PWS.pdf

FD2030-20-01033 [Type here]

PERFORMANCE WORK STATEMENT (PWS)

For

F100-PW-100/200/220/220E No. 3 Bearing Air Seals

PR: FD2030-20-01033

DATE: 28 Jan 2020

PREPARING ORGANIZATION:

AFLCMC/LPSAAB

TINKER AFB OK 73145-3030

FD2030-20-01033 [Type here]

TABLE OF CONTENTS Page

FD2030-20-01033

DESCRIPTION OF SERVICES

This PWS establishes the minimum work requirements to return F100 No. 3 Bearing Air Seals listed below by National Stock Number (NSN) and Part Number (P/N) to a serviceable condition. F100 No. 3 Bearing Air Seals received by the contractor, as set forth in this contract shall be overhauled, modified, tested, prepared for storage and shipped in accordance with (IAW) the requirements in this PWS and the contract.

NOUN PART

NUMBER

NSN APPLICABLE

T.O.

No. 3 Bearing Air Seal 4036998 2840-00-570-0773 2J-F100-13-7

Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal correspondence.

DATA

Reporting Requirements

Product Quality Deficiency Report (PQDR SF 368): The contractor shall prepare a PQDR on all design and quality control (material) deficiencies found IAW the procedures of TO 00-35D-54. Applicable portions of TO 00-35D-54 relative to quality defects will apply. The contractor shall hold exhibits of reported deficient items pending disposition from the ACO representative.

Report preparation, distribution, holding and tagging of exhibits shall be IAW TO 00-35D-54. The contractor shall furnish an information copy of the SF 368 to USAF F100 Engineering Source Authority listed in TO 2J-F100-13-1, WP 600 00.

TO System Publication Improvement Report (AFTO Form 22): The contractor shall prepare a PIR when an error or improvement changes the meaning of the instructions or information contained in technical directives and will prevent the adequate performance intended. The contractor shall accomplish a PIR IAW TO 00-5-1 and submit one copy to AFLCMC/ENR. Minor discrepancies of non- technical nature such as improper sequence of pages, typographical errors, transportation errors, misspelled words, etc., shall not be reported. The contractor shall report omissions of pertinent technical data, correction of overhaul procedures in TOs, or desired changes to TO data shall likewise use the AFTO Form 22.

Teardown Deficiency Report (TDR): A TDR shall be accomplished on any PQDR exhibit received for investigation. The report shall be completed IAW the procedures established on DD Form 1423 as set forth in the contract.

Other Records, Forms and Reports

The contractor shall make available to the appropriate ACO representative the required information to enable him to review and/or verify monthly production status reports on end items and to enable him to complete his records or to complete such other reports as may be required.

CAV AF End Item Production Report (End Item Activity Report): The report shall be completed IAW the procedures established on DD Form 1423, as set forth in the contract and the Appendix 2.

CEMS Reporting: N/A Note: The_F100 No.3 Bearing Air Seals are not serialized tracked parts, and therefore, CEMS reporting is not required in this contract.

Completed DD Form 1574 Serviceable Tags are required IAW MIL-STD- 129P, paragraph 5.2.21.a.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.1.2.5.1 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar. Contractors may direct questions to the CMRA help desk.

Technical Data

TOs listed in this specification are the basic directives to be used in accomplishing the overhaul requirements of the contract.

TO illustrated parts breakdowns (IPBs) listed in this PWS shall be used in the part replacement requirements of the contract. Replacement parts shall conform to the configurations stipulated in the applicable TO IPB as supplemented by other applicable directives and instructions in this PWS. Part replacement shall be confined to those parts determined to be required to produce a serviceable end item.

Directives listed in paragraphs 1.11, 1.12, 1.13 & 1.14 and instructions provided throughout this PWS shall be adhered to, thus obtaining the highest possible quality of workmanship and to maintain acceptable quality standards.

publication changes to the Technical Order System and shall be complied with.

The sub-paragraphs contain the location of changes as designated and the deletion, change or addition of technical information to be accomplished.

In the event of a conflict between the instructions in this PWS and the applicable technical directive, the following order of override precedence applies (descending order): 1) this PWS, 2) the end item TO, 3) other technical directives.

SECURITY

erials covered by this PWS are not classified.

QUALITY

The contractor shall provide and utilize an inspection/quality system IAW ISO -

9001.

