Attach_07_SECTION_M_SAP.pdf

SECTION M PROVISIONS

M-900. Evaluation Basis for Award

SIMPLIFIED ACQUISITION PROCEDURES

FOR ACQUISITIONS $250K OR LESS

A. General. Only one (1) proposal per offeror shall be evaluated to award a 5 year IDIQ – single award. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations, certifications, qualification and technical requirements. Failure to comply with the terms and conditions of the solicitation and failing to provide documents in order to determine the price is fair and reasonable if only one offeror is received may result in the Offeror being ineligible for award. Source selection shall start immediately after the solicitation closing date and award shall not be held off to qualify new sources. The contract is scheduled for award within 60 days after the solicitation closing date.

The Contracting Officer may reject all proposals received in response to a solicitation, if doing so is in the best interest of the Government.

B. If Only One Offeror: If only one proposal is received the procedures in DFARS 215.371, Only One Offer, will be followed. The one Offeror shall provide the basis of determining the offered unit prices are fair and reasonable with supporting documents. The Government has the right to extend, amend, or cancel the solicitation in its entirety at any time before award.

C. Discussions. The Government reserves the right to award this effort based on initial proposal evaluation without discussions IAW FAR 52.215-1. However, if the Contracting Officer determines that entering into discussions is in the best interest of the Government and is meaningful, the Government may conduct discussions per FAR 52.215-1.

D. FAR 13.106-2, Evaluation of Quotations or Offerors. All quotations or offers shall be considered. The contracting officer shall evaluate quotations or offerors in an impartial manner that shall include free on board (FOB) destination transportation charges. “Quotations or offers shall be evaluated on the basis established in the solicitation.” The evaluation factors are:

Factor 1, Delivery. Offers the best delivery terms to meet the USAF mission – the offeror’s delivery terms that meets the Govt’s required delivery times the closest is the offer that offers the best delivery terms that is necessary to meet the USAF mission.

Factor 2, Price. Offers the best delivery terms at a price that is fair and reasonable is the best value for the Govt.

a. “In determining a price fair and reasonable, the contracting officer shall review the price risk data provided in Supplier Performance Risk System (SPRS) and follow the procedures at FAR 13.106 to make an award decision. In the event that price risk has been identified, the contracting officer shall perform further price analysis.” (ref. DFARS PGI 204.7603(e ))

Importance. Factor 1, Delivery, is significantly more important than Factor 2, Price, due to mission needs. Award shall be made to the responsible offeror that provides the best value to the Govt.

E. Responsibility Determination. Past performance evaluation is not included. Award shall be made to the offeror that has been determined responsible to receive a DoD contract. The responsibility determination shall include evaluation of Supplier Performance Risk System (SPRS) via Procurement Integrated Enterprise Environment (PIEE) website.

1. Evaluation of quotations or offers for supplies. “During the evaluation of offerors”, “the contracting officer shall consider the risk assessments available in SPRS.” (ref. DFARS PGI 204.7603(d))

2. Offeror’s compliance to the requirements of clause 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (JAN 2023). Total compliance score is 110.