SOW Revision .pdf

FOR OFFICIAL USE ONLY - FOUO

STATEMENT OF WORK (SOW)

INSTALL AND MAINTAIN FLIGHT RAMP AND HANGER IP VIDEO

SURVEILLANCE SYSTEM FOR THE

76th MOC, TINKER AFB, OKLAHOMA

10 Feb. 2011

1.0 PROGRAM OBJECTIVES:

1.1. The installation of a digital IP video surveillance system (VSS) upgrades and provides new equipment for the Oklahoma City – Air Logistics Center (OC-ALC), 76 th

Aircraft Maintenance

Group, and 76 th

Maintenance Operations Center (MOC) located at Tinker AFB, Oklahoma.

Replacement of an existing obsolete analog closed circuit video camera system and expanding the new system to provide full coverage for safety, accident/mishap investigation, operational management of mobile equipment and aircraft and situational awareness across all ramp spaces.

1.2. Objectives shall consist of installation, testing and host acceptance necessary to replace and upgrade the existing 76 th

MOC Operations Control Center and all related equipment to an integrated IP digital video surveillance system utilizing Air Force Approved industrial or military grade video camera hardware.

1.3 The 76 MOC Digital IP Video Surveillance System (VSS) and Video Network shall be composed of a single control and operations Center with minimum 12 remote switches with Power over Ethernet (PoE) digital IP cameras supporting six outdoor site locations and three indoor open bay buildings with a time-phased installation of up to 240 cameras. The Government shall retain the right to provide Government Furnished military grade security and surveillance cameras at a later date for integration into the VSS network.

2.0. PROGRAM REQUIREMENTS:

2.1. Work Area Access: Government escorts for non-National Security cleared personnel are required when work will be performed in secure controlled access facilities and restricted zones.

To ensure performance starts as soon as possible, the contractor shall provide the names, social security numbers, driver's license numbers and state of issue, and birth date of the personnel who shall be performing on this contract. This information is required by the 72 Security Forces

Squadron to grant contractor access to Tinker AFB.

2.2. Secure Areas: The contractor shall ensure all employees comply with all security requirements imposed by the local installation commander at all times, and shall follow all instructions of the organizational commander having jurisdiction over the area being serviced in all matters pertaining to security and safety. The contractor and his personnel shall be required to coordinate and schedule all work in classified or restricted areas with appropriate Government representatives three (3) calendar days prior to entering these areas.

2.3. The successful contractor shall provide architectural layout and detail drawings showing position and configuration of all new proposed work and equipment. The Computer Aided

Drawings (CAD) shall require government approval. At the completion of all work the CAD drawing packages shall be updated to reflect the “As-Built” condition of the equipment installed.

All CAD drawings shall be provided in both printed and electronic format to the Government. All

CAD drawing packages shall be in either AutoDesk AutoCAD or Bentley MicroStation native file formats with all linked and attached supporting files included.

2.4. The designer shall design a complete Video Surveillance System (VSS), as required by user comments and criteria. The designer shall have a minimum of two years experience in similar industrial installations. The VSS shall cover all hanger and ramp area spaces in the coverage zones of interest. Areas to be covered will be designated by the customer on the day of the pre-bid walk-through.

2.5. Maintenance Operations Center: The end-point for all video camera displays, servers, video analytical servers and control systems shall be the 76 th

Maintenance Operations Center (MOC) or it’s adjacent electronic equipment spaces inside Building 3001. The control display room shall be upgraded using industry best practices, National Industrial Standards and following DoD

Regulations, Directives and Instructions. The contractor shall propose a minimum of three additional large screen video displays for video camera presentation with video matrix switch.

Each display shall be a minimum of 40 inches measured diagonally and software controllable for presentation of imagery from sixteen (16) cameras or a single camera.

2.5.1. Suitable intelligent Layer-3 TCP/IP Ethernet-PoE Switch(es) with Virtual Private

Networking (VPN), utilizing Department of Defense (DoD) and National Institute of Science and

Technology (NIST) approved Advanced Encryption Standard-128 bit (AES-128) and AES-256 encryption shall be installed at the Operations Center. The Layer-3 Switch shall have the capability for protocol and port security functionality. This central switch shall connect via one (1) Gigabit

Fiber cable line to a minimum of twelve POE Layer-2 Switches installed near each indoor and outdoor camera support equipment rack. The central switch(es) shall have 50% spare fiber port capacity for future growth to connect to additional buildings or add fiber redundancy.

2.5.2. All Network equipment shall be supported by an emergency power system capable of providing all load power for a minimum of 45 minutes.