The contractor shall investigate, take corrective action if necessary, and reply to user initiated PQDR forwarded to them by the ACO. This applies to all PQDRs submitted against products overhauled by the contractor and/or their subcontractor or vendors. Sufficient priority shall be given to PQDR investigation to allow timely corrective action and to meet requirements of TO 00-35D-54 and the CDRL.

No defective parts shall be delivered to the Government.

DELIVERY SCHEDULES

The delivery schedules shall be IAW the contract delivery schedules.

CONDEMNATION AND OVERHAUL

: The contractor shall prepare and submit to the Government Property Administrator (GPA) for approval, a written plan that sets forth procedures for handling scrap materials. These procedures shall include the requirements stipulated in the Federal Acquisition Regulation (FAR) 45.1, titled precious metals shall by IAW TO 00-25-113, 00-25-153-F100-ENG and FAR

Condemnation: The contractor without written approval of the ACO or his representative shall not condemn End Items.

End Items determined by the contractor and verified by the ACO to be beyond economical overhaul shall be disposed of as directed by the ACO in writing.

Parts, which have been condemned as a result of NDI methods, other inspection methods, or for other reasons, shall be mutilated to the extent necessary to ensure that purchasers of scrap are unable to overhaul the item for possible resale or reuse. All documents and tags pertinent to such condemned parts authorized for transfer to disposal shall bear a certificate to the effect that all required mutilation has been accomplished and meets DEMIL directive requirements.

The serial number and part number of any life-limited item, which is condemned, must be transmitted to F100 Engineering Source Authority listed in TO 2J-F100-13-1, WP 600 00.

Overhaul: End Items determined to be beyond repair shall not be overhauled by the contractor unless authorized in writing by the ACO.

HANDLING

The contractor shall have physical custody of end items and parts received at their facility and shall be responsible for their constant care during such custody.

CEMS Reporting: N/A Note: The_F100 No.3 Bearing Air Seals are not serialized tracked parts, and therefore, CEMS reporting is not required in this contract.

INVENTORY

Each end item shall be inspected by the contractor upon receipt to determine its condition and to ensure that its item identification corresponds to that shown on the contract schedule. Non-conforming end items shall be reported to the appropriate ACO representative.

PRESERVATION

Preservation inspection of end items is not required upon receipt. Adequacy of preservation will be determined when the item is placed in work and if found deficient shall be reported to the appropriate ACO representative.

All Government assets shall be stored in an enclosed and covered area and shall be adequately protected against loss by fire, theft, and physical damage by the elements. Government owned items and parts shall not be co-mingled with non- Government owned property.

RECEIPT/HANDLING OF PQDR EXHIBITS

Any exhibit received for the purpose of an investigation into the cause of a material or a quality deficiency shall be kept separated from normal overhaul assets until the investigation is completed. The contractor shall provide the exhibit receipt date through the ACO with the F100 Engineering Source Authority listed in TO 2J-F100-53-1, WP 600 00.

SAFETY AND HEALTH

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Government Representative (GR), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

Contract, Contract Number, Name and Title of Person(s) Reporting

Date, Time and exact location of accident/incident

Brief Narrative of accident/incident (Events leading to accident/ incident)

Cause of accident/incident, if known

Estimated cost of accident/incident (material and labor to repair/ replace)

Nomenclature of equipment and personnel involved in accident/ incident

Corrective actions (taken or proposed)

Other pertinent information

If requested by the designated GR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

GENERAL WORK REQUIREMENTS

The instructions for the overhaul of items stipulated in this PWS shall be performed IAW the applicable T.O.s and the below exceptions.

The contractor is authorized to inspect per part drawing and part QAD (Quality Assurance Document).

The contractor shall use protective equipment to protect items from damage as they are processed through the plant. Special protection shall be placed over the machined surfaces of end items.

The contractor shall inspect the various disassembled components or part of the end item to determine if further overhaul is needed. Subsequent overhaul shall be accomplished IAW the applicable portion of the applicable overhaul technical order and supplementary instructions specified herein.

The contractor shall rework all reparable parts so that they are capable of meeting the serviceable requirements of this PWS.

The contractor shall continue to use all parts and assemblies determined serviceable and appropriate as a result of inspections and checks, except as specified in this PWS.

The contractor shall replace condemned parts of the end item with like serviceable parts that are listed in the applicable technical order IPB unless otherwise specified in or within this

PWS.

When overhaul kits are available for the overhaul of an end item, such kits shall be used IAW the applicable technical order and changes thereto or the specific instructions contained in this PWS.

Where the contractor is directed to hold an item for Air Force Life Cycle Management Center disposition by any cited publication herein or be any statement made within this PWS, such items shall be reported to the ACO through the GPA for disposition.

Overhaul, to the maximum extent, is desired when such overhaul is economically feasible. The contractor is encouraged to submit new or improved overhaul procedures to the Government whenever practical. Procedures may be submitted on an AFTO Form 22 as specified in this PWS or by any other means authorized under this contract. This does t economically feasible, when such overhauls are advantageous to the Government.

-ray, radiography machines, Fluorescent Penetrate and Magnetic Particle Inspection Equipment, as well as welders and moralizers, shall be qualified and certified for operation IAW applicable military specifications when listed in the PWS.

Fit and tolerance limits shall be IAW procedures unless otherwise specified.

Fluids, oil, greases and compounds shall conform to and be used as directed in the overhaul TO and instructions contained in this PWS.

ITEM UNIQUE IDENTIFICATION (IUID)

Repair contracts that result in the delivery of tangible personal property to the Government shall follow the latest DoD instructions to install IUID compliant marks in accordance with policy as stated in DFARS 211.274. IUID requirements for the J85 MISTR components have not been identified at this time. When directed by the PCO, the contractor shall follow the latest DoD instructions to install IUID compliant marks. TOs and drawings will be complied with for any component where direction is currently called out in the TO or drawings.

SPECIFIC WORK REQUIREMENTS

Removal

Not Applicable.

Disassembly

Not Applicable

Cleaning

F100 No. 3 Bearing Air Seals shall be cleaned IAW TO 2J-F100-13-7, WP 20100.

The contractor shall ensure that cleaning and preserving materials meet the requirements specified in TO 2J-F100-13-1, TO 2J-F100-13-2 WP 005 00, or TO 2- 1-111 and that such materials are properly used during application.

1.12.4 Inspection

1.12.4.1 Inspection of F100 No. 3 Bearing Air Seals shall be accomplished IAW 2J-

F100-13-7 WP 336 00.

Corrosion Control

The corrosion control of F100 No. 3 Bearing Air Seals during overhaul and storage shall be accomplished IAW TO 2-1-111.

Modification and Overhaul

Overhaul of F100 No. 3 Bearing Air Seals shall be accomplished IAW 2J- F100-

13-7 WP 436 00.

The contractor shall identify all overhaul F100 No. 3 Bearing Air Seals with

MIL-STD-130N.

Installation

Not applicable.

Test and Government Acceptance

1. 12.8.1 Inspect, test, and check each overhauled item IAW TO 2-1-111.

1. 12.8.2 The Government shall accomplish acceptance.

Product Verification Audit (PVA)

Overhauled items shall be subject to PVA if requested by the government.

To perform PVA, the government shall be permitted to select at random such quantities of items as may be necessary to determine quality of workmanship and materials.

After notification by the ACO that a PVA is required, the contractor will follow the procedures of Appendix 3 - Product Verification Audit Procedures.

Technical Publication Compliance

Compliance with all TOs, Directives, Government Specifications, Drawings, etc., listed herein is mandatory, unless otherwise specified in this PWS, when:

1.12.10.1.1 They have not been previously accomplished

1.12.10.1.2 They are pertinent to the end item.

1.12.10.1.3 They prescribe Air Force Policies, use of materials and procedures for overhaul.

For solicitation purposes, the contractor may contact USAF F100 Engineering Source Authority listed in TO 2J-F100-13-1, WP 600 00, for Instructions for viewing or purchasing technical data required for maintenance of this contract. Upon contract award, the contractor shall establish and maintain a TO distribution account IAW TO 00-5-2; and this PWS. The contractor shall contact AFLCMC/LPSA-TOMA, 405-734-8774 within five (5) working days after contract award for guidance in obtaining a TODO account.

other technical directives listed in the PWS in an updated and current status IAW TO 00-5-1 and TO 00-5-2. The contractor is required to comply with the latest dated TO; TCTO and other technical directives issued and will be contractually covered during the time the work is accomplished. For example, an item already in work will continue to be worked under the existing contractual scope of work until such time that the latest TO revisions can be negotiated as to price and scheduled incorporation. The cont applicable directives received during that period. However, if a change is received that has a cost impact greater then 10% and/or is critical to safety of flight, the contractor shall notify the ACO within ten (10) working days of receipt of that change and also shall provide the cost impact with his backup data. The contractor shall not begin working with new publication until authorization has been granted by the ACO/PCO.

Copies of other Air Force publications required in the performance of work outlined in this PWS will be requisitioned through the ACO. Submit requests to appropriate ACO representative for review. TO 00-5-1 and TO 00-5-2 are provided in explanation of the Technical Order System and for pertinent distribution, requisition and storage information.

In the event a follow-the contract facility as of the end of the previous contract will be applicable to the follow-on contract and will be updated through amendments to the new PWS of the new contract. This procedure will ensure continuity of the publication data from one contract to another.

Initial Production Evaluation (IPE)

Overhauled items shall be subject to an IPE if the contractor has not overhauled these items successfully within the last three years.

The IPE will be composed of two parts, a Site Visit and then a Repair Demonstration.

The contractor will have a 45 calendar day period from contract award to complete the Site Visit. After the site visit the DCMA QAR will have 10 calendar days to complete the site visit Survey and perform an exit briefing with the contractor and the IPE Team. If necessary the contractor will have 30 calendar days from the Site Visit exit briefing to correct any critical or major deficiencies. Upon approval of the Site Visit Survey by the ESA the contractor will be notified in writing by the ACO. After notification of a successful Site Visit Survey by the ACO the contractor will have a 75 calendar day period to perform the Repair Demonstration part of the IPE. Upon completion of the Repair Demonstration and submission of the Repair Demonstration Report the ESA will have 30 calendar days to review the report. If necessary the contractor will have 30 calendar days to correct any critical or major deficiencies after the ESA review of the Repair Demonstration Report. Upon a successful Repair Demonstration and approval of the Repair Demonstration Report by the ESA the PCO will notify the contractor of the results. At this time the ESA will provide a letter to show that the contractor has been unconditionally approved to repair the contract items.

Overhaul of production items will not commence until the contractor has successfully passed the IPE and received the unconditional approval letter from the ESA. If the contractor cannot pass the Site Visit or the Repair Demonstration in the time periods allotted this constitutes contract cancellation.

1.11.11.4 To perform IPE, the government shall be permitted to select at random such quantities of items as may be necessary to determine quality of workmanship and materials. The ESA may waive parts of the IPE as it deems appropriate.

APPLICABLE TECHNICAL ORDERS

This is a preliminary list of Technical Orders. The contractor is responsible for ensuring they are using the latest edition.

TECH ORDER BASIC CG CHANGE

NUMBER DATE NO DATE SHORT TITLE

00-5-1 1 0 AF TECH ORDER SYSTEM

00-5-15 1 0 TIME COMPLIANCE TECH

ORDER SYSTEM

00-20-1 1 0 PREV MAINT PROGRA

00-20-2 1 0 MAINT DATA DOCUMENTATION

00-20-3 1 N 08 1 1 MAINT PROCESSING OF

REPARABLE PROPERTY

00-25-113-F100-

ENG

CRITICAL ALLOY AND

PRECIOUS METAL

00-35D-54 1 1 0 MATERIAL DEFIENCY REPORT

AND INVESTIGATION SYSTEM

33B-1-1 1 1 0 NONDESTRUCTIVE INSPECTION

METHODS

2-1-111 15 F 90 1 STAND MAINT PROCEDURES

2J-F100-9 1 NONDESTRUCTIVE INSPECTION

2J-F100-94 1 IPB SUPPORT EQUIPMENT

2J-F100-13-1 1 0 MAINT INSTR-DEPOT

2J-F100-13-2 1 0 MAINT INSTR DEPOT OCM

2J-F100-13-7 1 MAINT INSTR DEPOT CORE

MODULE

2J-F100-24 IPB F100-PW-220/220E

00-25-254-1 15 1 0 SYS MANUAL

COMPREHENSIVE ENGINE

MGT. SYS. (CEMS)

APPLICABLE DIRECTIVES

MILITARY STANDARDS CHANGE DATE TITLE

MIL-STD-129P 19 SEP 07

W/CHANGE 4

U.S. MILITARY MARKING

FOR SHIPMENT AND

STORAGE

MIL-STD-130N 16 NOV 12

W/CHANGE 1

ID MARKING OF U.S.

MILITARY PROPERTY

INTERNATIONAL ORGANIZATION FOR STANDARIZATION (ISO)

ISO - 9001 15 NOV 08 QUALITY MGMT SYSTEMS

REQUIREMENTS 3RD EDITION

APPLICABLE DOCUMENTS

LPF-QR-001: BASIC TECHNICAL DATA REQUIREMENTS FOR

FRACTURE CRITICAL AND DURABILITY CRITICAL PARTS

LPF-QR-002: CONDITIONS OF WAIVER FOR FRACTURE CRITICAL

AND DURABILITY CRITICAL PARTS

LPF-QAR-001: GENERAL QUALITY ASSURANCE DOCUMENTS FOR F100

ENGINE FC/DC BREAKOUT COMPONENTS

LPF-QAR-002: CHANGE PROCEDURES FOR PROCESS

CONTROL DOCUMENTS

LPF-QAR-004: GENERAL QUALITY ASSURANCE REQUIREMENTS FOR

F100 ENGINE COMPONENTS

LPF-QAR-006: LPFR QUALITY ASSURANCE REQUIREMENTS

FOR PRODUCT VERIFICATION AUDIT (PVA) TEST PLANS AND

REPORTS

LPF-QPR-004: LPFR QUALITY PLAN REQUIREMENTS FOR

WELDED ASSEMBLIES

LPF-QPR-007: LPFR QUALITY PLAN REQUIREMENTS FOR

PLASMA SPRAYED COATINGS

LPF-QPR-009: LPFR QUALITY PLAN REQUIREMENTS FOR

VACUUM BRAZED ASSEMBLIES

LPF-QPR-016: LPFR QUALITY PLAN REQUIREMENTS FOR

DURABILITY CRITICAL PARTS

LPF-QPR-018: LPFR QUALITY PLAN REQUIREMENTS

FOR NONDESTRUCTIVE INSPECTION

EI FOR RQR-1: GENERIC ENGINEERING INSTRUCTIONS

FOR OVERHAUL OF F100 PARTS IN RQR-1

1.16 MISSION ESSENTIAL SERVICES N/A- Note: Not required in this contract.

SERVICE

SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The contractor shall be aware that the absence contract requirement from the service summary does not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract. The government will use the surveillance methods contained in the Surveillance the event the performance objective is not met, the Contractor will be given a reasonable time after notification to correct the unacceptable performance, if such correction is possible. The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the Contractor fails to implement corrective action, the PCO will take appropriate measures.

NOTE: For those requirements listed in Section II, Service Summary, the Surveillance Plan will follow the methods of surveillance specified in the Surveillance Plan. The Surveillance e in the administration of this contract.

SERVICE SUMMARY REQUIREMENTS

The contractor shall ensure the performance objectives and performance thresholds identified in table 2-1 of this PWS are achieved as follows:

Table 2-1 Performance

Objective Reference Paragraph

Performance Threshold

SS-1 Quality: PWS #s 1.3 No defective parts shall be delivered to the Government.

SS-2 Delivery

PWS # 1.4 The contractor shall meet the delivery schedule

CONTRACTOR PERFORMANCE EVALUATION

The contractor shall be aware that the evaluation of performance will occur when the Program Manager evaluates the services of the contractor to determine whether or not it meets the performance measures of the contract.

SS- uirements for this item shall result in the possibility of a poor rating under the Contractor Performance Assessment Review (CPAR) and remedies as allowed under Federal Acquisition Regulation (FAR) 52.246-4 Inspection of Services-Fixed Price.

SS-2: The c CPAR rating and remedies as allowed under FAR 52.246-4 Inspection of Services- Fixed Price.

GOVERNMENT

PROPERTY

3.1 GOVERNMENT PROPERTY

3.1.1 Contractor shall furnish all material, support equipment, tools, test equipment and services. Government Furnish Material shall not be provided.

