PWS_to_Post_on_FBO_for_FA8125-13-Q-0056._.pdf

PERFORMANCE WORK STATEMENT

FOR INSPECTION

OF THE

150 lb. HALON FIRE BOTTLES Twice Per Year

1 Aug 2013

PREPARED BY:

OC-ALC/OBWK

TINKER AFB 73145

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. Scope. The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing. The personal protective equipment and clothing shall include the following: reflective clothing (belt, vest, etc.) hearing and eye protection, plus prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform Inspection of the 150 lb. Halon Bottles Twice Per Year at Tinker AFB OK. The physical address to the inspection location is as listed below:

565 AMXS/MXDRAA

BLDG 2121 Post D-10 Tinker AFB, Ok. 73145

POC 405-736-3534

The Extinguisher list is located in the Appendix A.

1.2. Hours of Operation. The Contractor shall perform the work required under this contract during the following hours: Monday through Friday from (6:45 AM -3:30 PM), excluding Federal Holidays and Furlough Days.

1.3. Inspections In accordance with (IAW) TO 13F4-4-121, the 150 lb. Halon Fire Bottles are to be serviced and thoroughly checked by trained persons two times per year in January and July.

1.4. Requested Services. The Contractor shall perform a Visual System Component Inspection of the 150 lb. Halon Fire Bottles, twice per year in (Jan. and July) IAW the following: The National Fire Protection Agency Code 10, the Code of Federal Regulations (CFR 49, Part

180.205), the Occupational Safety and Health Administration (OSHA) and standard industry practices.

1.4.1. The Government Technical Point of Contact (POC) will notify the Contracting Officer Representative (COR) as to when the Contractor is to come for the two (2) inspections per year in (Jan and July). The COR will notify the Contractor three (3) working days prior to when he shall report to Tinker Air Force Base (TAFB) for the two (2) inspections per year.

1.4.2. Special Qualifications. The Contractor’s company shall have obtained a current Qualified Portable Agent License and the Contractor’s employees shall have obtained a current Portable Fire Extinguisher License from the Oklahoma Department of Health. The Contractor and the Contractor’s employees who will be performing the inspections at Tinker AFB will provide the COR with a copy of the Licenses at the time of award.

1.4.3. Special Instructions. Please see Appendix D.

1.5. Halon Fire Bottle Listing and Labeling. In compliance with The National Fire Protection Agency Code 10, the Code of Federal Regulations (CFR 49, Part 180.205), the Occupational Safety and Health Administration (OSHA) and standard industry practices the appropriate third party certification tag shall be fully filled out and placed on the 150 lb. Halon Fire Bottles. If a fire bottle does not pass inspection, the Contractor shall provide the COR with documentation, that explains what caused the failure before leaving TAFB.

1.6. Service Report. Before leaving Tinker AFB, the Contractor shall provide a written service report to the Tinker Technical POC, and the COR. If the report has additional information that cannot be provided before departure, the Contractor shall leave the partially completed original Service Report and make a copy to take with him. The report can be delivered to the COR by one (1) of the following means: in person, by fax, or e-mail. The Service Report shall contain the following information at a minimum: Name of the Company, Contract Number, Requested Service Date, Description of services provided, the number of Halon Fire Bottles (if any), that failed the inspection and include the serial numbers, Additional Services Recommended (if any), Legible Name and Signature of the technician performing the inspections, Legible Signature of an on-site Government Technical POC. The report shall also include the Start Date/Time and Completion Date/Time.

1.7. Quality Assurance. According to the Contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The Contracting Officer’s Representative, (COR) is a representative of the Contracting Officer (CO) and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO; changes can only be approved by the CO. All services to be performed by the Contractor during the period of performance (POP) on this contract will be subject to review by the CO or COR.

1.8. Contractor Response Time. The Contractor shall arrive at Tinker AFB within seventy-two

(72) hours after being contacted. If the Contractor’s Response Time is deemed unacceptable, the Contractor shall provide a written response that addresses the following: root cause, corrective action, and preventive action(s). If a Customer Complaint is submitted, the Contractor shall provide a written response and a Corrective Action Report (CAR), twenty-four

(24) working hours after receipt.

