Revised_CO2_Wheeled4.5.2017.docx

PERFORMANCE WORK STATEMENT

PREVENTIVE MAINTENANCE AND OVER and ABOVE

OF THE

CO2 WHEELED FIRE SUPPRESSION BOTTLES

for AMXG

05 April 2017

PREPARED BY:

OC-ALC/OBCA

Section One

1.1 Scope. The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing. The personal protective equipment and clothing shall include the following: reflective clothing (belt, vest, etc.), hearing and eye protection, including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the following: Inspection, CO2 Wheeled Fire Suppression Test, Hydrostatic Testing, Preventive Maintenance (PM) and Over and Above (O&A), of the CO2 Wheeled Fire Suppression Bottles at Tinker Air Force Base (TAFB). The equipment is listed in Appendix A (On-Base) and Attachment #3, Appendix B (Off-Base).

1.1.1 The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Requested Services: The Contractor shall perform a Visual System Component Inspection two (2) times per year (during the months of July and January) for the CO2 Cylinders and CO2 Cylinder Weight Inspections. The Contractor shall develop and maintain an Annual PM schedule to ensure all tasks are scheduled and performed from the onset of the contract period of performance. The Contractor shall develop and maintain a schedule for Hydrostatic testing to be performed every five (5) years off base. The Contractor shall pick up and deliver the specified amount listed in Attachment #3, Appendix B. The schedule for the CO2 Fire Wheeled Suppression Bottles for Visual System Component Inspections, Preventive Maintenance (PM) and Hydrostatic Testing is as follows:

Base Year: Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January. Hydrostatic testing for a minimum of thirty-eight (38) bottles.

Option 1: Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January. Hydrostatic testing for a minimum of forty-nine (49) bottles.

Option II : Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January.

Option III: Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January.

Option IV: Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January.

1.2.1 The Contractor shall provide to the Contracting Officer (CO) and Government Point of Contact (GPOC) and the Subject Matter Expert (SME) the schedules for inspection and hydrostatic testing within ten (10) working days after contract award.

1.3 Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform two (2) PM’s per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (POC) within five (5) business days after contract award. The Contractor shall notify the GPOC seven (7) business days prior to each scheduled PM visit. The schedule for the CO2 Fire Wheeled Suppression Bottles for Visual System Component Inspections, Preventive Maintenance (PM) and Hydrostatic Testing is as follows:

Base Year: Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January. Hydrostatic testing for a minimum of thirty-eight (38) bottles.

Option 1: Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January. Hydrostatic testing for a minimum of forty-nine (49) bottles.

Option II : Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January.

Option III: Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January.

Option IV: Visual System Component Inspections, Preventive Maintenance (PM) for ninety-eight (98) bottles in July and then again in January.

1.3.1 Hydrostatic Testing: Removal of the internal cylinder from the extinguisher and transporting the cylinder to the contractor’s facility for testing.

Base Year: Hydrostatic testing for a minimum of thirty-eight (38) bottles.

Option 1: Hydrostatic testing for a minimum of forty-nine (49) bottles.

1.4 Over and Above (O&A): O&A is defined as work discovered during the course of performing the repair efforts that is within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements IAW Defense Federal Acquisition Regulation Supplement (DFARS) 252.217-7028. PGI 217.77.

1.5 Malfunction and Notification Process: Upon occurrence of an equipment or system malfunction, the GPOC will contact the Contractor by telephone, email, or fax and provide information below. If the GPOC notifies the Contractor via telephone, the GPOC will provide a written copy of the request by email or fax.

· the equipment identification number (ID#)

· a brief description of the malfunction

· location of equipment

· name and telephone number of the Point of Contact (POC)

1.5.1 Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within two (2) business days or if overseas five (5) business days.

1.6 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the POC by fax or email no later than (NLT) one (1) business day after the completion of the inspection. As a minimum, the information cited on the Estimate Repair Report shall include:

· the equipment ID#

· date of evaluation

· description of findings and recommendations

· required parts and part numbers (P/N)

· cost of parts

· number of parts needed

· estimated labor hours required to complete the repair

Any recommendations cited shall consider:

· the priority of the requested service

· available source for obtaining new parts

· the availability of the new parts

· shipping and delivery schedules of parts

· other factors which may be peculiar to the specific repair requirement

1.7 Authorizations for Repair Actions: Only the CO can authorize repair actions. The GPOC will coordinate any repair actions with the SME and the CO in order to obtain the approval to proceed. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the SME that the repairs have been completed.

