FA820125Q0004 Combo Synopsis Solicitation Sunshade.pdf

FA820125Q0004 Combo Synopsis Solicitation 6 Jan 2025 388th Fighter Wing Hill AFB UT Sunshade Canopy Inspection, Maintenance and Repair for 2025

Requirement Title: 388 FW Sunshade Canopy Inspection, Maintenance and Repair for 2025

Solicitation Number: FA8201-25-Q-0004

Contract Type: Firm Fixed Price

Solicitation Issue Date: 6 Jan 2025

Site Visit: Pre award site visits are not being conducted

Due Date for Receipt of Quotes: See Sam.gov for due date

Points of contact:

Contract Specialist (CS) Sheynah (Shey) Clawson, email sheynah.clawson@us.af.mil

Contracting Officer (CO) Dawn Schmidt, email dawn.schmidt.1@us.af.mil

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested and a written solicitation will not be issued. The Government intends to use simplified acquisition procedures for evaluating quotes and awarding the resulting purchase order in accordance with FAR 13.106.

2. This solicitation is a Request for Quote (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-02, 3 Jan 2025.

4. This is a Total Small Business Set-Aside in accordance with FAR 19.502-2(a).

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 541350 Building Inspection Services.

6. The Product Service Code (PSC) Z1BZ Maintenance of Other Airfield Structures.

7. Estimated award date is no later than 31 Jan 2025.

8. Period of performance (PoP) start date is no later than 31 Jan 2025.

9. Place of Performance 7412 Canberra Ave Hill AFB UT 84056.

10. Quotes must be valid through 31 Jan 2025.

REQUIREMENT INFORMATION

The Contractor shall provide services in accordance with the Performance Work Statement

(PWS) dated 22 Nov 2024.

mailto:sheynah.clawson@us.af.mil mailto:dawn.schmidt.1@us.af.mil

INSTRUCTIONS TO OFFERORS

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Contract Line Items (CLINs). For CLIN description, see attached Solicitation FA8201-25-Q-0004 Clauses document.

Unique circumstances for this effort. The sunshades are in the process of being removed and replaced on a separate contract. This effort is for services for the inspection, maintenance and repair for up to 24 sunshades, from January to December 2025 in accordance with the PWS 22 Nov 2024.

Currently, there is no incumbent performing the services and a purchase order is required to be awarded to obtain the required services.

1. The following addenda replaces 52.212-1 in its entirety.

1.1 Provide Cage code when submitting quote.

1.2. Late submissions of offers will be processed in accordance with FAR 52.212-1(f) “Late submissions, modifications, revisions, and withdrawals of offers.”

1.3. The Government intends to award a Firm Fixed Price contract for this requirement. However, the Government reserves the right to cancel this solicitation, either before or after the closing date.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1.3.1. Discussions. The government intends to award without discussions. If discussion are needed, discussions will be conducted in accordance with FAR 15.306 Exchanges with offerors after receipt of quotes.

1.4. If 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contract for Maintenance, Calibration or Repair of Certain Equipment Requirement, is applicable the offeror shall fill in the provision and submit a copy of the filled in provision with the quote. The offeror is required to notify the government if the provision is applicable.

1.5. If 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services – Requirements is applicable, the offeror shall fill in the provision and submit a copy of the filled in provision with the quote. . The offeror is required to notify the government if the provision is applicable.

In the event either 52.222-51 or 52.222-53 are applicable, the Service Contract Labor Standard clauses do not apply and will be removed from the resultant order.

1.6. Using the Solicitation FA8201-25-Q-0004 Clauses document, offerors shall input prices for CLINs 0001 and 0002. The unit prices need to include all costs including labor, materials, and supplies. The filled in document is required to be submitted with the quote.

1.7. TECHNICAL SUBFACTOR 1: Provide documentation that demonstrates minimal acceptable levels of service required will be met for each performance objective in PWS paragraph 2.1 SS-1 through SS-6 as follows:

SS-1 Inspect, maintain and repair aircraft sunshades IAW OEM specifications, procedures, industry standards or best practices, PWS paragraph 1.4, performance threshold No major non-conformance.