2.5.3. Network Video Recorder (NVR) and video data base management system: The VSS shall be supported by a NVR system suitable for storage of full frame rate High Definition (1080P) cameras and NTSC video imagery from minimum 80 cameras for 2 hours; reduced frame rate at no less than four frames per second for 72 hours; 60 day storage of selected video segments;

DVD/Blue-Ray disk burning of video imagery to disk for Law Enforcement forensics and the capability for automated reduction of video imagery at specified time intervals from full frame rate storage by discarding frames.

2.6. Environmental conditions for outdoor and open hanger bay equipment: The Video

Surveillance System shall operate under all climate and environmental conditions recorded at

Oklahoma City, Oklahoma - to include lightning protection of all outdoor equipment and during severe weather (wind loading to 110 mph).

2.7. The Video Control software systems and Video Network equipment shall have the ability to be configured with integration of authenticated access card readers meeting NIST publication Federal

Information Processing Standard 201 (FIPS-201) and Personal Identify Verification (PIV) II compliance utilizing DoD Common Access Cards with verifying Personal Identification Number

(PIN) code, per Government Services Administration (GSA) approved products list, for privileged computer user access.

2.8. All equipment rack enclosures remote from the Operations Center shall have locking enclosures, integrated UPS-VAR equipment with two hours of emergency power available, environmentally conditioned to meet the operating environmental specifications of the selected equipment and be mission available 7x24.

2.9. The outdoor equipment installed by the contractor to include conduit, fixtures, mounting brackets and camera housings. All signal conductors outside component enclosures shall be enclosed in rigid or flexible conduit. Electrical Power cable from the Control Unit Head and the equipment Cabinet to their respective junction boxes shall be in outdoor conduit. All wire, cable and conduit installed in Plenum areas shall be plenum rated per the National Fire Protection

Association (NFPA) Publication 72, “National Electrical Code Standard.”

2.10. All outdoor camera mounting sites, whether on the outside of a wall or roof-top mounting, for both Fixed-Staring Cameras (FSC) and Pan-Tilt-Zoom Cameras; shall be equipped with a camera mounting frame fixture that is rated for wind gusts up to 110 mph. The fixture shall be fastened to the Facility walls or roofs and shall be rated for 110 mph wind loading for that attached cameras. All outdoor camera mounting hardware shall be attached to the fixture.

2.11. Coverage Zones: The outdoor cameras shall be both FSC and PTZ. Cameras shall cover vehicle aircraft movement ramp acreage from the walls of buildings and areas in between. Surface areas surrounding the south end of Building 3001; all ramp and controlled access areas surrounding buildings 3102, 3225, 3228, 2280, 2121, 2122, 2136, and 2101; all ramp areas surrounding

Building 262, 260, 278 and 935(Control Tower). As designated during the pre-bid walk through.

2.12. The contractor shall be responsible for packaging, shipping, and delivering all required tools, materials, and equipment necessary for project completion to the work sites at Tinker AFB, OK.

The contractor shall coordinate, ten days in advance, with the Government for delivered equipment acceptance and storage.

2.13. Maintenance: The contractor shall provide a 3 year maintenance service agreement for cleaning camera lenses as needed, maintaining, and supporting the camera equipment, and maintaining the video network equipment. It also must include onsite lift provided by the contractor for all maintenance at no additional charge. Written explanation of contractor recommendations shall be included with the project cost proposal.

2.14. The Contractor will have to identify power requirements for switches. The government will identify location of power source. Contractor will be responsible for routing power to camera locations.

3.0. GOVERNMENT RESPONSIBILITIES:

3.1. The government will provide communication infrastructure between buildings

(communications room to communications room or communications rack to rack). Base-wide

Fiber Optic cable network infrastructure will be used. The contractor shall also take all steps necessary to complete an Air Force Information System Security Authorization Agreement and

Defense Information Assurance Certification and Accreditation Program (DIACAP) package for the VSS system. The contractor shall apply for and obtain an interim authority to operate (IATO) within 90 days after contract is awarded. Contract shall obtain an authority to operate (ATO) within 12 months after contract is awarded; this cost shall be included in the price of the contract.

This system shall not integrate with the Tinker base network.

3.2. The contractor will be responsible for all software programming for all components of the VSS beyond initial device programming and not covered under a Maintenance or Contractor Services

Agreement. The Government will provide suitable space for all support equipment to include network connectivity per manufacturer specifications.

3.3. The government will provide access to all base areas required for project completion.

Entrance to sensitive areas shall be coordinated to minimize disruption to unit missions. The government is responsible for providing an escort for the contractor into restricted access and controlled areas. If contractors have the required clearance information, these personnel may be issued appropriate Air Force credentials.

4.0. SCHEDULED SERVICE INTERRUPTIONS:

4.1. The VSS shall be operational 24-hours-per-day, 7-days-per-week, 365-days-a-year. When the contractor must schedule an interruption, the work shall be done at a time that causes the least inconvenience to the 76 th

MOC personnel. The contractor shall notify and obtain approval from the th

MOC/76

th

AMXG one (1) working day in advance of any scheduled interruption. The contractor shall specify the starting time and duration of the interruption. The contractor shall provide verbal notification to the 76 th

MOC after service has been restored. A camera or network or equipment evaluation shall be conducted prior to contractor departure.

5.0. UNSCHEDULED SERVICE OUTAGES/PROBLEMS AND FAILURES:

5.1. During installation and upgrade of the VSS system prior to a service agreement: contractor shall assess the severity of the failure and relay to 76 th

AMXG and 76 th

MOC for supplemental security for protection of mission assets. The contractor shall document systems trouble on a government approved Maintenance Discrepancy and Work Requirement Document and perform a function test of the system components prior to termination of the work. Upon completion of each repair, the contractor shall furnish the above-designated Government representative with a signed copy of the completed Maintenance Discrepancy and Work Document. This document shall reflect the problem/malfunction, corrective action/work performed, and parts replaced. The 76 th

MOC

will countersign this document. All work completed on the software will be supervised by the 76 th

MOC shift supervisor. The contractor shall provide a qualified technical person to conduct the repairs stated above. The contractor shall provide a separate telephone number for designated emergency system problem/malfunctions repair request. The contractor shall provide a 24-hour point of contact, a pager number, answering service, or someone on call, for urgent and routine problem/malfunction repair request. Failures are categorized below:

5.1.1. Catastrophic Failure. When the entire system or a major portion of it becomes inoperative.

5.1.2. Major Failure. When one or more major Video zones become inoperative and create a void in the system enabling an intruder to gain access to a resource without a visual detection record.

5.1.3. Partial Failure. When one Video Camera in a coverage zone is inoperative and a second video camera covers the same zone of detection; the system is still working, there is no void or vulnerability to the system.

5.2. The prepositioned spares on-site consist of critical components identified by the VSS

Operations technicians. All spare parts become property of the government and shall not be used for anything other than its intended use. Any spare parts used by the contractor shall be immediately replaced.

5.3. Faulty item(s) shall be sent in for repairs. The faulty item shall be replaced with an on-site spare and the spare shall be replenished when the faulty item is repaired.

5.4. After the problem has been repaired, the contractor shall provide the VSS technicians with written documentation describing the corrective action(s) taken to restore the system to proper operation.

6.0. PROTECTION OF GOVERNMENT PROPERTY: The contractor shall use reasonable care to avoid damaging existing buildings, aircraft, equipment, and vegetation on the government installation. If the contractor fails to use reasonable care and causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the government as the contracting officer directs. If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost, which may be deducted from the contract price.

7.0. WARRANTY: The contractor shall provide a 3 year warranty on all equipment. All

Contractor or Manufactures warranty information shall be filed by the contractor in the government's name. All warranties shall be identified by product with a listing of the name and address of the company and the expiration date of the guarantee or warranty.

7.1. PERIOD OF PERFORMANCE: Cameras and all related equipment need to be installed 60 calender days after the contract is awarded. The contractor shall apply for and obtain an IATO within 90 days after contract is awarded. The contractor shall obtain DIACAP ATO within 12 months after the contract is awarded.

8.0. REFERENCES: Not a comprehensive or exclusive list. When any of these publications is superseded the most current version on the day of contract award shall prevail.

• DoD 5200.08-R, “Physical Security Program,” April 9, 2007

• USAF Force Protection Command and Control Systems Program Office (ESC/FD), "Integrated Base Defense Security Systems (IBDSS) Capability Document."

• USAF ESE-SIT-00001, " Standardized Electronic Security Equipment; Sitting and Design

Guidance for Permanent Installations."

• USACE Unified Facilities Criteria (UFC), UFC 4-020-04FA, "Electronic Security Systems:

Security Engineering."

• AFI 31-101, "Air Force Physical Security Program."

• "U.S. Air Force Entry Control Facilities Design Guide," 18 February 2003.

• MIL-HDBK-1013/10. "Military Handbook Design Guidelines for Security Fencing, Gates, Barriers, and Guard Facilities," 14 May 1993.

• "Security Equipment and Resources Guide," DoD Physical Security Equipment Action

Group (PSEAG).

• TM 5-853-2/AFMAN 32-1071 Vol. 2. "Security Engineering Concept Design," 12 May

1994.

• TM 5-853 Vol 4, "Security Engineering, Electronic Security Systems," 12 May 1994

• UFC 4-010-01. "DoD Minimum Antiterrorism Standards for Buildings," 8 October 2003.

• UFC 4-010-02. "DoD Minimum Antiterrorism Standoff Distances for Buildings," 8 October

2003.

