PreProposal Conference Charts (Updated 3-27)).ppt
PPT presentation 496 KB Posted
- Attached to
- F108 Low Pressure Turbine Shaft Assembly Module 14 Federal contract opportunity
- Solicitation number
- FA8122-20-R-0003
About this file
This briefing document provides an overview of a forthcoming solicitation for F108 Low Pressure Turbine Shaft Assembly Module 14 services. The Air Force Sustainment Center is seeking these services on behalf of the Department of the Air Force Materiel Command. The solicitation will require maintenance, repair, and overhaul of Module 14 in accordance with established technical manuals and service bulletins. A pre-proposal conference was held on March 27, 2020 to outline proposal requirements and the evaluation process to support an award without discussions by July 17, 2020. Offerors were advised to submit a price proposal for the basic 12-month period and four optional one-year extensions that will be evaluated for reasonableness, balance, completeness, and realism to determine the total evaluated price.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Mod 14 USAF PreProposal Conference Charts .ppt | PPT presentation | |
| F108 Mod 14 USAF Govt. Responses to Questions and Comments (Updated 3.26).xlsx | XLSX spreadsheet | |
| F108 Mod 14 USAF SOW Rev.3 & CAVAF.docx | DOCX document | |
| F108 Mod 14 USAF Govt. Responses to Questions and Comments.xlsx | XLSX spreadsheet | |
| F108 Mod 14 Draft SOW Rev. 2 & CAVAF.pdf | ||
| Attachment 12_Statementof Work_CAVAFReporting.pdf | ||
| Attachment 12_Statement of WorkRev2_CAVAF Reporting.pdf | ||
| F108 Mod 14 Synopsis.pdf | ||
| RQR-PSD-1 RV 2.pdf | ||
| F108 Mod 14 Draft SOW & CAVAF.pdf | ||
| FA8122-20-R-0003 Draft.pdf | ||
| F108 Mod 14 QA Worksheet.xlsx | XLSX spreadsheet | |
| F108 Mod 14 Draft Pricing Matrix.xlsx | XLSX spreadsheet |
Show all 13
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Text version
Headquarters U. S. Air Force I n t e g r i t y - S e r v i c e - E x c e l l e n c e
F108 Low Pressure Turbine Shaft Assembly Module 14 Pre-Proposal Conference for Solicitation # FA8122-20-R-0003 27 March 2020
Agenda
| Welcome & Introductions |
| Statement of Work |
| Review Instructions to Offerors (Addendum to 52.212-1) |
| Review Evaluation Criteria (Addendum to 52.212-2) |
| Price Only |
| Questions and Answers |
Disclaimer
| Any presentation points in the following briefing or any ensuing discussions DO NOT constitute direction to the contractor |
| Only the Contracting Officer can communicate direction to the Contractor to initiate, change, or suspend work performance |
| All questions must be submitted in writing |
| Official written responses will be posted on beta.sam.gov website |
| Verbal questions and answers are not binding |
Overview Bottom Line Up Front
This briefing/training is to give you an overview of what the Government expects to see in your proposal in order to award without discussions
The Government intends to award without discussions, but reserves the right to conduct discussions if necessary
Rules of Engagement
Please be professional and courteous
All questions/answers and clarifications resulting from this conference will be captured and incorporated into the solicitation in the form of an amendment from the PCO.
