAW the Quality Assurance Surveillance Plan (QASP).

5.4 Qualification Reviews

The Government reserves the option to audit the qualifications of any contractor personnel providing services to the Government under this task order.

5.5 Program Manager (PM)

The PM provides primary program oversight and management of the contract. The PM ensures the COR is trained before performing any COR duties and supports the COR’s performance assessment activities. Additionally, the PM will also review contractor’s performance periodically.

5.6 Contracting Officer (CO)

The CO is the individual designated by the AF to direct and/or redirect the efforts of the Contractor or modify any of the items of this contract.

5.7 Contracting Officer’s Representative (COR)

The COR is the Government representative appointed by the CO responsible for monitoring, evaluating and reporting Contractor performance on all applicable contracts, or under this contract. The CORs will interface with the Customer, the Contractor, and the Program Management Office (PMO).

ATTACHMENT 1

DEPARTMENT OF THE AIR FORCE

OFFICE OF SPECIAL INVESTIGATIONS

OFFICE OF SPECIAL PROJECTS

21 August 2023

MEMORANDUM FOR OSI PJ HQ

FROM: OSI PJ DET I OL-A

SUBJECT: Site Visit/Incineration Facility Review - Clean Harbors, Grantsville, UT

1. PURPOSE: On 10 January 2023, Keith Hollibaugh, Program Security Officer; Joseph Myers, Contractor, Program Security Representative; and Christopher Pugh, Contractor, Counterintelligence

Analyst, Office of Special Investigations, Office of Special Projects Detachment I Operating Location

Alpha, Hill Air Force Base, UT conducted a site visit of the Clean Harbors Aragonite Incineration Facility located in Grantsville, UT, for the purpose of validating the suitability for continued use of the site for the disposition of Department of Defense (DoD) Special Access Program (SAP) Information Technology (IT, eWaste) equipment and other classified material.

2. SITE INFORMATION: Clean Harbors -Grantsville, UT provides incineration services and other waste disposal services for a wide range of hazardous and non-hazardous materials. Services can be tailored to the customer's needs, to include the ability to conduct witness bums. The following details provide site information for the reviewed incineration facility and contact information for the representative responsible for coordinating such actions:

Clean Harbors Aragonite Incineration Facility 11600 North Aptus Road Grantsville, UT 84022

The primary phone number for coordinating destruction at this facility is: 801-597-0283.

3. PROCESS: The general process as described and observed during the site visit includes the following:

a. Incineration is scheduled and coordinated through the site in advance. At that time customers articulate the need for an expedited witness bum. All destruction material must be in closed containers.

Maximum bum barrel size is 85 gallons. Department of Transportation (DOT) rated shipping boxes up to

55 gallons are also allowable. Containers are limited to the max weight the container is rated for. Poly and Cardboard containers are preferred over metal. Each container must be profiled according to media content: paper, plastic, hard drives, etc. Containers may contain a mix as long as they are labeled appropriately.

NOTE: This facility now also possesses the ability to dispose of items too large for a shipping container.

The facility has a shredder that can reduce material to a size suitable for the conveyor and lift. This action is separate frqm a witness bum. However, it may be requested/pre-coordinated in conjunction with a witness bum.

b. Upon arrival at the site, delivery vehicle and accompanying personnel must report to the security office for a brief training session, badging and verification of delivery. The delivery vehicle then reports

"EYES OF THE EAGLE"

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

CUI

on the building configuration and the distance that containers must transit between staging locations, a minimum of five observers are needed to account for basic custody of the material.

The use of additional observers may be needed to relieve personnel for lunch or restroom breaks, as the process will continue until completion. Observers should be placed at the receiving bay, with the forklift, at the conveyor loading site, at the lift entry, and in the control room.

e. It was noted that the site is unable to incinerate only "dry goods" and it will be necessary to mix some other customer waste (in the form of combustible fluids) to ensure proper temperature, combustion, and movement of the material within the kilns. This is seen by the undersigned as beneficial to the destruction process. The kiln is running and the site is operational 24/7 and following the witness burn, the site will resume the destruction of other customer waste.

f. Although materials common to SAP IT equipment will be burned sufficiently to a point where they are reduced to ash, it should be noted that the discharged molten slag may contain large chunks of non-recognizable steel (or other ferrous metals) from barrels and rings that cannot be incinerated at the kiln operating temperature.

g. Cost of the service was not discussed during this site visit and it is the responsibility of the organization requesting the service to coordinate such matters.

5. SUITABILITY: The undersigned has evaluated this site and believes it is suitable for the permanent destruction of properly packaged DoD Special Access Program (SAP) Information

Technology (IT) equipment, e-waste, optical media, digital media, most magnetic hard drives, solid state drives, classified waste, and other classified material to include paper goods. Proper security of classified material, from packaging and loading at the customer site through the entire incineration process, is the responsibility of the organization obtaining this service.

While this memorandum describes an acceptance of the facility for classified destruction, it does not replace the need for a Program Security Officer-approved transportation plan for each movement.

6. RECOMMENDATION: Recommend AFOSI PJ Security Director approve this site for Air Force use for all programs under the cognizance of AFOSI PJ of all classified material as described above.

SOUTHWICK.KEAT �t��0rt:.��ioNM129119s

ON.M.1291195543 �:�ec2023_08_2410,2,,21-07'oo·

KEATON SOUTHWICK, SA, DAF

Special Agent In Charge OSI PJ Detachment 1

Approve / Disapprove

MICHAUD JEA Digitallysignedby

• MICHAUD.JEAN.M.1006

N.M.1006136 13614a

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

Date: 2023.08.24

148 14:23:50 -04'00'

JEAN M. MICHAUD, CIV, DAF

Director Cybersecurity Operations Office of Special Projects