Exh_B_DIDS_USAF.pdf

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DATA ITEM DESCRIPTION

Title: TEARDOWN DEFICIENCY REPORT

Number: DI-PSSS-81534A Approved Date: 20160608

AMSC Number: F9670 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: 11 (AFLCMC/EZSC) Project Number: PSSS-2015-024

Applicable Forms: N/A

Use/Relationship: The Teardown Deficiency Report provides a factual narrative analysis of a deficiency which has been noted on equipment.

a. This Data Item Description (DID) is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

b. This DID contains the format, content and intended use information for the data deliverable resulting from the work task described in the solicitation.

c. This DID supersedes DI-ALSS-81534.

Requirements:

1. Reference documents. None.

2. Format. The Teardown Deficiency Report shall be in the contactor’s format.

3. Content. This report shall include an analysis of the deficiency which includes cause of failure, recommended corrective action and recommendations for actions to prevent recurrence of the failure/deficiency, and the applicable category of the failure defined as follows:

a. Workmanship and non-conformance. Any deficiency (e.g., physical, chemical, electrical, functional) noted in materiel which is attributed to non-conformance to applicable specifications, drawing, standards, or Technical Order (TO); or workmanship during manufacture, repair modification or maintenance.

b. Material failure. The failure of an end item which was attributable to neither the repair nor the manufacturing process, but was due to an unpredictable failure of an internal component or sub-assembly.

c. No defect found/could not duplicate: Investigation of the exhibit revealed no deficiency.

Equipment conforms to specifications and TO standards and procedures.

d. Technical data, deficiency: Technical data (including TOs, drawings, and work specifications) was deficient or inadequate so as to cause the deficiency/failure on the item.

e. Field induced deficiency. Deficiency confirmed by the investigation to have been caused by operator error, i.e., wrong voltage applied, misaligned, maladjusted, mishandling, or not used for intended purpose.

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

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DI-PSSS-81534A

f. Maintenance deficiency. An unfavorable characteristic of an item that impedes the accomplishment of maintenance operations which results in excessive maintenance operations and/or in excessive maintenance man-hour consumption.

g. Design deficiency. A condition that limits or prevents the use of material for purpose intended or required where the material meets all other specifications.

h. Handling or shipping deficiency. A deficiency induced by improper handling or shipping, i.e., improper packaging, which prohibits the use for intended purpose.

i. Packaging specifications inadequate - not complied with. Unsatisfactory conditions including item damage resulting from improper packaging.

End of DI-PSSS-81534A.

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Title: DEFICIENCY REPORT (DR)

Number: DI-PSSS-81535A Approved Date: 20160524 AMSC Number: F9660 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: AF 11 (AFLCMC/EZSC) Project Number: PSSS-2016-013 Applicable Forms: N/A

Use/Relationship: The Deficiency Report (DR) provides complete and accurate deficiency identification on government furnished material (GFM) in repair contracts by contractors to the Government. This information is used by the Government to identify necessary corrective action in accordance with T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

(Copies of this document are available online at http://www.tinker.af.mil/technicalorders/.)

a. This Data Item Description (DID) contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.

b. This DID is applicable when contractors are responsible for maintaining custodial records for government property being repaired.

c. This DID interrelates with DI-MGMT-80258, Material Improvement Project (MIP) Report.

(Copies of this document are available online at http://quicksearch.dla.mil.)

d. This DID supersedes DI-ALSS-81535.

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. The Contractor format is acceptable.

3. Content. The Deficiency Report content shall be as described in Table I.

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DI-PSSS-81535A

TABLE I. Deficiency report content.

1. From: Address of Originating Activity

2. To: Office of Primary Responsibility (OPR) for the equipment. Refer to D043 or D086 for guidance.

Subject First Part as applicable:

a. Category I Deficiency Report (CAT I DR)

b. Category II Deficiency Report (CAT II DR)

c. Report Control Number (RCN): An RCN consists of three parts. The first part will be the DoD Activity Address Code (DoDAAC).

The second part will be the last two digits of the calendar year.

The third part will be a 4-digit sequence number that is locally assigned.

