PWS_Emergency Response_July2011 Final.doc

22 July 2012

PERFORMANCE WORK STATEMENT

FOR

ENVIRONMENTAL EMERGENCY AND POST-EMERGENCY RESPONSE SERVICES

AT

HILL AIR FORCE BASE UTAH

UTAH TEST AND TRAINING RANGE

AND

ASSOCIATED FACILITIES

Performance Work Statement

Environmental Emergency & Post-Emergency Response Services

Solicitation Number FA8201-11-R-0009 At

Hill Air Force Base (HAFB), the Utah Test and Training Range (UTTR), and Associated Facilities

1.0 OBJECTIVE

The purpose of this Performance Work Statement (PWS) is to provide timely response to, and the clean-up of, hazardous material and hazardous waste spills resulting from activities performed at or by Hill Air Force Base (HAFB), either on or off-Base; to include the Utah Test and Training Range (UTTR) and associated facilities (Little Mountain, Carter Creek, etc.). This PWS defines the range of required services as well as defining management and reporting requirements. The Contractor shall provide services, technical man-hours, materials and equipment required to perform the work described in this PWS.

2.0 BACKGROUND

Hill Air Force Base is an Air Force Materiel Command base located in northern Utah and is home to many operational and support missions, with the Ogden Air Logistics Center (OO-ALC) being the largest and serving as the host organization. The center is a world-renowned source of maintenance, repair, overhaul and modification for the F-22 Raptor, F-16 Fighting Falcon, A-10 Thunderbolt and the C-130 Hercules aircraft, as well as the nation’s fleet of strategic Intercontinental Ballistic Missiles and Rocket System Reutilization Programs. OO-ALC is comprised of four wings, along with numerous supporting functional professional offices. In addition, Hill AFB is host to the Air Force’s first Total Force Integration fighter association between the 388th and 419th Fighter Wings. There are 24,318 total personnel who live and work on the base, including 5,454 military, 3,596 military family members and 11,849 civilians. The base covers more than 6,650 acres, and includes 228 miles of roads, 28 miles of railroads, 1,475 buildings and 11 aircraft hangars. The 13,500 ft runway accommodates any aircraft in the Air Force inventory. In a typical year, locally based and transient aircraft will log more than 50,000 takeoffs and landings.

The 388th Range Squadron operates and maintains the UTTR. The primary mission of the UTTR is to provide responsive open-air training and test services that support day-to-day training, large force training exercises, and large footprint weapons testing, thus guaranteeing superiority for America's war fighters and their weapons systems. The 388th Range Squadron provides key functions and capabilities required for range support of Air Force operational test and training programs. This includes range infrastructure systems, equipment, software, targets, facilities, data processing and display, land and airspace, security, and safety. The UTTR provides the largest overland safety footprint available in the Department of Defense (DOD) for aircrew training and weapons testing. It supports training customers with capabilities for air-to-ground, air-to-air, and ground force exercises.

As a result of the missions and logistic support activities performed by the Base and the UTTR, hazardous materials that could adversely affect human health and the environment are stored and used on the Base and the UTTR or in equipment operated by Base and UTTR personnel (i.e. aircraft, industrial equipment, vehicles, etc). In the event that any of these materials are unintentionally released to the environment, HAFB and the UTTR are required to comply with the requirements of the most current version of the Integrated Spill Prevention, Control, and Countermeasures Plans (SPCC) for Hill Air Force Base, Utah (which includes state and federal requirements) and the UTTR. As defined in their respective SPCC plans, the HAFB and UTTR Fire Departments perform the initial response to any spill when 911 is called. A Contractor will be used to accomplish emergency and post-emergency response actions (specifically clean-up), ensuring the procedural and regulatory requirements of the SPCC are complied with.

3.0 TECHNICAL CAPABILITIES

The Contractor shall provide all manpower, equipment, and materials necessary to provide emergency and post-emergency response to Level 1 through 3 chemical spills as defined in the SPCC. The responsibilities of the emergency/post-emergency response clean-up team (contractor) are defined in Section 3.1.1.4 of the SPCC. This tasking or section of this delivery order may be extended or changed through contract modification at the government’s option. Specific tasking is identified in the remainder of this section.

This is an emergency/post-emergency response contract. The Contractor must be able to respond with the expectation to possibly participate in an emergency response incident at the direction of the Fire Departments from Hill AFB, the UTTR, and/or the Little Mountain Test Facility or accomplish post-emergency response clean-up actions. The Contractor must be specialized in chemical, petroleum (petroleum releases could be in excess of several thousand gallons), and explosives hazardous materials releases/response incidents as well as site remediation and restoration services. The Contractor must also be specialized in large-scale response/remediation services; thermal destruction of shock sensitive and/or unstable chemicals; hazardous materials transportation; and hazardous waste management and disposal.

3.1 Response Actions

The Contractor shall provide personnel, equipment, and materials to respond to the Hill AFB/Little Mountain within one hour of notification and to the UTTR/Carter Creek within two hours of notification.

3.1.1 Response Team Structure

The Contractor shall have adequate personnel, training, and equipment necessary for responding to OSHA defined Level A required releases or transfers.

The Contractor shall have, at a minimum, two initial points of contact for notification, a duty person, and a back-up. Contact must be made with an individual in the Contractor’s project team. The Contractor shall have, at a minimum, two teams of response personnel that can be called upon. While one team will generally be adequate, there may be times when a second team is needed due to two incidents that could happen during the same timeframe.

A list of Hill AFB and UTTR personnel authorized to initiate a response action by the Contractor will be provided to the Contractor and all relevant emergency response organizations. The HAFB/UTTR representative will provide all pertinent information as required by the SPCC. Upon receipt of a request to respond to a spill, the Contractor shall call the Contracting Officer; provide their name, organization, the name of the person requesting the response action, reason given for response action request, time of request, name of lead individual responding, and contact telephone number. * If a spill occurs after hours and Contracting approval or authorization is not needed in regard to exceeding the expenditure limit, voice mail messages are acceptable. If Contracting authorization is needed, call the Hill Consolidated Command Post (HCCP) at 777-3007.

3.1.2 Certifications

Contractor employees’ job skills must be certified where required by regulatory or industry consensus standards to include those mandated by the Occupational Safety and Health Administration (OSHA) and the National Fire Protection Association (specifically NFPA 472). Training shall include but not be limited to: certified hazardous materials technician level, project manager, senior response manager, health and safety officer, Hydrazine, explosives handling and disposal, gas cylinder response and emergency containment, hazardous materials transportation; and hazardous waste management and disposal. Certifications/training records for each employee shall be provided to the Government by the Contractor.

3.1.3 Response Action Requirements

The Contractor shall respond to spills as defined in Section 5.2.3 of the SPCC including neutralizing, deactivating, and/or absorbing any remaining spilled material as appropriate; and recover and clean up the spilled material and materials contaminated by the spill. Spilled materials shall be recovered for reuse/recycling when possible. The Contractor shall containerize contaminated soil or other media, clean exposed surfaces, decontaminate equipment contaminated by the spill, and take other immediate actions intended to mitigate or eliminate long term impacts to the environment and to permit government workers to resume normal work activities at the spill site.

The Contractor shall ensure that wastes that may be incompatible with the released material are not treated, stored, or disposed of in the affected area until the clean-up procedures are completed. All response action material, equipment, and debris that cannot be decontaminated shall be collected and containerized for disposal. The contractor shall sample containerized material, soils, and other possibly affected media such as air, ground water, or drinking water, as necessary to determine if the spill site is clean.

Bioenvironmental Engineering (SGPB) shall be responsible for determining when government workers may return to the area. Environmental Management (CEV) shall be responsible to determine appropriate disposal requirements for response action media, materials, equipment and debris that cannot be decontaminated. The Contractor will be required to provide a written report (e-mail is acceptable) to CEV to allow identification and characterization of the response action waste as required in the SPCC.

NOTE: Critical response capabilities specific to Hill AFB include but are not limited to: incidents involving fuel (there is in excess of 6 million gallons of JP-8 in bulk storage), Mercury, Hydrazine, Polychlorinated Biphenyls (PCB), Extremely Hazardous Substances (EHS), shock-sensitive items, potential need for multiple vacuum trucks (capacity of approx. 6K gallons) and heavy equipment to include diaphragm pumps, floating skimmer, metal 25 cubic yard roll-off containers, fully equipped response vans and/or trailers, etc. The contractor must be equipped and qualified to handle these issues/situations.

3.1.4 Response Action Documentation

Upon completion of the response action, the Contractor shall provide a brief report describing the actions taken including the timeframe for these actions. A separate section shall be appended to the report containing recommendations for changes in procedures or facilities that may mitigate impacts in future events. The Contractor may be required to attend a meeting to brief the HAFB Project Manager, Contracting Officer, Senior Fire Official/Incident Commander, and/or other personnel, to ensure transfer of all pertinent information relating to the response action to HAFB and UTTR personnel.

During the work outlined above the following special requirements shall be implemented:

The contractor shall prepare all meeting agendas and minutes within 10 working days.

All Air Force technical correspondence shall be addressed to the government project manager.

The Contractor shall not communicate with any members of the public, regulators, or other parties outside the Air Force regarding this contract. This is a function of the HAFB Public Affairs office.

