SOO.pdf

STATEMENT OF OBJECTIVES (SOO)

FOR

MK12A Mod 3 to 5F Maintenance Sustainment Program

PREPARED FOR

Nuclear Weapons Center ICBM Systems Directorate

Oct 29, 2013 (Revision 1)

PREPARED BY

Vance Lamborn/PROGRAM MANAGER/NWC/NIBF

MINUTEMAN III Engineering

1. PROGRAM BACKGROUND AND OBJECTIVES

Due to fiscal constraints and fewer flight testing opportunities the Air Force and National Nuclear Safety Administration have combined test objectives into a Joint Test Assembly (JTA). The JTA for MK12A requires a Mod 5F midsection to house all the test instrumentation required for joint test data generation and telemetry.

The objective of this program is to perform the actions required to modify up to 20 MK12A Mod 3 operational Reentry Vehicle (RV) midsections to Mod 5F flight test midsections.

2. CONTRACT OBJECTIVES

The winning qualified contractor will:

• Procure materials for 3-5F change.

• Use only qualified vendors as required.

• Change MK12A Mod 3 operational midsections to Mod 5F test midsections.

• The only instrumentation required is for telemetry (antenna, cables, splitters)

• Perform acceptance tests on the delivered units.

• Deliver 5F midsections to HAFB

Data Deliverables

• The Offeror shall plan, host, attend, coordinate, support, and conduct but not limited to the following, hereinafter referred to as “reviews:”

• Post Award Conference (PAC)

• Program Management Reviews (PMR)

• Test Readiness Reviews (TRR)

• Logistics Management Reviews (LMR)

• Technical Order Reviews and Verification

• Provisioning Conferences

• Engineering Drawing Reviews

• In Process Reviews

Hardware Deliverables

• Minimum of four and a maximum of 20 MK12A Mod 5F midsections as negotiated

ENGINEERING OBJECTIVES

The Offerors processes shall have been qualified within the previous 5 years. If not the Offeror must become qualified at no cost to the government.

Contractor Testing The Government will witness all contractor acceptance testing. The Offeror shall perform acceptance testing as required by the current drawing package

PROGRAM OBJECTIVES

Program Management The Offeror shall describe the planned management philosophies with organizational roles and responsibilities and management objectives for the overall program or by contract increments or phases.

The Offeror shall establish and maintain program management practices throughout the period of performance. Program management practices shall provide visibility into the Offeror’s organization and techniques used in managing the program, specifically subOfferor and data management. Documentation shall be readily available and provided upon request to Government representative(s) during visits.

Statement of Work (SOW) The Offeror shall develop a Statement of Work (SOW) that must be detailed sufficiently with critical and high-risk efforts that are identified and planned as realistically as possible to assure executability.

Organizational Processes The Offeror shall identify their internal processes and management oversight for controlling integration, test, labor, quality, and supply support costs in their proposed RFIC Refurbishment solution. These processes will serve as an early warning for technical, schedule, and cost risk for the RFIC Refurbishment contract.

Meetings, Formal Reviews, Conferences, and Audits

The Offeror shall plan, host, attend, coordinate, support, and conduct but not limited to the following, hereinafter referred to as “reviews:”

• Post Award Conference (PAC)

• Program Management Reviews (PMR)

• Test Readiness Reviews (TRR)

• Logistics Management Reviews (LMR)

• In Process Reviews

The reviews shall be conducted at Government and Offeror facilities at the government’s discretion. The Offeror shall prepare agendas and conference presentation materials prior to reviews, and provide minutes and reports following each review. Action item documentation and responsibility for completion and due dates shall be determined prior to all review adjournments. A summary of all action items, responsible parties, and estimated completion dates shall be included with the minutes.

Post Award Conference The Offeror shall host a PAC at the Offeror's facility within 30 days of Contract Award. The PAC allows the Offeror to:

• Review and demonstrate management procedures to the Government

• Provide progress assessments

• Review technical and other specialty area status

• Establish schedule dates for near-term critical meetings/actions

• Present program management and other key personnel

Risk Management

The Offeror shall describe their risk management process and how it will be used to mitigate the uncertainties associated with cost, schedule, and technical performance risk for the program.

Configuration Management (CM) The Offeror shall implement a CM system applicable to hardware and documentation. The Offeror shall also participate in the government Configuration Control Board (CCB) process, as required.

Engineering Change Proposals

The Offeror shall submit ECPs limited to those necessary or those offering significant benefit to the Government. MIL-HDBK-61, Configuration Management Guidance, concerning ECP classification will be adhered to.

Product Drawings, Engineering/Technical Data Package, Conference and Reviews In the event the design baseline is required to change to allow the RV change to occur, the Offeror shall develop a complete product drawing/Technical Data Package (TDP) and provide it to the Government.