3. Description of Deficiency:

Describe in detail what is wrong, the circumstances prior to the difficulty, probable cause, any action taken, and recommendations. Attach copy of supporting documents. Continue on separate sheet if necessary. Ensure that the description answers the questions listed in the instructions on the back of this form

4. Date of Deficiency: Year, month, day deficiency was discovered.

5. National Stock

Number (NSN) NSN and applicable Material Management Aggregation Code (MMAC) of item (see D043 and D086).

6. Nomenclature Noun of item for which report is submitted. Software DRs shall provide nomenclature of programmable hardware.

7. Operating Time at Failure

Hours, cycles, days, miles rounds or others

8. Deficient Item Part Number

Complete Manufacturer part number. If Computer Identification Number (CPIN) is associated with a computer program it shall also be provided.

9a. Manufacturer’s CAGE Code

Unique code assigned to suppliers of government or defense agencies.

9b. Manufacturer/Shipper/ City/State

Complete address of manufacturer or shipper.

10. Quantity Number received, inspected, deficient, and in stock.

11. Serial, lot or batch number Complete item serial number.

12a. Item new, repaired or overhauled

Use one to identify item as appropriate.

12b. Date Manufacturer, Repaired or Overhauled

Year/Month/Day

12c. Last Repair Facility CAGE/DoDAAC/Address

DI-PSSS-81535A

13a. Contract Number Obtain contract number from records service tag, manufacturer/container label, etc. Contract number is critical to processing reports.

13b. Requisition/Document Number

Obtain from tags/labels on item packaging.

13c. Purchase Order Number.

The Purchase Order Number associated with the defective part. This can usually be found on the attached shipping document.

14. Government Furnished Material (GFM)

Yes/No/Unknown

15a. Item Under Warranty Yes/No/Unknown 15b. Warranty Expiration

Date Provide if known.

16. End Item Enter the applicable Equipment Item Code (EIC), Work Unit Code (WUC), or Table of Authorized Material Control Number (TAMCN) for the deficient material.

17. Next Higher Assembly a. NSN – National Stock Number associated with the next higher assembly.

b. NOMENCLATURE – Item name of the next higher assembly.

c. PART NUMBER – Part number assigned to the next higher assembly.

d. SERIAL NUMBER – Serial number from the next higher assembly.

18. End Item a. NSN – National Stock Number associated with the end item.

b. NOMENCLATURE – Name of the end item.

c. TYPE/MODEL – Type or model assigned to the end item configuration.

d. SERIAL NUMBER – Serial number from the end item equipment or system.

19. Current Disposition of Deficient Item

Holding/Disposed or Destroyed/Repaired/Other

20. Location of Deficient Material

Enter the name and location or supply activity that is currently holding the exhibit/deficient material.

End of DI-PSSS-81535A.

Title: CONTRACT DEPOT MAINTENANCE (CDM) PRODUCTION REPORT

Number: DI-PSSS-81995 Approved Date: 20150904 AMSC Number: 9576 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFMC/A4) Project Number: PSSS-2015-009 Applicable Forms: N/A Use/Relationship: The Contract Depot Maintenance (CDM) Production Report is a two-part report which provides the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period.

a. This Data Item Description (DID) contains the format, content and preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This DID may be used on any depot level maintenance contract.

1. Format. This report shall be provided in the format of Table I.

2. Content. The report shall consist of two parts and contain the following information:

a. Part I:

(1) As of date: The year, month and day applicable to the report. Data must be through the end of the month.

(2) Block 1, Issuing/Procuring Agency. Include address and Point of Contact.

(3) Block 2, Contractor and activity address code (AAC). The name of the business and the DoDAAC assigned to your business for shipment of material.

(4) Block 3, Contract number and Program or Weapon System supported.

(5) Block 4, Government item manager or technical Point of Contact.

(6) Block A, Item identification. The National Stock Number (NSN), A-1 is the Federal Supply Class (FSC) and A-2 is the National Item Identification Number (NIIN) of the item being reported.