• UFC 4-022-01. "Security Engineering: Entry Control Facilities/ Access Control Points," 25

May 2005.

• UG-2031-SHR. "User's Guide on Protection Against Terrorist Vehicle Bombs," May 1998.

• HSPD-12 Directive, "Policy for a Common Identification Standard for Federal Employees and Contractors," 27 Aug. 2004.

• DHS-M-05-04, "Implementation of HSPD-12," 5 Aug. 2005.

• NIST FIPS-201, "Personal Identify Verification (PIV) of Federal Employees and

Contractors," Mar 2006.

• NIST Special Publication 800-59, "Guideline for Identifying an Information System as a

National Security Systems," Aug. 2003.

• NIST Special Publication 800-73, "Information Security: Interfaces for Personal Identity

Verification," March 2006.

• NIST Special Publication 800-76, "Information Security: Codes for the Identification of

Federal and Federally Assisted Organizations," March 2007.

• EIA ANSI/TIA/EIA-568-A, "Commercial Building Telecommunications Cabling

Standard."

• EIA ANSI/TIA/EIA-569-A, "Commercial Building Standard for Telecommunications

Pathways and Spaces."

• EIA ANSI/TIA/EIA-606, "Administration Standard for the Telecommunications

Infrastructure of Commercial Buildings."

• EIA ANSI/TIA/EIA-607, "Commercial Building Grounding and Bonding Requirements for

Telecommunications."

• EIA TIA/EIA-TSB-67, "Transmission Performance Specifications for Field Testing of

Unshielded Twisted-Pair Cabling Systems."

• IBM GA27-3773-0, "Cabling System Technical Interface Specifications."

• ICEA S-83-596, "Fiber Optic Premises Distribution Cable."

• ICEA S-102-700, "Category 6 Individually Unshielded Twisted Pair Indoor Cable for Use in General Purpose and LAN Communications Wiring Systems."

• NFPA 70, "National Electrical Code (NEC)."

• NFPA 72, "National Fire Alarm Code."

• NFPA 101, "Life Safety Code."

• UNDERWRITERS LABORATORIES (UL), UL 50, "Enclosures for Electrical

Equipment."

• UL 2050, "National Industrial Security Systems Program."

APPENDIX "C"

INDUSTRIAL SAFETY REQUIREMENTS

FILE NO: SEG-04-230

PREPARED BY: OC-ALC/SEG

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements. The Contractor shall implement a safety program that ensures protection of Government personnel and property. The program shall consist of, as a minimum:

1. Mishap notification/reporting as defined in Section I.B. below.

2. A Safety Program that addresses, as a minimum, the subjects listed in Safety Program

Elements, Section II and to be used during performance of the work described in THE

CONTRACT.

B. Mishap Notification.

1. The Contractor shall notify the procuring Safety Office or a designated Government

Representative (GR) within one (1) hour of all mishaps or incidents. A written report of the mishap/incident shall be sent within three calendar days to the GR, who shall forward it to the

Procuring Safety Office. For information not available at the time of initial written report, the

Contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the Safety Office.

2. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

3. If requested by the designated government representative, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the government.

C. The safety provisions of this contract, shall apply to any subcontracts/subcontractors.

Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contractor and the government.

SECTION II - SAFETY PROGRAM ELEMENTS

The Contractor’s Safety Program shall clearly define procedures, personnel qualifications, facilities and required equipment necessary to fulfill the following elements

Element/Requirement Referenced Benchmark

Mishap Notification/Reporting

Housekeeping

Material Handling Equipment (MHE)

Handling, Storage and use of

Flammable/Combustible Liquid

Vehicle Operations

Tool Control

Foreign Object Damage (FOD)

Tobacco Use in the Air Force

AFI 91-204

AFOSH Std 91-501

AFOSH Std 91-46 and AFOSH Std 91-501

AFOSH Std 91-501

AFI 91-207

AFMCI 21-107

AFI 21-101, and AFMCI 21-122

AFI 40-102

SECTION III - BIBLIOGRAPHY OF PUBLICATIONS/DIRECTIVES

These publications/directives and all supplements/changes thereto apply to the extent required by the provisions of Sections I, and II.

AFI 91-204, May 01, Safety Investigations and Reports

AFI 91-207, Oct 95, USAF Traffic Safety Program

AFOSH Std 91-66, Oct 97, General Industrial Operations

AFOSH Std 91-501, Sep 02, Air Force Consolidated Occupational Safety Standard

AFI 21-101, Oct 02, Foreign Object Damage (FOD)

AFMCI 21-122, Dec 00, Foreign Object Damage (FOD) and Dropped Object (DO) Awareness and Prevention Program

AFMCI 21-107, May 01, Tool Control

AFI 40-102, Jun 02, Tobacco Use in the Air Force