SOO_Mod_3-5F_Conversion_10-29-13_with_NWRM_Statement_and_14_Nov_updates.pdf

STATEMENT OF OBJECTIVES (SOO)

FOR

MK12A Mod 3 to 5F Maintenance Sustainment Program

PREPARED FOR

Nuclear Weapons Center

ICBM Systems Directorate

Oct 29, 2013

(Revision 1)

PREPARED BY

Vance Lamborn/PROGRAM MANAGER/NWC/NIBF

MINUTEMAN III Engineering

1. PROGRAM BACKGROUND AND OBJECTIVES

Due to fiscal constraints and fewer flight testing opportunities the Air Force and National Nuclear Safety

Administration have combined test objectives into a Joint Test Assembly (JTA). The JTA for MK12A requires a Mod 5F midsection to house all the test instrumentation required for joint test data generation and telemetry.

The objective of this program is to perform the actions required to modify up to 20 MK12A Mod 3 operational Reentry Vehicle (RV) midsections to Mod 5F flight test midsections.

2. CONTRACT OBJECTIVES

The winning qualified contractor will:

Procure materials for 3-5F change.

Use only qualified vendors as required.

Change MK12A Mod 3 operational midsections to Mod 5F test midsections.

The only instrumentation required is for telemetry (antenna, cables, splitters)

Perform acceptance tests on the delivered units.

Deliver 5F midsections to HAFB

Data Deliverables

The Offeror shall plan, host, attend, coordinate, support, and conduct but not limited to the following, hereinafter referred to as “reviews:” At the Offeror facility or via teleconference.

Post Award Conference (PAC)

Program Management Reviews (PMR)

Test Readiness Reviews (TRR)

Logistics Management Reviews (LMR)

Technical Order Reviews and Verification

Provisioning Conferences

Engineering Drawing Reviews

In Process Reviews

Hardware Deliverables

Minimum of four and a maximum of 20 MK12A Mod 5F midsections as negotiated

ENGINEERING OBJECTIVES

The Offerors processes shall have been qualified within the previous 5 years. If not the Offeror must become qualified at no cost to the government.

Contractor Testing

The Government will witness all contractor acceptance testing. The Offeror shall perform acceptance testing as required by the current drawing package

PROGRAM OBJECTIVES

Program Management The Offeror shall describe the planned management philosophies with organizational roles and responsibilities and management objectives for the overall program or by contract increments or phases.

The Offeror shall establish and maintain program management practices throughout the period of performance. Program management practices shall provide visibility into the Offeror’s organization and techniques used in managing the program, specifically subOfferor and data management. Documentation shall be readily available and provided upon request to Government representative(s) during visits.

Statement of Work (SOW)

The Offeror shall develop a Statement of Work (SOW) that must be detailed sufficiently with critical and high-risk efforts that are identified and planned as realistically as possible to assure executability.

Organizational Processes

The Offeror shall identify their internal processes and management oversight for controlling integration, test, labor, quality, and supply support costs in their proposed RFIC Refurbishment solution. These processes will serve as an early warning for technical, schedule, and cost risk for the RFIC Refurbishment contract.

Meetings, Formal Reviews, Conferences, and Audits

The Offeror shall plan, host, attend, coordinate, support, and conduct but not limited to the following, hereinafter referred to as “reviews:”

Post Award Conference (PAC)

Program Management Reviews (PMR)

Test Readiness Reviews (TRR)

Logistics Management Reviews (LMR)

In Process Reviews

The reviews shall be conducted at Offeror facilities or via teleconference TBD at the government’s discretion. The Offeror shall prepare agendas and conference presentation materials prior to reviews, and provide minutes and reports following each review. Action item documentation and responsibility for completion and due dates shall be determined prior to all review adjournments. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes.

Post Award Conference

The Offeror shall host a PAC at the Offeror's facility within 30 days of Contract Award. The PAC allows the Offeror to:

Review and demonstrate management procedures to the Government

Provide progress assessments

Review technical and other specialty area status

Establish schedule dates for near-term critical meetings/actions

Present program management and other key personnel

Risk Management

The Offeror shall describe their risk management process and how it will be used to mitigate the uncertainties associated with cost, schedule, and technical performance risk for the program.

