PWS_FD20301602832_01.docx

PERFORMANCE WORK STATEMENT

(PWS)

For

Defensive Management System (DMS) For the overhaul of NSNs:

5865-01-461-0044 NR

5865-01-438-4321 NR

5865-01-445-0685 FW

5996-01-380-5485 NR

5996-01-587-2616 NR

5996-01-587-7742 NR

PREPARATION DATE: 4 October 16 REVISED DATE: 30 July 2018 REVISED DATE: 27 Aug 2018

PR: FD2030-16-02832

APPENDIX A

APPENDIX A

PREPARING ORGANIZATION: AFSC/448 SCMW/848 SCMG/424 SCMS TINKER AFB OK 73145

Table of Contents

1.20 Additional Information……………………………………………………………………………………………….17

i

DESCRIPTION OF SERVICES/GENERAL INFORMATION

Purpose

The purpose of this Performance Work Statement (PWS) defines the Firm Fixed Price type of tasks for the B-2 Overhaul Program to be accomplished by the Contractor to maximize aircraft availability. This effort will include: receipt, disassembly, inspection, overhaul, packaging, and delivery of the items. The Contractor shall furnish all parts, tooling, fixtures, and materials needed to overhaul all items specified in this contract. A total of six National Stock Number(s) (NSN) will be overhauled under this effort. The following NSNs and Part Number(s) (P/N) in Attachment A apply.

General Information

CONTRACTOR EMPLOYEES: Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

Specific Work Requirements

1.3.1 Overhaul

1.3.1.1 This work specification establishes the requirements to return the end items to a serviceable condition. Overhaul is defined as disassembling a product down to its components, cleaning and reassembling it, replacing any parts that may be worn with new or reconditioned parts.

1.3.1.2 The Contractor shall overhaul each B-2 item to ensure that the overhaul activity returns the serviceable end item with the same form, fit and function to the Government, validated by the Special Test Equipment final acceptance test. Testing includes: initial testing, system testing, and final acceptance testing procedures (ATP).

1.3.2 No Fault Found (NFF)

Failure cannot be duplicated, unit passes ATP and contractor documentss.

1.3.3 Over & Above

The over and above items set forth below are not included in the prices of the basic work items in Schedule B. The Contractor shall execute Over and Above at the request of the Contracting Officer in the following areas: any overhaul identified on the B-2 Overhaul Candidate List, surge operations, additional overhauls within scope, and any required proposals and estimates in support of the Over and Above efforts as requested or directed by the Contracting Officer.

The work called for under these items shall be accomplished when directed by the ACO in accordance with Clause 252.217-7028 entitled "Over and Above Work" and AFMC Mandatory Procedures and Informational Guidance entitled "Additional Over and Above Work Procedures.”

“Over and above work” means work discovered during the course of performing overhaul, maintenance, and repair efforts that is—

(i) Within the general scope of the contract;

(ii) Not covered by the line item(s) for the basic work under the contract; and

(iii) Necessary in order to satisfactorily complete the contract.

Upon discovery of the need for over and above work, the Contractor shall prepare and furnish to the Government a work request in accordance with the agreed-to procedure.

The Contractor and Administrative Contracting Officer shall mutually agree to procedures for Government administration and Contractor performance of over and above work requests. If the parties cannot agree upon the procedures, the Administrative Contracting Officer has the unilateral right to direct the over and above work procedures to be followed. These procedures shall, as a minimum, cover—

The format, content, and submission of work requests by the Contractor. Work requests shall contain data on the type of discrepancy disclosed, the specific location of the discrepancy, and the estimated labor hours and material required to correct the discrepancy. Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work; Government review, verification, and authorization of the work and Proposal pricing, submission, negotiation, and definitization.

The Government will review the work request and provide a response to the contractor within 15 calendar days if the over and above work request is approved by the Government. Approved work requests will result in contract modifications to definitize all over and above work.

Failure to agree on the price of over and above work shall be a dispute within the meaning of the Disputes clause of this contract.

1.3.3.1 Fixed Price Items. __RESERVED___

1.3.3.2 Performance of Quality Audits accomplished pursuant to Appendix 'A'. Contractor shall not be paid for performance of Quality Audits as a result of which item(s) are determined unacceptable.

1.3.3.3 Performance of work required to accomplish Teardown Deficiency Reports (TDRS).

1.3.3.4 Compliance with new and/or revised technical order requirements not listed in the work specification and work procedures not presently contained in the work specification.

1.3.3.5 "G" Condition Repairs-Overhaul of all LRUs listed in "G" condition are excluded from this contract. Overhaul of "G" conditioned assets shall be worked on an individual basis under the Over and Above CLIN and negotiated for cost and schedule.

1.3.3.67 Government Furnished Testers: Tester Repair (Labor and Replacement Purchases) and Tester Calibration budgets are based on the current state of the testers and the availability of their replacement parts/spares. Should Government owned testers fail more than hours proposed to repair/calibrate, the Contractor may submit an Over & Above request for review by the Government.

1.3.3.7 Material or Replacement Purchase Parts: In the event the GFE/STE repairs require material or replacement parts in excess of the parameters set forth in the PWS, the contractor may submit an Over & Above request for review by the Government.

1.3.3.8 ACO Negotiated Items

a. Disposal Costs, including but not limited to associated packing and handling incident to removal and return of residual Government Property.

b. Items beyond economical repair shall be processed in accordance with clause language of the basic contract.

c. Repair, modification, and/or replacement of exterior shipping Containers if reusable containers are not furnished by the Government.

1.3.4 Overhaul Management / Material Shortages and Obsolescence Management

1.3.4.1 Overhaul Management includes: The Infrastructure/Management tasks that are independent to the number of overhauls. The tasks include but not limited to: Obsolescence Management, Special Test Equipment (STE), Maintenance and Calibration, and Bondroom Inventory.

Overhaul Management Infrastructure cost that is independent of the number of repairs.

Deliver monthly status report

DID: DI-MGMT-80368A

1.3.4.2 The Contractor shall participate in the Defensive Manangement System (DMS)/Management System (MS) program for all DMS items by reviewing Problem Part Requests (PPR) and DMS/MS Engineering Requirements Plans (DERP) Reports. The Contractor shall identify and provide recommendations from Original Equipment Manufacturer (OEMs) relating to these activities to support DMS/MS Management Team obsolescence resolution actions. The Contractor shall proactively identify and provide formal recommendations and guidance relating to these activities to support DMS/MS Management Team (DMT) obsolescence resolution actions. This support will include participating in DMT scheduled meetings and providing obsolescence notification to Procuring Contracting Officer (PCO) and 424 SCMS/GUME Program Manager and PMS.

Obsolescence Reports The contractor shall report all diminishing manufacturing sources/material shortages and obsolescence issues to the Government.

-DID: DI-PSSS-81656B

-DID: DI-MISC-80711A

Per the CDRL: Source Data for Forecasting Diminishing Manufacturing Sources and Material Shortages now known as BILL OF MATERIALS (BOM) FOR LOGISTICS AND SUPPLY CHAIN RISK MANAGEMENT, DI-PSSS-81656B, CDRL A008 is required monthly.

1.3.4.3 Upon receipt of a Request for Proposal and Performance Work Specification (PWS), the Contractor shall provide the price and schedule for implementing solutions (qualification of substitute parts, emulations, or redesigns) to DMS/MS problems.

Obsolescence Resolving The contractor shall provide a quote to solve shortages and obsolescence issues to the Government. Contractor must provide quote and receive approval from PCO before moving forward.

-DID: DI-MGMT-80368A

1.3.5 Receipt and Handling

The Contractor shall perform a receiving visual inspection upon receipt for any shipping or packaging issues. Items received which are damaged, misidentified, misdirected, or incomplete shall be reported to the Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO) for disposition instructions.

1.3.6 Packaging

The Contractor shall package the B-2 items IAW the Air Force Material Command (AFMC) Form 158 (Packaging Requirements). The Contractor shall place a serviceable tag, Department of Defense (DD) Form 1574(Serviceable Tag – Material), inside the package along with the item. The Contractor shall attach a second DD Form 1574 to the outside of the package. The contractor shall be responsible for ordering tags. Information on this can be found at http://navalforms.daps.dla.mil/web/public/home Phone: 1-866-736-7010.

1.3.7 Delivery

1.3.8.1 The Contractor shall deliver overhauled items under this contract to the destination specified IAW the negotiated delivery schedule of the contract. The Contractor shall ship the serviceable end item to the highest priority mission requirement, unless directed otherwise by Government PCO. The Contractor shall annotate one of the following SRANs directly on the Government Form DD250 (Material Inspection and Receiving Report) for shipping destination; or, the Government may direct Amended Shipping Instructions by utilizing Government Form DD1149 (Requisition and Invoice/Shipping Document). Approved SRANs are: FB2039, FB4625, FB2805, FB4852, FB4503, FB5240, FB5505, EZ7676, & EZ7989.

1.3.7.2 All serviceable equipment shall be shipped from the contractor to the user by utilizing fast transportation methods.

1.3.7.3 Commercial transportation is authorized.

1.3.7.4 A copy of all DD250/Wide Area Work Flow (WAWF) documents will be sent within two (2) calendar days to the cognizant Production Management Specialist (PMS), as stated within each individual task order.

1.3.7.5 Each National Stock Number (NSN) that has a high priority backorder, delivery is critical. Early deliveries are acceptable.

1.3.7.6 Contractor shall not be required to ship/deliver overhauled LRU’s on a First In First Out (FIFO) basis. At the time of delivery, the shipment of any LRU will be applied against the earliest contract delivery date on the contract for the particular NSN.

1.3.8 Disassembly

The Contractor shall perform a receiving visual inspection upon receipt for any shipping or packaging issues. Items received which are damaged, misidentified, misdirected, or incomplete shall be reported to the Procuring Contracting Officer (PCO)/Adminstrative Contracting Officer (ACO) for disposition instructions.

1.3.9 Inspection

The Contractor shall inspect each item for serviceability/repairable condition. Contractor’s inspection and overhaul documents shall reflect all inspections/overhaul steps required for each specific part.

1.3.10 Material Lay-In

Material that has a lead time that is greater than 3 months. Material that will be in place to reduce lead time for units ordered to support the overhaul of NSNs listed in attachment A of the PWS.

-DID: DI-MGMT-81634C

1.3.11 Data provided through Contract Data Requirements List (CDRLs) See paragraph 1.4.1 for data listings.

1.3.12 The Contractor shall overhaul the items specified in Attachment A of this PWS. The work encompasses the disassembly, cleaning, inspection, maintenance, reassembly, acceptance test procedure (ATP) troubleshooting and testing and to finishing actions required to return the items to a serviceable condition. The work shall be accomplished IAW documents as specified in Attachment C. In the event that a situation develops where the instructions conflict with the pertinent manual, this PWS shall take precedence. Additional Technical Orders (TOs), directives and other publications listed in Attachment C will be used as guidance to support the overhaul stipulated in this PWS.

1.3.13 The Contractor shall replace any component parts that do not meet specified inspection requirements, or if there is any doubt as to its serviceability or longevity at the Contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration. The Contractor is advised to include the cost of replacing a percentage of each recoverable part in their overhaul cost proposal.

1.3.14 If the Contractor is not a Government Engineer approved source of repair for a recoverable part, this part shall be replaced with a new part per paragraph PWS or repaired by a Government Engineer approved source. The Contractor may propose their repair procedure along with substantiating documents for evaluation and possible approval for repair of the recoverable part. The Contractor shall submit the request for evaluation to the cognizant engineering office through the PCO for approval. The Government will not be responsible for any costs associated with development of any repair procedures unless it has been negotiated and approved by the PCO.

1.3.15 End Item Identification and Marking:

1.3.15.1 Permanently and legibly mark each overhauled end item with the Contractor's identification. This identification shall include the Contractor's CAGE and the date of overhaul. The identification shall be permanently affixed to the end item by stamp, stencil, or similar means.

