CDRL_Package_VAFB_Winch_Replacement_23_Apr_18_signature.pdf

PDF 517 KB Posted May 17, 2018

Attached to: Bunker Winch Federal contract opportunity
Solicitation number: FA820418R7002
Issued by: Department of the Air Force Materiel Command Lifecycle Management Center Hill Air Force Base

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Contract Data Requirements List (CDRLs)

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FA820418R7002_______0002.pdf	PDF	Jun 20, 2018
FA820418R7002_______0001.pdf	PDF	May 30, 2018
Revised_SOW_30_May_18.pdf	PDF	May 30, 2018
20180322_SOW_Bunker_Winch_8.pdf	PDF	May 17, 2018
FA820418R7002.pdf	PDF	May 17, 2018

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Contract Data Requirements List (CDRL) Program: VAFB Winch Replacement Date: 23 April 2018 Version: 3

1. Introduction This document was developed in accordance with DOD MIL-STD 31000A and represents the general requirements for the Technical Data Package (TDP) for this program. The purpose of this Attachment, Technical Data Package, is to define the data deliverables due for this program, including the instructions for their development, and delivery. All specific delivery instructions are specified on the CDRL forms or its digital (word, excel, pdf) equivalent.

2. General Guidelines The CDRL form, Department of Defense (DD) Form 1423, specifies the data required to be delivered to the Government, as well as the frequency and approval requirements. The Data Item Descriptions (DID), listed on the CDRL form, were selected from the Acquisition Streamlining and Standardization Information System (ASSIST) and provide additional direction for data preparation.

3. Communications Any correspondence related to requests for data delivery deviations and/or amendments, additions or deletions to the CDRL form shall be addressed to the Procuring Contracting Officer (PCO) with a courtesy copy to the Data Management Officer (DMO) (Air Force Nuclear Weapons Center (AFNWC)/NIES) and the cognizant program manager (PM). Copies of all forms & templates noted in this file are available as requested from your program manager, the DMO or your PCO.

4. Codes used in the DD Form 1423 The directions for submittal and approval of data is indicated in Blocks 7, 8, 9, 10, 11, 12, 13, 14, 15 or 16 of the DD Form 1423. Usually, the direction is in the form of a code (explained below). The following abbreviations/codes are common usage within AFNWC.

4.1 Block 7, DD Form 250 Requirements

Block 7 of the CDRL form indicates whether Procurement Quality Assurance (PQA) inspections and acceptance of deliverable data by DD Form 250 is required. “Draft” copies submitted for advance approval and “Preliminary Draft” copies submitted are exempt from the DD Form 250 requirements.

Information copies of DD Form 250 to accompany each letter of transmittal for this category of data.

Code Inspection Acceptance SS Source (DD Form 250 or equivalent document) Source (DD Form 250 or equivalent document)

DD Destination (DD Form 250 or equivalent document)

Destination (DD Form 250 or equivalent document)

SD Source (DD Form 250 or equivalent document)

Destination (DD Form 250 or equivalent document)

DS Destination (DD Form 250 or equivalent document)

Source (DD Form 250 or equivalent document)

LT Letter of Transmittal only NO No inspection or acceptance required XX Inspection and acceptance requirements specified elsewhere in contract S Indicates the contractor’s facility

D Indicates the primary destination point

4.2 Block 8, Approval Code

When document approval is required (code “A”), the approval authority (ORG) for that 1423 is designated with an (A). Approval coordination shall be done using the Contract Document Action Form (CDA). When document approval is not required (code “N/A”), no approval of the CDRL is required (note that documents that do not require approval shall also be marked as “NO” or “LT” in block 7.

Code Description A Approval Required N/A Approval Not Required

4.3 Block 10, Frequency of Submittals

Code Description DAILY Daily WEKLY Weekly BI-WE Each 2 weeks MTHLY Monthly BI-MO Each 2 months QRTLY Quarterly ANNLY Annually SEMIA Each 6 months OTIME One time ONE/R One time and revisions R/ASR Revisions as required ASGEN As generated ASREQ As required* DFDEL Deferred delivery DFORD Deferred ordering DFREQ Deferred requisitioning ONE/P One time preliminary draft XTIME Multiple separate submittals (i.e., 2Time, 3Time)

* When ASREQ is used in Blocks 10, 11, 12 or 13 an explanation of the requirements must be entered in Block 16.

4.4 Block 12 and 13, Dates of Initial and Subsequent Submissions

Code Description ATP Authority To Proceed ASGEN As generated ASREQ As required* CDR Critical Design Review CA Contract Award CO Change Order CD Calendar Day(s) CP/REQ Change page/as required CP/O Change page/(only) DCARC Defense Cost and Research Center

DFDEL Deferred delivery FQT Formal Qualification Test FCA Functional Configuration Audit PCA Physical Configuration Audit TRR Test Readiness Review SA Supplemental Agreement WD Working Day(s)

* When ASREQ is used in Blocks 10, 11, 12 or 13 an explanation of the requirements must be entered in Block 16.

5. Supplemental Data Preparation Instructions

5.1 Data Item Description (DID) Version

The most current version of the DID at the time of the award of the contract or Task Order, whichever date is most current, specified in Block 4, is to be used when submitting data. The most current version can be found at http://quicksearch.dla.mil/.