SS-2 Estimated time to repair contractor estimated, PWS paragraph 1.22, within +10% of contractor estimate

SS-3 Assess emergency conditions within 12 hours of notification, PWS paragraph 1.21.1, 100%

SS-4 Initiate emergency repair actions within 24 hours of notification, PWS paragraph 1.21.1, 100%

SS-5 Assess urgent conditions within 24 hours of notification, PWS paragraph 1.21.2, 90%

SS-6 Initiate urgent Repair actions within 48 hours of notification, PWS paragraph, 1.21.2, 90%

52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition. The following addenda replaces 52.212-2 in its entirety.

Unless the requirement is cancelled, the Government will award a contract resulting from this request for quote to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers using Lowest Price Technically Acceptable (LPTA) procedures.

FACTORS

(i) Price

Offerors shall input prices for CLINs 0001 and 0002 in accordance with 52.212-1 Instructions. A no bid or an omitted price may result in an incomplete, unacceptable quote.

A price evaluation will be performed for all offerors and quotes will be ranked from lowest to highest price based on Total Evaluated Price (TEP). The TEP is the total of CLINs 0001 and 0002.

Award will be made to the lowest quote, with the lowest TEP.

The TEP is for evaluation purposes only; however, the TOTAL ESTIMATED FIRM FIXED PRICE (FFP) for CLINs 0001 and 0002 is contractually binding and is used for the award.

Cost or Pricing Data. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided IAW FAR 15.403-5, Instructions for Submission of Certified Cost or Pricing Data and Data other than Certified Cost or Pricing Data. If, after receipt of quotes, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1, Prohibition on Obtaining Certified Cost or Pricing Data (10 U.S.C. 2306a and 41 U.S.C.

254b) apply, the offeror shall be required to submit additional cost or pricing data.

(ii) Technical

A technical evaluation will be performed beginning with the lowest priced offeror based on TEP.

A minimum of the two lowest priced offers based on TEP will be evaluated, unless fewer than two offers are received.

If the lowest price offeror based on TEP is technically acceptable and meets all other requirements of this RFQ, award will be made to that offeror.

If the lowest price offeror based on TEP is not technically acceptable, evaluations may continue and award to the next lowest priced technically acceptable offeror or set a competitive range that may include some or all the offerors.

A decision on the technical acceptability of the two lowest priced quotes will be made. Among those offerors who are determined to be technically acceptable, award will be made to the offeror having the lowest total evaluated price.

It is possible that higher priced offers will not be evaluated for technical acceptability.

TECHNICAL SUBFACTOR 1: Does the documentation provided demonstrate minimal acceptable levels of service required will be met for each performance objective in PWS paragraph 2.1 SS-1 through SS-6 as follows?

SS-1 Inspect, maintain and repair aircraft sunshades IAW OEM specifications, procedures, industry standards or best practices, PWS paragraph 1.4, performance threshold No major non-conformance

SS-2 Estimated time to repair contractor estimated, PWS paragraph 1.22, within +10% of contractor estimate

SS-3 Assess emergency conditions within 12 hours of notification, PWS paragraph 1.21.1, 100%

SS-4 Initiate emergency repair actions within 24 hours of notification, PWS paragraph 1.21.1, 100%

SS-5 Assess urgent conditions within 24 hours of notification, PWS paragraph 1.21.2, 90%

SS-6 Initiate urgent Repair actions within 48 hours of notification, PWS paragraph, 1.21.2, 90%

The quote is technically acceptable if Technical Subfactor 1 is met.

(iii) Past Performance

IAW FAR 15.304(c)(3)(iii) the contracting officer has determined that past performance is not an appropriate factor for this acquisition and the past performance evaluation is waived.

Relative Order of Importance of Factors and Subfactors. IAW 15.304(e)(3) all evaluation factors, other than cost or price, when combined, are significantly less important than cost or price.

(b) Options. This effort does not require options.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

This effort is subject to 52.232-18 Availability of Funds.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort.”

No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs."

Attachments

1. Performance Work Statement (PWS) Dated 22 Nov 2024

2. Solicitation FA820125Q0004 Clauses

3. WD 15-5483, Rev 24, 22 Jul 2024