1.9. Continuation of Essential DoD Contractor Services During Crisis. It has been determined that this requirement is not essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.10. Environmental Protection & Safety. The Contractor shall be knowledgeable of and comply with all applicable Federal, State and local laws, regulations, instructions and requirements regarding Environmental Protection and Occupational Safety and Health.

The Contractor shall comply with any law, instruction, or regulation changes that occur during the term of this contract.

1.11. Spills. Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident.

When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911.

If using a cell phone, request Tinker AFB 911. The Contractor shall report all environmental violations to the COR. The Contractor shall submit a typed or written report about the incident within four (4) clock hours. The Contractor shall provide five (5) copies of the written report.

The Contractor shall provide one copy to the CO, two copies to the COR, a copy for the Unit Environmental Coordinator, ( UEC) and a copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.12. Health and Safety on Government Installations. In performing work under this contract on a Government installation, the Contractor shall comply with Federal, State and local regulations regarding Occupational Safety and Health and the specific health and safety requirements established by this contract and the Appendix C. The Contractor shall notify the COR of any injuries that occur to the Contractor’s personnel while on the installation. The Contractor shall notify the COR of any damage to Government property or equipment during the execution of this contract.

1.13. Housekeeping. The Contractor shall keep the work areas clean and neat IAW Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

1.14. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP). The Contractor and the Contractor’s applicable personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the Contactor’s personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas shall receive FOD and DOP training and comply with, Air Force Materiel Command (AFMC) Sup1, Chapter 14, paragraph 14.41 and TAFBI 21-449, Chapter 4.

1.14.1. Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certificate. The Contractor and the Contractor’s applicable personnel shall request the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing either the DVD provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

The Contractor shall provide a devised certificate to the COR for each employee within ten (10) working days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The Contractor shall also ensure that all new employee(s) view the FOD/DOP Training and provide a Contractor devised certificate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and Contractor’s personnel shall review the FOD/DOP Training and provide an updated Contractor devised certificate of training to the COR.

1.15. Tool Control and Accountability. While performing contract services in or around the Maintenance Production Shops including Ramp areas, the Contractor shall comply with AFI 21-101_ AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The Contractor or the Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor’s personnel shall immediately notify the COR if any tools are missing from the work area, container or bag of tools. The COR will report to the appropriate Government personnel any missing Contractor’s tool(s) that are not located within one (1) hour after being notified about the lost or missing tools.

1.16. Housekeeping/FOD/Tool Control Briefing. The Contract Manager (CM) shall ensure that each employee on the job site has been briefed on Housekeeping, and FOD and Tool Control, prior to starting any work in the OC-ALC Industrial Areas.

1.16.1 Acknowledgment of Housekeeping/FOD/Tool Control Briefing. Each of the Contractor’s employees on the job site shall acknowledge receipt of the Housekeeping/FOD/Tool Control Briefing for Contractor’s Employees by reviewing, completing, signing, dating and returning the MXRIWRS Form 032 to the COR prior to start work in OC-ALC Industrial Areas.

1.17. Contractor Personnel. The Contractor shall designate in writing the name of the Contract Manager (CM) and a list of any alternate(s) who shall act for the Contractor when the manager is absent. The list shall include the telephone numbers and e-mail addresses where they may be contacted at any time. The Contractor shall provide this list to the CO and the COR within two

(2) working days after contract award. The CM or alternate shall have full authority to act for the Contractor on all matters relating to the operation of this contract at Tinker AFB. The CM or alternate shall be available to meet on the installation with the Government personnel designated by the Contracting Officer, (CO) to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.17.1. The Contractor and all their employees shall be required to identify themselves as being Contractor personnel by introducing themselves or by being introduced as Contractor personnel and http://www.youtube.com/watch?v=tYcbodjFPnM displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, the Contractor and all their employees shall identify themselves as Contractor employees during any telephone conversations and in formal and informal written correspondence.