5.2 DID Tailoring

The DID is a specification for the preparation of data. DID tailoring is reflected in Block 16 of the CDRL form. “T” entered after the DID number in Block 4, means that the DID has been tailored. Block 4 tailoring is made to either relax preparation instructions or to tailor the DID to be in consonance with the source document tailoring contained in the Statement of Work (SOW), Performance Work Statement (SOW) or Statement of Objectives (SOO).

5.3 Distribution Statement Marking

The designation in Block 9 of the CDRL form indicates that one of the following six (6) authorized distribution statements from Department of Defense Instruction (DoDI) 5230.24 and Air Force Instruction (AFI) 61-201 shall be annotated on that technical data. Distribution statements will be selected to denote the audience the data is intended for: A distribution statement marking is distinct from and in addition to a security classification marking assigned in accordance with (IAW) DoD 5200.1 Volume 2. Should Block 9 of the CDRL form and the DID be in conflict, Block 9 of the CDRL form shall take precedence. The following distribution statements are authorized for use in marking technical documents:

Distribution Statement A:

Approved for public release. Distribution is unlimited.

Distribution Statement B:

Distribution authorized to U.S. Government Agencies for Administrative or Operational Use (date of determination). Other requests for this document shall be referred to AFNWC/NI.

Distribution Statement C:

Distribution authorized to U.S. Government Agencies and their contractors (fill in reason) (date of determination). Other requests for this document shall be referred to AFNWC/NI.

Distribution Statement D:

Distribution authorized to Department of Defense and U.S. DoD contractors only for Administrative or Operational Use and Export Control (date of determination). Other requests shall be referred to

AFNWC/NI.

http://quicksearch.dla.mil/

Distribution Statement E:

Distribution authorized to DoD Components only for Test and Evaluation (date determination).

Other requests shall be referred to AFNWC/NI.

Distribution Statement F:

Further dissemination only as directed by

AFNWC/NI.

5.4 Other Notices

All technical documents marked with Distribution Statements B, C, D, E, or F will also be marked with the following notices:

WARNING:

This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App. 2401 et seq.), as amended. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

Add the following statement to the bottom of every page of the report except the SF 298, Report Documentation Page: “WARNING: EXPORT CONTROLLED.”

NOTE: The CDO Program Manager (PM) may remove the “Export Control Warning” if “critical technology” is not a reason annotated in the distribution statement and if the CDO PM can verify the technical report/document is not export control.

Destruction Notice:

Documents designated as Distribution B, C, D, E, or F shall be marked with one of the following statements:

For classified documents:

DESTRUCTION NOTICE: Follow the procedures in DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Section 5-705, DoDM 5200.01-V3, DoD Information Security Program: Protection of Classified Information, Enclosure 3, paragraph 17 or AFI 16-1404, Air Force Information Security Program, para 5.2.5.

For unclassified, limited documents:

DESTRUCTION NOTICE: Destroy by any method that will prevent disclosure of contents or reconstruction of the document.

5.5 Pricing CDRL Items Separately

If blocks 17 and 18 of the DD form 1423 documents are marked as "N/A" and "NSP" respectively, then the Government does not want to separately group or price CDRL items. If blocks 17 and 18 are left blank, the Government intends to seek separate pricing for the development costs of each CDRL. This pricing is for development costs of the data items and is considered separate from data rights costs.

6. Supplemental Data Delivery Instructions

6.1 Due Dates

Due dates for delivery of data are to be construed as receipt at destination. Due dates are based on calendar days unless otherwise noted.

6.2 Late Delivery

Delivery of data is considered late if it does not arrive at its destination by 1530 hours (3:30 PM) Mountain Time on the date specified in Blocks 12, 13 or 16 of the CDRL.

6.3 Submittal Procedures

6.3.1 CDRL Submittal Procedure

For the purposes of data submittal, unclassified CDRLs are submitted to the government via TopVue https://icbm.topvue.com/topvue-icbm/ THIS IS FOR UNCLASSIFIED CDRL SUBMITTALS ONLY.

See below for Classified CDRL submittals (6.3.2).

Each data submittal shall be accompanied by a Contract Document Action (CDA) form (please request current version from ORG1). If for any reason a CDA form is not available, a cover letter shall contain the following information:

1. Contract number

2. CDRL sequence number (i.e., A001)

3. Exact title and subtitle (if applicable) of the document being transmitted

4. Line item or CLIN number

5. Modification Number or Order Number

4. Document date, number, and revision information (if applicable)

5. Data delivery method and date of delivery

6. Whether the document is a draft, or final submittal

7. For approval data: State “For Approval”

8. If the document is a re-submittal, reference the Government letter Contractual Document Action (CDA) requesting re-submittal or disapproval of previous submittal

9. For periodic reports: The report period that the document covers

10. Distribution: Information disclosing the total contractual distribution being made per Block 14, or Block 16 of the CDRL Form

6.3.2 Classified CDRL Submittal Procedure

Classified CDRLs and classified documentation are submitted in accordance with this instruction and are never to be emailed. Classified CDRLs or portions of a CDRL, as applicable, shall be forwarded IAW Appendix B of the DD254 DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). For Classified Disks send two (2) copies.

Outer Envelope:

Address ATTN: Security Office/Document Control

Inner Envelope:

Address ATTN: Name of person for whom the document should be delivered

6.3.3 Contractor Information

All contractors who don’t have an account in JPAS must have a Local Files Check completed and a T-1 Investigation performed.

7. Supplemental Data Review and Approval Process

7.1 Approval CDRLs

The letter “A” in Block 8 of the DD Form 1423 indicates that the Government must approve the data item. In addition, Block 16 of the form may contain additional directions.

Written Approval

Written approval indicates agreement or concurrence with the contractor furnished data only and shall not be construed as changing any of the terms or conditions of the subject contract. The approval authority shall be ORG 1 as outlined in section 9 of this document. Approval shall take the form of either a letter signed by the PCO/DMO or concurrence using the Contractual Document Action (CDA) form, signed and dated by the representative stated in ORG 1. Data items submitted for approvals are NOT automatically approved without government approval.

Approved with Comment or Disapproved

The Contractor shall revise data items Approved with Comments or Disapproved in accordance with the specific written comments transmitted with the CDA or PCO/DMO letter and resubmit not later than 30 calendar days (unless otherwise directed) from receipt of the Approval with Comments or Disapproval, unless otherwise directed. The resubmitted data will require a new approval cycle as indicated in Block 8 of the DD Form 1423.

Draft Versions of the CDRL

If a DD Form 1423 directs the Contractor to submit a “draft” version of an approval CDRL in advance of the final version, the draft will be considered an information only submission. However, the PCO/DMO still retains the right to disapprove a draft data item that does not comply with the contract requirements. Unless otherwise directed by the PCO, the Contractor shall incorporate the Government’s comments in the final submission and shall not resubmit the draft version of the data item.

7.2 Contractual Document Action (CDA)

After the Government receives a data item submission, a Temporary Data Identification Number (TDID), a unique identifier to that submission, will be assigned by the DMO. The Government’s review of that data item will result in a coordinated CDA form, or PCO letter, indicating the data items approval or disapproval. Should the Government have comments on the data item; the CDA will include either comments on the CDA form itself or a Comment Resolution Matrix (CRM). Comments will be provided to the submitter in accordance with the format and timeline noted in block 16. Comments will be assigned one of the following codes:

COMMENT CODE CODE DESCRIPTION

C Critical Comments of a very serious nature that will preclude final approval and publication of the document. You are willing to elevate the comment or issue to senior organization leadership (e.g., general officer) and recommend they non-concur. These are the "show-stoppers". Convincing rationale for critical comments must be provided. The individual making the comment and the document writer will reconcile the comment.

S Substantive Comments of a less serious nature that have noticeable impact on the documents quality or content. The document appears to be incorrect, misleading, confusing, or inconsistent with other sections.

A Administrative Comments that address minor items such as typographical, format and/or grammatical errors.

7.3 Information Only CDRLs

When an “A” is not indicated in Block 8 of the DD Form 1423, the PCO/DMO still retains the right to disapprove any data that does not comply with contract requirements. The Contractor shall revise the disapproved data item in accordance with the specific written comments transmitted with the CDA form or PCO letter and resubmit not later than 30 calendar days, unless otherwise directed, from receipt of the disapproval. The resubmitted data will require a new approval cycle as indicated in Block 8 of the DD Form 1423.

8. Data Accession List (DAL) During performance of the contract, requests from the PCO for data ordered from the Data Accession List (DAL) (with the application of DID DI-MGMT-81453A) shall be provided at no increase in contract price. Requests for quantities greater than two each per document shall be honored upon receipt of PCO direction and with Contractor concurrence that such request can be filled at no increase in contract price.

9. Organizational Cross Reference List The following Organizational Cross Reference List shall be used in conjunction with the CDRLs to determine actual addressees for distribution of data. The ORG number will be entered in lieu of a address on the CDRL and will be a part of the CDRL package. Changes to the list will be identified by an asterisk next to the ORG number and a revision date to the list.

ORG#/ Name Address Attention/To Contact Info ORG1/AFNWC/NIAI 6030 Gum Ln Bldg 1217

Hill AFB UT 84056 Kristina McKay kristina.mckay@us.af.mil

ORG2/AFNWC/NIAF 6030 Gum Ln Bldg 1217 Hill AFB UT 84056

Scott Ogilvie scott.ogilvie@us.af.mil

ORG3/AFNWC/NI N/A

ORG4/AFNWC/NIES 6054 Dogwood Ave Bldg 1255

Hill AFB UT 84056 CM afnwc.nies.icbm.conm@us.af.mil

ORG5/AFNWC/NIES N/A

ORG6/AFNWC/NIES 6054 Dogwood Ave Bldg 1255

Hill AFB UT 84056 Quality afnwc.nies.quality.office@us.af.mil

ORG7/AFNWC/NIES 6054 Dogwood Ave Bldg 1255 Hill AFB UT 84056

IUID/Parts Engineering afnwc.nies.partsengineering@us.af.mil

ORG8/AFNWC/NIES N/A

ORG9/AFNWC/NIEV 6053 Elm Ln Bldg 1245

Hill AFB UT 84056 Safety afnwc.niev.safetymanager@us.af.mil

ORG10/AFNWC/NIEV N/A

ORG11/AFNWC/NIEV N/A

ORG12/AFNWC/NIEV N/A

ORG13/AFNWC/NIEV N/A

ORG14/AFNWC/NIEV N/A

ORG15/AFNWC/NIEI N/A

ORG16/AFNWC/NIEI N/A

ORG17/AFNWC/NIEI 6054 Dogwood Ave Bldg 1255

Hill AFB UT 84056 EMI afnwc.niei.emirequests@us.af.mil

ORG18/AFNWC/NIEI N/A

ORG19/AFNWC/NIEI N/A

ORG20/AFNWC/NIEI N/A

ORG21/AFNWC/NIEE 6054 Dogwood Ave Bldg 1255

Hill AFB UT 84056 TE afnwc.niee.te@us.af.mil

ORG22/AFNWC/NIT N/A

ORG23/AFNWC/NIET N/A

ORG24/AFGSC/A31 N/A

ORG25/AFNWC/NILA N/A

ORG26/406 SCMS/GULAB N/A

ORG27/406 SCMS/GULAA N/A

mailto:kristina.mckay@us.af.mil mailto:scott.ogilvie@us.af.mil mailto:afnwc.nies.icbm.conm@us.af.mil mailto:afnwc.nies.quality.office@us.af.mil mailto:afnwc.nies.partsengineering@us.af.mil mailto:afnwc.niev.safetymanager@us.af.mil mailto:afnwc.niei.emirequests@us.af.mil mailto:afnwc.niee.te@us.af.mil

ORG28/419 SCMS/GUBA N/A

ORG29/30SW/SEG 806 13th St Ste 300

Vandenberg AFB CA 93437 Base Safety

30SWSEG@us.af.mil

ORG30/DCMA/ACO N/A

ORG31/AFNWC/NIF N/A

ORG32/AFNWC/PZBA 6008 Wardleigh Rd Bldg 1580

Hill AFB UT 84056 Carrie Evans carrie.evans.2@us.af.mil

ORG33/AFNWC/NIES 6054 Dogwood Ave Bldg 1255 Hill AFB UT 84056

Data Management afnwc.nies.datamgmtoffice@us.af.mil

10. CDRL Master Listing Index Full 1423’s for CDRL’s applicable to this program are included in section 11 of this document.

CDRL # DID TITLE DID #

A002 Conference Agenda (Meeting Agenda) DI-ADMN-81249 A003 Briefing Material DI-MGMT-81605 A004 Report, Record of Meeting/Minutes DI-ADMN-81505 A014 Quality Assurance Program Plan DI-QCIC-81794 A023 Product Drawings/Models and Associated Lists DI-SESS-81000 A033 Request for Variance (RFV) DI-SESS-80640 A055 Technical Report - Study/Services (Proof of Disposal) DI-MISC-80508/T A056 Test Plan DI-NDTI-80566 A057 Test Procedure DI-NDTI-80603 A058 Test/Inspection Report DI-NDTI-80809 A067 Accident/Incident Report DI-SAFT-81563 A068 Work Management Plan (Safety Plan (Appendix C)) DI-MGMT-81911 A100 Item Unique Identification (IUID) Marking Activity, Validation and Verification Report DI-MGMT-81804 A108 Trip/Travel Report DI-MISC-81943 A109 Certification/Data Report (Final Design Certification Report) DI-MSIC-80678 mailto:30SWSEG@us.af.mil mailto:carrie.evans.2@us.af.mil mailto:afnwc.nies.datamgmtoffice@us.af.mil

11. DD Form 1423s (full 1423’s) *1423’s, block A Reference Number: CLIN number to be added at time of award **1423’s block E Reference Number: Contract and Mod/TO number to be added at time of award

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item) Form Approved OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP TM OTHER ___X_____

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

VAFB WINCH REPLACEMENT

FD2020-17-52053

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP

A002 CONFERENCE AGENDA Meeting Agenda

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-ADMN-81249 SOW Para 3.9 AFNWC/NIAI

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION 14. DISTRIBUTION

LT ASREQ N/A b. COPIES

8. APP CODE D 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE

Draft Final

A N/A N/A Reg

Repro

16. REMARKS: CHANGES TO OFFICE SYMBOLS, WHEN NECESSARY, SHALL

BE MADE BY THE CO/ACO WITHOUT REVISIONS TO THE CDRL.

BLOCK 9:

Distribution Statement D: (see paras 5.3 & 5.4 of instructions for distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Contractor shall submit Conference Agenda (Meeting Agenda), if applicable, NLT 5 business days prior to scheduled meetings or meetings deemed necessary by the Government. Government will be allowed 2 business days, after receipt from contractor, to review for approval/disapproval/comments. Contractor shall submit revised Meeting Agenda incorporating Government comments, if applicable, NLT 2 business days after receipt from Government.

BLOCK 14: Contractor shall submit Meeting Agenda to TopVue https://icbm.topvue.com/topvue-icbm/

ORG1 (Lt of delivery only)

ORG2 (Lt of delivery only)

ORG32 (Lt of delivery only)

ORG33 (Lt of delivery only)

15. TOTAL

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

4/23/2018

X Nancy N. Baker Nancy N. Baker, GS-12 Data Manager Signed by: BAKER.NANCY.N.1239591376

See signature block

4/23/2018

X Kristina McKay Kristina D. McKay, GS-12 Program Manager Signed by: MCKAY.KRISTINA.D.1022233676

DD Form 1423-1, FEB 2001 Page___1__of__1_ Page

LM 18-02

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP TM OTHER ___X_____

A003 BRIEFING MATERIALS

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MGMT-81605 SOW Para 3.9 AFNWC/NIAI

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

LT ASREQ SEE BLK 16 b. COPIES

a. ADDRESSEE

Draft Final

A N/A N/A

BE MADE BY THE CO/ACO WITHOUT REVISIONS TO THE CDRL.

