PWS_OC-ALC_SHOP_GARMENTS_-_Property_03June2016_final.docx

OC-ALC SHOP GARMENTS PWS

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, REPAIR, AND LAUNDERING OF

OKLAHOMA CITY – AIR LOGISTICS CENTER SHOP GARMENTS

PREPARED BY

OC-ALC/OBCA

03 June 2016

Section One

DESCRIPTION OF SERVICES.

1.1. Scope: The Contractor shall provide all labor, materials, tools, impermeable bags, supplies, personal protective equipment and clothing including reflective clothing (belt, vest, etc), hearing and eye protection including prescription safety glasses, transportation and other incidentals necessary to inspect pockets, repair, launder, press, package, bundle pickup and deliver Oklahoma City-Air Logistics Center (OC-ALC) shop garments. The Contractor shall be responsible for ensuring all services and supplies provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS). Equipment and required support services are listed on Appendix A, Appendix B and Appendix D.

1.2. Pickup Shop Garments: The Contractor shall travel to Tinker AFB, OK, to pickup soiled OC-ALC Shop Garments; see Appendix B for Pickup/Delivery schedule.

1.3. Count Shop Garments: The Contractor shall count each soiled Shop Garments (with the exception of the cadmium and chromium contaminated clothing) and notate the count and size on a Contractor devised laundry ticket.

1.3.1 The Contractor shall give a copy of the Contractor devised laundry ticket with the count (with the exception of the cadmium and chromium contaminated clothing) to the Point of Contact (POC).

1.6. Check Pockets of Shop Garments for Foreign Objects: The Contractor shall check pockets of all OC-ALC Shop Garments for foreign objects before washing and drying to prevent damaging of the shop garments.

1.7. Repair Shop Garments: The Contractor shall inspect and repair all OC-ALC Shop Garments for rips, tears and open seams (12 inches or less), missing buttons and broken zippers.

1.7.1. The Contractor shall repair all rips, tears and open seams (12 inches or less) using thread and materials of the same quality, compatible color and texture.

1.7.2. The Contractor shall repair/replace all missing buttons and broken zippers as necessary.

1.7.3 The Contractor shall allow a one for one changeout any shop garment that is no longer serviceable.

1.8. Impermeable bags: The Contractor shall supply impermeable bags, approximately 35” x 40” for garments with possible cadmium and chromium contamination.

1.8.1 The bags shall be designed to prevent dispersion of cadmium and chromium dust.

1.8.2 The Contractor shall ensure that the bags are engraved with special markings in accordance with Occupational Safety and Health Administration, Department of Labor, Part 1910 Subpart A, Toxic and Hazardous Substances, Section 1027 (m) (3) (ii).

1.8.3 Impermeable bags shall be delivered to buildings 200 Post R161, 240 Post N28, 2122 Post C-42, 2280 NE, 3001 Post Y19, 3001 Post Y105, 3225 SW, 3705 Post E34 and 9001 Post M40 when needed.

1.9 Cadmium and Chromium Contaminated Clothing: The Contractor, while picking up cadmium and chromium contaminated clothing in the impermeable bags, shall take measures to prevent the release of airborne cadmium and chromium to Government employees in excess of the permissible exposure limits prescribed in 29 Code of Federal Regulations paragraph 1910.1027(i)(3)(v) while on Tinker AFB, OK.

1.9.1 The Contractor shall count the soiled cadmium and chromium contaminated clothing once he /she returns to the laundry, to verify the number and size of contaminated clothing that was picked up from Tinker AFB.

1.9.2. The Contractor shall fax a copy of a Contractor devised laundry ticket to OBCA Personnel, notating any discrepancies.

1.9.3 The Contractor shall ensure washing/waste water discharges, resulting from laundry services of Cadmium and Chromium contaminated garments, go to an Oklahoma Department of Environmental (ODEQ) permitted treatment facility such as a municipal Publicly Owned Treatment Works (OTW). The Contractor will provide a letter to the contracting officer and OBCA Personnel from the OTW that states the OTW is permitted for all applicable hazardous wastes that the Contractor may discharge during the contracted laundry process.

1.10 Annual Water Quality Test: The Contractor shall provide an Annual Water Quality Test from a state certified laboratory to the Contracting Officer and OBCA Personnel. This report shall include a Toxicity Characteristic Leaching Procedure (TCLP) analysis, using test Method 1311 in “Test Methods for Evaluating Solid Waste, Physical/Chemical Methods,” EPA Publication SW-846 and pH analysis of the discharged wastewater from the contracted laundry process.

1.11 Packaging of Shop Garments: The Contractor shall package the freshly laundered/dry cleaned OC-ALC Shop Garments according to the following requirements. Only items listed in Appendix D shall be dry cleaned.

1.11.1 The Contractor shall package laundered coveralls, aprons, welding capes and hoods in plastic film bags, per Appendix A.

1.11.2 Each bag of items shall be segregated by routing symbol and building number. Upon segregation each bag of items shall be sorted and delivered to unit level.

1.11.3 The Contractor shall return the same quantity and size of garment received from the shop.

1.11.4 The Contractor shall hang on hangers laundered lab coats and smocks, segregating by organization and building number per Appendix A.

1.11.5 The Contractor shall deliver lab coats and smocks to Unit Level.

1.11.6 The Contractor shall return the laundered impermeable bags and the blasting & Cotton coveralls to buildings 200 Post R161, 240 Post N28, 2122 Post C-42, 2280 NE, 3001 Post Y19, 3001 Post Y105, 3225 SW, 3705 Post E34 and 9001 Post M40.

1.12 Delivery of Shop Garments: The Contractor shall deliver freshly laundered Shop Garments to Tinker AFB, OK, and pickup soiled outgoing garments. See Appendix B, for Pickup/Delivery Schedule.

1.13 Schedule: The Contractor shall pickup soiled Shop Garments within five (5) working days from contract start date.

1.13.1 The Contractor shall deliver the freshly laundered Shop Garments within (seven) (7) working days from start of the contract. See Appendix B, for Pickup/Delivery Schedule.

1.13.2 The Contractor shall be responsible for insuring all services provided under this contract are in accordance with the terms and conditions outlined herein.

1.14 Service Report: Immediately upon completion of the garment repair services and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government identified Technical POC or OBCA Personnel. The Government identified Technical POC will forward the service report to the OBCA Personnel within two (2) business days of receipt. The Contractor shall provide, by fax or email, the final service report within five (5) business days to the OBCA Personnel. As a minimum, the final service report shall contain the following information:

· name of the company

· requested service date

· contract number

· description of services provided

· additional services recommended (if any)

· printed name and signature of technician who performed the services

· printed name and signature of on-site Government identified Technical POC or OBCA Personnel

· written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order

1.15 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The OBCA Personnel will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or OBCA Personnel.

1.16 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, Corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.17 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.18 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:30am – 5:00pm. If work hours are required outside the hours stated, the Contractor shall contact the OBCA Personnel for approval from the CO. Upon approval from the CO, the Government identified Technical POC or OBCA Personnel must be present with the Contractor.

1.18.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.19 Special Qualifications: The Contractor shall provide personnel with the following special qualifications: appropriate environmental and safety training certificates for all employees covering the handling of Hazardous Waste required by the state and federal government.

1.20 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and OBCA Personnel, in writing, within five (5) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government Personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.20.1 The Contractor and Contractor Personnel shall be required to identify themselves as Contractor Personnel by introducing themselves or being introduced as Contractor Personnel. The Contractor Personnel shall also display distinguishing badges or other visible identification for meetings with Government Personnel or while performing work for the OC-ALC on Tinker AFB. The Contractor and Contractor Personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.21 Listing of Contractor Employees: The Contractor shall provide an initial listing of the Contractor employees’ names and position titles to the OBCA Personnel within five (5) business days after the contract award date. Within five (5) business days, the Contractor shall also provide an updated listing of Personnel to the OBCA Personnel when employees affecting the work of this contract change status or position.

1.21.1 The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty OBCA Personnel who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All Contractor Personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor Personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor Personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and TAFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.22 Discharges: Any discharges into Tinker’s Industrial Waste Treatment Plant (IWTP) or sanitary sewer shall be approved and accomplished IAW the Tinker Industrial Waste Water Discharge Permit as instructed by the 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The OBCA Personnel will submit the required notice of intent documentation to the UEC for the 72 ABW/CEIE approval. The Contractor shall maintain records of any written approval issued by the 72 ABW/CEIE for discharges into the IWTP and sanitary sewer.

1.22.1 Off-Site Discharges: For discharges outside of Tinker AFB, the contractor shall ensure wastewater discharges, that may contain Resource Conservation Recovery Act (RCRA) regulated metals resulting from any contracted service, go to a state/federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The contractor will provide a letter ten (10) calendar days after contract award date to the CO and COR from the POTW that states the POTW is permitted for all applicable RCRA regulated contaminants that the contractor may discharge during the contracted service.

1.22.2 Environmental Protection Agency (EPA) Clean Air Act (40 CFR Part 63 Subpart M: The Contractor shall follow the Environmental Protection Agency (EPA) Clean Air Act (40 CFR Part 63 Subpart M), regulates the emissions of Perchloroethylene. The Contractor shall also be aware of the potentially harmful effects of exposure to cadmium and chromium. The clothing shall be picked up, laundered and/or cleaned in a manner that prevents the release of airborne cadmium and chromium covered under U. S. Department of Labor, Occupational Safety & Health Administration (OSHA), Toxic and Hazardous Substances titled Cadmium 1910.1027 (i) (3) (v).

1.23 Environmental Training: Upon the OBCA Personnel’s confirmed receipt of the Contractor’s written letter which certifies “No Hazardous Waste Generation”, the requirements of this section are no longer applicable. Said certification letter shall be printed on company letterhead and contain the applicable contract number for which the services are being performed.

1.23.1 Contractor Personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable state laws and regulations; DoD, AF, and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by the 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm; http://www.skillsoft.com/catalog/detail.asl?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs. The training shall be at the Contractor’s expense. Prior to obtaining training and within ten (10) calendar days after the contract award date, the Contractor shall provide the name of the training institution or company and course description to the OBCA Personnel for approval. Once written approval is received from the OBCA Personnel, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS. The Contractor’s environmental training certificates shall be provided to the OBCA Personnel within thirty (30) calendar days. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per Tinker AFBI 32-7004, “Hazardous Waste Management”.

1.24 Foreign Object Damage (FOD) and Dropped Object Prevention (DOP). Contractor Personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor Personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2232, AFMC Supp 1, paragraph 9.2., and A4.3.4. (Initial)/A4.3.5. (Refresher). The Contractor and Contractor Personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the OBCA Personnel or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a Contractor devised certificate to the OBCA Personnel for each employee within five (5) business days after the contract award date. The certificates shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide a Contractor devised certificate of training to the OBCA Personnel prior to the employees starting work in the OC-ALC shops. On an annual basis, the Contractor and Contractor Personnel shall be required to review the FOD/DOP training and to provide an updated Contractor devised certificate of training to the OBCA Personnel within five (5) business days of the new period of performance (PoP) start date.

1.25 Privately Owned Motor Vehicles (POV). Contractor Personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-301, in its entirety for the operation of POVs within Tinker AFB.

1.26 Required Initial and Refresher Courses for On-Base Driver’s Training: The Contractor and all Contractor employees shall take and pass the on-base Driver’s Training Course before driving on or in the Ramp areas. The Contractor shall contact the OBCA Personnel to schedule training. On an annual basis, the Contractor shall take the refresher on-base Driver’s Training Course. The Contractor shall submit each employee’s on-base Driver’s Training Course certificates to the OBCA Personnel upon completion of the initial or refresher courses.

1.27 FOD Training for Vehicle Operations: The Contractor and all Contractor employees shall take and pass the on-base Driver’s Training Course before driving on or in the Ramp areas. The Contractor shall contact the OBCA Personnel to schedule training. On an annual basis, the Contractor shall take the refresher on-base Driver’s Training Course. The Contractor shall submit each employee’s on-base Driver’s Training Course certificates to the OBCA Personnel upon completion of the initial or refresher courses.

1.28 Contractor IDs: All Contractor badges shall be surrendered when the contract expires, are no longer needed, or when the contract Personnel are no longer working under the contract or for the Contractor. The Contractor IDs expire on the last day of the current contract PoP. If the contract is extended, the Contractor and Contractor Personnel shall obtain new ID badges. The requirement to obtain new badges includes the CAC ID, the DBIDS ID, and AF Form 1199C, Controlled/Restricted Area Badge.

1.29 Foreign National(s): The Contractor shall notify the OBCA Personnel before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.30 Health and Safety on Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. During the execution of the contract, the Contractor shall notify the CO, OBCA Personnel, and Government CA within one (1) business day of any damage to Government property in which the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00.

Mishap notifications shall contain, as a minimum, the following information:

· contract name, contract number, name and title of the persons reporting the accident/incident

· date, time, and exact location of accident/incident

· a brief narrative of the accident/incident (Events leading to accident/incident)

· cause of accident/incident, if known

· estimated cost of the accident/incident (material and labor to repair/replace)

· nomenclature of the equipment and the names of the Personnel involved in accident or incident

· corrective actions taken or proposed

· other pertinent information

1.31 Emergency Procedures: The Contractor Personnel shall follow the direction of the Government Personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor Personnel shall participate with the Government Personnel in all fire and tornado drills at no additional cost to the Government.

1.32 Contractor Manpower Reporting (CMR): The Contractor shall report ALL Contractor labor hours, to include sub-Contractor labor hours, required for the performance of the services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at the website http://www.ecmra.mil.

1.32.1 The Contractor shall report all labor hours executed during the Period of Performance (PoP) for each Government Fiscal Year (FY) which runs from 1 October through 30 September the following year. Although the labor hours executed may be completed any time during the FY, all data shall be completed no later than (NLT) 31 October of each calendar year. Contractors may direct questions to the CMR help desk email listed at http://www.ecmra.mil.

1.33 Training – General: The Government OBCA Personnel will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below. The OBCA Personnel will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the Contractor employee’s Social Security Number (SSN) will be input on the form.

1.33.1 The Contractor shall contact the OBCA Personnel prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Training Requirements Table 1-1

Section Two

Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary (SS) does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

Service Summary (SS) Table 2-1

· name of the company

· requested service date

· contract number

· equipment ID#

· description of services provided

· additional services recommended (if any)

· printed name and signature of technician who performed the services

· printed name and signature of on-site Government identified Technical POC or OBCA Personnel

· start and completion dates

· complete breakdown of the labor cost (hours and rate)

· materials and parts used

· details of any other charges

· printed name and signature stating only new parts and materials were used

· written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order

Section Three

Government Furnished Property and Services

3.1. Government Furnished Property. FAR PARTS 45, Government Property, and 52.245, Government Property Contract Clauses are not applicable to this Laundry Service Contract in accordance with DFARS 252.237-7018. SPECIAL DEFINITIONS OF GOVERNMENT PROPERTY, (DEC 1991) as prescribed in DFARS 237.7101(g), Laundry and Dry Cleaning Services.

3.1.1. The Government representative, Tool Crib Attendants from 76 AMXG, CMXG, PMXG and MXSG will provide and prepare the AF Form 1297, Temporary Issue Receipt, verifying the total number of items picked up by the Contractor. The Government representative will verify by counting the total garments returned.

3.1.2. The Government representative, Tool Crib Attendants from 76 AMXG, CMXG, PMXG and MXSG will provide copies of the previous month Contractor devised laundry receipts/invoices and AF Form 1297, to the OBCA PERSONNEL prior to the 3rd working day of the month for verification/acceptance and submittal for payment.

3.2. Shared Property of the Government. Not Applicable.

3.3. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB (TAFB), OK:

3.3.1. Security Forces. The Government will provide general on-base security forces’ service.

The security forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.

3.3.2. Fire Emergency and Routine Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies.

For routine fire prevention matters call 405-734-3981 or 405-734-3982 and 405-734- 7964 for after hours and weekends. For routine calls to dispatch call 405-734-7964.

3.4. Intangible Government Property: Not Applicable.

3.5. Contractor Acquired Property (CAP) or Fabrication. Not Applicable.

(CAP Includes Time & Materials (T&M) Contractor Purchases or Fabrication).