1.3.15.2 Item Unique Identification (IUID)

A system of establishing unique item identifiers (UII) within the DoD by assigning a machine-readable character string or number to a discrete item, which serves to distinguish it from other like and unlike items. UIIs are stored in the IUID registry, along with pedigree data associated with item. The registry is maintained by the Defense Logistics Agency Logistics Information Service (DLIS) (see http://www.acq.osd.mil/dpap/pdi/uid/) Item Unique Identification (IUID) shall be added to the end item in accordance with the following:

a. Specification requirements for IUID marking will be contained in the, Specific Work Requirements appendix, approved engineering drawing, or a Government provided Engineering Order (EO) (AF Forms 3925, 3926 and 3927) as applicable.

b. IUID markings are required for the end-item only. IUID for subcomponents is

c. For items that do not have IUID marking specifications as stated in

d. IUID markings currently in place on items undergoing overhall shall be

e. The Contractor shall submit the required and applicable contingent data for Legacy items to the IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

f. The Contractor shall submit IUID data for new manufactured items that require IUID based on the DFARS clause 252.211-7003, Item Identification and Valuation, as prescribed in DFARS Subpart 211.274

1.3.16 Quality Acceptance and Processing:

1.3.16.1 The Contractor shall develop and maintain a Quality Management System (QMS) as a means of ensuring that the end item conforms to specified requirements. This quality system shall be in accordance with contract requirements and adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation and Servicing and supplement requirements imposed by this contract. The Contractor shall develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system shall include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality. The Contractor shall provide documentation of QMS within five (5) business days of Government requests.

1.3.16.2 Ensuring the quality of services acquisitions via a contractor quality system and/or an inspection system resulting in a QMS as identified in FAR 46.105(a)(1), 46.202-4, 52.246-X, is the responsibility of the service contractor, not the government. The contractor's proposed QMS may be evaluated as part of the source selection process.

1.3.16.3 The primary responsibility of CORs in assessing a contractor’s QMS is to inform the PM/FSM and CO if the contractor’s accepted QMS does not sufficiently control quality as required by FAR 46.105, fails to meet the PWS quality requirements or departs from the contractor’s QMS.

1.3.16.4 Each end item overhauled shall be returned to the Government in serviceable condition, defect free.

1.3.16.5 Following quality acceptance by the Defense Contract Management Agency (DCMA), the Contractor shall notify the Production Management Specialist (PMS) via email or fax of the completion of overhauled end items. The PMS will provide ship-to addresses/instructions to the Contractor via email or fax for each item produced. Within one business day of shipment, the Contractor shall provide proof of shipment through delivery of an accepted WAWF Receiving Report to the PMS. The Receiving Report shall include the carrier and tracking number.

1.3.16.6 When a Deficiency Report is received for an end item repaired/recored under the terms of this contract, the Contractor shall comply with the ACO’s directions. Guidance is provided in TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.3.16.7 The Contractor shall report any Government furnished material, for the work accomplished as outlined in this PWS, that is damaged or otherwise unsuitable for use to the ACO using a Supply Discrepancy Report (SDR), SF Form 364.

1.3.16.8 The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO.

1.3.16.9 The Contractor shall support quality assurance reviews to be conducted at the site of repair/recore at the request of the Government throughout the contract period.

1.3.16.10 The Contractor shall support a quality acceptance review by the DCMA representative at the site of work as specified in this PWS for each end item worked under the terms of this contract.

1.3.16.11 Requests for deviation/waiver shall be submitted to the PCO through the ACO. Work shall not be initiated on assemblies/components affected by deviation/waiver pending approval/disapproval. Requests shall include the contract number, NSN, and part number (P/N) of the end item and lowest part/assembly affected, effect on cost/price and delivery schedule, description of deviation waiver, justification for deviation/waiver, and proposed corrective action taken.

1.3.17 Shipping Documentation:

1.3.17.1The Contractor shall insure that the appropriate tag is attached to each serviceable end-item generated.

a. Serviceable tag is DD Form 1574/1574-1 (Yellow).

b. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

c. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

1.3.17.2 Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

1.3.17.3 The Contractor shall reimburse the Government for packaging and shipping costs for items returned to the contractor for correction of quality deficiencies.

Reporting Requirements

1.1.1. Data requirements are specified below and in the Contract Data Requirements List (CDRL DD Form 1423) found in Part 1, Section B, The Schedule of the Basic contract.