(7) Block B, Delivery/Call Order number. When the awarded contract is a call/delivery order type, this is the applicable order number. When an item is awarded on more than one order, it is repeated for each order until completed. If the current report completes the call, the word “completed” will be added.

(8) Block C, The contract line item number (CLIN). The CLIN assigned to the NSN in the contract.

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DI-PSSS-81995

(9) Block D, The document/voucher number the item was received under. The document number listed on the shipping documentation the item was received against.

(10) Block E, Quantity on contract or call. E-1 is the quantity of the end items to be repaired on each call/delivery order or contract quantity when orders do not apply. E-2 is the total quantity scheduled for repair cumulative to date.

(11) Block F, Reparables received. Number of reparable items received for repair. F-1 is the quantity of reparables received during the report month. F-2 is the quantity of reparables received cumulative from the start of the contract through report month.

(12) Block G, Reparables inducted into repair during report month.

(13) Block H, Reparables on hand. Number of reparables on hand waiting induction into repair.

(14) Block I, Quantity produced. The quantity produced during the month.

(15) Block J, Serviceables shipped. Serviceables shipped from repair facility. J-1 is the serviceables shipped through report month. J-2 is serviceables shipped cumulative from start of contract.

(16) Block K, Serviceables on hand. The quantity of serviceables on hand awaiting shipping action.

(17) Block L, Quantity condemned. The quantity condemned. L-1 is the quantity condemned during report month. L-2 is the quantity condemned cumulative from start of contract.

(18) Block M, Forecast to complete. The quantity of items scheduled to be produced next month.

(19) Block N, Report date. Enter date of report.

b. Part II, Production problems. Report shall be in narrative format and only required if:

(1) Previous reports production forecast was not shipped.

(2) Current forecast does not equal contract scheduled quantity.

(3) Contract anticipates a problem in the near future.

TABLE I. Contract Depot Maintenance (CDM) Production Report format.

CONTRACT DEPOT MAINTENANCE (CDM) PRODUCTION REPORT Month and As-Of Date

(YYYYMMDD)

Part I

1. ISSUED BY: 2. CONTRACTOR AND ACTIVITY ADDRESS CODE 3. CONTRACT NUMBER/PRGM/WS 4. GOVERNMENT ITEM MANAGER OR TECHNICAL POC

DURING REPORT PERIOD/TOTAL TO DATE

A.

ITEM

IDENTIFICATION

B.

DELIVERY/

CALL NUMBER

C.

CONTRACT

LINE ITEM

(CLIN)

D.

DOCUMENT/

VOUCHER

NUMBER

E.

QTY ON

CONTRACT

OR

DO/CALL

F.

REPARABLES

RECEIVED

G.

QTY

IND TO

WORK

H.

REPS ON

HAND

I.

PROD

J.

SERVICEABLES

SHIPPED

K.

SERV ON

HAND

L.

CONDEMNED

M.

FORECAST PROD

N.

REPORT DATE

FSC NIIN

1 2 1 2 3 1 2 1 2 1 2

Part II, Production Summary

End of DI-PSSS-81995.

Title: Technical Order Improvement Report and Reply Number: DI-TMSS-80229D Approval Date: 19991006 AMSC Number: F7356 Limitation: N/A DTIC Applicable: N/A GIDEP Applicable: N/A Office of Primary Responsibility: F–MSG/ILMP Applicable Forms: AFTO Form 22 Use/relationship: a. This Data Item Description contains the format and content preparation in-structions for the data product generated by the specific and discrete task requirement as delineated in the contract.

b. This item is applicable to contracts where the contractor is responsible for operating and main-taining Air Force centrally-acquired and managed equipment according to procedures in published TOs. Additional information and guidance is contained in TO 00-5-1, available through the Internet at http://www.pdsm.wpafb.af.mil/toprac/to-syste.htm under the link to “Technical Orders.”

c. This data item supersedes DI-TMSS-80229C.

1. Format. Paper or electronic format (EF) AFTO Form 22, Technical Order Improvement Report and Reply, or message/e-mail containing the same information. Electronic forms are available from the web site listed above.