1.7.1 Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the GPOC, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The GPOC will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.8 Five Year Complete Maintenance: Hydrostatic testing shall be performed on a specified amount of C02 Bottles as indicated in the GFP Notes Row listed in Attachment #3, Appendix B. These tests shall occur within five (5) year intervals during the fiscal years (FY) of 2017, and FY18. The equipment that needs the Hydrostatic tests is listed in Attachment #3, Appendix B.

1.8.1 Extinguishers requiring five (5) year Complete Maintenance shall be emptied. The CO2 shall be captured using a Defender 2000 closed recovery system (GFM) and re-used. Note: CO2 will be procured using Department of Defense (DoD) processes established in Air Force Instruction (AFI) 32-7086.

1.8.1.1 All extinguishers subjected to five (5)Year Complete Maintenance shall be weighed to ensure the unit has been properly recharged. The re-service weight shall be within gross weight limits identified in the applicable Tech Order (TO).

1.9 Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO.

1.10 Service Report: The Service Report shall accompany the invoice and will itemize all services that the Contractor performed. This report shall be a columnar report, in a comma-delimited text file, electronic spreadsheet file, or other computer-readable electronic format, listing the following data for each extinguisher serviced during the reporting/invoice period.

· Date

· Tracking number or serial number of the extinguisher (from inventory record)

· Type of Service (e.g. repair, annual service maintenance, five (5) year complete maintenance, hydrostatic testing)

1.11 Off-Site Repair: The Contractor shall provide written documentation via email which supports a request and schedule to remove from the premises any system, sub-system or peripheral. Said written documentation and request shall include, as a minimum, the information listed below.

· contract number

· part number, OC #, S/N, as applicable

· description of the part, OC #, S/N, as applicable

· corresponding estimate repair report number

· scheduled pick-up date

1.11.1 The Contractor shall notify the GPOC two (2) weeks prior to each scheduled inspection and hydrostatic test prior to arriving at TAFB.

1.11.2 When determined necessary by the Government POC to ship items to the Contractor’s off-site facility for repair, the Contractor shall arrange for the scheduling, repair of the failed item and provide the appropriate shipping data to the GPOC. The GOC will process the required shipping documents and arrange for transportation of the item to the appropriate shipping bay for packaging, shipment, and transporting to the designated off-site facilities Free on Board (FOB) destination [see Attachment #3, Appendix B (Off-Base)].

1.11.3 The Contractor shall load units onto the Contractor provided transportation when taking the Fire Extinguishers off base for repair.

1.12 Return of Equipment: Upon completion of the approved repair, the Contractor shall conduct a performance check on the repaired equipment to verify it is restored to operational condition. The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW 1.10, Service Report, of this PWS. The Contractor shall return the repaired equipment to the GPOCwithin the timeframe identified on the Estimate Repair Report.

1.13 Delivery: The Contractor shall transport all serviced Equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date.

1.13.1 The Contractor will coordinate with the GPOC a delivery schedule forty-eight (48) hours prior to arriving at TAFB.

1.13.2 The Contractor shall unload the refurbished units upon return of equipment to TAFB.

1.14 Transport Documentation: The Contractor shall provide to the GPOC, the date equipment was placed in transit, transportation identification information and include contract number on the transit paper work with a Free On Board (FOB) Destination. The delivery to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBC

Bldg. 3001, Dock 5 ½, Post Location X25.

1.15 Quality Assurance: According to the contract’s inspection clause, the GPOC will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.16 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.17 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.18 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00am-3:00pm. If work hours are required outside the hours stated, the Contractor shall contact the GPOC for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or GPOC must be present with the Contractor.

1.18.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.19 Special Qualifications: The Contractor’s company shall have obtained a current Qualified Portable Agent License and the Contractor’s employees shall have obtained a current Portable Fire Extinguisher License from the Oklahoma Department of Health. The Contractor and the Contractor’s employees who will be performing the inspections at TAFB will provide the GPOC with a copy of the Licenses at the time of award.

