FA8132-16-R-0002-_Section_L.pdf

SECTION L

INSTRUCTIONS TO OFFERORS (ITO) AND INSTUCTIONS FOR PROPOSAL

PREPARATION

USING LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) PROCEDURES

1.1 General Instructions

1.1.1. This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with the instructions. The offeror shall be compliant with the requirements as stated in the solicitation and the attachments listed in Section J of the solicitation.

1.1.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience. The Government will base its evaluation on the information presented in the offeror's proposal.

1.1.3. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

1.1.4. The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation that the proposal is valid until this date.

1.1.5. In accordance with FAR 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.0 General Information

2.2.1. Point of Contact

The procurement contracting officer (PCO) or buyer is the point of contact for this acquisition. Address any questions or concerns you may have to the buyer or PCO.

Written requests for clarification may be emailed to the buyer at the address cited in block 7 on page 1 of the model contract/solicitation at lakiesha.hawkins@us.af.mil or the PCO at darrell.hafer@us.af.mil.

2.2.2. Debriefings

The PCO will promptly notify offerors of any decision to exclude them from the competition in accordance with FAR 15.503. Upon such notification, offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.2.3. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

2.2.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.2.5. Amendments to Solicitation

If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal. Any unacknowledged amendments in the offeror’s proposal are subject to solicitation provision FAR 52.212-1(f).

2.2.6. Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the CO at the address shown in Section A of the model contract/solicitation, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

2.2.7. Distribution

The "original" proposal shall be identified. Proposals shall be addressed to the Buyer and emailed to lakiesha.hawkins@us.af.mil and PCO darrell.hafer@us.af.mil.

3.0 Factor 1 – Technical

3.1 General

Technical proposals are not required. Technical acceptability will be determined as described under Technical Factor in the Evaluation Factors area of Section M.

4.0 Factor 2 – Price

4.1 General

Completion of the RFP, Section B Schedule will represent the price proposal.

5.0 Contract Document and Supporting File

mailto:lakiesha.hawkins@us.af.mil mailto:darrell.hafer@us.af.mil

The purpose of this section is to provide information to the Government for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the Model Contract, and Sections A through K.

(1) Instructions follow for specific sections of the RFP:

(a) Section A - Solicitation/Contract Form. Offeror should complete all appropriate blocks in the solicitation (SF 33) and place "N/A" in the blocks that are not applicable to the offeror's proposal. Signature by the offeror on the SF 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

(b) Section B - Supplies or Services and Costs/Prices. Offeror should complete all blocks of Section B, the Schedule the RFP. Information shall be limited to the requested pricing, including unit and extended pricing, as specified in Section B of the RFP.

(c) Section K - Representations, Certification, and Other Statement of Offerors.

Offeror should complete all appropriate blocks of Section K and place "N/A" in the blocks that are not applicable to the offeror's proposal.

(d) Section I- Contract Clauses. Offeror should complete all appropriate blocks of Section I and place "N/A" in the blocks that are not applicable to the offeror's proposal.

(2) Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 1. Failure to comply with the terms and conditions of the solicitation may result in the offeror being removed from consideration for award.

Table 1 – Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion Rationale

SOO, SOW, SPEC,

Model Contract, ITO, CDRL, etc.

Applicable

Page and

Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

Table 1—Solicitation Exceptions

6.0 Other Information Required

(1) Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also identify those individuals authorized to negotiate with the Government.

Person that can obligate your company:

Name: ________________________________ Title: _______________________________ Telephone: ___________________________

Person from your company that is authorized to negotiate with the Government:

Name: ________________________________ Title: _______________________________ Telephone: ___________________________

(2) Government Offices. Provide the mailing address, telephone and fax numbers and facility codes for the cognizant DCMA, and Government Paying Office. Also, provide the name, telephone, and fax number for the Administrative Contracting Officer.

DCMA: ________________________________

DCAA: ________________________________

Pay Office: __________________________

ACO: _________________________________