Configuration Management (CM)

The Offeror shall implement a CM system applicable to hardware and documentation. The Offeror shall also participate in the government Configuration Control Board (CCB) process, as required.

Engineering Change Proposals

The Offeror shall submit ECPs limited to those necessary or those offering significant benefit to the

Government. MIL-HDBK-61, Configuration Management Guidance, concerning ECP classification will be adhered to.

Product Drawings, Engineering/Technical Data Package, Conference and Reviews

In the event the design baseline is required to change to allow the RV change to occur, the Offeror shall develop a complete product drawing/Technical Data Package (TDP) and provide it to the Government.

The product drawings shall include control drawings for all COTS items not conforming to recognized

Government or industry specifications, non-developmental items (NDI) and items developed at private expense for which the Government had not acquired unlimited rights. These control drawings shall provide the applicable Specification of form, fit, and function and provide interface information needed for competitive re-procurement of the item or an interchangeable item.

Engineering Data

In the event the design baseline is required to change to allow the RV change, the Offeror shall develop/produce/maintain a TDP accurately depicting the final product. The TDP shall provide the necessary design, engineering, manufacturing, testing and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product, without additional design engineering effort or recourse to the original design activity.

OFFEROR – SUBOFFEROR/VENDOR RELATIONSHIPS

The Offeror shall pass down to all their subOfferors and subvendors the same TDP requirements the contract levies on them.

Nuclear Weapons Related Materiel (NWRM)

NUCLEAR WEAPONS RELATED MATERIEL (NWRM)

STANDARD CONTRACT REQUIREMENTS

21 Dec 10, ICBM V1.0

1. Contractor Responsible Officer. Contractor shall assign a NWRM Responsible Officer (RO) to perform the following duties relative to NWRM assets under their control within their facilities, to include subcontract facilities:

a. Exercise custody, care, safekeeping/security over property entrusted to his or her possession or under his or her supervision and place specific emphasis on proper recording of transactions that affect NWRM under their functional control and problems or discrepancies that may require corrective action or adjustment. Report these directly to the designated Government

NWRM Accountable Officer (NWRMAO) and Item Manager (IM).

b. Ensure auditable and/or accountable records are maintained, controlled, secured, and signed by appointed representatives.

c. Manage interactions, transactions, and validate management processes to control material and auditable/accountable documents affecting supplies/materials within their functional processes or control.

d. Assist the NWRMAO to conduct and reconcile inventories of all NWRM assets under the contractor’s control.

e. Perform root cause analysis and research for any NWRM discrepancies at the request of their NWRMAO.

f. Contractor shall provide to their NWRMAO a copy of the RO appointment letter upon completion and maintain a list of contractor personnel authorized to handle NWRM.

2. Contractor RO and all contractor employees handling NWRM assets must complete NWRM

Fundamentals Course training annually. See section 9 below for training requirements.

3. Contractor shall report all NWRM shipments and receipts, repair actions, and demilitarization actions within the Commercial Asset Visibility Air Force (CAV AF) system by serial number

(S/N). If the Contractor will be performing CAV AF entries directly, the contractor shall identify two primary and two alternate personnel to be trained on CAV AF and be responsible for all CAV AF transactions and reporting accuracy.

a. Contractor shall track and report all transactions and shipments of all NWRM assets, by

S/N at a minimum, and UII if available. If the NWRM asset moves between prime contractor and subcontractor facilities at different sites, those movements shall be tracked and reported to the

IM and NWRMAO at the time the movement is initiated.

4. NWRM Marking and Packaging. For all new NWRM items the contractor is marking, DFARS 252.211-7003(c)(4) shall apply. If the technical data package does not specify the marking location/method for the UII, contractor shall notify the AF through established contractual notification procedures or the cognizant procuring contracting officer so AF personnel can provide proper instructions.

a. Packaging and Documentation Procedures: The contractor shall follow all procedures as defined in AFI 20-110, Chapter 4.

NOTE: The contractor shall contact the Packaging Specialist for the specific Stock

Number with any packing questions or problems and follow specific instructions within the

AFMC Form 158, Packaging Requirements, as included in the contract.

5. NWRM Storage Management. Contractor shall maintain security and access control of facilities housing NWRM and where NWRM work is performed in accordance with chapter 5 of

AFI 20-110, in particular, provisions for indoor storage and asset segregation.

6. Movement, shipment, and receipt processing: The contractor shall coordinate NWRM asset movements in advance with the NWRMAO and IM, and follow movement instructions issued by the IM or Production Management Specialist (PMS) or equivalent for NWRM movements, including between prime contractor and subcontractor facilities. The DD Form 1348-1A, Issue

Release/Receipt Document, is required for all shipments between contractor and government facilities, and between prime contractor and subcontractor facilities.

a. The contractor shall request the Item Manager (IM) to provide specific instructions and authorize use of a manual DD Form 1348-1A for shipments where the DD Form 1348-1A cannot be AF system-generated. The contractor shall use the requisition document number, provided by the IM as the Transportation Control Number (TCN). The DD Form 1149, Requisition and

Invoice/Shipping Document, is not authorized for shipping NWRM.

b. The contractor shall provide, in addition to standard entries on the DD Form 1348-1A, a printed S/N list along with the shipping document (separate S/N listing is not required when all

S/Ns are printed on the DD Form 1348-1A) and stamp the form with the statement “Classified

NWRM Item” or “Unclassified NWRM Item” in red ink.

c. The contractor shall ensure NWRM assets are properly packaged and marked IAW Chapter

4 of AFI 20-110 when preparing NWRM assets for shipment.

d. The contractor shall perform shipment planning and prepare and maintain movement/shipment documents IAW the DTR, Part II, and AFI 24-203. For all CONUS movements, use of Transportation Protective Services (TPS), to include satellite monitoring is mandatory.

e. The contractor shall accomplish NWRM transportation in-check at the time of conveyance offload IAW AFI 24-203, Chapter 5. NWRM receiving shall be accomplished IAW AFMAN

23-110, Volume 1, Part 1, Chapter 19 and AFI 24-203, Chapter 5. In the event of a discrepancy, the Contractor shall complete a Supply Discrepancy Report (SDR) IAW AFMAN 23-110

Volume 2, Part 2, Chapter 10.

f. If discrepancies are found, the contractor shall notify the shipping and receiving

NWRMAO, transportation office, IM, and DCMA via e-mail within 24 hours. Completion of notification will be based on when the email is sent from the contractor and not when it is read by the interested parties. The contractor shall follow NWRMAO or IM instructions for discrepancy reporting and documentation.

(1) If a discrepancy is found between the IM/PMS or equivalent and contractor’s inventory balance records, and the error is due to contractor’s omission or error in CAV AF input, the contractor shall correct the CAV AF transactions within 24 hours of notification by the owning organization PMS or IM.

g. Within 24 hours of receipt of NWRM, the contractor shall record receipt in CAV AF, and notify the NWRMAO via e-mail, to include the Shipment TCN, total quantify received, and individual S/Ns as listed on the shipping document and DD Form 1500 series condition tag(s).

h. For all new NWRM assets delivered to the AF under a DD Form 250, Material Inspection and Receiving Report, the contractor shall provide the IM the DD Form 250 within 24 hours of asset acceptance. The IM will post the DD Form 250 to the PIC Fusion Supporting

Documentation COP.

https://www.my.af.mil/afknprod/community/views/home.aspx?Filter=21481

7 through 7.b.1 Are Additional Requirements for Depot Level Contract Repair:

7. Contract Depot Maintenance/Repair. The contractor shall ensure S/N tracking and accountability is maintained for all NWRM through the entire repair process from the time it is received until it is either expended in-use or returned to the AF supply/stock.

a. The contractor shall report all repair activity for all NWRM assets through the CAV AF system to include shipments, receipts, inductions, demilitarization, and repair work.

b. Items No Longer Required. Any NWRM item not subsequently reinstalled or reassembled in the same repair action or maintenance process (grouping of maintenance tasks) shall be picked up on supply accountable records within 24 hours of disassembly or removal. Such items shall be properly tagged to ensure, at a minimum, item identification, S/N tracking, part number, cage code, and condition code status. Unserviceable NWRM items will be promptly marked with the correct condition and will not be co-mingled with serviceable items or other unserviceable items of another condition.

8. Inventories and Audits. All NWRM at contractor (prime and subcontractors) facilities shall be subject to inventory requirements as specified in AFI 20-110, Chapter 8. A complete physical inventory count of NWRM by S/N and/or UII shall be conducted semiannually IAW the procedures in AFMAN 23-110, Volume 1, Part 1, Chapter 6.

9. NWRM Training. To be authorized to handle NWRM, contractor personnel including the contractor RO must have completed the annual NWRM Fundamentals training course available through the Automated Distribution Learning System (ADLS). The Contractor will provide the

PM a listing of all individuals requiring training and the PM will coordinate access to training for the contractor.

a. Contractor shall track and maintain a report of all contractor employee annual training completions and provide report to the NWRMAO upon request.

10. Demilitarization and Disposal of NWRM. All NWRM declared excess to Air Force requirements shall be demilitarized, destroyed, and disposed of by the contractor as directed by https://www.my.af.mil/afknprod/community/views/home.aspx?Filter=21481 the Air Force. Demilitarization and disposal of NWRM is required within two years of excess/condemned determination.

a. The contractor shall coordinate with the government for demilitarization/disposition instructions and scheduling of Government witnesses for final demilitarization/destruction.

NWRM assets demilitarized/destroyed by contractors shall be witnessed by an Air Force, Defense Contract Management Agency (DCMA), or National Nuclear Security Administration

(NNSA) representative. The contractor shall sign as the verifier and Air Force, DCMA, or

NNSA representative certify asset demilitarization.

(1) The contractor is responsible for providing the completed DRMS Form 145, Demilitarization Certificate to the IM within 24 hours.

CAV AF GFM

STATEMENT OF WORK

The purpose of this statement of work (SOW) is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial

Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractors facilities. Reporting within CAV AF shall not be limited to end items subject to repair and Government Furnished

Materiel (GFM), but are to include assets stored as an inventory control point (ICP). Equipment identified as Government Furnished Equipment (GFE) may be reported within CAV AF.

Enhancements to the CAV AF system will be identified on the CAV AF home web page.

Contractors are responsible for ensuring current User Guides are utilized by their respective facility.

CAV AF FORMAL TRAINING AND EDUCATION BRIEFING:

1. CAV AF educational briefing will be provided on all awarded contracts by the contracting

ALC CAV AF System Administrator (SA). Any follow up training will be the responsibility of the contractor to contact CAV AF SA for additional training. For assistance, guidance or questions to specific contractual reporting requirements may be addressed to the CAV AF contract monitor (CM). ALC CAV AF (SA and/or CM) points of contact may be found in

Attachment 1 of the Appendix B.

2. All repair contractors shall be presented the CAV AF Requirements Lifecycle Education

Briefing within the initial 3 months of contract award, but no less than once during repair contract duration. A meeting shall be facilitated in which a government repair requirements representative or other designee shall provide said briefing to the supply repair contractor.

3. Proof of presentation materials provided to contract repair supplier must be documented in every instance. Examples of documentation include but are not limited to meeting minutes, checklist, etc. Documented information from briefing shall consist of; date/time, location, contract number, briefer’s name and supplier names. Documentation must be included in CPAR if briefing has been provided as an aid to annotate if contractors are being briefed and the impact it’s having on reporting in CAV AF. The CAV AF Requirements Lifecycle Education Briefing shall be given to the contract repair supplier in the following instances on new contracts:

a. Pre-Solicitation conferences as applicable.

b. Pre- and Post-Award contract meetings as applicable.

c. If none of the above has occurred, brief must be given within first 3 months of new contract award.

NOTE: During Program Management Review(s) (PMR) or separate meeting(s) issues addressing supplier CAV AF reporting performance shall be discussed. This is to rectify inadequate and contractual noncompliance of CAV AF reporting as follows but not limited to;

untimely reporting, consistent 1-day repair-turn-around-time (RTAT) reporting, failure to report

“all” assets in CAV AF or personnel changes impacting supplier reporting performance.

CONTRACTOR RESPONSIBILITY:

1. Contractor reporting requirements to CAV AF shall be accomplished daily and/or within 24-hours of a supply or maintenance action occurrence IAW the applicable CAV AF CDRL, CAV

AF version 8.0.1 or higher Contractor Users Guide and applicable references within the contract

(i.e., Appendix B). Accurate and timely reporting of maintenance and supply transactions into

CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. CAV AF transmits daily to Air Force internal data systems for financial and asset tracking. Air Force Expeditionary Logistics for the 21st Century (eLog21) requires total asset visbility, therefore, inaccurate or lack of CAV AF reporting will cause significant loss to the Air Force. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical asset on hand at all times.

2. Contractor shall ensure accountability of all government furnished property (GFP) within their enterprise resource planning (ERP) or commercial off-the-shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times. DCMA will ensure contractor ERP or COTS system records match contractor CAV AF with no variances. In those cases where a variance exist DCMA will make a follow-up review to ensure reporting actions have occurred and timely. NOTE: Per paragraph 1 above, there may be a 1-day lag in reporting.

3. Contractor must change the condition code of an item from Condition Code M (inducted) to

Condition Code A (Complete). This condition code change will not occur prior to the DD Form

250 signature or Wide Area Workflow (WAWF) entry. Contractor must have government approval of repair action before Condition Code A status is entered into CAV AF. The

“Complete Date” entered into CAV AF cannot be before the DD250 date entered in the same screen. Contractor will validate that the DD250 number and date entered into CAV AF is accurate. This requirement is applicable to Condition Code H (Condemned) only when specifically directed by the contract.

4. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAVAF reporting requirements.

a. Receipt Actions: Contractor will use government issued shipment document numbers for

CAV AF end item and GFM receipt transaction reporting only in the absence of missing

DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems.

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items and GFM. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. DD Form 250 or DD Form 1149 are not acceptable or authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a

Portable Document Format (PDF). It is recommended the PDF be saved at the contractor’s facility prior to printing the two copies as required for shipping. DD Form

1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. Place one copy on the outside of the shipment container and one copy inside the shipment container. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number

(RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF

RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

iii. For GFM shipments, contractors shall create the shipping document number consisting of the contractor’s six-digit ‘EZ’ DODAAC, four-digit Julian date and four-digit serial number.

c.In the event CAV AF system is inoperable:

i. DD Form 1348-1A shall be manually generated (printed) by contractor dd13481a.pdf

ii. When CAV AF is again operable, the contractor shall resume with transactional reporting actions, including completing a DD Form 1348-1A and the shipment process in CAV AF.

5. Contract/Delivery Order Closure Level Disposition Instructions – Government will provide disposition instructions to contractor. Contractor shall comply with disposition instructions within 10-days of receipted government instructions and shall have complied no later than 30-days after receipt of instructions. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition instructions occur within

24-hours of related shipment action.

6. Contractual Induction-at-Risk of end items is prohibited on all AF GFM repair contracts.

Authorization of GFM is strictly limited to supportability of contract delivery orders.

7. All NSNs identified as Nuclear Weapon Related Material (NWRM) shall require contractor reporting utilizing CAV AF for production management, to track and report NWRM end items in repair to the Serial Number level. Contractors shall capture each NWRM assets Serial Number when reparable is received. NWRM assets received shall be receipted in CAV AF, with Serial

Number identification within 24-hours for asset visibility and serial number tracking.

Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM

Management, to include but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on positive inventory control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

CAVAF CONTRACTOR TRANSACTION REPORTING REQUIREMENTS:

1. GFM Transactions (audit trail):

a. Material Receipt – All GFM requisitions with associated Supply Discrepancy Reports

(SDR) shall be receipted with proper discrepancy code, as follows:

i. ‘A‘– indicates supply system sent an alternate number, however; according to the receiver it was not a suitable substitute. Contractor shall report discrepancy using

AF Web Supply Deficiency Report (SDR).

ii. ‘E’ – received broken or unserviceable.

iii. “F’ – has a quantity shortage.

NOTE: Above actions may constitute increase to Table of Allowance (TOA) based on SDR.

Contractor shall contact PMS to ensure TOA increase occurs in timely manner.

b. CAVAF GFM Requisitions – Contractor is responsible for ensuring all Government shipped GFM requisition shipments are receipted in a timely manner. Action requires continual surveillance of open GFM requisitions every 30-days old.

c. Turn-In Transaction - All GFM Issue transactions of ERRC ‘T’ coded assets require a corresponding GFM Turn-In transaction from repair line to the bond room; for same or alternate NIIN within 30-days for asset accountability and to prevent D035A from generating a false future buy. Turn-in transactions require material condition code status;

i. Consumable Items – must be condition code ‘A’ or ‘H’.

ii. Exchangeable Items – must be condition code ‘A’, ‘F’ or ‘H’.

2. “Not-on-Contract” receipt transactions shall be utilized for assets which are not GFM or repair end items. Not-on-contract assets are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments or damaged end items. Contractor will address discrepancy issues weekly to acquire resolution to discrepancy within 30 days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10 days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record document control numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items, GFM or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record document control numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of

RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAVAF reporting actions occur within 24 hr of supply action.

NOTE: Not-on-Contract receipt actions will not be utilized for quality deficiency report (QDR) items.

3. Following contract production completion, contractor will complete 100% inspection. Any assets remaining at the facility within 30-days must be noted in a request for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAVAF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301, F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to:

FB2029

OO ALC DDHU

CNTRL RCV BLDG 849W

5851 F Ave

CP 801-777-7898

Hill AFB, UT 84056-5713

c. FLZ – Robins AFB, the ship for disposition address to XXXXXX:

SUBCONTRACTOR REPORTING REQUIREMENTS:

Utilizing subcontractors in the repair of government assets in partnership by the awarded prime contractor shall conform to all applicable reporting requirements contained within this contract.

Inherently, the awarded prime contractor shall bear sole responsibility for all reporting actions.

CAUTIONARY AREAS OF CONTRACTOR CAV AF REPORTING:

1. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance (and supply) transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock

Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV

AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management

Specialist (PMS) and acquire government issued shipment document number from

Inventory Management Specialist (IMS).

2. DD Form 250 number and date entered into CAV AF for Complete (Condition Code A) entries must be accurate and reflect the actual date the government approved the repair action.

This requirement is applicable to Condition Code H (Condemned) only when specifically directed by the contract.

3. RCDN information should not be duplicated or fabricated with a suffix. RCDN should be comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, a a four digit serial number. This affects government inventory management systems D035 SCSS controlled exceptions.

TECHNICAL CONSIDERATIONS:

1. Contractors accessing CAV AF shall present a valid DoD PKI certificate to log into CAV

AF. Contractors working at DoD facilities, who have a common access card (CAC), should already have a PKI certificate. Contractors working outside of DoD facilities can purchase a valid DoD PKI certificate through one of three External Certificate Authorities (ECAs). A listing of ECAs and additional information on purchasing a valid DoD PKI can be found at the following web site: http://iase.disa.mil/pki/eca/ .

2. Each contractor employee accessing CAV AF will need an ECA Medium Token Assurance

(FIPS 140 Level 2 • Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device). This is a portable certificate and can be used on any computer where the utilities drivers have been installed. A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in-person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the US).

3. CONTRACTOR RESPONSIBILITY OF CAV AF HARDWARE AND SYSTEM ACCESS:

It is the contractor’s responsibility to ensure systemic connectivity with CAV AF system is achieved and reporting capability is successful. When contractor experiences connectivity problem after receiving initial contract delivery order they should contact the Inventory

Control Point (ICP) CAV AF SA within 24-hours.

http://iase.disa.mil/pki/eca/