The product drawings shall include control drawings for all COTS items not conforming to recognized Government or industry specifications, non-developmental items (NDI) and items developed at private expense for which the Government had not acquired unlimited rights. These control drawings shall provide the applicable Specification of form, fit, and function and provide interface information needed for competitive re-procurement of the item or an interchangeable item.

Engineering Data In the event the design baseline is required to change to allow the RV change, the Offeror shall develop/produce/maintain a TDP accurately depicting the final product. The TDP shall provide the necessary design, engineering, manufacturing, testing and quality assurance requirements information necessary to enable the procurement or manufacture of an interchangeable item that duplicates the physical and performance characteristics of the original product, without additional design engineering effort or recourse to the original design activity.

OFFEROR – SUBOFFEROR/VENDOR RELATIONSHIPS

The Offeror shall pass down to all their subOfferors and subvendors the same TDP requirements the contract levies on them.

Nuclear Weapons Related Materiel (NWRM)

NUCLEAR WEAPONS RELATED MATERIEL (NWRM)

STANDARD CONTRACT REQUIREMENTS

21 Dec 10, ICBM V1.0

1. Contractor Responsible Officer. Contractor shall assign a NWRM Responsible Officer (RO) to perform the following duties relative to NWRM assets under their control within their facilities, to include subcontract facilities:

a. Exercise custody, care, safekeeping/security over property entrusted to his or her possession or under his or her supervision and place specific emphasis on proper recording of transactions that affect NWRM under their functional control and problems or discrepancies that may require corrective action or adjustment. Report these directly to the designated Government NWRM Accountable Officer (NWRMAO) and Item Manager (IM).

b. Ensure auditable and/or accountable records are maintained, controlled, secured, and signed by appointed representatives.

c. Manage interactions, transactions, and validate management processes to control material and auditable/accountable documents affecting supplies/materials within their functional processes or control.

d. Assist the NWRMAO to conduct and reconcile inventories of all NWRM assets under the contractor’s control.

e. Perform root cause analysis and research for any NWRM discrepancies at the request of their NWRMAO.

f. Contractor shall provide to their NWRMAO a copy of the RO appointment letter upon completion and maintain a list of contractor personnel authorized to handle NWRM.

2. Contractor RO and all contractor employees handling NWRM assets must complete NWRM Fundamentals Course training annually. See section 9 below for training requirements.

3. Contractor shall report all NWRM shipments and receipts, repair actions, and demilitarization actions within the Commercial Asset Visibility Air Force (CAV AF) system by serial number (S/N). If the Contractor will be performing CAV AF entries directly, the contractor shall identify two primary and two alternate personnel to be trained on CAV AF and be responsible for all CAV AF transactions and reporting accuracy.

a. Contractor shall track and report all transactions and shipments of all NWRM assets, by S/N at a minimum, and UII if available. If the NWRM asset moves between prime contractor and subcontractor facilities at different sites, those movements shall be tracked and reported to the IM and NWRMAO at the time the movement is initiated.

4. NWRM Marking and Packaging. For all new NWRM items the contractor is marking, DFARS 252.211-7003(c)(4) shall apply. If the technical data package does not specify the marking location/method for the UII, contractor shall notify the AF through established contractual notification procedures or the cognizant procuring contracting officer so AF personnel can provide proper instructions.

a. Packaging and Documentation Procedures: The contractor shall follow all procedures as defined in AFI 20-110, Chapter 4.

NOTE: The contractor shall contact the Packaging Specialist for the specific Stock Number with any packing questions or problems and follow specific instructions within the AFMC Form 158, Packaging Requirements, as included in the contract.

5. NWRM Storage Management. Contractor shall maintain security and access control of facilities housing NWRM and where NWRM work is performed in accordance with chapter 5 of AFI 20-110, in particular, provisions for indoor storage and asset segregation.

6. Movement, shipment, and receipt processing: The contractor shall coordinate NWRM asset movements in advance with the NWRMAO and IM, and follow movement instructions issued by the IM or Production Management Specialist (PMS) or equivalent for NWRM movements, including between prime contractor and subcontractor facilities. The DD Form 1348-1A, Issue Release/Receipt Document, is required for all shipments between contractor and government facilities, and between prime contractor and subcontractor facilities.

a. The contractor shall request the Item Manager (IM) to provide specific instructions and authorize use of a manual DD Form 1348-1A for shipments where the DD Form 1348-1A cannot be AF system-generated. The contractor shall use the requisition document number, provided by the IM as the Transportation Control Number (TCN). The DD Form 1149, Requisition and Invoice/Shipping Document, is not authorized for shipping NWRM.

