CSS - FA813220Q0014 Canon Prod Scanners PM-RM Svcs (Tinker AFB OK- SUSP 19 APR 2020-6PM CST).pdf

CANON PRODUCTION SCANNERS

PREVENTIVE MAINTENANCE/REMEDIAL MAINTENANCE SERVICE

Tinker AFB, OK Solicitation # FA813220Q0014

This is a combined synopsis/solicitation for commercial items prepared IAW the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020‐02, Defense Federal Acquisition Regulation Supplement Change Notice (DPN) 20200114, and Air Force Acquisition Circular (AFAC) 2019‐1001.

This acquisition is a 100% Small Business Set‐aside (NAICS Code 811212; Size standard is $30 Million)

Any quote from a large business is ineligible for award.

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for the acquisition of preventive and remedial maintenance on Canon Production Scanners located within the Oklahoma City Air Logistic Complex (OC‐ALC). See Section 2 – Supplies/Services and Price.

SERVICE LOCATION

All services will take place on Tinker AFB, OK 73145.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 19 April 2020/6:00 PM (Noon Central Standard Time)

Primary POC Alt POC

Lydia Carlton Marc J Kreienbrink Contract Specialist Contracting Officer lydia.carlton@us.af.mil marc.kreienbrink.1@us.af.mil 405‐582‐5705 405‐739‐5799

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

Payment terms will be Net 30. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in the Government’s invoicing application, Wide Area Workflow (WAWF), which can be found in the Procurement Integrated Enterprise Environment (PIEE; https://wawf.eb.mil). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered.

Standard commercial warranties apply.

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

1. Quotes in response to this solicitation must be submitted no later than 10 April 2020. Quotes must be submitted via email to Lydia Carlton (see previous page)

2. All price quotations must be submitted on the Quote Sheet portion of this solicitation (pgs 5-9), which must be filled in entirely; any additional documents should be submitted as a separate document.

52.212‐2 ‐‐ Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

(a) The Government will award a contract resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Price –the Government will award this requirement to the contractor based on the lowest total evaluated price of all CLINs (Basic and all four Option years; to include the 6-month option IAW FAR Clause 52.217-8)

Each Contractor shall provide a firm fixed price for the Preventive Maintenance (PM) CLINs. The PM CLINs are as follows --

Basic Year 0001 Option Year 1 1001 Option Year 2 2001 Option Year 3 3001 Option Year 4 4001

For the Remedial Maintenance (RM) CLINs, each contractor will provided a burdened labor rate, which will then be multiplied by 40 hours – which is the estimated hours of RM per year – to come up with a total evaluation price for that CLIN. The RM CLINs are as follows --

Basic Year 0002 Option Year 1 1002 Option Year 2 2002 Option Year 3 3002 Option Year 4 4002

The estimated RM hours are included for evaluation purposes only. The actual award amounts for the RM CLINs will differ from the total evaluation prices used during the evaluation.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options – to include a six-month extension, which is equal to half of Option Year 4 – to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise any of the options.

(c) Evaluation Methodology. The Government will evaluate the three lowest-priced quotes to ensure solicitation conformance and balanced pricing. The PM CLIN prices for Basic Year and all Options will be added to the RM CLIN evaluation prices for Basic Year and all Options – plus a six-month extension – to determine the contractor’s total evaluated price (TEP).

Then, quotes will be evaluated for these three conforming, balanced quotes and they will be listed from lowest to highest price based on the TEP.

If one of the three lowest-priced quotes doesn’t conform to the requirements of the solicitation or contains unbalanced pricing, it will be rejected, and the next lowest-priced quote will be selected for evaluation.

The Government reserves the right to have interchanges with the contractors if more information is needed about a quote.

Award will be made to the contractor who provides the conforming quote with the lowest, balanced TEP.

NOTE: the TEP will differ from the actual award amount as the RM CLINs will be awarded with a fixed amount of money on them. These amounts will be based on past usage history of these

CLIN types for this type of service.

(d) A written notice of award or acceptance of a quote – mailed or otherwise furnished to the successful contractor within the time for acceptance specified in the quote – shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are interchanges after its receipt unless a written notice of withdrawal is received from that contractor before award.

52.212‐3 ‐‐ Offeror Representations and Certifications ‐‐ Commercial Items.

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212‐3 is not returned the contractor is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212‐4 ‐‐ Contract Terms and Conditions ‐‐ Commercial Items

52.212‐5 ‐‐ Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217‐5 ‐‐ Evaluation of Options (Jul 1990)

52.217‐8 ‐‐ Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 20 days of the end of the current period of performance.

52.217‐9 ‐‐ Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 20 days of the end of the current period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 20 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

52.222‐42 ‐‐ Statement Of Equivalent Rates For Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage Fringe Benefits DOL 01090 Duplicating Machine Operator $13.46 See Wage Determination For additional information

Clauses/Provisions IAW FAR 12.30:

52.204‐16, Commercial and Government Entity Code Reporting 52.204‐18, Commercial and Government Entity Code Maintenance 52.209‐5, Certification Regarding Responsibility Matters 52.232‐40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212‐5 are included but not limited to:

52.203‐3, Gratuities 52.203‐6, Restrictions on Subcontractor Sales to the Government 52.203‐13, Contractor Code of Business Ethics and Conduct 52.204‐10, Reporting Executive Compensation and First‐Tier Subcontract 52.209‐6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219‐14, Limitations on Subcontracting 52.219‐28, Post Award Small Business Program Representation 52.222‐3, Convict Labor 52.222‐19, Child Labor—Cooperation with Authorities and 52.222‐21, Prohibition of Segregated Facilities 52.222‐26, Equal Opportunity 52.222‐35, Equal Opportunity for Veterans 52.222‐36, Equal Opportunity for Workers with Disabilities 52.222‐37, Employment Reports on 52.222‐40, Notification of Employee Rights Under the National Labor Relations 52.222‐50, Combating Trafficking in Persons 52.223‐18, Encouraging Contractor Policies to Ban Text Messaging While Driving On Base

The following DFARS clauses are included but not limited to:

252.203‐7000, Requirements Relating to Compensation of Former DoD Officials 252.203‐7003, Agency Office of the Inspector General 252.203‐7005, Representation Relating to Compensation of Former DoD Officials 252.204‐7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223‐7008, Prohibition of Hexavalent Chromium 252.225‐7000, Buy American—Balance of Payments Program Certificate 252.225‐7001, Buy American and Balance of Payments Program 252.225‐7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232‐7003, Electronic Submission of Payment Requests and Receiving Reports 252.232‐7006, Wide Area WorkFlow Payment Instructions 252.232‐7010, Levies on Contract Payments 252.243‐7002, Requests for Equitable Adjustment 252.244‐7000, Subcontracts for Commercial Items 252.247‐7022, Representation of Extent of Transportation by Sea

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Air Force Federal Acquisition Regulation Supplement (AFFARS) – https://www.acquisition.gov/affars

LIST OF ATTACHMENTS

# OF

ATT # DESCRIPTION DATE PAGES

1 Performance Work Statement (PWS) 31 Jan 2020 12 2 Equipment List 08 Oct 2019 1 3 Wage Determination 15‐5315 (Rev 10) 23 Dec 2019 20

CANON PRODUCTION SCANNERS

PREVENTIVE MAINTENANCE/REMEDIAL MAINTENANCE SERVICE

Tinker AFB, OK Solicitation # FA813220Q0014

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offeror may provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code and DUNS Number The Government cannot enter into contracts or agreements with contractors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Small Business Size

Web Page URL

Point of Contact

POC Phone # and email address

SECTION 2 – SUPPLIES/SERVICES AND PRICE

BASE YEAR

CLIN

Description/Product

Qty

Unit Price

Total Price

0001 CANON SCANNERS PREVENTIVE MAINTENANCE (PMXG)

BASE YEAR : 1 May 2020 – 30 Apr 2021

NON‐PERSONAL SERVICES: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, and inspection manuals necessary to perform the preventive maintenance (PM) on the Propulsion Maintenance Group’s (PMXG) Cannon Scanners located in the Oklahoma City Air Logistics Complex (OC‐ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS;

Attachment 1). Equipment to be serviced is listed in the Equipment List. (Attachment 2)

The Contractor shall be responsible for ensuring all services, parts, and Original Equipment Manufacturer (OEM) components provided under this contract are IAW the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and the PWS.

1 LO $ $

The Contractor shall perform PM 4 times per year on each piece of equipment listed within the Equipment List. Each PM visit shall be scheduled/performed quarterly and coordinated with the Government Point of Contact (GPOC).

The Contractor shall provide GPOC a copy of the PM schedule within 10 business days after contract award. The Contractor shall notify the GPOC 7 business days prior to each scheduled PM visit.

INVOICING ‐‐ The Contractor shall submit invoices monthly in arrears of services provided during the previous month using Wide Area Workflow e‐Business Suite (WAWF) Online Application, which can be found in the Procurement Integrated Enterprise Environment (PIEE; https://wawf.eb.mil). Complete invoicing information will be found in DFARS Clause 252.232‐ 7006.

0002 CANON SCANNERS REMEDIAL MAINTENANCE (PMXG)

BASE YEAR : 1 May 2020 – 30 Apr 2021

NON‐PERSONAL SERVICES: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment/clothing, and any incidentals necessary to perform remedial maintenance (RM) on the Propulsion Maintenance Group’s (PMXG) Cannon Scanners located in the Oklahoma City Air Logistics Complex (OC‐ALC), Tinker AFB, OK, in accordance with (IAW) with the PWS.

In accordance with DFARS Clause 252.217‐7028, the Contractor shall provide over and above (O&A) labor and materials for work within scope in support of regaining full operational capability status of the Cannon Scanners. The contractor shall not initiate work prior to receiving Contract Officer authorization. All services shall be provided IAW the Performance Work Statement

(PWS).

Labor Rate: $___________ per hour

ESTIMATED AMOUNT OF 40 HOURS PER YEAR

All travel costs shall be reimbursed directly to the contractor in accordance with FAR 31.205‐46 and compared with commercial travel rates. The contractor shall be reimbursed the current Joint Travel Regulation Per Diem Rate (Lodging, Meals and Incidentals) for Oklahoma City, OK. Airfare and Car Rental shall be reimbursed at cost and shall be supported by proof of payment (receipts)

1 LO

DO NOT PRICE

ADD YOUR

LABOR

RM CLINs; PLEASE

FULLY‐BURDENED

RATE

OPTION YEAR 1

OPTION YEAR 2

OPTION YEAR 3

1001 CANON SCANNERS PREVENTIVE MAINTENANCE (PMXG)

OPTION YEAR 1: 1 May 2021 – 30 Apr 2022

*Please refer to CLIN 0001 (base year) for description of services.

1 LO $ $

1002 CANON SCANNERS REMEDIAL MAINTENANCE (PMXG)

OPTION YEAR 1: 1 May 2021 – 30 Apr 2022

*Please refer to CLIN 0002 (base year) for description of services.

1 LO DO NOT PRICE

2001 CANON SCANNERS PREVENTIVE MAINTENANCE (PMXG)

OPTION YEAR 2: 1 May 2022 – 30 Apr 2023

*Please refer to CLIN 0001 (base year) for description of services.

1 LO $ $

2002 CANON SCANNERS REMEDIAL MAINTENANCE (PMXG)

OPTION YEAR 2: 1 May 2022 – 30 Apr 2023

*Please refer to CLIN 0002 (base year) for description of services.

3001 CANON SCANNERS PREVENTIVE MAINTENANCE (PMXG)

OPTION YEAR 3: 1 May 2023 – 30 Apr 2024

*Please refer to CLIN 0001 (base year) for description of services.

1 LO $ $

3002 CANON SCANNERS REMEDIAL MAINTENANCE (PMXG)

OPTION YEAR 3: 1 May 2023 – 30 Apr 2024

*Please refer to CLIN 0002 (base year) for description of services

OPTION YEAR 4

PRICING SUMMARY

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

NOTES:

All quotes are valid for no less than 90 days.

4001 CANON SCANNERS PREVENTIVE MAINTENANCE (PMXG)

OPTION YEAR 4: 1 May 2024 – 30 Apr 2025

*Please refer to CLIN 0001 (base year) for description of services.

1 LO $ $

4002 CANON SCANNERS REMEDIAL MAINTENANCE (PMXG)

OPTION YEAR 4: 1 May 2024 – 30 Apr 2025

*Please refer to CLIN 0002 (base year) for description of services

BASIC YEAR

1 May 2020 – 30 Apr 2021

OPTION YEAR 1

1 May 2021 – 30 Apr 2022

OPTION YEAR 2

1 May 2022 – 30 Apr 2023

OPTION YEAR 3

1 May 2023 – 30 Apr 2024

OPTION YEAR 4

1 May 2024 – 30 Apr 2025

TOTAL PRICE

Basic Year + all Option Years

SECTION 3 – CERTIFICATION OF RESPONSE

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE

Contractor is REQUIRED to sign this document and return 1 copy to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein. Contractor is required to provide commercial product literature for all items quoted above as required/requested