The contractor shall send copies directly to 75 CEG/CEVP.

Public law and statutes/departmental agency and command regulations/directives, and other federal, state, and local regulations typically regulate environmental programs. It shall be the contractor’s responsibility to identify the applicable federal, state, and local laws and regulations for this delivery order and apply the procedures and protocols as required. The contractor shall also comply with the issue or version of the DoD and AF directives, regulations, policies and other documents in effect on the date of issuance of this delivery order, unless otherwise noted.

3.1.5 Training

The Contractor shall provide annual training to the CEV spill response team members. This training shall meet the 8 Hour HAZWOPER Refresher requirements as mandated by the Occupational Safety and Health Administration (OSHA). It shall also include “lessons learned” types of information gathered from previous spill response incidents, opportunities for question and answer periods, discussion of suggestions, etc. CEV will review/coordinate on the appropriate course content and materials prior to the training taking place.

Contractor employee training must include:

· EPA OSRO compliant

· State of Utah Certified HAZMAT Technicians

· Employees must have training in fixed facilities for chemical, petroleum, and propellants. Proof of training to be provided for each employee

· Able to respond to Hill AFB, Little Mountain, and the Utah Test and Training Range and associated facilities. Must function under the direction of the Hill AFB, Little Mtn, and UTTR Fire Departments to manage releases/clean-ups of hazardous substances

· Specialized in chemical, petroleum, and explosives hazardous materials response

· Qualified to manage thermal destruction of shock sensitive and unstable chemicals

· Vacuum, tanker, roll-off, and end dump transportation services for hazardous wastes

3.2 Project Management

The Contractor shall provide Project Management support to this order including, but not limited to: monthly reporting on activities, problems and proposed solutions, staffing, budget status, and schedule. Invoices for each response incident will be provided to the government within three weeks of each incident. And also where applicable; attend meetings with Hill AFB personnel; participate in strategic planning for response activities, provide documentation, and management associated with the functions of other Base services.

3.3 Equipment

The Contractor will provide their equipment list including pricing. Pricing needs to be available for hourly rate, half day and daily rates as available. The following is an example of the types of categories that should be available in the contractor’s equipment list.

· Labor

· Excavation Equipment

· Compactors

· Lifts

· Pressure Washers

· Pumps/Hoses/Tanks/Pipe

· Compressors

· Generators

· Lighting

· Fire Extinguishers

· Personal Protection Equipment

· Power Tools

· Small Remediation Equipment

· Safety Equipment

· Water Deployment Equipment

· Communication Equipment

· Testing Equipment

· Portable Vacuum Units

· Transportation Vehicles and Trailers

· Drums and Totes

· Liners

· Absorbents and Surfactants

· Misc. Response Supplies and Equipment

3.4 Past Performance

Contractor will provide list of all hazardous materials they’ve responded to in the last twelve months as well as descriptions or summaries of each event. Contractor shall also provide any spill events in the last 36 months where the Contractor responded to any Mercury and/or Hydrazine spills. Contractor will also provide a list of references including contact names and numbers for each of the spills provided.

4.0 PRICE

Contractor will provide their pricing on Attachment 1 (labeled Pricing) for the base year and each option year. (The costs must be equal to the costs provided in the equipment list in which the contractor is is required to provide in section 3.3.) The usage column is the approximate yearly usage. Usage X Costs will be used to determine lowest price.

5.0 INSURANCE

Insurance -- Liability to Third Persons (Mar 1996)

(a)

(1) Except as provided in subparagraph (a)(2) of this clause, the Contractor shall provide and maintain workers' compensation, employer's liability, comprehensive general liability (bodily injury), comprehensive automobile liability (bodily injury and property damage) insurance, and such other insurance as the Contracting Officer may require under this contract.

(2) The Contractor may, with the approval of the Contracting Officer, maintain a self-insurance program; provided that, with respect to workers' compensation, the Contractor is qualified pursuant to statutory authority.

(3) All insurance required by this paragraph shall be in a form and amount and for those periods as the Contracting Officer may require or approve and with insurers approved by the Contracting Officer.

6.0 AIR FORCE PROJECT MANAGER (POC)

For technical issues, the contractor shall contact the CEVP Program Manager, Lisa Aschbrenner, 777-1897. For contractual issues, contact the Contract Administrator, Frank Volk, 586-9120.

7.0 SCHEDULE

The table below is a list of deliverables, key milestones, and their due dates. The Contractor shall submit all deliverables to the project manager with a courtesy copy of the submittal letter to the Contract Administrator by the submittal dates as specified in the table below.

Description

#Copies per Submittal

Submittal Date

Project Kick-off Meeting

Response Capability In Place