b. The contractor shall provide, in addition to standard entries on the DD Form 1348-1A, a printed S/N list along with the shipping document (separate S/N listing is not required when all S/Ns are printed on the DD Form 1348-1A) and stamp the form with the statement “Classified NWRM Item” or “Unclassified NWRM Item” in red ink.

c. The contractor shall ensure NWRM assets are properly packaged and marked IAW Chapter 4 of AFI 20-110 when preparing NWRM assets for shipment.

d. The contractor shall perform shipment planning and prepare and maintain movement/shipment documents IAW the DTR, Part II, and AFI 24-203. For all CONUS movements, use of Transportation Protective Services (TPS), to include satellite monitoring is mandatory.

e. The contractor shall accomplish NWRM transportation in-check at the time of conveyance offload IAW AFI 24-203, Chapter 5. NWRM receiving shall be accomplished IAW AFMAN 23-110, Volume 1, Part 1, Chapter 19 and AFI 24-203, Chapter 5. In the event of a discrepancy, the Contractor shall complete a Supply Discrepancy Report (SDR) IAW AFMAN 23-110 Volume 2, Part 2, Chapter 10.

f. If discrepancies are found, the contractor shall notify the shipping and receiving NWRMAO, transportation office, IM, and DCMA via e-mail within 24 hours. Completion of notification will be based on when the email is sent from the contractor and not when it is read by the interested parties. The contractor shall follow NWRMAO or IM instructions for discrepancy reporting and documentation.

(1) If a discrepancy is found between the IM/PMS or equivalent and contractor’s inventory balance records, and the error is due to contractor’s omission or error in CAV AF input, the contractor shall correct the CAV AF transactions within 24 hours of notification by the owning organization PMS or IM.

g. Within 24 hours of receipt of NWRM, the contractor shall record receipt in CAV AF, and notify the NWRMAO via e-mail, to include the Shipment TCN, total quantify received, and individual S/Ns as listed on the shipping document and DD Form 1500 series condition tag(s).

h. For all new NWRM assets delivered to the AF under a DD Form 250, Material Inspection and Receiving Report, the contractor shall provide the IM the DD Form 250 within 24 hours of asset acceptance. The IM will post the DD Form 250 to the PIC Fusion Supporting Documentation COP.

https://www.my.af.mil/afknprod/community/views/home.aspx?Filter=21481

7 through 7.b.1 Are Additional Requirements for Depot Level Contract Repair:

7. Contract Depot Maintenance/Repair. The contractor shall ensure S/N tracking and accountability is maintained for all NWRM through the entire repair process from the time it is received until it is either expended in-use or returned to the AF supply/stock.

a. The contractor shall report all repair activity for all NWRM assets through the CAV AF system to include shipments, receipts, inductions, demilitarization, and repair work.

b. Items No Longer Required. Any NWRM item not subsequently reinstalled or reassembled in the same repair action or maintenance process (grouping of maintenance tasks) shall be picked up on supply accountable records within 24 hours of disassembly or removal. Such items shall be properly tagged to ensure, at a minimum, item identification, S/N tracking, part number, cage code, and condition code status. Unserviceable NWRM items will be promptly marked with the correct condition and will not be co-mingled with serviceable items or other unserviceable items of another condition.

8. Inventories and Audits. All NWRM at contractor (prime and subcontractors) facilities shall be subject to inventory requirements as specified in AFI 20-110, Chapter 8. A complete physical inventory count of NWRM by S/N and/or UII shall be conducted semiannually IAW the procedures in AFMAN 23-110, Volume 1, Part 1, Chapter 6.

9. NWRM Training. To be authorized to handle NWRM, contractor personnel including the contractor RO must have completed the annual NWRM Fundamentals training course available through the Automated Distribution Learning System (ADLS). The Contractor will provide the PM a listing of all individuals requiring training and the PM will coordinate access to training for the contractor.

a. Contractor shall track and maintain a report of all contractor employee annual training completions and provide report to the NWRMAO upon request.

10. Demilitarization and Disposal of NWRM. All NWRM declared excess to Air Force requirements shall be demilitarized, destroyed, and disposed of by the contractor as directed by https://www.my.af.mil/afknprod/community/views/home.aspx?Filter=21481 the Air Force. Demilitarization and disposal of NWRM is required within two years of excess/condemned determination.

a. The contractor shall coordinate with the government for demilitarization/disposition instructions and scheduling of Government witnesses for final demilitarization/destruction.

NWRM assets demilitarized/destroyed by contractors shall be witnessed by an Air Force, Defense Contract Management Agency (DCMA), or National Nuclear Security Administration (NNSA) representative. The contractor shall sign as the verifier and Air Force, DCMA, or NNSA representative certify asset demilitarization.

(1) The contractor is responsible for providing the completed DRMS Form 145, Demilitarization Certificate to the IM within 24 hours.

Nuclear Weapons Related Materiel (NWRM)