Formal responses to all questions will be provided via beta.sam.gov
Statement of Work (SOW)
Performance Work Statement This briefing was Designed to Highlight Selected Changes & Clarifications in the PWS
Read the RFP carefully
Performance Work Statement
| Para 1.3 Main Engine Bearings and Life Limited Parts (LLP) that require replacement shall be new and unused from Air Force approved sources. Replacement Main Engine Bearings and LLP’s are not candidates for refurbishment or modification after purchase from approved sources. |
| Para 1.3.4 Module 14 shall be tested IAW ESM to ensure that all operational and performance requirements are met. |
| Para 2.0 All parts and components required to accomplish the intent of the CMM, SOW or SBs shall be contractor furnished material. Contractor furnished material and parts used for replacement shall be parts specified in CMM 75-21-30 Illustrated Parts List (IPL), SBs or as written approval from the AFLCMC/LPSEB and/or AFLCMC/LPSBA in writing through the PCO. |
Addendum to 52.212-1 Instructions to Offerors
Instructions to Offerors (ITO)
| Read the ITO (FAR 52.212-1) |
| Prepare your proposal according to the instructions- no deviations |
| Submit your proposal on or before the closing date and time |
| Non-conformance with the ITO may result in an unfavorable proposal evaluation |
| Address all questions and concerns to the PCO |
| Email christopher.matthews.22@us.af.mil |
| If requested, debriefings will be held with those excluded from the competitive range or determined unsuccessful (section 2.2.2) |
| Discrepancies |
| Notify the PCO immediately with the error and remedy |
| Electronic Documents |
| http://www.beta.sam.gov |
| Oral presentations will not be utilized |
| Amendments to Solicitation |
| All terms and conditions not amended remain unchanged and in full force and effect |
| You must acknowledge receipt of any amendments by signing and returning the amendments with your proposal |
This is also your acknowledgement of understanding
| Submission, modification, revision, and withdrawal of proposals |
| Must be in sealed envelope or package |
| Paper media and electronic format |
| Addressed to PCO |
| Address is on Page 1 of RFP |
| Offeror must fill in all information on Page 1 of RFP |
Name, address, CAGE code of offeror and signature
| Electronic Offers |
| Must be identical to hard copies |
| Written hard copies take precedence |
| Data file submitted on a CD |
| .xls format (MS-Excel 2016 or earlier) |
| Ensure your e-mail is encrypted and the subject clearly specifies the RFP number |
| Only acceptable formats |
MS Word 2007 or 2010 MS Excel 2007 or 2010 MS Office 2010
Addendum to 52.212-2 Evaluation Factors for Award
| Read Evaluation Factors (Addendum to 52.212-2) |
| Award will be made to the Offeror with the lowest total evaluated price (TEP) based on price reasonableness (including completeness), balanced pricing, price realism and additionally be deemed responsible in accordance with the Federal Acquisition Regulations, and whose proposal conforms to the solicitation requirements |
| The Government intends to award without discussions |
| Basis for Contract Award |
| Price Only Source Selection, without formal technical proposals |
| Technical tradeoffs will not be made |
The Government will evaluate the evaluation factor concurrently for all proposals
Price Reasonableness will be evaluated IAW para 2.1.1.
Balanced pricing will be evaluated IAW para 2.1.2.
Price Realism will be evaluated IAW para 2.1.3.
Total Evaluated Price (TEP) will be evaluated IAW para 2.1.4.
Evaluation Methodology As Described in the RFP
Source Selection
| One Prime Contractor for this acquisition |
| Correction of Proposals |
| Sole discretion of the Government |
| Could be eliminated from competitive range |
| Not considered correctable |
| Amount of corrections requires a major proposal revision |
| Government may reject any proposal found |
| Unreasonable in terms of program commitments |
| Terms and conditions |
| Unreasonably high or unrealistically low in price |
| Reflects an inherent lack of competence |
| Failure to comprehend the complexity and risks of the program |
Source Selection
| Competitive Range Determination |
| Multiple competitive range determinations can occur |
| Offeror’s can be eliminated after: |
Initial proposal evaluation results After discussions (if necessary) Prior to issuance of Final Proposal Revision If eliminated Offerors can request a debriefing IAW FAR 15.505
Evaluation Factors
| Award will be made to the lowest evaluated priced proposal meeting the acceptability standards for Factor 1 Price and whose proposal conforms to the solicitation requirements |
| Factor 1: Price |
| Evaluation Methodology |
| The Government will evaluate the evaluation factor concurrently for all proposals |
| Initial ratings and evaluated price will be established for each Offeror |
| Only those Offerors determined to be acceptable for Price, either initially, or as a result of discussions, will be considered for award |
| Ratings of Acceptable or Unacceptable |
| Evaluation Methodology (Con’t) |
| The Offerors’ pricing proposal will be evaluated based upon the Total Evaluated Price (TEP) |
| The Government shall evaluate the TEP of all Offerors |
| The calculations will include all evaluation periods |
Basic year All option year prices
| Solicitation Requirements – Terms and Conditions |
| Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award |
| Clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale |
| If a discrepancy exists between the Instructions to Offerors and the Evaluation Factors for Award, the evaluation criteria in Addendum to FAR 52.212-2 will take precedence |
Price Evaluation
| Reasonableness |
| Price proposal should address all RFP requirements |
| Competitive market should establish price reasonableness |
| Balance |
| Pricing for one or more CLINs is significantly overstated or understated |
| Increases performance risk & may result in unreasonable prices |
| Realism |
| Proposed prices should be realistic for work being performed |
| Price proposal should reflect clear understanding of requirement |
Price Factor 1
| FACTOR 1: Price |
| Offerors’ price proposals will be evaluated for award purposes by adding the total basic requirements (basic year) and all options |
| Government will evaluate the proposed prices based on reasonableness, balance, completeness, and realism |
| Evaluation of options does not obligate the Government to exercise such options or extensions |
| The TEP will be calculated as the sum of the Offeror’s extended prices for the basic year and all option years. |
| The TEP will be used for evaluation purposes only |
| FACTOR 1: Price |
| Price Reasonableness |
| Proposed prices will be evaluated for reasonableness and balance |
| Pricing will also be evaluated for completeness |
| Analysis of price proposals will be performed using one or more of the techniques defined in FAR 15.404 in order to determine price reasonableness |
| Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business |
| Completeness |
| Completion of the RFP, the Price Matrix |
| Provide all requested data in Addendum to FAR 52.212-1, para 2.1.1. |
| FACTOR 1: Price |
| Balanced Pricing |
| Proposals will be reviewed for balanced pricing |
| Offerors may provide supporting explanation in the initial proposal of variance in pricing that suggests lack of balance |
Should include reasons for the widely varying proposed pricing based on price assumptions utilized in the development of the pricing proposal
| Price Realism |
| Realistic pricing demonstrates an adequate understanding of the requirement with the proposed pricing realistic for the work required |
| Unrealistically low prices or estimates may be grounds for eliminating a proposal from the competition based upon an apparent lack of understanding of the requirement |
| FACTOR 1: Price |
| Total Evaluated Price (TEP) |
| The TEP will be calculated as the sum of the extended prices for the 12-month Basic Year and four (4) one-year Option Years |
| FACTOR 1: Price |
| Total Evaluated Price (TEP) |
| Extended pricing will be determined by multiplying the best estimated quantities identified in the Price Matrix by the Offeror’s proposed unit price for each of the CLINs |
Current Status
| FA8122-20-R-0003 – Pre-Solicitation |
| Posted to beta.sam.gov on 30 Jan 2020 |
| Questions/Comments closed 2 Mar 2020 |
| Last response received 2 Mar 2020 |
| 7 Amendments (Last update 26 Mar 2020) |
| Government response to Questions/Comments in amendment 6 (20 Mar 2020) |
| Pre-Proposal Conference - 27 Mar 2020 via teleconference |
| Pre-Proposal conference slides provided via amendment 7 (26 Mar 2020) |
| Anticipated release of solicitation: 24 Apr 2020 |
| Anticipated Award: 17 Jul 2020 |
Summary This briefing/training was designed to give you an overview of what the Government expects to see in your proposal in order to award without discussions
The formal solicitation is the only document that should be relied upon in determining the Government’s requirements
QUESTIONS
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