1.17.2. Listing of Contractor Employees. The Contractor shall provide a list of the employee’s names and position titles to the Government Technical POC and the COR prior to the contract start date. The Contractor shall also provide an updated listing of personnel to the Government Technical POC and the COR when employees affecting the work of this contract have a status or position change, within ten (10) working days.

1.17.3. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER).

In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All of the Contractor’s employees depending on the particular condition, occasion, place, or job assignment shall require professional, suitable attire. All of the Contractor’s employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of the Contractor’s employees in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.17.4. Foreign National(s). The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a United States Government facility.

1.18. Emergency Procedures. The Contractor’s employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractors' responsibility to account for their employees following an emergency evacuation.

The Contractor’s personnel shall participate with Government personnel in all fire and tornado drills at no additional cost to the Government.

1.18.1. Visitors Pass. The Contractor shall contact the COR three (3) working days before coming on TAFB to make arrangements for a Visitor’s Pass(s). The COR will assign the Contractor a Sponsor within the organization. The Contractor and the sponsor shall arrange to meet at Bldg. 6611, Air Depot Gate. The Contractor shall provide two (2) forms of identification (one (1) of which must be a picture ID) and proof of automobile insurance to the Security Forces. Security Forces will provide the Contractor with the AF Form 75 (Visitor’s Pass) that will be valid for the amount of time that is required to complete the services, up to thirty (30) calendar days. If an additional thirty (30) calendar days is required the same process will occur.

The Contractor shall enter Tinker AFB at the Truck Gate on 59th Street.

1.19. General Training: The Contractor’s employees shall complete all required training, to include but not limited to those listed on Table 1-1 below, within thirty (30) working days of the start of performance date and/or Contractor employee hire date if the hire date is after the period performance start date. The Contractor shall notify the COR in writing within five (5) working days of new employees who will be working under this contract.

Contractor Training Requirements Table 1-1

Contractor Required Courses Course Number

FOD and DOP Awareness Training Course Initial CHPMAS0000400SU

AFMC Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Awareness Training Refresher

CHPMAS0001301CB

Initial Fire Safety and Prevention Training CTESAF0000100SU

Refresher Fire Safety and Prevention Training (CBT) CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training CBT MTEMAS9700138BR

OC-ALC Human Factors Training (CBT) MTEMAS9700501BR

The Government will provide training either in a classroom, with a video or by the Government COR. All training shall be approved by the COR prior to attendance. The Government will be responsible for all approved costs associated with the training identified in Table 1-1. The COR will document the training on and/or maintain copies of the completed AF Form 1155s as part of the contract surveillance file.

2. SERVICE SUMMARY.

The Contractor shall be aware that in the event that a contract requirement is absent from the Service Summary Table; the absence does not detract from its enforceability, nor limit the rights of remedies of the Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished:

SS Performance Objective

PWS

Para.

Performance Threshold

1 Requested Services: The Contractor shall perform an a Visual System Component Inspection of the 150 lb. Halon Fire Bottles, twice per year in (Jan. and July) IAW the following:

The National Fire Protection Agency Code 10, the Code of Federal Regulations (CFR 49, Part 180.205), the Occupational Safety and Health Administration (OSHA), and standard industry practices.

1.4. 100% Compliance

2 The Government Technical Point of Contact (POC) will notify the Contracting Officer’s Representative (COR) as to when the Contractor is to come for the two (2) inspections per year in (Jan and July). The COR will notify the Contractor three (3) working days prior to when they shall report to Tinker Air Force Base (TAFB) for the two (2) inspections per year.

1.4.1. 100% Compliance

3 Special Qualifications: The Contractor’s company shall have obtained a current Qualified Portable Agent License and the Contractor’s employees shall have obtained a current Portable Fire Extinguisher License from the Oklahoma Department of Health. The Contractor and the Contractor’s employees who will be performing the inspections at Tinker AFB will provide the COR with a copy of the Licenses at the time of award.