A1.1 ACRONYMS

ACO Administrative Contracting Officer AFLCMC Air Force Life Cycle Maintenance Center AFMC Air Force Material Command ALC Air Logistics Center CAGE Contractor and Government Entity CAO Contract Administration Office CEMS Comprehensive Engine Management System DOD Department of Defense EC Engineering Change ESA Engineering Source Authority (AFLCMC/LPSAAB) FAR Federal Acquisition Regulation GFM Government Furnished Material GFP Government Furnished Property GPA Government Property Administrator IAW In Accordance With IPE Initial Production Evaluation IPB Illustrated Parts Breakdown MRB Material Review Board NDI Nondestructive Inspection OEM Original Equipment Manufacturer PCO Procurement Contracting Officer PIR Publication Improvement Report PQDR Product Quality Deficiency Report PVA Product Verification Audit PWS Performance Work Statement QAD Quality Assurance Document QAR Quality Assurance Representative QCD Quality Control Deficiency SAR Source Approval Request SL Salvage Layout SR Service Remanufacture TO Technical Order USAF United States Air Force WP Work Package

A2.1 NOTES

A2.1.1 The contractor is authorized to establish and convene a Material Review Board (MRB) to evaluate and determine disposition on non-conforming material or parts.

ity Production Control, Engineering (Industrial, Product Support or Design) and the Government QAR. The MRB shall be convened when the contractor identifies non-conformance of material or parts during and after assembly. The MRB is not authorized to violate any TO limit. When MRB action is required on material or parts during and after assembly, the contractor shall provide information, to include part number, serial number and statement of non-conformance and corrective action taken, to AFLCMC/LPSAA via email within (5) working days after approval of the

MRB.

A3.1 PRODUCT VERIFICATION AUDIT PROCEDURES

A3.1.1 This attachment contains procedures and instructions for contractual accomplishment of Product Verification Audits (PVAs). This attachment does not supersede instructions contained in the contract overhaul work requirements or other contractual provisions. In instances of conflict, the latter applies. The contractual issuance of this attachment and performance of PVAs does not relieve the contractor of the responsibility for maintaining a Quality Control System that will assure productions of items that conform to contractual requirements. PVAs are management tools used to independently evaluate and validate the conformance of an overhauled item and contractor compliance to contractual requirements as well as the adequacy of the Government's contractually stipulated requirements.

A3.2 TERMS EXPLAINED

A3.2.1 PVA. The physical examination, functional testing and complete disassembly of an item to determine conformance to contractual requirements as well as adequacy of the contractual requirements which may require in excess of the original contractor overhaul effort. The audit includes correction of defects, reassembly, retesting, repackaging, remarking, update of records and correction of contractual requirements as required.

A3.2.2 Cognizant Quality Assurance Element. The DOD contract administration service element having direct responsibility for implementing the Government Quality Assurance Program at the contractor's plant.

A3.2.3 Overhaul Work Requirement. Any contract instrument, TO, drawing, specification or directive which contains instructions and requirements for overhaul and rehabilitation of a reparable/unserviceable item.

A3.2.4 Procedural Deficiency. A deficiency which is noted during the audit and which results from either:

A3.2.4.1 Failure by contractor to establish processes/procedures in conformity with contractual requirements; or, A3.2.4.2 Failure by contractor to follow established processes or procedures.

A3.3 RESPONSIBILITIES

A3.3.1 The Contractor shall:

A3.3.1.1 Perform audit functions under the surveillance of the cognizant DOD CAO and Air Force Life Cycle Maintenance Center (AFLCMC) representative(s).

A3.3.1.2 Provide technical personnel, tooling, measuring/test equipment, work areas, forms and clerical assistance, as required, to perform the PVA.

A3.3.2 The Cognizant DOD QAR shall:

A3.3.2.1 Be designated as audit team chairman, unless otherwise directed by the Procuring Contracting Officer (PCO).

A3.3.2.2 Schedule the product verification audit and select the item(s) to be audited.

A3.3.2.3 Notify the PCO and the contractor when the PVA will begin. Notification shall be provided at least 15 working days prior to the audit date. Scheduled audits may be waived by the PCO on a case-by-case basis.

A3.4 AUDIT PROCEDURES

A3.4.1 Classifying Defects. Defects observed in the audited item(s) will be classified according to the following:

A3.4.1.1 Category I - Critical Defect. Defect that judgment and experience indicates likely to result in hazardous/unsafe conditions for individuals using, maintaining or depending upon the product; or a defect that judgment and experience indicates is likely to prevent performance of the tactical function of a major end item such as an aircraft, engine communication system, surveillance system or major part thereof. Critical defects are furthered identified as follows:

A3.4.1.1.1 Category IA - Defect attributable to the contractor's failure to comply with contractual requirements.

A3.4.1.1.2 Category IB - Defect not attributable to contractor's failure to comply with contractual requirements such as a design deficiency, inadequate or omitted requirement or defective Government Furnished Property (GFP).

A3.4.1.2 Category II - Major Defect. Defect other than critical that is likely to result in failure or reduce materially the usability of unit or product for its intended purpose. Major defects are further identified as follows:

A3.4.1.2.1 Category IIA - Defect attributable to the contractor's failure to comply with contractual requirements.

A3.4.1.2.2 Category IIB - Defect not attributable to contractor's failure to comply with contractual requirements such as a design deficiency, inadequate or omitted requirements or defective GFP.

A3.4.1.3 Category III - Minor Defect. Defect that is not likely to reduce materially the usability of the unit or product for its intended purposes or is a departure from established standards having little bearing on the effective use or operation of the unit. Minor defects are further identified as follows:

A3.4.1.3.1 Category IIIA - Defect attributable to the contractor's failure to comply with contractual requirements.

A3.4.1.3.2 Category IIIB - Defect not attributable to the contractor.

A3.4.1.4 Category IV - Defect caused during accomplishment of the audit disassembly or inspection process which would not have occurred had the contractor exercised proper care of the audit item, i.e., improper handling, improper disassembly technique.

A3.4.1.5 Procedural Defect Reference paragraph A3.2.4.

A3.4.2 Scheduling/Frequency

A3.4.2.1 During the initial production phase, one of the first five items may be audited. The frequency for performing subsequent audits will be as specified in the schedule of the contract or by the PCO.

A3.4.2.2 The contractor may be directed by the PCO to extend or increase the frequency of the audits or to increase or decrease the scope thereof pursuant to the "changes" clause of the contract.

A3.4.2.3 Like or similar items may be grouped for audit purposes when the concurrence of the PCO or his designated representative has been obtained.

A3.4.3 Inspection and Test

A3.4.3.1 Audit candidates shall be randomly selected by the Cognizant DOD QAR from all items currently available. It shall be the responsibility of the ACO to assure that an adequate number of items from which a random selection can be made are on hand at the time of the audit. Selection, except as specified in paragraph A3.4.3.2 below, shall be made from items which have been accepted by the Government but have not been shipped.

A3.4.3.2 The first five items of the initial production phase shall be set aside after having been tendered by the contractor as in conformity with the contract and inspected by the Government and not rejected for failure to comply with contractual requirements. Upon completing the testing and disassembly portion of the audit of the selected candidate and if no Category I or II defects are found during the audit, the other four items will be accepted by the Government. In any Category I or II defect is found in the audit candidate, the contractor shall satisfy the Government that such defect does not exist in the other four items prior to Government acceptance thereof. The audit candidate shall be accepted by the Government upon compliance with paragraph A3.4.4.6 below.

A3.4.3.3 The items selected for audit shall be inspected for adherence to preservation, packing, packaging and marking requirements prior to removal from the shipping container. A visual inspection and functional test shall be performed prior to disassembly.

A3.4.3.4 Disassembly shall be performed in a secure area accessible only to audit participants. Normally, audit participation will be limited to specified contractor production and quality control personnel, the Cognizant DOD QAR and AFLCMC personnel.

A3.4.3.5 Visual inspection, dimensional checks (such as backlash, end clearance and running clearance) and non-destructive testing will be accomplished during and after disassembly IAW applicable technical directives. Audit findings will be recorded for comparison with contractual requirements and the contractor's production/inspection records. Measuring and test equipment shall be reviewed for current calibration prior to use.

A3.4.3.6 Applicable accessories and components will be functionally tested and inspected to contractual specifications. This action may require disassembly in excess of the original contractor effort as determined necessary by the Government.

A3.4.4 Corrective Actions

A3.4.4.1 In the event a critical or major defect is observed, Government acceptance of further production will be withheld until the Government has either inspected other items for the observed defect(s) or has received suitable evidence from the contractor that the cause of such defect(s) has been corrected and the defect does not exist in other items. In the case where there is a probability of such defect existing in previously shipped items, the contractor will promptly advise the Government of the identity and destination of such previously shipped items.