1.20 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within five (5) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on TAFB. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.21 Environmental Certification: The SME will ensure the part or equipment is cleaned, drained and purged before it is transferred to the Contractor for repair. The SME will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. The written certification will be printed on organization letterhead and include a statement which specifies the part or equipment is certified to be cleaned, drained and purged. In addition, as a minimum, said letter will contain the description of the part or equipment, make, model, serial number, and OC number, if applicable. This certification will be provided to the GPOC three (3) business days prior to the pick-up or shipment of the part or equipment. The GPOC will, in turn, provide it to the Contractor no later than (NLT) two (2) business days prior to the pick-up or shipment of the part or equipment.

1.21.1 The Contractor shall ensure and provide written certification that the repaired Fire Extingushers are cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to TAFB. Certification shall be on company letterhead with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said letter shall contain description of part or equipment, make, model, serial number, and OC number (if applicable). This certification shall be provided to the GPOC two (2) business days prior to the return of the part or equipment.

1.22 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the GPOC will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.23 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on TAFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within TAFB.

1.24 Visitors Pass: The Contractor shall contact the GPOC seven (7) business days before arriving on TAFB in order to make arrangements for Visitors Passes. The GPOC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.25 Foreign Nationals: The Contractor shall notify the GPOC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.26 Safety and Health on Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state, and local and the specific Air Force regulations (as applicable) regarding occupational safety and health addressed in the PWS. During the execution of the contract the Contractor shall notify the CO, GPOC, and Government Contract Administrator (CA) within one (1) business day of any damage to Government property where the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00. The Contractor shall notify the (CO) within one (1) business day of any injury to contract personnel which occurs while on a Government installation.

Mishap notifications shall contain, as a minimum, the following information:

· Contract, Contract Number, Name and Title of Person(s) Reporting

· Date, Time and exact location of accident/incident

· Brief Narrative of accident/incident (Events leading to accident/incident)

· Cause of accident/incident, if known

· Estimated cost of accident/incident (material and labor to repair/replace)

· Nomenclature of equipment and personnel involved in accident/incident

· Corrective actions (taken or proposed)

· Other pertinent information

1.26.1 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.26.2 Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry AFI 91-203 Air Force Consolidated Occupational Safety Instruction AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013

AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

1.26.3 While on a government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with base/shop emergency procedures for fire, tornado etc.

1.27 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.28 Training – General: The GPOC will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below. The GPOC will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the contractor employee’s Social Security Number (SSN) will be input on the form.

1.28.1 The Contractor shall contact the GPOC prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Section Two

Performance Assessment Reserved

Section Three

Government Furnished Property (GFP) And Services

3.1. Government Furnished Property.

3.1.1 Government Property Repair/Maintenance On-Base.

Government Property Repair/Maintenance On-Base is not considered Government Furnished Property (GFP). FAR Parts 45 and 52.245 plus supplements are not applicable to Government Property Repair/Maintenance On-Base. The responsible Government Organization (76th AMXG) for Government Property Repair/Maintenance On-Base will be responsible for the Government Property inventory, record keeping, reporting requirements (including Report of Survey), and disposal of all Government Property requiring repair/maintenance on-base during the performance of this contract.

3.1.2. GFP Exceeds $150,000 – Repair/Maintenance Off-Base.

In Accordance With (IAW) FAR Part 45 Rewrite June 2007 – FAR 45.107(d), the Government Property Clause(s) are applicable when the GFP requires repair/maintenance off-base and the cumulative acquisition cost of all the GFP going off-base exceeds the Simplified Acquisition Threshold (SAT) $150,000. The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property clauses will be cited in the solicitation/contract. The GFP is identified in the Government Furnished Property (GFP) Attachment #3 Appendix B.

3.1.1.1. Shipment to Contractor or Pick up by Contractor. In Accordance With PWS Section 1.

3.1.1.2. Delivery to Government. In Accordance With PWS Section 1.

3.1.1.3. Loss of Government Property. IAW the Government Property contract clauses.

3.1.1.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.1.3. GFP Not Exceed $150,000 - Repair/Maintenance Off-Base. Not Applicable.

3.2. Shared Property of the Government. Not Applicable

3.3. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at TAFB, OK:

3.3.1. Security Forces. The Government will provide general on-base security forces’ service. The security forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.

3.3.2. Fire Emergency and Routine Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 405-734-3981 or 405-734-3982 and 405-734-7964 for after hours and weekends. For routine calls to dispatch call 405-734-7964.

3.4. Intangible Government Property. Not Applicable

3.5. Contractor Acquired Property (CAP), Time & Material (T&M), and Cost Contract Line Items (Including Fabrication). Not Applicable.