Incorporate approval for these CDRLs

1.4.6

Class II Info Only

1.10.4

1.21.1

DI-ADMN-81373

DI-ADMN-81250B

1.1.2. In addition, the Contractor shall maintain a document package, in the Contractor’s format, containing the following documentation for each item overhauled for the contract period:

a. Quality Acceptance Documentation

b. Test Data Sheet

c. Quality Acceptance Review Documentation

d. Parts replaced listed by each serial numbered end item overhauled

e. Engineering Change Proposals

f. Government Furnished Material (GFM) Report

1.4.3 The contractor shall develop and deliver the End Item Production and Component Item Consumption History Data Report for all Contractor Furnished Material (CFM) DI-PSSS-81995.

1.4.4 The contractor shall develop and provide a corrective action plan DID “DI-MGMT-80501.”

1.4.5 Meetings and Conferences

The Contractor shall attend and support program reviews, technical interchange meetings and working groups as required, to meet the performance objectives for this contract. Direction for these meetings shall only come from the 424 SCMS/GUME. A weekly teleconference is required with the 424 SCMS/GUME. This may be skipped per agreement with the government Contract Repair Team members: Flight Chief, PMS or Logistics Officers with the 424 SCMS/GUME.

1.4.6 Contract Depot Maintenance Production Report

The contractor shall develop and deliver the Depot Maintenance Production repot to the 424 SCMS/GUME PMS within five (5) business days of the previous month’s last calendar date. (DI-PSSS-81995)

Quality Program and Inspection System Requirements

1.1.3. The Contractor shall establish, document and maintain a QMS as a means of ensuring that the end item conforms to specified requirements. The QMS shall be in accordance with the contract requirements and will be evaluated for suitability by the government prior to the commencement of work.

1.1.4. When a Deficiency Report is received for an end item overhauled under the terms of this contract, the Contractor shall comply with the Administrative Contracting Officer’s (ACO) directions. Guidance is provided in Technical Order (TO) 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.1.5. The Contractor shall report any GFM, if applicable, for the work accomplished as outlined in this PWS, that is damaged or otherwise unsuitable for use to the ACO using a Supply Discrepancy Report (SDR), SF Form 364 (formerly, Report of Discrepancy (ROD)) within 30 calendar days of discovery.

1.1.6. The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO before production of the next end item.

1.1.7. The Contractor shall allow quality assurance reviews to be conducted at the site of overhaul at the request of the Defense Contract Management Agency (DCMA) throughout the contract period.

1.1.8. The Contractor shall allow a quality acceptance review by the DCMA representative at the site of overhaul for each end item generated under the terms of this contract.

1.1.9. The Contractor shall submit requests for deviation / waiver to the PCO through the ACO. Work shall not be initiated on assemblies / components affected by deviation / waiver pending approval / disapproval. Requests shall include the contract number, NSN and P/N of end item and lowest part / assembly affected, effect on cost / price and delivery schedule, description of deviation / waiver, justification for deviation / waiver, and proposed corrective action taken.

Condemnation Candidates

1.1.10. The Contractor shall report end items determined to be Beyond Economical Repair (BER) in which the repair cost will exceed 130% of the latest cost amount. The Contractor shall report such condemnation candidates to the PCO through the ACO within 30 calendar days of discovery. The Contractor shall not condemn reparable or recoverable items without prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are demilitarized and disposed according to the Contractor-developed, Government-approved property procedures.

1.1.11. Contractor shall not commence or continue overhaul of items BER until written approval is received from ACO/PCO.

1.1.12. As specified in the Contractor-developed, Government-approved property procedures, the disposition of condemned items will be determined on a case-by-case basis by the ACO.

1.1.13. On units approved to be condemned by the Government, the Contractor is authorized to retain serviceable parts salvaged from the condemned unit. The salvaged parts shall be retained by the Contractor for further use in repair of the same type end item. These parts will not be replenished when used up. The non-useable, scrapped parts shall be condemned IAW the Contractor-developed, Government-approved property procedures.

1.1.14. The Contractor shall report end items evaluated, tested and deemed due to obsolescent or limited parts available to complete a repair; cannibalization and disposal of units may be an option as Beyond Physical Repair (BPR).

1.1.15. The Contractor shall submit a BPR request to the local DCMA QAR for concurrence. The request will then be submitted to DCMA contracting who in turn will present to the Government. This request shall contain the contractor’s findings, documentation and/or pictures which detail the extent of the damage.

1.1.16. The Government will then review the request and provide a response to the Contractor within 10 calendar days.

1.1.17. A BPR proposal shall be submitted within 60 caldendar days of receiving the approval to dispose of the property.

Special Tools (ST) and Support Equipment (SE)

1.1.18. The SE required to accomplish the scope of work to be completed on end-items under this contract is contained in the procedures listed in Attachment C of this PWS. If the equipment specified in the procedures is not designated as Government furnished in this contract, the Contractor shall furnish identical or substitute SE from commercial sources..

1.1.19. If the Contractor intends to substitute SE the Contractor shall demonstrate that substitute SE can be acquired and meets the standards stipulated in the technical data by the following actions:

1.1.19.1. Displaying drawings, schematics, or specifications which illustrate that the Contractor understands the exact nature of the work to be performed and the SE required to perform the tasks.

1.1.19.2. Explaining the capabilities of substitute SE to ensure that it is adequate to perform the specified testing requirements.

1.1.19.3. Defining how substitute SE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency.

1.1.20. The Contractor shall show certification documents of all calibrated SE to the ACO prior to work performed as outlined in the PWS.

1.1.21. Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to work performed. The Contractor shall ensure SE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall provide calibration certification reportss (DI-QCIC-80798C) to the ACO for each SE item as follows:

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Calibration data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verification of full performance compliance IAW this PWS for SE items not requiring calibration.

i. Traceability to the National Institute of Standards and Technology

Calibration of Special Test Equipment (STE) The contractor shall provide all routine and preventative maintenance, repair, and necessary calibration of all STE as a part of the funded effort included in this

PWS.

The contractor must provide quote and receive approval from PCO before moving forward with unscheduled/uncommon/non-routine maintenance, repairs, and calibration.

-DID: DI-QCIC80798C

-DID: DID-MGMT-81634C

Precious Metals Recovery Program

The handling and control of precious metals shall be IAW AFMAN23-110, USAF Supply Manual.

Nuclear Hardness Requirement

The Contractor shall establish, document, and maintain nuclear hardness requirement program for the work associated with this PWS. If nuclear hardness requirement is or will be compromised through the work associated with this PWS, the Contractor shall notify the PCO within 15 business days of discovery, not proceed with any additional work, and wait for written instructions from the PCO.

Parts Control Program

1.1.22. The Contractor shall establish, document, and maintain a parts control program for the work associated with this PWS. Specifications of parts or material used shall be equal to or exceed the original requirements technical data. The current item configuration, as described in the applicable Approved OEM parts list, shall serve as the baseline and Program Parts Selection List (PPSL) for required parts.

1.1.23. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable end-item or system parts list. The Contractor shall notify the PCO via fax or e-mail of any configuration discrepancies noted between the parts list, engineering drawings, and the current configuration of the end-item. The Contractor shall obtain written authorization from cognizant engineering activity via the PCO for deviations from the parts list prior to implementation for parts that are not Class II changes. The contractors engineering department shall have the authority to prepare and approve Class II engineering change orders and minor deviations as defined by MIL-HDBK-61 concerning workload. The contractor shall submit all AFTO Class I and Class II ECO major and minor deviations to DCMA for concurrence with classifications. Copies of any approved Class II ECOs or minor deviations, shall be forwarded to the PCO through the ACO using contractors internal form in accordance with the contractors internal procedures (DI-SESS-80639D).

1.1.24. The Contractor shall keep records to allow traceability of the sourcing of replacement parts for each end item overhauled and shall be furnished for inspection upon Government request.

1.1.25. Diminishing Manufacturing Sources/Material Shortage and Obsolescence.

The Contractor shall report all diminishing manufacturing sources/material shortages and obsolescence issues to the Government. (DI-SESS-81656B, DI-MISC-80711A, DI-MGMT-80368 A)

1.10.5 Government-Industry Data Exchange Program (GIDEP). The contractor shall submit all appropriate data requirements to the Government Industry Data Exchange Program (GIDEP) as it is generated. The contractor shall screen each Alert or Safe received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action. Contractor shall adhere to the policies and directives of GIDEP.