A3.4.4.2 When Category IA, IIA or IIIA defects are found, the contractor shall implement measures in the overhaul process which will preclude recurrence.

A3.4.4.3 When Category IB, IIB or IIIB defects are found, actions will be taken as directed by the Government pursuant to the contract.

A3.4.4.4 When Category IV defects are noted, the contractor shall take those actions necessary to preclude recurrence.

A3.4.4.5 When Procedural Deficiencies are noted, the contractor shall take those actions necessary to correct the procedures or operations concerned.

A3.4.4.6 Upon completion of the audit, all defects attributable to failure to comply with contractual requirements or attributable to the performance of the PVA shall be corrected. All noted defects shall be corrected and the item assembled and functionally tested IAW applicable overhaul specifications including preservation, packing, packaging, marking and update of records.

A3.4.4.7 After the audit is completed, the DOD QAR shall conduct a critique attended by contractor personnel and AFLCMC representative(s). Findings, classifications and corrective actions shall be discussed and determination of defect cause(s) established (e.g. workmanship, tooling, technical requirements, etc.). The contractor shall take immediate action to correct and preclude recurrence of all defects or deficiencies attributable to failure to comply with contractual requirements, subject to the provisions of paragraph A3.5.1.10 below.

A3.5 AUDIT RESULTS

A3.5.1 The quality office of the CAO activity shall prepare and forward to the responsible PCO the finalized audit findings within 10 working days after completion of the audit. Finalized findings will contain the following information:

A3.5.1.1 Name and address of the ontractor.

A3.5.1.2 Contract number.

A3.5.1.3 Descriptive noun, Federal Stock Number, part number and serial number of the item audited.

A3.5.1.4 Summary of total defects.

A3.5.1.4.1 Category IA

A3.5.1.4.2 Category IB

A3.5.1.4.3 Category IIA

A3.5.1.4.4 Category IIB

A3.5.1.4.5 Category IIIA

A3.5.1.4.6 Category IIIB

A3.5.1.4.7 Category IV

A3.5.1.5 A complete listing of audit findings.

A3.5.1.6 A description of defects listed by category (commencing with critical). The defective item will be identified by part number and standard nomenclature.

A3.5.1.7 Cause(s) for each noted defect.

A3.5.1.8 Corrective action(s) taken on each classified defect attributable to failure to comply with contractual requirements, or a projected target date for completion when not otherwise immediately corrected.

A3.5.1.9 Procedural deficiencies noted and the corrective actions applied.

A3.5.1.10 The signature of the DOD QA participants, contractor management personnel and AFLCMC representative(s). Non-concurrence with the findings shall be specifically annotated in the vicinity of the applicable signatures. Non- concurrence by the contractor as to the existence or classification of a defect or as to whether or not a defect is attributable to failure to comply with contractual requirements shall be subject to the procedures set forth in the clause entitled "Dispute.

Appendix 4

CAVAF CFM REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAV AF reporters.

be accessed from the CAV AF homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting will be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance or questions to specific contract transactional reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAV AF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL and CAV AF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. (note a valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities)

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed.

must be two CAV AF reporters for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyberawareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyberawareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the CyberAwareness Challenge website, under the Department of Defense Employees section, click hyperlink;

llowing website:

https://iase.disa.eta/cyberchallenge/launchPage.htm

First time CAV AF users will email initial IA Cyberawareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Wingdow 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing other operating systems or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. The Cyber Awareness Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, co -in

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition Government will provide disposition instructions to contractor . Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor s reporter shall capture each NWRM asset s Serial Number when reparable is received.

Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. -on- (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be

b. Inventory Control Point Items are identified as assets stored at contractor facility and are not

-on-category shall be resolved using reversals of individual record control document numbers

NOTE: -on-reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract (F). CAV AF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate.

This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a.

numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist

(IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF).

DD Form 1348-1A shipping documents will be prepared for each NSN shipment from ing, will be printed on a laser printer as specified under technical considerations. It is

(note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the

. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

(1) the CAV AF record control document number (RCDN) of item being shipped.

(2) lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply

(SOS) code:

a. FHZ Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all port all receipt, induction, affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions.