Revised SOW_Eagle Shop Cleanup.docx

EAGLE SHOP EXTERMINATION CLEAN UP

STATEMENT OF WORK

18 MAR 2024 REVISED 25 APRIL 2024

1. SCOPE: This contract is part of a comprehensive Integrated Pest Management (IPM) program for extermination, cleaning, and sanitation of rodent and insect infestation at North Utah Test and Training Range (UTTR) Eagle Vehicle Maintenance shop. The goal of IPM is to deliver effective pest control while at the same time reducing the volume and toxicity of pesticides used, as well as human and environmental exposure to pesticides. IPM is a process for achieving long term, environmentally sound pest control using a wide variety of technological and management practices. Control techniques in an IPM program include a combination of pest monitoring, good sanitation practices, education, appropriate solid waste management, building maintenance, alternative physical, mechanical, and biological pest control, and the use of pesticides when warranted according to a predetermined hierarchy of pest management choices, formulations, and application techniques, which will minimize the exposure and potential risk to people and the environment.

(NOTE: the term “pest” is used to define all incumbent insect and rodent evidence of past and current presence.)

The Contractor shall provide detailed, sites specific recommendations for structural and procedural modifications necessary to achieve pest prevention.

1.1 REQUIREMENT FOR BIDDING: For a contractor to qualify for the bidding process, it must meet the following requirements:

1.1.1 Possess a valid commercial pesticide business certificate of registration from the Utah Licensing Division and any other required certificates.

1.1.2 Employ a minimum of one certified commercial supervisory applicator for every five certified commercial operational applicators employed.

1.1.3 Provide appropriate proof of insurance.

2. PERIOD OF PERFORMANCE: All work shall be completed within 30 days of contract award. Quarterly routine maintenance based on completion of the initial cleaning. A site visit will be available 7 days after the initial solicitation has been sent out.

2.1.1 REQUIREMENTS: The contractor shall submit to the IPM Coordinator a Pest Control Plan of Work prior to inspection and establishment of the monitoring program. The IPM Coordinator and the contractor will review and negotiate the Plan of Work before any pest management services begin.

(It is suggested that the "Initial" and the "Monthly" service be priced separately)

3.1. INITIAL ABATEMENT: The Contractor shall make a thorough initial inspection of each building to evaluate the pest control needs of the premises. The Contractor shall identify problem areas and any equipment, structural features or practices that are contributing to pest and rodent infestations.

3.1.1. Extermination of all rodents and insects on site using industry approved chemicals and processes.

3.1.2. Installation of rodent and insect traps and abatement products for prevention and mitigation as required.

3.1.3. Thorough cleaning of entire facility of excrements and insect dwellings/webs using industry approved chemicals and processes.

3.1.4. Sanitation of entire facility to industry standards and return work areas to a safe working environment.

3.2. QUARTERLY ROUTINE MAINTENANCE: The contractor will then set up a pest and rodent monitoring program in those areas that contain one or more of the following: active pest and/or rodent infestation, pest and/or rodent evidence or conducive conditions.

Pest Sighting/Pesticide Application logbooks will be established in the facility as part of the monitoring program.

3.2.1. Perform scheduled routine preventative maintenance and cleaning on a quarterly basis or as requested by unit.

3.2.2. Clean entire facility of excrements and insect dwellings/webs using industry approved chemicals and processes as needed.

3.2.3. Sanitize work areas as needed.

3.2.4. Replace rodent and insect traps and abatement products as needed.

3.2.5. Inspections and establishment of monitoring programs for the facility shall be completed prior to any monthly inspection/treatment schedule.

3.2.6. Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticides in any area inside or outside the premises shall not occur unless visual inspections or monitoring devices indicate the presence of pests in that specific area.

3.3. EMERGENCY CLEANING/MAINTENANCE: On occasion, the request that the contractor perform corrective, special, or emergency service(s) that are beyond routine service requests. The contractor shall respond to these exceptional circumstances and complete the necessary work within one (1) working day after receipt of the request. If such services cannot be completed within one (1) working day, the Contractor shall immediately notify the IPM and indicate an anticipated completion date.

3.3.1. Emergency services will be between quarterly routine maintenance calls and will not take place of a quarterly maintenance visit.

3.3.2. Emergency services will follow initial abatement outlined in 3.1.

4. GOVERNMENT PROVIDED SERVICES: Government shall provide escorted service to all locations within the military installation.

4.1. Handheld radios to comply with instructions regarding continuous communication with all vehicles.

4.2. Non-potable water will be available for use if requested by contractor.

4.3. Provide listing of approved chemical composition for pesticide/rodenticide usage only that can be used on site (see attached).

5. CONTRACTOR FURNISHED EQUIPMENT AND RESPONSIBILITIES:

5.1. Contractor shall provide all equipment, supplies, and PPE necessary to complete tasks to meet industry standards and return site to a clean working environment. PPE recommended, but not limited to, as the following: air filtration masks/respirators, eye protection, gloves, and skin protection. Contractor shall determine needs during site visit or initial service.

5.2. All cleaning, sanitization, abatement products, and supplies shall be provided by the contractor. Contractor must use Government approved pesticides/rodenticides. Chemical compositions must match listing regardless of brand name. Government shall provide approved listing.

5.3. Provide a descriptive listing of all intended cleaning/sanitization chemicals as well as the pesticides/rodenticides to be used prior to start of work for approval by the government. Listing shall include brand, chemical name, container size, quantities, and lot number (if applicable) for each chemical. (Note: Government requires up to 14 calendar days to grant approval).

5.4. Provide government with detailed listing of all chemicals expended and items left behind for abatement and rodent deterrence (pesticides/rodenticides must meet approved government listing provided)

5.5. Transportation of all company personnel, equipment, and products.

5.6. Access to this facility is restricted to Facility Management, occupants, occupant guests, cleaning service and repair contractors. Under no condition will the cleaning contractor use any facility item for personal use or permit access to any unauthorized party at any time.

6. REPORTS: The Contractor shall be responsible for maintaining a pest control logbook or file for each building or site specified in this contract. These records shall be kept on the property of the contractee and maintained on each visit by the Contractor. Each logbook or file shall contain at least the following items:

6.1 A copy of the Pest Control Plan for the building or site, including labels and MSDS sheets for all pesticides used in the building, and the Contractor's service schedule for the building.

6.2. The Pest Control Work and Inspection Report forms will be supplied to the Contractor by the IPM and will be used to advise the contractor of routine service requests and to document the performance of all work, including emergency work. Upon completion of a service visit to the building, the contractor's representative performing the service shall complete, sign and date the form, and return it to the logbook or file on the same or succeeding day of the services rendered. The contract number and delivery date must be clearly visible on all invoices and delivery documents. Failure to provide chemical listings may result in approval delays.

7. GENERAL INFORMATION:

7.1. The North Range UTTR Vehicle Maintenance shop is used for performing maintenance repairs on various vehicles and construction of range projects. Currently the buildings have been uninhabited for some time resulting in a rodent and insect infestation. Government requires professional extermination, cleaning, and sanitation of all buildings within industry standard practices and techniques. The unit personnel do not have the capability and require professional service. Cameras, guns, or weapons of any kind are not allowed on the UTTR. If found, the items will be confiscated and NOT returned to the individual.

7.2. The maintenance shop is comprised of ~6,700 square feet including a large 4 vehicle work bay (50’x80’), a small 2 vehicle work bay (40’x60’) with small second story storage loft (20’x20’), office space (12’x30’) with 2 workstations and file cabinets. All work bays and offices are single story.

Note: dimensions are estimates only.

7.3. OPERATING LOCATION: Operating locations shall be: North Range UTTR Vehicle Maintenance shop Building 40053, 10 miles past Oasis Gates located via Google Maps at 24360 S. Lakeside Rd. Brigham City, UT 84039 (approximately 17 miles north of I-80 exit 62).

7.4. HOURS OF OPERATION: Contractor deliveries will be performed during the following hours: Normal duty hours, which are currently 7:00 A.M. to 4:00 P.M., Monday through Thursday, excluding holidays and weekends. All deliveries shall be scheduled with UTTR personnel outlined in this SOW. A minimum of 24 hours’ notice is required prior to delivery.

7.5. CONTRACTOR EMPLOYEES: The Government reserves the right to restrict access of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, general well-being, safety, security, or operational mission of the installation and its population. A security forces background check will be performed prior to access.

7.6. SAFETY AND HEALTH:

7.6.1 All work shall comply with all applicable state and federal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

7.6.2 The contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work.

7.6.3 The contractor shall perform routine pest control services that do not adversely affect occupant health or productivity during the regular hours of operation in the buildings. No sprays or dusts may be applied when the immediate area to be treated is occupied. When it is necessary to perform work outside of the regularly scheduled hours set forth in the Pest Control Plan, the contractor shall notify the IPM at least one day in advance. The contractor shall observe all safety precautions throughout the performance of this contract. Certain areas within some buildings may require special instructions for persons entering the building. Any restrictions associated with these special areas will be explained by the IPM. The contractor shall adhere to these restrictions and incorporate them into the Pest Control Plan for the specific building or site. All contractor personnel working in or around buildings designated under this contract shall wear distinctive uniform clothing. The contractor shall determine and provide additional personal protection equipment required for the safe performance of work. Protective clothing, equipment, and devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for the products being used.

7.7 STRUCTURAL MODIFICATIONS AND RECOMMENDATIONS:

Throughout the term of this contract, the contractor shall be responsible for advising the IPM about any structural, sanitary, or procedural modifications that will reduce pest access, food, water, and harborage. The Contractor shall be responsible for adequately suppressing all pests included in this contract regardless of whether the suggested modifications are implemented. The contractor will not be held responsible for carrying out structural modifications as part of the pest control effort.

7.7. POC:

HQ UTTR/RSL

Eagle Vehicle Maintenance Shop Building 40053, 10 miles past Oasis Gates located at 24360 S. Lakeside Rd. Brigham City UT 84039 (approximately 17 miles north of I-80 exit 62) Logistics Flight 801-777-2355/5393

7.8. DIRECTIONS: (see figure 1)

7.8.1. Take I-80 Military Area/Lakeside exit 62.

7.8.2. Turn right at the overpass of exit 62.

7.8.3. Follow the frontage road to the left.

7.8.4. Continue county road 02230 North for approximately 17 miles until the Oasis entrance gate. Unit personnel will meet and escort driver(s) to location.

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