Counterfeit Prevention Plan

1.1.26. Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

1.1.27. At a minimum, the CPP shall address PWS paragraph: 1.11.3 and/or address:

1.1.27.1. Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address (as applicable) materials, hardware, electronic parts, and procured assemblies.

1.1.27.2. Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

1.1.27.3. Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

1.1.27.4. Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.1.27.5. Risk Assessment. Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.1.27.6. Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

1.1.27.7. Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

1.1.27.8. Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

1.1.27.9. Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 calendar day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

1.1.27.10. Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

1.1.28. The Contractor’s Counterfeit Parts Program shall be in accordance SAE AS5553 and AS6174 and/or DFARS 52.246-7007.

Cannibalization of Parts

1.12.1 Cannibalization shall be allowed to occur between all Delivery Orders within this solicitation (PR/Contract). The contractor is authorized to cannibalize serviceable parts from an unserviceable Line Replaceable Unit (LRU) and use these parts in repairs to produce a serviceable LRU to meet demand.

1.12.2 The incorporation of this clause fulfills the Contracting Officer authorization required by FAR52.211-5, Material Requirement (Aug 2000) para.(d) and is determined to be in the Government’s best interest to avoid negative impacts to operational aircraft availability. (OCALC H-23)

Lead (Pb) Free Electronics

1.13.1 The use of lead (Pb) solder and/or components/assemblies in the overhaul of the subject items is considered a potential safety risk as described by the Reduction of Hazardous Substance (ROHS) requirements. Therefore, if lead (Pb) solder and/or components/assemblies are used in the repair of the subject items, the contractor shall ensure the affected items are marked in accordance with IPC J-STD-609, "Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in Electronic Assembly.”

1.13.2 Mixing of incompatible metals can reduce the reliability and can possibly lead to the formation of Tin-Whiskers in electronic assemblies. Therefore, all touch-up, rework, or repair of printed circuit assemblies shall be performed with the solder and component finish composition used to manufacture the original assembly . The vendor shall refer to the fabrication drawings to determine the material alloy and rosin type to be used in the repair process. Any deviation requests must be approved by the PCO. The use of Lead Free in lieu of Tin Lead solder is prohibited in the repair process. Use TO 00-25-259 as a guide.

Ozone Depleting Substances (ODS)

This PWS does not require the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the specifications or Technical Data of this PWS. The Contractor shall immediately identify the substitute by written notification to the PCO.

Technical Order Maintenance Reserved

1.15.1 A complete Air Force TO for the complete overhaul has not been developed; OEM expertise and skills will be required to perform this service.

1.16 Delivery Schedule

The Contractor shall meet the contractual delivery schedule.

1.17 Customer Service Requirements

1.17.1 Information Requests: The Contractor shall ensure responses to requests for information and data are only provided to customers authorized by the PCO in the performance of official duties. All requests between the Government and the Contractor shall go through the Procuring Contracting Officer (PCO).

1.17.1.1 Information requests shall contain a subject line, nature of the request and an expected/requested response date and time. The request must be identified as “EMERGENCY”, “URGENT” or “ROUTINE” IAW paragraph 1.20.2 of this PWS so that a response is provided within the specified timeframes. A log will be maintained by the PCO or an appointed Government Representative. The log will be used to track all requests and evaluate response times.

1.17.1.2 Contractor requests for engineering and/or technical related problems or issues shall be submitted on an AFMC Form 202, Nonconforming Technical Assistance Request and Reply or through the PCO by E- mail/phone call. All AFMC Form 202s submitted shall be sent directly to 424 SCMS Cognizant Engineer with an information copy to the ACO and PCO.

1.17.2 Response Times for Information Requests: All requests for information initiated by the Government shall be in writing and submitted electronically via e-mail or fax. The Contractor shall respond to the Government’s requests for information within the following timeframes:

a. Emergency - Respond within two (2) business days.

b. Urgent- Respond within five (5) business days.

c. Routine- Respond within ten (10) business days.

1.18 Safety and Health

1.18.1 While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) business days, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors shall not dispose of contract data related to a mishap until notified to do so by the CO.

1.19 Manpower Reporting Language For Contract Performance Work Statements

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars.