Schedule of Supplies.pdf

SCHEDULE OF SUPPPLIES – Airfield Data Management Server BPA

1. Negotiation Authority – the issuance of individual calls under this agreement will be made under the authority of 10 U.S.C. 2304(g) as implemented at FAR 13.303.

2. Definitions – the following definitions apply to this requirement:

(a) Blanket Purchase Agreement (BPA) – a simplified method of filling anticipated repetitive needs for supplies or services by establishing “charge accounts” with qualified sources of supply.

(b) Call – an order against a BPA which can be placed by authorized personnel.

(c) Caller – an individual authorized to make a call (place an order) against a BPA; authorized callers other than the Contracting Officer (CO) will be noted on a separate letter issued by the

CO.

3. Description of Agreement – The Contractor shall provide Airfield Data Management Server in accordance with the Items List when requested by the CO or an authorized representative during the ordering period.

(a) Effective Period – This BPA will not exceed beyond five (5) years (starting from the effective date) AND the total value will not exceed $7,230,840.10.

(b) Individuals Authorized to Place Calls – Any CO belonging to Tinker AFB’s Maintenance Contracting Branch (AFSC/PZIM) is authorized to place calls against this BPA. Authorized callers other than a PZIM CO will be noted in a separate letter IF other individuals are authorized to do so.

(c) Purchase Limitation – No individual call under this agreement shall exceed $7,230,840.10.

There is no minimum required purchase for this BPA.

(d) Government Extent of Obligation – It is understood and agreed that this BPA obligates the Government only to the extent that authorized calls are actually made against it by an authorized individual, and then only when performance against such calls has been completed. The Government is not responsible for calls made by an unauthorized individual. A list of personnel authorized to place calls against this BPA other than PZIM COs will be provided in the event personnel are authorized by the CO.

(e) Contractor Extent of Obligation

(i) Pricing – The prices charged the Government shall be as low as or lower than those charged the supplier's most favored customer for comparable quantities under similar terms and conditions. The prices that are quoted on the supplier's price list shall meet such pricing that is indicated within this section. Only the CO is authorized to approve additional items for purchase. The supplier's price list may be updated regularly in response to market conditions, but not more than once every three months. Price lists must be submitted to the CO for review and approval.

(ii) Fulfillment of Calls – The Contractor must provide the Government with all goods and services on the Call. Any Calls received by the Contractor from unauthorized personnel shall not be honored, and the Contractor must notify the CO any time an unauthorized individual tries to place a call against the BPA.

(f) Cancellation – If, at any time, the Government or the Contractor decides the agreement has no future value to them, either party must provide the other party with 30 days' written notice of the termination of the agreement.

4. Request For Quote (RFQ)

(a) A request for quote (RFQ) will be issued for every requirement whether it is to be competitive or issued directly to only one Contractor.

(b) Each RFQ will contain award criteria and any notes applicable to that particular request. All quotes are expected to be returned to us within three business days unless otherwise stated. For urgent requirements, each Contractor must respond to the RFQ within 24 hours (or less, if specified) with their quote and delivery schedule information.

(c) All RFQ responses must be complete and contain the Contractor's best pricing and terms IAW para. 3(e)(i) above.

(d) All Contractors must respond to each RFQ. If a Contractor cannot provide pricing for any RFQ, they must still respond to the request and provide their rationale for their failure to respond to the RFQ.

5. Calls

(a) Calls against this BPA will be written or oral. Any oral call will be followed up with written documentation from the CO.

(b) The Government's intent is to do one of the following:

(i) Rotate calls: rotate calls among the BPA holders. Reasonable steps will be taken to ensure that each Contractor receives approximately equal dollar amounts over the life of the BPA or

(ii)Compete calls: compete calls among all BPA holders. Each Contractor must respond with their quote via email within three business days of the official request for quote (RFQ). The Government will take reasonable steps to ensure that each Contractor receives approximately equal dollar amounts over the life of the BPA, so the Government also reserves the right to withhold RFQs from any BPA holder in order to ensure calls are distributed among all BPA holders

(c) The Government also reserves the right to issue a call directly to any Airfield Data Base Server BPA holder at any time and for any reason during the life of this agreement. In addition, the Government also reserves the right to compete any BPA call request among two or all of the BPA holders. Neither of the process described in this subparagraph will the Government's standard operating procedure for this BPA program, but will be enacted as determine necessary by the CO.

(d) After a call is awarded, all Contractors will receive an email with the following award information: successful Contractor, Location, Call #, and Total Award Amount.

6. Deliveries –

(a) Address - All items ordered against this BPA will be delivered to Tinker AFB, OK. Unless otherwise stated on a call, deliveries will be made to the following address:

FU2039

72 ABW SCXO

7330 SENTRY RD BLDG 469 DR 33

TINKER AFB, OK 73145-9093

(b) Coordination – please coordinate delivery with the Commodities Team (OC-ALC/OBCB), who can be reached at OCALC.OBCB.CommoditiesSurveill@us.af.mil or 405-582-5485. Calls may contain other details regarding coordination (e.g. a specific point of contact).

(c) Delivery tickets – all shipments under this agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

(i) Name of Supplier/Contractor

(ii) BPA # (see Block 2 – Contract No. – of BPA Call)

(iii) Date of Purchase

(iv) Call # (see Block 4 – Order No. – of BPA Call)

(v) Itemized list of supplies or services furnished

(vi) Quantity, unit price, and extension of each item, less applicable discounts

(vii) Shipment Date

(viii) Name of Individual Placing Calls

(d) Inspection and Acceptance – This will be at destination (Tinker AFB, OK) unless otherwise provided. Until delivery and acceptance, and after any rejections, the risk of loss will be on the contractor unless loss results from negligence of the United States Government.

7. Invoices – The Contractor shall submit an invoice for a completed, delivered call using the Wide Area WorkFlow (WAWF) Online Application, which can be found in the Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Complete invoicing information will be found in Defense FAR Supplement (DFARS) Clause 252.232-7006.