BLOCK 9:

Distribution Statement D: (see paras 5.3 & 5.4 of instructions for distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Contractor shall submit Briefing Materials NLT 5 business days prior to each scheduled meeting and/or any other meeting deemed necessary by the Government and as requested by the Government. Government will be allowed 2 business days, after receipt from contractor, to review for approval/disapproval/comments. Contractor shall present corrected Briefing Materials incorporating Government comments, if applicable, NLT 2 business days after receipt from Government.

BLOCK 14:

Contractor shall submit Briefing Materials to TopVue

4/23/2018

X Nancy N. Baker Nancy N. Baker, GS-12

4/23/2018

X Kristina D. McKay Kristina D. McKay, GS-12

DD Form 1423-1, FEB 2001 Page___1__of__1_ Page

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP TM OTHER ___X_____

A004

REPORT, RECORD OF MEETING/MINUTES

Meeting Minutes

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-ADMN-81505 SOW Para 3.9 AFNWC/NIAI

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

a. ADDRESSEE

Draft Final

A N/A SEE BLK 16

distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Contractor shall submit Report, Record of Meeting Minutes (Meeting Minutes) NLT 15 days after meeting or event has been held.

Government will be allowed 5 business days, after receipt from contractor, to review for approval/disapproval/comments. Contractor shall submit revised Meeting Minutes incorporating Government comments, if applicable, NLT 5 business days after receipt from Government.

BLOCK 14: Contractor shall submit Meeting Minutes to TopVue

15. TOTAL 1

4/23/2018

X Nancy N. Baker Nancy N. Baker, GS-12

4/23/2018

X Kristina D. McKay Kristina D. McKay, GS-12

DD Form 1423-1, FEB 2001 Page___1__of__1_ Page

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP TM OTHER ___X_____

A014 QUALITY ASSURANCE PROGRAM PLAN

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-QCIC-81794 SOW Para 3.2.3 AFNWC/NIES

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

LT ONE/R SEE BLK 16 b. COPIES

a. ADDRESSEE

Draft Final

A SEE BLK 16 SEE BLK 16

distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Contractor shall submit initial Quality Assurance Program Plan with proposal. Government will be allowed to review Plan prior to post award conference. Contractor, if selected shall submit revised Quality Assurance Program Plan NLT 30 days after post award conference.

Government will be allowed 10 working days after receipt from contractor to review for approval/disapproval/comments. Contractor shall resubmit corrected Quality Assurance Program Plan incorporating Government comments, if applicable, NLT 10 working days after receipt from Government.

BLOCK 14: Contractor shall submit Quality Assurance Program Plan to TopVue https://icbm.topvue.com/topvue-icbm/

NOTE: Quality Assurance Program Plan shall be submitted IAW

AS 9100.

ORG2 (Lt of delivery 0nly)

ORG6 (Lt of delivery only)

4/23/2018

X Nancy N. Baker Nancy N. Baker, GS-12

4/23/2018

X Kristina D. McKay Kristina D. McKay, GS-12

DD Form 1423-1, FEB 2001 Page___1__of__1_ Page

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP TM OTHER ___X_____

A023

PRODUCT DRAWINGS/MODELS AND

ASSOCIATED LIST

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

DI-SESS-81000/T SOW Para 3.2.5 AFNWC/NIES

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

LT SEE BLK 16 SEE BLK 16 b. COPIES

a. ADDRESSEE

Draft Final distribution statement, warning, and destruction notices)

ORG4 (Lt of delivery only)

4/23/2018

X Nancy N. Baker Nancy N. Baker, GS-12

4/23/2018

X Kristina D. McKay Kristina D. McKay, GS-12

DD Form 1423-1, FEB 2001 Page___1__of__8_ Page

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP X TM OTHER _____ ____

16. REMARKS (Continued): CDRL A023 Continued.

1. Reference documents. The applicable issue of any documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract. This CDRL is applicable to both software and hardware drawings.

2. Distribution Statement. Distribution Statement, Export Control Statement (if applicable), and Destruction Notice shall be IAW DoDD 5230.24. See paragraphs 5.3 and 5.4 of instruction pages.

3. Drawing Baseline. Contractor shall maintain drawing baseline configuration for both software and hardware (current through completion of contract). Existing Drawings and Associated Lists that are updated by this effort shall also be updated to include the applicable Distribution Statement, Export Control Statement (if applicable) and Destruction Notice.

4. Engineering Changes to Air Force Drawings.

a. Contractor shall document changes to existing Air Force Drawings using AFMC Forms 3925, 3926, and 3927 (Engineering Order Forms). Final approval and release of engineering orders shall be a function of the U.S. Government.

b. Delivery of Engineering Orders – Contractor shall submit DRAFT engineering order forms to the Government as they occur. The Government requires 15 working days for review and approval. Contractor shall incorporate comments and provide corrected copies within 10 working days of receipt. Draft delivery shall be in PDF format.

c. Instructions for completing engineering orders (AFMC Forms 3925, 3926, & 3927) can be found on the form.

5. Control Drawings. Contractor shall prepare control drawings for commercial or vendor items IAW ASME Y14.24M.

6. New drawings. For newly created Drawings and Associated Lists, DI-SESS-81000D/T and Technical Data Package Option Selection Worksheet (defined in MIL-STD-31000) are applicable. Tailoring to DID shall be per TDP Option Selection Worksheet (Atch 1).

All newly created Drawings and Associated Lists shall be IAW the following tailored documents: ASME Y14.100-2000(including Appendices B, C, D, E), AMSE Y14.3M, ASME Y14.5M, and ASME Y14.35M.

Tailoring to these documents as indicated on this DD form 1423. The following documents are used in whole:

ASME Y14.1, ASME Y14.2M, ASME Y14.24, ASME Y14.34M, ASME Y14.38 and ASME Y14.38a-2002

ADDENDA.

7. Existing Drawings. Existing Drawings and Associated Lists shall be updated IAW the drawing standards in which they were originally prepared.

DD Form 1423-1, FEB 2001 Page___2__of___8__Page

8. Tailoring to ASME documents:

ASME Y14.100

(1) (Application Data) para 4.6 – Application Data is required on first sheet of Drawing and Associated List.

General use or multi-use notations is allowed.

(2) (Drawing Notes) para 4.27 – Drawing Notes shall be on first sheet of drawing.

ASME Y14.35M

(1) (Redrawn Drawings) – shall be IAW para 4.3, sub-para 4.3.2

(2) (Revision Column) – shall be IAW para 6, sub-para 6.1.2, 6.1.3(d), 6.1.7(c).

Contractor shall maintain revision history in its entirety.

(3) (Revision Letters) – Shall be IAW para 7.2, sub-para 7.2.1(a), (b), (c).

(4) (Revision History Block) – shall be IAW para 7.2.2(a), (b).

(5) (Revision Status of Sheets Block) – shall be IAW para 7.4, sub-para 7.4.2(a), (b), (c).

(6) (Adding Sheets) – shall be IAW para 7.5, sub-para 7.5.1(a)

(7) (Deleting Sheets) – shall be IAW para 7.5, sub-para 7.5.2(b)

ASME Y14.5M

(Dimensioning and Tolerancing) – shall be IAW para 1.6.2 and shall be decimal inch.

ASME Y14.3M

(Angle of Projection) – shall be IAW para 1.6.1 (Third Angle Projection)

ASME Y14.100 INVOKED APPENDICES

Appendix B – Noncommercial Drawing Practices Appendix B – for para B5 see TDP Option Selection Worksheet Appendix C – Drawing Titles Appendix D – Numbering, Coding, and Identification Appendix E – Makings on Engineering Drawings Appendix E – for para E7 see DD1423 Block 16

9. Metadata Requirements

A metadata file shall accompany each Drawing and Associated List submittal. Not all fields in the Metadata are filled in or used. Only the fields that are required to have inputs have been filled in. The other fields shall be left blank. Columns may be hidden, but no columns shall be deleted from the database nor shall extra columns be added. AFNWC/NIES will provide column-by-column instructions for completion of the metadata (Atch 3).

Metadata input must be in ALL CAPS with the exception of the file extension (File Ext) field. The File Extension listed in this field must match the file extension of the image file (upper/lower case).

AFNWC/NIES will provide a sample metadata file as an attachment to this CDRL package (Atch 2). The attached sample metadata file and database is in Excel. Contractor shall submit a metadata sample in Excel on CD ROM to AFNWC/NIES 90 working days after post award conference. The Government requires 20 working days for inspection and acceptance of sample files.

DD Form 1423-1, FEB 2001 Page___3__of___8__Page

10. Drawing deliveries:

Draft/preliminary drawings shall be delivered 30 working days prior to the Physical Configuration Audit in PDF format on CD ROM if changes are made during production. The Government shall provide comments to the drawings 10 working days prior to each review/audit. Agreed to comments shall be incorporated into the drawing prior to the next review/audit.

J-size drawings (if applicable) shall be split into frames and submitted as E-size sheets.

Final Delivery: Delivery of the final drawing package and final metadata file shall be made 30 working days after closeout of the physical configuration audit. Final delivery media for Drawings and Associated Lists shall be in PDF format on CD ROM. Drawings can be submitted as a single file for each drawing (multiple sheets per file) or as a single file for each sheet. Associated lists (specs, PLs, AL, WLs, etc) may be submitted as A-size sheets provided all information and boarders for each sheet of the document are formatted to print within an 8 ½ X 11 sheet of paper. If any sheet of the document runs over to another page the file cannot be accepted. Associated Lists shall be submitted as one file for the complete document. Final delivery media for metadata shall be in Excel on the same CD ROM as the drawings. CD ROM label shall be marked with the following information: date, contract #, company name, company CAGE, nomenclature(s) of top assembly being submitted.

11. Shipping List – A shipping list shall be provided with each shipment of engineering data delivery.

Shipping list shall identify each document being furnished in the TDP in alphanumeric order. Media shall be in paper copy to AFNWC/NIES.

3 Attachments

1. TDP Selection Worksheet

2. Metadata file

3. Metadata column-by-column instructions

DD Form 1423-1, FEB 2001 Page___4__of___8__Page

MIL-DTL-31000B

TDP OPTION SELECTION WORKSHEET

P R O D U C T D R A W I N G S A N D A S S O C I A T E D L I S T S

A. CONTRACT NO.

B. EXHIBIT/ATTACHMENT NO.

C. CLIN

D. CDRL DATA ITEM NO.

A023

1. DELIVERABLE PRODUCT (X and complete as applicable.)

a. ORIGINALS (Specify current design activity's full size reproducible drawing or digital data file(s) on which is kept the revision record recognized as official) (Identify specification, type, grade and class, etc.)

b. REPRODUCTIONS (Identify specifications, type, grade and class, etc., and quantity of each)

c. DIGITAL DATA (Identify specification, exchange media, etc. and specify original (master) or copy) Drawings and Associated Lists shall be delivered in PDF format on CD ROM. Metadata shall be delivered in EXCEL on CD ROM.

