CSS_DESICCANT MACHINE_UPDATED.pdf

CUI

SOLICITATION # FA813226Q0043– DESICCANT MACHINE

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for DESICCANT MACHINE. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation IAW RFO Part 12 and the Revolutionary FAR Overhaul of the Defense FAR Supplement (R-DFARS) Part 212. This solicitation document and incorporated provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide.

This acquisition is a 100% Small Business Set-Aside

NAICS Code 333998; Size standard is 700 employees; PSC is 3695 The Non-Manufacturing Rule does not apply to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on one evaluation factor: The lowest Total Evaluated Price

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 22 JUN 2026, 12:00 PM Central Standard Time

Bridgette Miles, Contract Specialist (Primary POC) bridgette.miles@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

mailto:%20bridgette.miles@us.af.mil

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government;

do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense FAR Supplement (R-DFARS) - https://www.acq.osd.mil/dpap/dfars_far_overhaul_class_deviations.html

52.212‐1 ‐‐ Instructions to Offerors – Commercial Products and Commercial Services

As prescribed in FAR 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quotes in response to this solicitation must be submitted no later than 22 JUN 2026 /12:00 PM CDT.

Quotes must be submitted via email to Bridgette Miles. The Government reserves the right to consider late quotes.

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

2. All price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

https://sam.gov/ https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dfars

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine that each item either fits/does not fit the description of what we’re asking for.

5. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received;

therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all of these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212‐2 ‐‐ Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.203, the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provides us with the lowest‐priced quote for the items which meet all of the terms and conditions in this solicitation (which includes the item description).

2. After closing of this solicitation, the lowest three quotes will be evaluated by Contracting and by the Government’s subject matter experts (SME). The following evaluation factor will be used:

a. Lowest Total Evaluated Price – as found on the Quote Sheet

The Government will also review Terms & Conditions-related items such as (but not limited to) shipping info, payment info, inclusion of product documentation, the offered product’s technical merit, completed Quote Sheet, Contractor responsibility (IAW FAR 9.104-6(a)), and any other non-price items related to this requirement. The Government may look at any Federal performance database to ensure the potential Offerors have a record of responsibility and fulfilling requirements without issues.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

The Government reserves the right to withhold award for this requirement if it determines it to be in their best interest.

3. Award Notification

a. The successful Offeror will be notified by Contracting via email or phone call that they will receive the award.

b. Unsuccessful Offerors may not be notified, but can find the award information, which will be posted at BetaSAM.gov within 24 hours of award. The information posted will be as follows:

i. Offeror/Business Name

ii. City and State

iii. Contract #

iv. Award amount

No other details or debrief will be provided.

[End of Provision Addendum]

52.212-4 -- Contract Terms and Conditions -- Commercial Items

Clauses/Provisions IAW RFO 12.205:

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation 52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and Remedies 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-50, Combating Trafficking in Persons 52.222-90, Addressing DEI Discrimination by Federal Contractors 52.223-23, Sustainable Products and Services 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232.33, Payment by Electronic Funds Transfer-System for Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52-233-3, Protest After Award (Aug 1996) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) 52.240-90, Security Prohibitions and Exclusions Representations and Certifications 52.240-91, Security Prohibitions and Exclusions 52.244-6, Subcontracts for Commercial Products and Commercial Services

The following clauses are included but not limited to:

52.203-13 Contractor Code of Business Ethics and Conduct 52.204-19 Incorporation by Reference of Representations and Certifications 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.216-2 Economic Price Adjustment-Standard Supplies 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.219-14 Limitations on Subcontracting 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and

52.222-35 Equal Opportunity for Veterans 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-50 Combating Trafficking in Persons 52.223-23 Sustainable Products 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds transfer-Other than System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business subcontractors 52.233-4 Applicable Law for Breach of Contract Claim 52.240-91 Security Prohibitions and Exclusions 52.243-1 Changes-Fixed-Price 52.244-6 Subcontractors and Outside Associates and Consultants (Architect-Engineer Services) 52.247-34 F.o.b. Destination 52.252-6 Authorized Deviations in Clauses

The following DFARS clauses are included but not limited to:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirements to Inform Employees of Whistleblower Rights 252.203-7003, Agency Office of the Inspector General 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services 252.205-7000 Provision of Information to Cooperative Agreement Holders

252.211.7003 Item Unique Identification and Valuation

252.223-7008 Prohibition of Hexavalent Chromium 252.225-7001 Buy American and Balance of Payments Program 252.225-7002 Qualifying Country Sources as Subcontractors 252.225-7012 Preference for Certain Domestic Commodities 252.225-7036 Buy American—Free Trade Agreements----Balance of Payments Program 252.225-7048 Export-Controlled Items 252.225-7051 Prohibition on Acquisition of Certain Magnets, Tantalum and Tungsten 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing on Contract modification 252.244-7000 Subcontracts for Commercial Products or Commercial Items 252.247-7023 Transportation of Supplies by Sea 5352.201-9101 Ombudsman 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODSs) 5352.242-9000 Contractor Access to Department of the Air Force Installations

LIST OF ATTACHMENTS

ATT

DESCRIPTION DATE PAGES NOTES

1 ITEM DESCRIPTION 06 MAY 2026 3

2 SOW 02 JUN 2026 10

QUOTE SHEET

Solicitation # FA813226Q0043 – DESICCANT MACHINE Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN Description/Product Qty Unit Unit Price Total Price 0001 One (1) DESICCANT MACHINE

Vacuum Test Engine

• Connect apparatus to F107 engine and adjust pressure to 27.7 +/- 0.3 inches of H2O.

• Maintain pressure for 5 seconds before recording the flow rate.

• Shall be able to detect flow rate as little ≤ 0 ± 0.010 scfm.

Pressure Test Engine

• Connect apparatus to F107 engine and adjust pressure to 27.7 +/- 0.3 inches of H2O.

• Maintain pressure for 5 seconds before recording the flow rate.

• Shall be able to detect flow rate as little as 0.045 scfm.

Size of Engine Engine Length: 49.35”, Width: 15.56”, Height: 23.61”

System Performance Requirements

• System shall be capable of vacuum and pressure calibration using internal regulators and indicator gauges.

Calibration and Communication

• The contractor shall provide calibration instruction and allow calibration of the system using in house apparatus (PMEL).

• The system shall include ports for data acquisition and communication, enabling monitoring of flow and pressure during test operations.

• Flow and pressure gauges must be accurate to detect flow rate and is clearly readable.

Safety and Electrical

1 EA $ $

• The entire assembly shall operate on standard 110V AC power and include a grounded plug.

• The system shall include proper grounding mechanisms to prevent static discharge during operation.

• Emergency shutoff functionality shall be included.

Control and Regulation Requirements

• The system shall include clearly labeled and accessible valves/ switches to control including but not limited to

Vacuum Pump Shop Air Vacuum Regulator Pressure Regulator Mode Selector Valve Instrument Power

• Control logic must support Mode 1 (vacuum) and Mode 2 (Pressure) operations.

• The operator interface shall be simple and intuitive, providing no more than two selectable options:

Vacuum Test or Pressure Test.

• If implemented as a software interface, the selection process shall be limited to two inputs only (e.g.

two buttons, two menu options, or toggle), with no unnecessary sub menus or advanced settings.

• The system shall include a fail safe default state that ensures the system powers on in a neutral/ off condition until one of the two modes is selected.

Document and Deliverables

• Contractor shall deliver:

Operator Manual Calibration Procedure Wiring and Pneumatic

Diagram

*** Please provide us with warranty information for any and all items in this RFQ *** Incorporate shipping and transportation costs in the total amount

Training Material Contractor shall also perform an onside demonstration and functional check with government personnel upon delivery to meet all requirements of the Statement of Work (SOW).

Data Acquisition and Communication

• The current setup has two connections, "SWAGELOK PAT D-QF 4-B-316" on the inlet cover and a "9/16-18 thread" on the engine service island.

• The new apparatus connections shall include AN4- hose connections with stainless braided hosing.

• The connections on the hosing shall be SWAGELOK QC-4 quick connect fittings, featuring KEY 1 (as one hose for pressure) to SWAGELOK SS-QF4- B-4PF connection (the engine side) and Key 2 (second hose for vacuum), with the other end being AN6 to AN4 reducer male to male.

• All hosing shall be a minimum of 5 ft in length.

• To connect apparatus to base airline a 1/4 NPT (male) quick connect is necessary.

3. Contractor shall provide delivery, installation, and performance verification for the Desiccant Machine IAW the Statement of Work (SOW).

TOTAL QUOTE AMOUNT $

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE