CADPADItemMarkingInstr.pdf

GAD/PAD Item Marking Instruction, V 1.1

C I A Item Ma king Instruction

Prepared By CAD/PAD Joint Program Office

784CBSG/GJ

Code E211 B, NSWC Indian Head

Version 1.1 Dated 1 May 2008

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CAD/PAD !tem Marking Instruction. V 1.1

Table of Contents

1. Purpose

2. Scope

3. Marking Requirements

4. Placement of UID Markings

5. Items delivered in kit format

6. Waivers

References

NOTE: Use latest revision of all reference documents.

1. MIL-STD-130 Department of Defense Standard Practice Identification Marking of U.S.

Military Property

2. MIL~ STD-1168 Ammunition Lot Numbering and Ammunition Data Card

3. ISOIIEC 16022 Information technology - International symbology specification - Data Matrix

4. ISOIIEe 15434 Information technology - International symbology specification - Syntax for high capacity ADC media

5. ISOIIEC 15418 Information technology - International symbology specification- EAN/UCC Application Identifiers and FACT Data !dentifiers and Maintenance (Note: Data Identifier dictionary with technical content is contained in ANS MH10.8.2)

6. UNDER SECRETARY OF DEFENSE FOR ACQUISITION POLICY AND

TECHNOLOGY Department of Defense Guide to Uniquely Identifying Items version 1.6 (this document is available on line at http://www.acq.osd.mil/dpap/pdi/uidllndex.htmlor from Defense Procurement & Acquisition Policy, 3060 Defense Pentagon, Room 3E1044, Washington, DC 20301-3060)

7. DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT 252.211-7003

Item Identification and Valuation (Copies of this document are available on line at http://farsite.hill.af.mil/orfromthe Superintendent of Documents, P.O. Box 371954, Pittsburgh, PA 15250-7954)

8. AFSCM 21-556 Vol. 2 Julian Date format

9 ANS MH10.8.2 - 2006 Data Identifier and Application Identifier Standard

10 ANS MH10.8.7 ~2005 Labeling and Direct Product Marking with Linear Bar Code and Two-Dimensional Symbols

Page 2 of9 http://www.acq.osd.mil/dpap/pdi/uidllndex.htmlor http://farsite.hill.af.mil/orfromthe

Figures

1. Determining IUID requirement

2. Sample UID Data Stream

3 Sample CAD/PAD Data Plate/Label

4. Sample of Etched Data

5. Sample CAD/PAD Small Item Data Plate/Label

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CAD/PAD Item Marking Instruction, V 1.1

1. Purpose.

The Under Secretary of Defense has implemented policy requiring DaD components meeting the requirements identified in Figure 1 to be marked with Item Unique Identifiers (lUID). Cartridge Actuated Devices and Propellant Actuated Devices (CAD/PAD) items, regardless of dollar value, are typically serially managed in aircraft maintenance data systems and therefore are applicable to the IUID requirement.

Additionally, the Air Force Aircrew Escape System Executive Working Group (AESEWG) and the egress system maintenance community has requested that CAD/PAD items be marked with Data Matrix ECC 200 on item data plates or items to enhance accuracy of aircraft maintenance data.

In accordance with MIL-STD-130, this marking instruction identifies marking requirements that meet the above objectives by tailoring Unique Identification (UID) requirements to include aircraft maintenance data requirements for both free text Human Readable Information (HRI) and Machine Readable Information (MRI), which are both mandated requirements for CAD/PAD items.

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Figure 1. Determining UID Requirement

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2. SCOPE.

This instruction identifies marking requirements applicable to suppliers/manufacturers of GAD/PAD components. It is applicable to both production of new GAD/PAD components and remanufacture of service returned, over-aged components. It identifies marking methods applicable to the various sizes and shapes of GAD/PAD components.

As of this writing, guidance regarding mandated transfer of data to the lUlD registry can be found at "htlp:l/www.acq.osd.miJldpap/pdi/uid/index.html". Go to Training and Communication link, select lUlO Toolkit (www.IUIOtoolkit.com). and select "Defense Suppliers", then under "Submit", select subsection "Registration of lU10 Oata11", under Support Tools select "Data Submission".

Page 5 of9 http://www.IUIOtoolkit.com.

3. Marking Requirements.

Both Human Readable Information (HRI) and Machine Readable Information (MRI) are required (see section 4). In accordance with the Defense Federal Acquisition Regulation Supplement (DFARS), 000 has mandated the use of Data Matrix ECC 200 as the standard format for UIO MRI markings. Guidance for the construct and application of Data Matrix markings is contained in MIL-STD-130 and the 000 UID Guide located at http://www.acg.osd.milldpap/pdi/uidlindex.html. select Guides link.

3. 1. HRI Marking Requirements. The following HRI data is required (as a minimum):

- Item Nomenclature; Per applicable manufacturer drawing

- Manufacturer's Commercial and Government Entity (CAGE); Five (5) alpha/numeric characters

- Item Lot Number; Lot numbers shall be assigned lAW MIL-STD-1168, unless otherwise directed.

NOTE: The requirement for unique lot number has been deleted.

Item Serial Number; Six (6) digit serial numbers (minimum) are required. Serial numbers shall be sequentially assigned and shalf not be repeated until serial number 999,999 has been reached.

Item manufacturer's Part Number

NOTE: The weapon system Specification Number does not meet this requirement

Date of Manufacture (DOM); Month and Year of manufacture as identified in MIL-STD- 11688 DOM shall be the same date that is coded into the lot number.

- Optional markings: Additional markings (such as manufacturer's name, logo, contract number) are acceptable, provided that space is available on the item/data label.

NOTE: Markings and/or attachments shall make no reference to item installation requirements/procedures or shelf/selVice lives

Page 6 of9 http://www.acg.osd.milldpap/pdi/uidlindex.html.

3.2 MRI Data Construct

Data Matrix ECC200 markings shall be developed based on UID Data Construct #2 using Data Identifiers (Dls) in accordance with MIL-STD-130 and the 000 UID Guide (see Figure 2). To facilitate durability throughout the scanning life cycle, the largest symbol size, including quiet zone, shall be fitted within the available marking real estate. The symbol's internal module (cell) sizes shall be no smaller than 0.0075 inch (0.19 mm) and no larger than 0.025 inch (0.64 mm). Marks shall contain only the data elements identified below:

NOTE: The actual UII will be comprised of CAGE, Part Number, and Serial Number data. The parenthesis surrounding the Data Identifiers are NOT encoded in the 20 symbol

(17V) Manufacturer's Commercial and Government Entity (CAGE) code, 5 alpha/numeric characters

(1P) Manufacturer's Item Pari Number, 18 alpha/numeric characters maximum

NOTE: The weapon system specification numbers do not meet this requirement

(S) Item Serial Number, lAW HRI requirement, six (6) digits minimum, up to eight (8) alpha/numeric characters maximum

- (30T) Item production Lot Number, lAW HRI requirement, 15 alpha/numeric characters maximum

NOTE: The data identifier for Lot Number has been changed from 1T to 30T

(40) Date of Manufacture (DOM), lAW HRI requirement, in Julian Date format, five (5) numeric characters:

Example: 08151 = 31 May 2008

The first two positions are the last two digits of the year, the last three positions are the Julian Date (001 through 366)

[» RS 0:: Gs -~ 12345 G51? 123456789.ABCDEFGH Gs S 12345678 Gs 3-0TABC06D123..Q01 Gs 4D 08151 RsEaT

Figure 2. Sample UID Data Stream

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CAD/PAD Item Marking Instruction, V 1 1

4. Placement of UID Marking. CAD/PAD items vary considerably in size and shape. A large percentage of these items are currently marked with HRI printed on data plates or labels permanently affixed to the item The preferred method for incorporating the UJD required MRI is to include it on the current data platellabeJ and, wherever possible, the supplier is to incorporate this concept. The following identifies known variations in marking and preferred MRI incorporation methods.

Note: Unless specifically identified as a requirement in the procurement contract, subcomponents of the End Item Assembly shall not be UID marked.

4.1. CAD/PAD Items Currently Marked with Data Plates, Labels, or Flag-Tags. The data plates/labels for these items shall be modified/arranged to allow space for the MRI per paragraph 3.2. Marking shall comply with MIL-STD-130 and the DaD UID Guide (see figure 3).

CAD/PAD Builder Inc.

Adt Explosive Component Noun

CAGE. 12345

PIN: 123456789-1234

Ser No: 0001 Lot No: ABC08D001-001 DaM: 31 May 2008

Figure 3. Sample Data Plate/Label

4.2. CADIPAD Items Currently Marked With Ink or Laser Etching Directly on the Item Item marking shall be modified/arranged to allow space for the incorporation of ink or laser etched MRI per paragraph 3.2 Marking shall comply with MIL-STD-130 and the DaD UID Guide (see figure 4).

CADIPAD Builder Inc.

Acft Explosive Component Noun

CAGE: 12345

PIN: 123456789-1234

Ser No: 0001 Lot No: ABC08D001-001

DaM: 31 May 2008

Figure 4. Sample of Etched Data

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CAD/PAD Item Marking Instruction, V 1 1

4.3. CAD/PAD Items Considered to be Too Small for HRI and MRI. These items shall be physically marked using currently approved methods for HRI. A self-adhesive label shall be supplied in the item inner packaging that includes the minimum HRI (per paragraph 3.1) and the MRI Data Matrix marking (per paragraph 3.2). The label shall be as small as possible (meeting MIL-STD-130 requirements for HRI) and will include only the minimum required data (see figure 5).

Acft Explosive Item Noun

CAGE: 12345

PIN 123456789-1234

Ser No: 0001 Lot No: ABC08D001-001 DOM: 31 May 2008

Figure 5. Sample SmaUllem Dala Plate/Label

Note: This will allow the maintainer to scan the MRI from the label and the ability to affix it to the next higher assembly.

5. Kit Marking Requirements. Individual components procured and delivered in a "kit" or "ship-set" format shall each be marked with HRI and MRI as identified in sections 3 and 4.

The kit containers shall also be marked with HRI and MRI per sections 3 and 4.

Note: Individual components supplied in kits or ship-sets require unique item identifiers. Their markings shall not reflect those identifying the kit or ship-set.

5.1 Only the "kit "or "ship-set" will require data submission into the UID Registry. Data submission for individual components in a kit is not required, as these components were not individually priced as line items when placed on contract.

Note: To meet UID requirements, each kit will be assigned an individual serial number. Kits that are comprised of multiple containers will all be marked with the same serial number.

5.2 "Kits" or "ship sets" will typically be assigned lot numbers coinciding with the oldest individual component in the kit.

6. Waivers. Waivers to the UJD requirement are not allowed. Requests for waivers to marking methods outlined in this instruction may be considered. Submit requests through appropriate contracting channels.

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