1.4.2. 100% Compliance

4 Special Instructions: Attachment D 1.4.3. 100% Compliance

5 Halon Fire Bottle Listing and Labeling: In compliance with The NationalFire Protection Agency Code 10, the Code of Federal Regulations (CFR 49, Part 180.205), the Occupational Safety and Health Administration (OSHA) and standard industry practices the appropriate third party certification tag shall be fully filled out and placed on the 150 lb. Halon Fire Bottles. If a fire bottle does not pass inspection, the Contractor shall provide the COR with documentation, that explains what caused the failure before leaving TAFB.

1.5. 100% Compliance

6 Service Report: Before leaving Tinker AFB, the Contractor shall provide a written service report to the Tinker Technical POC, and the COR. If the report has additional information that cannot be provided before departure, the Contractor shall leave the partially completed signed original Service Report and make a copy to take. The report can be delivered to the COR by one of the following means: in person, by fax, or e-mail.

The Service Report shall contain the following information at a minimum: Name of the Company, Contract Number,

1.6. 100% Compliance

Para.

Performance Threshold

Requested Service Date, Description of services provided, the number of 150 lb. Halon Fire Bottles (if any), that failed the inspection and include the serial numbers, Additional Services Recommended (if any), Legible Name and Signature of the technician performing the inspections, Legible Signature of an on-site Government Technical POC. The report shall also include the Start Date/Time and Completion Date/Time.

7 Contractor Response Time: The Contractor shall arrive at Tinker AFB within seventy-two (72) hours after being contacted. If the Contractor’s Response Time is deemed unacceptable, the Contractor shall provide a written response that addresses the following: root cause, corrective action, and preventive action(s). If a Customer Complaint is submitted, the Contractor shall provide a written response and a Corrective Action Report (CAR), twenty-four (24) working hours after receipt.

1.8. 100% Compliance

8 Foreign Object Damage (FOD) and Dropped Object Prevention (DOP). The Contractor’s applicable personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the Contactor’s personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas shall receive FOD and DOP training and comply with, Air Force Materiel Command (AFMC) Sup1, Chapter 14, paragraph 14.41 and TAFBI 21-449, Chapter 4.

1.14.

100%

9 Acknowledgment of Housekeeping/FOD/Tool Control Briefing:

Each of the Contractor’s employees on the job site shall acknowledge receipt of the Housekeeping/FOD/Tool Control Briefing for Contractor’s Employees by reviewing, completing, signing, dating and returning the MXRIWRS Form 032 to the COR prior to starting work in the OC-ALC Industrial Areas.

1.16.1. 100% Compliance

10 Contractor Personnel: The Contractor shall designate in writing the name of the CM and a list of any alternate(s) who shall act for the Contractor when the manager is absent. The list shall include the telephone numbers and e-mail addresses where they may be contacted at any time. The Contractor shall provide this list to the CO and the COR within two (2) working days after contract award. The CM or alternate shall

1.17. 100%

Para.

Performance Threshold have full authority to act for the Contractor on all matters relating to the operation of this contract at Tinker AFB. The CM or alternate shall be available to meet on the installation with the Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

11 Listing of Contractor Employees: The Contractor shall provide a list of the employee’s names and position titles to the Government Technical POC and the COR prior to the contract start date. The Contractor shall also provide an updated listing of personnel to the Government Technical POC and the COR when employees affecting the work of this contract have a status or position change, within ten (10) working days.

1.17.2. 100% Compliance

12 Visitors Pass: The Contractor shall contact the COR three (3) working days before coming on TAFB to make arrangements for a Visitor’s Pass(s).

1.18.1. 100%

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP). Government Furnished Property is not applicable to the performance of this contract.

3.2. Government Furnished Services (GFS). Government Furnished Services are applicable to the performance of this contract.

3.2.1 Security Forces. The Government will provide general on-base security forces' service.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.2.2 Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.2.3 Emergency Medical Service. The Government will provide twenty-four (24) hour on-base state certified paramedic level emergency response and patient transport services for the Contractor’s personnel who are injured or become seriously ill while on TAFB. The telephone number is 911 for emergencies. Calling 911 from a cell phone will be received by an off-base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

3.2.4 Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. The Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.5 Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities. The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.