2. CAGE CODE AND DOCUMENT NUMBERS (X one)

X a. CONTRACTOR

b. GOVERNMENT Complete (1) and (2) or (3)

(1) Use CAGE Code 98747

(2) Use Document Numbers

(3) To Be Assigned By:

AFNWC/NIES (Configuration Mgr)

3. DRAWING FORMATS AND DRAWING FORMS (X one and complete as applicable)

X a. CONTRACTOR FORMATS. Forms to be supplied by contractor. See DD1423 Blk 16

b. GOVERNMENT FORMATS. Forms to be supplied by contractor.

Samples supplied by (Specify)

c. GOVERNMENT FORMATS. Forms to be supplied as Government Furnished Material by (Specify)

4. TYPES OF DRAWINGS SELECTION (X one)

X a. CONTRACTOR SELECTS b. GOVERNMENT SELECTS (Specify in Item 9)

5. ASSOCIATED LISTS (X and complete as applicable) X a. PARTS LISTS (X one) (1) Integral X (2) Separate X b. DATA LISTS (X one) (1) Not Required X (2) Required (Specify levels of assembly) ALL ASSY LEVELS

c. INDEX LISTS (X one) (1) Not Required (2) Required (Specify levels of assembly)

d. WIRING LISTS (X one) (1) Not Required X (2) Required (Specify levels of assembly)

e. INDENTURED DATA LISTS (X one) (1) Not Required X (2) Required (Specify levels of assembly)

X f. APPLICATION LISTS (X one) (1) Not Required X (2) Required (Specify levels of assembly) SEE BLK 9

6. DETAILS (X one)

X a. MULTIDETAIL DRAWINGS PERMITTED b. MONODETAIL DRAWINGS MANDATORY

7. VENDOR SUBSTANTIATION DATA (X one)

X a. NOT REQUIRED b. REQUIRED

8. APPLICABILITY OF STANDARDS. The following Standards apply: (X as applicable)

a. ASME Y14.100-2000, ENGINEERING

DRAWING PRACTICES

(COMMERCIAL)

B. X b. ASME Y14.100, WITH APPENDICES

B, C, D, E

B, C, D, and E

c. ASME Y14.34M, ASSOCIATED LISTS

d. EXISTING STANDARDS

DO NOT APPLY

C. X

D. X

E. X

9. OTHER TAILORING (Attach additional sheets as necessary) 5 (F) Application List shall be on the first sheet of each Drawing and Associated List

Atch 1 Atch 1

Worksheet – Product Drawings and Associated List

Atch 2 Metadata Spreadsheet

METADATA FILE

2014.xls

Atch 3 METADATA spreadsheet column-by-column description

NOTE: DO NOT ADD OR REMOVE COLUMNS

Column Header name Required

Field Max # char’

Description

A Row Format Yes 10 Value is “IMAGE”.

B Document # Yes 20 This is the primary document number as it appears in the title block. If the document number in the title block includes the dash number, include it in this column as well. Do not include the Doc Type designator in this column, i.e. PL or WL. For ECOs this is the number of the primary drawing the accompanying document is applicable to.

C CAGE Yes 5 5 character CAGE code listed in the title block of document being submitted.

D Doc Type Yes 2 Type of document being submitted. For drawings and accompanying documents (ECOs, etc) leave blank.

Parts List = PL Wire List = WL Wire Diagram = WD Data Lists = DL Specifications = SP Test Procedure = TP Application Lists = AL

E Doc Size Yes 2 The size of the document being submitted. A, B, C, D, E or J.

F Doc Rev Yes 2 Revision (normally the revision level of sheet 1) of the document. Max

2 characters. Leave blank if a new release G Doc Rev Date No 50 Leave Blank. Not used H Doc Title Yes 40 Title of document being submitted. Spaces and dashes are allowed. Do not use slashes, dots or commas. Limited to 250 characters I Sheet # Yes 4 Drawing sheet number shown in this image.

J # of sheets Yes 4 Total number of sheets in the drawing.

K Sheet Rev Yes 2 Sheet revision letter. Leave blank if a new release L Frame # Default 4 List the frame number of the file. Always 0001 with one exception: J size sheets, which are split into multiple frames, with each frame in it’s own file.

M # of Frames Default 4 List the total frames for the sheet. Always 0001 with one exception: J size sheets, which are split into multiple frames, with each frame in it’s own file.

N File Type No 3 752 for PDF files.

746 for Word documents.

748 for Excel spreadsheets.

1 for all other approved formats.

O File Type Format No 20 DOC for Word and PDF documents.

SPRD for Excel spreadsheets.

C4 for all other approved formats.

P File Type Src Fla No 30 PDF for PDF files.

WORD for Word documents.

EXCEL for Excel spreadsheets.

RSTR for all other approved formats.

Q File Type Dest No 30 V1.7 for PDF files V2007 for Word and Excel files C4 for all other approved formats.

R File Type Content No 30 Leave blank, Not Used S File Type Version No 30 Leave blank, Not Used T Site Code No 6 Value is 5M640 U File Name No 14 Name of file described by this row of the spreadsheet without the extension. Case sensitive. Spaces, pipes and the following characters are NOT allowed: . , / \ %| Limited to 14 characters

Column Header name Required Field

Max # char’

Description

V File extension No 10 Extension of file described by this row of the spreadsheet, without dot (.). For PDF, Word, Excel and C4 files this is the actual extension of the file (case sensitive). For all other approved formats (dwg, dxf, tif) enter C4

W File Path No 242 Default Value is 00 (zero, zero) X Field 24 No Leave Blank Y Field 25 No Leave Blank A Field 26 No Leave Blank AA Security Level Default 10 Default value is N AB Rights Default 5 Default value is U (Proprietary data default value is L) AC Foreign Security Default 10 Default value is N AD Nuclear Default 5 Default value is N AE Subsafe Default 6 Default value is N AF AirType No Leave Blank AG APL No Leave Blank AH CADInfo No Leave Blank AI Control Mode No 5 Value is ME AJ HSC No Leave Blank AK NSN No Leave Blank AL UIC No Leave Blank AM System No Leave Blank AN Nomenclature No Leave Blank AO ShipClass No Leave Blank AP ShipTypeHullNum No Leave Blank AQ MasterLoc No Leave Blank AR PhysicalLoc No Leave Blank AS Field 45 No Leave Blank AT Field 46 No Leave Blank AU Part Number No Leave Blank AV SubSheet No Add sheet revision of drawing if file is an EO.

AW Succeeding No Leave Blank AX Dist statement Yes 5 List the applicable distribution statement. Normally D AY Acc Doc Kind Yes 20 Leave blank unless this data is an accompanying document. Enter

Change Notice (ECO) = NT.

Addendum = AD Amendment = AM Appendix = AP

AZ Acc Doc # Yes 10 Number assigned to accompanying document. Notice 10 character limit.

BA Field 53 No Leave Blank BB Acc Doc Rev Yes 2 Leave blank BC Field 55 No 50 Leave Blank, Not used BD Field 56 No 50 Leave Blank, Not used BE WSC No 15 N/A BF Source Site Yes 5 Always HAFB BG RevOrder No 6 Leave Blank BH AccRevOrder No 6 Leave Blank BI qaStatus No 1 Leave Blank BJ TDAC No 1 Leave Blank BK Comment No 40 Leave Blank BL Export Control Yes 1 Enter “Y” or “N” BM Record End No 5 Leave Blank

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP TM OTHER ___X_____

A033 REQUEST FOR VARIANCE (RFV)

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-SESS-80640 SOW Para 3.2.5 AFNWC/NIES

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

a. ADDRESSEE

Draft Final distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Contractor shall submit Request for Variance (RFV) NLT 10 days after discovery of variance. Government will be allowed 30 days, after receipt from contractor, to review for approval/disapproval/comments.

Contractor shall submit revised RFV incorporating Government comments, if applicable, NLT 20 days after receipt from Government.

Final approval of Major and Critical variances shall be obtained through the ICBM SPO Change Control Board (CCB).

Final approval of Minor variances can be made by the Program Manger.

BLOCK 14: Contractor shall submit RFV to TopVue

ORG4

4/23/2018

X Nancy N. Baker Nancy N. Baker, GS-12

4/23/2018

X Kristina D. McKay Kristina D. McKay, GS-12

DD Form 1423-1, FEB 2001 Page___1__of__1_ Page

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP TM OTHER ___X_____

A055 TECHNICAL REPORT – STUDY/SERVICES Proof of Disposal

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-80508/T SOW Para 3.7 AFNWC/NIAI

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

LT OTIME SEE BLK 16 b. COPIES

a. ADDRESSEE

Draft Final

N/A SEE BLK 16 SEE BLK 16

BLOCK 4:

1. Paragraph 2., add the words “ Contractor Format Acceptable” after Format.

2. Delete paragraphs 2. (a) & (b) in their entirety

BLOCK 9:

Distribution Statement D: (see paras 5.3 & 5.4 of instructions for distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Contractor shall submit Technical Report – Study/Services (Proof of Disposal) NLT 30 days after delivery of legacy winch system for disposal. Government will be allowed 20 days, after receipt from contractor, to review for comment. Contractor shall submit revised Technical Report – Study/Services (Proof of Disposal) incorporating Government comments, if applicable, NLT 10 days after receipt from Government.

BLOCK 14: Contractor shall submit Technical Report – Study/Services (Proof of Disposal) to TopVue

ORG1

4/23/2018

X Nancy N. Baker Nancy N. Baker, GS-12

4/23/2018

X Kristina D. McKay Kristina D. McKay, GS-12

DD Form 1423-1, FEB 2001 Page___1__of__1_ Page

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP TM OTHER ___X_____

A056 TEST PLAN

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-NDTI-80566 SOW Para 3.3 AFNWC/NIEE

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

8. APP CODE E 11. AS OF DATE 13. DATE OF SUBSEQUENT

a. ADDRESSEE

Draft Final

Distribution Statement E: (see paras 5.3 & 5.4 of instructions for distribution statement, warning, and destruction notices)

BLOCKS 10, 11, 12 & 13:

Contractor shall submit Test Plan, in editable WORD format, NLT 75 calendar days prior to testing. Government Integrated Test Team (ITT) will be allowed up to 33 days, after receipt from contractor, to provide Comment Resolution Matrix (CRM), which allows up to 15 days for ITT review, 14 days for formal review, and 4 days for consolidation. The contractor has up to 7 days after CRM receipt from government to provide government ITT with CRM decision (i.e.

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