SOW_E3RAM_2014.docx

DEPARTMENT OF THE AIR FORCE

AIR FORCE GLOBAL LOGISTICS SUPPORT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

AF CONTRACT NO:

Statement of Work (SOW)

TYPE OF WORK: Remanufacture/Overhaul of E-3 Ram Air Actuator Assembly

CONTENTS

Page

PREFACE SHEET

ii

REVISION SHEET

iii

SECTION

I. GENERAL INFORMATION

II. DESCRIPTION OF REQUIREMENTS

III. TECHNICAL ORDERS, DIRECTIVES, AND OTHER TECHNICAL GUIDANCE

IV. GOVERNMENT PROPERTY

V. PERFORMANCE SUMMARY

VI. ASSEMBLY PARTS REPLACEMENT REQUIREMENTS

VII. COUNTERFEIT PREVENTION PLAN_______________________________________ 16

PREFACE SHEET

END ITEM

RECEIVED AS

END ITEM

TO BE DELIVERED AS

STOCK NO(S)

STOCK NO(S)

PARTS NO(S)

REVISION SHEET

When a revision is received, it should be inserted into this Statement of Work (SOW). The superseded pages should be retained as a record.

Note: The portion of the text of this specification affected by the current revision is indicated by a black underscore for figures, words, or phrases within a given paragraph, and by a black vertical line in the outer margin where the change constitutes a whole paragraph.

After the revised pages have been inserted into the SOW, the revised title page should be inserted in front of the existing title page. This revision page is placed under the basic title page.

DATES OF ISSUE FOR ORIGINAL AND CHANGED PAGES ARE:

Original date of issue September 13th 2012.

March 6th 2013, page 10 paragraph 2.3.1 changed to N/A. Page 16, Table 6.1, is revised.

August 21th 2013, On page 14, Note 2, performance plan has been replaced with Quality Assurance Surveillance Plan (QASP).

October 18th 2013, the Performance Work Statement was changed to a Statement of Work (SOW) in order to comply with FAR 22.1003-6(a)(1). A QASP is no longer required.

January 3rd, 2014, section VII was added.

March 25th, 2014, Description of Requirements edited for clarification for ball screw inspection before full overhaul/remanufacture. Revised TO version.

APPENDIX A

APPENDIX A

PREPARED BY: Sean Fisher/ 423 SCMS / GUEA / 405-734-8052

PR Number: FD2030-12-01142 i PR Number: FD2030-12-01142

SECTION I: GENERAL INFORMATION

1.1 DEFINITIONS

1.1.1 The following definitions are applicable to this Statement of work (SOW):

a. End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for government storage and issue. End items may contain one or more recoverable items (SRUs). End items are also referred to as Line Replaceable Units (LRUs). End items covered by work under this SOW are listed on the Preface Sheet, page ii,

b. Initial Production Evaluation (IPE): An IPE is a planned Government review of early production items and processes to evaluate a contractor’s capability to complete the work stipulated in the contract and in accordance with (IAW) the technical order (TO) and other guidance required by this SOW.

c. Overhaul (Remanufacture): An end item overhaul as prescribed within this SOW is the action taken to return the end item to a like-new condition. All work is performed in a facility owned or operated by the contractor. This overhaul process is consistent with re-manufacture as set forth in FAR 22.1003-6(a)(1).

d. Cannibalization: Authorized removals of a specific assembly, subassembly, or part from one weapon system, system, support system, or equipment end item for installation on another end item to meet priority mission requirements with an obligation to replace the removed item.

e. Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA) office. The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract.

f. Procurement Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract.

g. Technical Order (TO): An Air Force publication that gives specific technical directives and information with respect to the inspection, storage, operation, modification, and maintenance of Government equipment.

h. Support Equipment (SE): All equipment called out in applicable technical orders required for LRU, SRU and component test, overhaul/remanufacturing and / or major modification.

i. Serviceable: Capable of meeting the requirements and performing the function for which designed or modified, and meets all test requirements established by the technical order and the SOW.

j. Overhaul: Action is taken so that the end items or equipment are substantially reworked, rehabilitated, and /or altered by replacing all exposed consumable items and only the damaged recoverable parts that do not meet the TO inspection criteria. Overhaul consists of end item testing to determine deficiencies, disassembly as required to support maintenance actions required, thorough cleaning, refurbishment or replacement of all disturbed components not meeting inspection criteria, replacement of all soft parts (seal, gaskets, etc) exposed during overhaul, re-assembly of assemblies and subassemblies, performance of all adjustments and alignments, test and calibration of subassemblies and end items and final inspection (e.g., safety wiring, painting, affixing of decals) IAW the applicable TOs and approved test documents to restore the end item to original life expectancy or nearly so..

k. Defect: Any nonconformance of a characteristic with specified requirements.

l. Product Quality Deficiency: A defect or nonconforming condition. Included are deficiencies in design, specification, material, manufacturing, and workmanship.

m. Product Quality Deficiency Report: The SF 368 form or format used to record and transmit product quality deficiency data.

n. Consumable Part: Piece parts that are replaced 100% at each overhaul/remanufacturing event.

o. Re-usable Component: Non-accountable, expendable part or assembly that may be re-installed in an end item after inspection / overhaul and deemed serviceable.

p. Recoverable Component: Accountable, non-expendable part or sub-assembly of an end item, also referred to as a Shop Replaceable Unit (SRU). SRUs may be re-installed in an end item after inspection and deemed serviceable. If applicable to the scope of this SOW, SRUs will be listed on the Preface Sheet, page ii.

1.2 PRE-AWARD SURVEY REQUIREMENTS

1.2.1 A Pre-Award Survey (PAS) shall be required, but may be waived by the Government at the time of award.

1.2.2 At the time of the PAS the prospective contractor shall meet the following technical requirements (additionally, there are many other business capabilities that may be evaluated) in accordance with contract requirements. Failure to do so shall result in PAS disapproval and disapproval of the prospective contractor for this procurement action.

a. Provide data to include contractor facility capabilities, all subcontractor facility capabilities (if subcontracting is proposed), and an explanation of how contractor and subcontractor facilities will fulfill the Government’s requirements.

b. Prior to PAS, the prospective contractor shall provide a list of all special tooling and SE required and complies with the requirements detailed in paragraph 1.6.

c. Prior to PAS, the prospective contractor shall provide a test plan for each end item to be produced. The test plan shall include all testing required by the applicable Acceptance Test Procedure and will detail how the testing will be accomplished utilizing the prospective contractor’s SE.

d. The prospective contractor shall provide the above in the form of a word processing document or spreadsheet, formatted to Microsoft Office Programs via email.

1.3 INITIAL PRODUCTION EVALUATION REQUIREMENTS

1.3.1 IPE shall be completed within 60 calendar days of receipt of first delivery order. The IPE requirement may be waived by the Government at the time of contract award.

1.3.2 The IPE shall be conducted on two units of each line item. The condition of the items at IPE shall be as follows: one each open and ready to be disassembled, cleaned and inspected and one each ready to be assembled and tested to follow the entire overhaul/remanufacturing procedure. The Contractor shall furnish a written notice to the PCO through the ACO within fifteen workdays after the required quantity of end items are available for the IPE email is acceptable.

1.3.3 The PCO shall notify the Contractor of the projected dates that the Government IPE Evaluation Team will arrive at the Contractor’s facilities to conduct the IPE. The Contractor shall permit entrance into its facilities to the Government’s IPE Evaluation Team members. This includes access to Contractor telephones and other communication devices that will allow the Government IPE Evaluation Team members to consult with appropriate Government personnel in the accomplishment of the IPE evaluation.

1.3.4 Under no circumstances shall the Contractor accomplish overhaul/remanufacturing on any other quantity of items on order or through any Induction-at-Risk / Early Induction contractual provisions, other than the two IPE units that will be evaluated by the Government IPE Team members prior to the accomplishment of the IPE. Only after the approval notice from PCO shall the Contractor proceed with overhaul/remanufacturing on the remaining items on order or items under Induction-at-Risk / Early Induction provisions. The Government’s delivery schedule shall be held in abeyance until approval of the IPE by the Government IPE Evaluation Team Leader.

1.4 REPORTING REQUIREMENTS

1.4.1 Data requirements are specified in the Contract Data Requirements List (CDRL DD Form 1423) found in Part 1, Section B, and the schedule.

1.4.2 In addition, the contractor shall maintain for five years a document package containing the following documentation for each end item produced:

a. Maintenance Data Sheet

b. Test Data Sheet

c. Quality Acceptance Review Documentation

d. Parts replaced listed by each serial numbered end item overhauled

1.5 QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.5.1 The Contractor shall establish, document and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with contract requirements.

1.5.2 When a Deficiency Report is received for an end item overhauled/ remanufactured under the terms of this contract, the Contractor shall comply with the ACO’s directions. Guidance is provided in TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.5.3 The Contractor shall report any Government furnished material, for the work accomplished as outlined in this SOW, that is damaged or otherwise unsuitable for use to the ACO using a Report of Shipping (Item) and Packaging Discrepancy, SF Form 364.

1.5.4 The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this SOW. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO.

1.5.5 The Contractor shall support quality assurance reviews to be conducted at the site of overhaul/remanufacturing at the request of the Government throughout the contract period.

1.5.6 The Contractor shall support a quality acceptance review by the DCMA representative at the site of overhaul/remanufacturing for each end item generated under the terms of this contract.

1.5.7 Requests for deviation / waiver shall be submitted to the PCO through the ACO. Work shall not be initiated on assemblies / components affected by deviation / waiver pending approval / disapproval. Requests shall include the contract number, NSN and P/N of end item and lowest part / assembly affected, effect on cost / price and delivery schedule, description of deviation / waiver, justification for deviation / waiver, and proposed corrective action taken.

1.6 TOOLS AND SUPPORT EQUIPMENT

1.6.1 The Support Equipment (SE) required to accomplish the scope of work to be completed on end items under this contract is listed in the TOs or Original Equipment Manufacturer (OEM) overhaul procedures listed in Section III of this SOW. If the equipment specified in the TO or OEM overhaul procedures is not designated as Government furnished in this contract, the Contractor is responsible for furnishing identical or substitute SE from commercial sources.

1.6.2 If the Contractor intends to substitute SE, a list of the proposed substitute SE shall be provided to the PCO with the proposal. At the time of the PAS conference, the Contractor shall demonstrate to the PAS team that suitable substitute SE can be acquired and meets the standards stipulated in the technical data by the following actions:

a. Displaying drawings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the SE required to perform the tasks.

b. Explaining the capabilities of substitute SE to ensure that it is adequate to perform the specified testing requirements.

c. Defining how substitute SE shall be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.6.3 The equipment shall be in possession of the contractor prior to the IPE team visit.

1.6.4 The Contractor shall show documentation certifying the accuracy of all calibrated SE to the ACO prior to work performed as outlined in the SOW.

1.6.5 Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to work performed. The Contractor shall ensure SE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each SE item as follows:

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Is and was data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verification of full performance compliance IAW this SOW for SE items not requiring calibration.

i. Traceability to the National Institute of Standards and Technology

1.7 PRECIOUS METALS RECOVERY PROGRAM

1.8.1 The Precious Metals Recovery Program is not applicable to this SOW. The handling and control of precious metals shall be IAW AFMAN23-110, USAF Supply Manual.

1.8 NUCLEAR HARDNESS REQUIREMENT

1.9.1 The Contractor shall notify the PCO if the work degrades the nuclear hardness of the item within one work day of determination. The Contractor shall not continue maintenance actions until Government approval is obtained from the PCO.

1.9 PARTS CONTROL PROGRAM

1.10.1 The Contractor shall establish, document, and maintain a parts control program for the work associated with this SOW.

1.10.2 The Contractor shall establish the Parts Control Program for an end item from the applicable Illustrated Parts Breakdown (IPB) TO or Government Engineer Approved OEM parts list.

1.10.3 Approval from the PCO is required for the Contractor to use any parts not contained in the IPB. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable IPB TO or this SOW. The Contractor shall notify the PCO via fax or e-mail of any configuration discrepancies noted between the applicable IPB, the engineering drawings, and the current configuration of the end-item. The Contractor shall obtain written authorization from the cognizant engineering activity via the PCO for configuration deviations prior to implementation.

1.10.4 The IPB shall serve as the current baseline for an end item or system unless otherwise stated in this SOW.

1.10.5 The contractor shall only use replacement parts purchased directly from the end item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending overhaul/remanufactured operation, the contractor shall receive written authorization from the cognizant engineering activity via the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Written authorization for its usage shall be obtained from the cognizant engineering activity via the PCO.

1.10.6 The contractor shall keep records to allow traceability of the sourcing of replacement parts for each end item overhauled/remanufactured and shall be furnished for inspection upon Government request.

1.10 OZONE DEPLETING SUBSTANCES (ODS)

1.11.1 This SOW is not explicitly requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the specifications or Technical Data of this SOW. The contractor shall immediately identify the substitute by written notification to the PCO.

1.11 TECHNICAL ORDER MAINTENANCE

1.12.1 The Contractor shall maintain all TOs and other technical directives applicable to the work requirements in an updated and current status according to TO 00-5-1, Technical Order System, and TO 00-5-3, Technical Order Life Cycle Management. The Contractor shall consider the impact of a TO change on costs, schedules, and any other pertinent factors. A written evaluation, along with specific backup data for those changes which impact the Contractor’s performance, shall be provided to the PCO within 10 workdays after receipt of updated TO and directives. The Contractor shall not incorporate these technical order changes until approved by the PCO.

1.12 CONTRACTOR EMPLOYEES

1.13.1 Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

SECTION II: DESCRIPTION OF REQUIREMENTS

2.1 GENERAL

2.1.1 The work performed under this contract is to remanufacture/overhaul the end item(s) specified on page ii of this specification. The work shall be accomplished IAW documents as specified in Section III. In the event that a situation develops where these instructions conflict with the Section III documents, this SOW shall take precedence. The work encompasses the disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing actions required to return the end item to a like new condition.

2.1.2 When a particular overhaul is constrained for lack of overhaul materials that are not, and shall not be immediately available, the Contractor may request authorization to cannibalize subassemblies or parts between failed inducted assets in order to expedite overhauls. Cannibalization requests shall be subject to the review and subsequent approval or disapproval of the cognizant engineering activity. Such cannibalization actions shall only be considered upon exhaustion of all other sources of overhaul materials. The Contractor shall not initiate any cannibalization action unless such action shall satisfy all overhaul material requirements for the end item in question. The Contractor shall not remove any piece parts from serviceable units. The Contractor shall replace, at the Contractor’s expense, all cannibalized subassemblies with overhauled or new subassemblies and replace all cannibalized parts with new parts. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item. The Contractor shall not condemn cannibalized end items or subassemblies.

2.2 SPECIFIC WORK REQUIREMENTS

2.2.1 Basic overhaul/remanufacturing requirements: The end item shall be cleaned, disassembled, components inspected, assembled, and tested according to TOs and OEM specifications. If any component part does not meet specified inspection requirements, or if there is any doubt as to its serviceability or longevity, it shall be replaced at the contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration. The contractor is advised to include the cost of replacing a percentage of re-usable and recoverable components, as identified above, in their overhaul/remanufacturing cost proposal. Certain parts shall be replaced on a 100% basis for every end item overhaul/remanufacturing. These consumable parts are listed in Paragraph 6.1. The pricing for these items shall be included in the overhaul/remanufacturing cost. Test, teardown, and evaluation of the actuator for purposes of evaluating the condition of the ballscrew and nut assembly is required to determine pricing (Figure 301, paragraph 4 page 601, and Actuator Stroke test on page 4 of Supplement F). The contractor shall notify the PCO of results.

NOTE 1: If the TO does not address the overhaul/remanufacturing of a re-usable component, this component shall be replaced with a new part or one overhaul/remanufactured by approved contractor’s developed procedures. In case of utilizing a developed overhaul/ remanufactured for salvaging a component, contractor may propose their overhaul/remanufacturing procedure along with substantiating documents for evaluation and possible approval. This request for evaluation shall be submitted to the cognizant engineer office through the PCO in writing (email is acceptable) for approval. The Government shall not be responsible for any costs associated with development of any overhaul/remanufacturing procedures unless it has been negotiated and approved by the PCO in writing or by email.

2.2.2 Over and Above shall only be considered for missing components or for work within in general scope of the contract that is necessary in order to satisfactorily complete the contract. Identification of missing parts must be revealed within two (2) business days after the asset is removed from the shipping container and reported to the PCO through the ACO in the form of and in the form of a Supply Discrepancy Report using SF 364. Prior approval from the PCO shall be obtained prior to performing work out of scope.

2.2.3 End Item Identification and Marking: Permanently and legibly mark each overhauled/remanufacturing end item with the contractor's identification. This identification shall include the contractor's CAGE and the date of overhaul/remanufacturing. The identification shall be permanently affixed to the end item by stamp, stencil, or similar means.

2.2.4 Quality Acceptance and Processing:

a. Quality acceptance of each end item shall be performed prior to packaging and transportation. Quality acceptance shall be performed by DCMA at the overhaul/remanufacturing site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

b. Each end item identified as serviceable shall be delivered to the Government defect free.

c. Following quality acceptance by DCMA, the Contractor shall notify the Production Management Specialist (PMS) via email or fax of the completion of overhauled/remanufactured end items. The PMS will provide shipping instructions to the Contractor via email or fax for each end item produced. Within one work day of shipment, the Contractor shall provide proof of shipment through delivery of an accepted Wide Area Work Flow (WAWF) Receiving Report to the PMS. The Receiving Report shall include the carrier and tracking number.

2.2.5 Shipping Documentation:

a. The Contractor shall insure that the appropriate tag is attached to each serviceable end item generated.

i. Serviceable tag is DD Form 1574/1574-1 (Yellow).

ii. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

iii. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

b. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

c. Items overhauled as a result of a quality deficiency shall be shipped at the Contractor’s expense.

2.3. MISSION ESSENTIAL SERVICES

2.3.1 N/A.

2.4 DELIVERY SCHEDULE

2.4.1 One hundred percent of end items listed in the Preface Sheet, page ii, shall be delivered IAW the contractual delivery schedule. The Contractor shall meet the delivery schedule.

SECTION III: TECHNICAL ORDERS, DIRECTIVES, AND TECHNICAL GUIDANCE

3.1 APPLICABLE TECHNICAL ORDERS

3.1.1 Specific Technical Orders

3.1.2 General Technical Orders

00-5-1,

00-35D-54

3.2 OTHER PUBLICATIONS FOR INFORMATION PURPOSES ONLY

Note: These publications are for information purposes only.

3.2.1 Air Force Manuals

AFMAN 23-110

3.3 CONTRACTOR DOCUMENTS

SECTION IV: GOVERNMENT PROPERTY

4.1 GOVERNMENT PROPERTY:

4.1.1 The Contractor shall furnish all material, support equipment, tools, test equipment, and services. Government Furnished Material will not be provided.

4.2 DISPOSITION OF GOVERNMENT PROPERTY:

4.2.1 These instructions apply to all government owned property. Within 90 calendar days prior to contract expiration, the contractor shall submit a letter to the managing ALC requesting disposition instructions in the transfer of Government furnished property (GFP). A listing identifying GFP shall include the NSN, part number/CAGE, noun, quantity, condition code, and dollar value, and the list shall be submitted through the ACO to the PMS for disposition instructions.

4.2.2 If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to support the current contract and/or the follow-on contract.

4.2.3 The contractor shall comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158 (Packaging Requirements).

4.3 DISCREPANCIES INCIDENT TO SHIPMENT:

4.3.1 Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link located within the CAV AF system described in the CAV AF SOW. This system of reporting a Supply Discrepancy Report (SDR), formerly called a Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms (SF Form 364) is permitted. A copy of the form shall be forwarded through the PCO and Quality Assurance (QA) activity for corrective action.

4.3.2 Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and ACO immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4.3.3 Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO and PCO within two workdays of discovery.

4.3.4 Misdirected shipments of GFP shall be immediately reported by telephone to the Property Administrator (PA) followed by written notification within three work days. The PA will issue appropriate disposition instructions for the misdirected items. Misdirected items received by the contractor which are not part of this contract will not be receipted into CAV AF.

4.4 OTHER:

4.4.1 The contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

4.4.2 The contractor shall not transfer GFP charged to this contract to any other contract, contractor, or activity without the advance written approval of the PMS through the PCO.

4.4.3 The government reserves the right to withdraw any GFP in possession of the contractor to supply other urgent USAF requirements. If any item so removed by the government is still required to complete the contract, the contractor shall take appropriate action to replace the removed item.

SECTION V: PERFORMANCE SUMMARY

5.1 Reserved

SECTION VI: ASSEMBLY PARTS REPLACEMENT REQUIREMENTS

6.1 100% ASSEMBLY PART REPLACEMENT REQUIREMENTS

TABLE 6-1: 100% ASSEMBLY PART REPLACEMENT LIST

Alt PN (V02697) 376-145-0006

Alt PN 2-28E515-8

Alt PN (V02697) 376-145-0004

At a minimum, these consumable parts shall be replaced at 100%. Other components shall be replaced / overhauled/remanufactured in accordance with TO procedures.

Note: Motors, generators, brakes, gears and other items with wear surfaces shall not be considered work out of scope and shall not be covered under over and above. The contractor is advised to include the cost of replacing a percentage of all re-usable and recoverable components, as identified above, in their overhaul/remanufacturing cost proposal.

SECTION VII: COUNTERFEIT PREVENTION PLAN

7.1 COUNTERFEIT PREVENTION PLAN:

7.1.1 Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

7.1.2 At a minimum, the CPP shall address:

7.1.3 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

7.1.4 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

7.1.5 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

7.1.6 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

7.1.6.1 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

7.1.7 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

7.1.8 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

7.1.9 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

7.1.10 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

7.1.11 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.