2. Content.

2.1. REPORT DATE. The date the Improvement Report Number is assigned.

2.2. Block 1, TO (Major Command or Equivalent). The complete address of the Administrative or Procuring Contracting Officer (ACO/PCO).

2.3 Block 2, TO (T.O. Manager). The address of the TO Manager responsible for the deficient TO as indicated in the TO Index. (Addresses are available on the Air Force TO System Information Internet Page, http://www.pdsm.wpafb.af.mil/toprac/to-syste.htm.)

2.4. Block 3, FROM (Product Improvement Manager or Equivalent). The address of the reporting organization's Quality Assurance function which reviewed and approved the form for submission.

2.5. Block 4, TECHNICAL ORDER DATA. The Technical Order Number (Record Positions (rp) 6-30) and the Improvement Report Number (rp 31-45). Only one character is used in each position.

Rp 5 is left blank. Capital letters and slashed zeros ( /0) (if completing by hand) are used. Specific entry formats:

a. TECHNICAL ORDER NUMBER. The basic TO number (only) as it appears on the title page. Parentheses and dashes are used, but not blanks. Unused positions through rp 30 are left blank. When a change affects a TO supplement, the supplement’s number is referenced in block 11A.

b. IMPROVEMENT REPORT NUMBER. All positions (rp 31-45) are alpha-numeric char-acters (only). Rp 31 is a pre-printed “2.” Rps 32-33 will be “4N” to indicate contractor submission.

Rps 34-38 will be the contractor’s Commercial And Government Entity (CAGE) code number from the H4/H8 cataloging handbooks. Rps 39-40 may be used for internal identification or may be ze-ros. Rp 41 is the last digit of the calendar year. Rps 42-44 are the sequential numbers (starting with

“001”) of the reports submitted in the calendar year. Rp 45 indicates the urgency category of the report (E for Emergency, U for Urgent or R for Routine – see TO 00-5-1 for definitions).

2.6. Block 5, BASIC DATE OF T.O. The first date appearing on the lower right corner of the TO Title page.

2.7. Block 6, DATE/NO. OF CHANGE. The change number and date, if any, appear just under the TO's basic date on the title page. If there is no change listed, block 6 may be left blank or have N/A entered.

2.8. Block 7, PAGE NUMBER. The first page affected by the proposed change. Additional pages should be indicated in Block 11A. For work cards, the routine number and card number (e.g., TR3.1, Card 2 of 3).

2.9. Block 8, PARAGRAPH NO. The number of the paragraph to be changed or which precedes added material, the grid number for microfiche, or the System/Subsystem/Subject Numbers (S/S/SN) for manuals using this system. When multiple paragraphs are affected, the range (e.g., 5-1 thru 5-5).

2.10. Block 9, FIGURE NO. Used when illustrations or tables are involved. "Table" is used before the number if applicable.

2.11. Block 10, AFTO 22 TYPE. Two check boxes indicating whether the AFTO Form 22 is being submitted to make a Correction to the TO (see TO 00-5-1, para 5-2.1 for definitions), or an Im-provement to procedures or processes which, while correct as written, can be performed bet-ter/faster/cheaper/safer, etc.

2.12. Block 11A, BRIEF SUMMARY OF DEFICIENCY AND RECOMMENDED CHANGE (Use continuation sheet, if needed). Completed as follows:

a. For work package TO reports, the first entry in this block is "APPLICABLE TO WP NUM- BER xxxxx."

b. Identity of the military system when this is not included in the TO number. If not a system, identity of commodities by Mission/Design/Series (MDS) or Type/Model/Series (TMS) and Na-tional Stock Number (NSN) or part number. Omitted for general purpose Methods & Procedures TOs (MPTOs).

c. Brief description of the TO deficiency and reason for change. When appropriate, identity or copy attached of the source document for changes in voltage, part number and so forth.

d. The recommended changes worded as closely as possible to the exact language which should appear in the corrected TO. If the correction will require engineering research or extensive verification, the type of correction ("Add more in-depth fault isolation procedures.") and a statement such as "Unable to develop at local level."

e. Continuation sheets, if needed, shall show the improvement report number in the upper right hand corner of each sheet. (The EF version of the AFTO Form 22, available from the ACO/PCO, includes a continuation sheet with automatic entry of the improvement report number.)

2.13. Blocks 11B & 11C, SAVINGS/YR – DOLLARS and SAVINGS/YR – MANHOURS. These blocks are for rough order of magnitude (ROM) estimates of annual saving (in dollars and man-hours) resulting from the TO change recommendation. If minimal or no savings are anticipated, leave the blocks blank.

2.14. Block 12, REPORTED BY (Initiator’s Signature, Off Symb, Phone). Signature, printed or typed name, and office symbol of the individual reporting the problem or enhancement. Telephone number (Defense Switched Network (DSN) number preferred, if available) where individual can be contacted during normal duty hours.

2.15. Block 13, APPROVED BY (Supervisor’s Signature, Off Symb/DSN). Same as Block 12 for the initiator’s supervisor.

2.15. Block 14, PIM OR EQUIVALENT (Signature/Off Symbol/DSN). Same as Block 12 for the Product Improvement or Quality Assurance representative who reviews and approves the form for submission.

2.16. Blocks 16 & 17, TO. These blocks contain the same addresses as Blocks 1 and 3. They are auto-filled by the EF version of the form.

3. (Information Only).

3.1. Block 15, MAJOR COMMAND ACTION. Blocks 15A through 15C are left blank unless the reported improvement/correction could cause a change in contract scope or cost. In this case, the blocks are completed by the Procuring or Administrative Contracting Officer (PCO/ACO). Reports are routed through the weapon system’s or commodity’s Lead Command point of contact for review (Blocks 15D through 15F), unless specifically exempted by the Lead Command.

3.2. PART II, Blocks 19 thru 27. Completed by the government during evaluation of the improve-ment report.

End of DI-TMSS-80229D.

Title: COMMERCIAL ASSET VISIBILITY AIR FORCE (CAV AF)/GOVERNMENT

FURNISHED MATERIAL REPORT

Number: DI- MGMT-81634C Approved Date: 20150911 AMSC Number: 9581 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Preparing Activity: 11 (AFMC/A4RM) Project Number: MGMT-2015-025 Applicable Forms: N/A Use/Relationship: CAV AF is a web based system used to permit the reporting of end item repair and Government Furnished Material (GFM) transactions incident to the execution of Contract Depot Maintenance (CDM) contracts for the purpose of providing visibility and oversight of these assets.

a. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

b. This DID may be used on any depot-level repair contract.

c. This DID supersedes DI-MGMT-81634B.

1. Reference documents. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

2. Format. Format. The CAV AF System transactions are processed via the World Wide Web, https://www.cavaf.com. Input formats are found in the CAV AF Users Guide. Repair contractors will be furnished with a copy of the CAV AF Users Guide.

3. Content. The contractor reporting shall contain the following transactions and report types as described in the CAV AF Users Guide:

a. End Items:

(1) Receipt

(2) Induction

(3) Awaiting Parts (AWP)

(4) Re-induction

(5) Survey/Scrap

(6) Completion

(7) Shipment

(8) Proof of Shipment

(9) Reversals

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DI-MGMT-81634C

(10) Assets Beyond Economic Repair (BER) and Maintenance Expenditure Limit (MEL)

(11) Bulk Process

(12) Borrow/Payback

b. Government Furnished Material (GFM):

(1) Requisitions:

(a) Create

(b) Modify

(c) Cancel

(d) Follow-up as appropriate

(2) Receive material:

(a) Modify/reverse material option

(3) Issue material:

(a) Reverse issue of material

(4) Transfer material.

(5) Turn-in material:

(a) Reverse material turn in

(6) Condemnation/Plant Clearance of material:

(a) Condemn an item

(b) Reverse Condemnation

(c) Plant Clearance

(d) Reverse Plant Clearance

(7) Shipping of material:

(a) Material Release Order (MRO)

(b) Redistribution Order (RDO)

(c) After Receipt of Order (ARO)

(d) Reverse Material Shipment

End of DI-MGMT-81634C

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