Attachment-10-Scenario-1-FON-DRAFT.doc

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFSC)

TINKER AIR FORCE BASE OKLAHOMA

This SCENARIO 1 Fair Opportunity Notice (FON) is fictional and provided as an attachment to Request For Proposals FA8108-14-R-0001. Response to this FON will be evaluated as specified in Sections L and M of the RFP, but WILL NOT result in a Task Order Award. Dates, locations, email addresses, and names are fictional and are used for evaluation purposes only.

15 JULY 2016

FROM:

AFSC/PZIEA

7701 ARNOLD AVE, STE 200

TINKER AFB, OK 73145

SUBJECT: FAIR OPPORTUNITY NOTICE (FON) FOR CFT MAINTENANCE SUPPORT, MARINE CORP BASE, ALBANY FA8123-16-R-0014

GENERAL INFORMATION

1.

Attached is the final PWS for a US Marine vehicle maintenance support task order. This effort will be awarded as a Firm Fixed Price (FFP), Time & Material (T&M) and Cost Reimbursable (CR) task order. Per the terms of the basic contract, a proposal in response to this Fair Opportunity Notice (FON) is optional, at this time. Please note the Contracting Officer may re-issue this FON with a required response at a later date. The Government distributed a draft Performance Work Statement (PWS) on 22 June 2016 to each offeror to provide Contractors an opportunity to ask questions about the requirement or pricing methodology. The Government issued responses to those questions on 01 July 2016.

2. A draft Quality Assurance Surveillance Plan (QASP) is attached. A final QASP will be provided for the successful Offeror signature prior to task order award.

3. The notional period of performance is 1 Nov 16 – 31 Oct 17 for a basic period. The transition period is 60 days from date of contrat award. The incumbent contractor is WIDLI, Inc.

4. Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

FON INSTRUCTIONS TO OFFERORS

5. For this FON proposal, all offerors shall follow all provisions of FAR 52.215-1 – “Instructions to Offerors – Competitive Acquisitions” except FAR 52.215-1(c)(1),(2) and (4), and FAR 52.215-1(f)(5), (6) and (9) and Clause H-3 “Criteria for Issuing Task Orders/Fair Opportunity Notices” of the Basic Contract. In addition to these provisions, all offerors shall follow all additional instructions dictated in this FON to include all PCO notes herein.

6. An offeror may submit a modification to their proposal at any time before the closing date and time stated in Paragraph 7 or in response to a FON amendment(s). Should an offeror assert a “mistake” in a proposal after the closing date and time of this FON or FON amendment(s), the Government will follow the procedures outlined in FAR 14.405 and 14.407.

7. Proposals must be received in this office no later than 1600 hours CST on 15 August 2016. Proposals shall be submitted electronically. The attached Pricing Workbook titled Pricing Matrix, the Transition Basis of Estimate, and the Management Approach must be received in the inbox, contractingofficer@usafb.123 by 1600 hours CST, 15 August 2016. Do not submit the proposal to the COR at the site location. All Offerors shall submit a cover letter, a management approach as required in paragraph 9, the Transition Basis of Estimate as required in paragraph 15, the completed pricing workbook, and a signed RFP.

8. An offeror’s proposal shall be good for 90 days from the closing date and time stated in Paragraph 7 above.

9. Each offeror shall submit a Management Approach for this effort. This approach shall be incorporated into the resultant task order. The Management Approach shall not exceed 2 pages when printed on front only or 1 page when printed on front and back. The Management Approach shall be submitted in Word or PDF format.

Each Offeror is required to determine and staff adequate Full Time Equivalent supervision at each task order site IAW the PWS and special clause H-2 for this requirement. Each Offeror’s Management Approach shall define and provide an approach which explains and quantifies proposed on site supervision (indirect) as well as utilization of team leads (direct) for each site for this specific requirement. Each Task Order site is to have at least one indirect oversight supervisor dedicated to this task order only. At the time of contract award, any management approach that fails to explain AND quantify the proposed full-time, on site supervision (indirect) as well as proposed utilization of team leads (direct) for each site for this specific requirement, and/or proposes a supervisor to employee ration of greater than 1:40 will be ineligible for award

10. The Government requires a Full Time Equivalent (FTE) 1,840 hours for each skill set provided in the attached pricing workbook. Listed on the pricing spreadsheets, as well as Section 8.0 of the PWS, are the total skills the Government identified as required to adequately support historical and anticipated workload described in the attached PWS. At the time of contract award, any proposal that does not meet the minimum manning levels for the FFP CLIN(s) will be ineligible for award.

11. Offeror’s shall use Contract Field Team, Nationwide Wage Determination, 99-0316, Revision 33 in developing their proposals.

12. Offerors shall propose IAW basic contract NTEs for the Basic Year of this task order. At the time of contract award, any price proposal that contains any rates that exceed Basic Contract NTEs for any period will be ineligible for award.

13. This task order will utilize a FFP transition CLIN. All anticipated transition costs must be separately proposed under CLIN 0010. Transition costs WILL be evaluated as part of the total evaluated price of this task order. Each offeror is required to provide a Basis of Estimate for all transition costs regardless of the proposed transition price. The Basis of Estimate shall not exceed 2 pages when printed front only or 1 page when printed on front and back. The Basis of Estimate shall be submitted in Word or PDF format. At the time of contract award, any proposal that does not contain a Basis of Estimate for transition costs regardless of the proposed transition price will be ineligible for award.

14. Each offeror is required to propose an hourly rate for ALL skills and categories for ALL shifts on the attached Pricing Spreadsheet. At the time of contract award, any proposal that does not contain proposed hourly rates for ALL skills and categories for ALL shifts will ineligible for award.

15. CDRLs required for this task order may not be priced separately.

16. It is the offer’s responsibility to be aware of and follow all theater/country clearance requirements, medical requirements, Status of Forces agreements, foreign tax implications, etc. All cost impacts shall be included in the Offeror’s rates.

17. Each offeror shall submit the attached pricing sheet workbook in Excel format only. Offerors may NOT utilize their own format to respond to the pricing requirement. Complete ONLY the shaded light-green areas of attached pricing sheet workbook. Formulas are included for calculations, however offerors are required to check accuracy of all calculations. All proposed rates/prices shall contain no more than two decimal places. At the time of contract award, any price proposal that contains rates/prices with more than two decimal places will be ineligible for award.

18. The Total Evaluated Price is calculated automatically. Each individual tab (labeled by CLIN description: FFP, Surge, T&M, and Transition-In) in the pricing sheet workbook will calculate the total price automatically for an individual CLIN using formula operations built into the excel spreadsheet and explained below in paragraphs (a) – (e).

a. FFP Tab Total Straight Time Price (CLIN 0001—Column I) calculation:

(FFP MTC + Proposed Additional Manning) (Column F) x Proposed Rate (Column G) x Estimated Straight Time Hours (Column H) = Total Straight Time Price (CLIN 0001) (Column I) Note that proposing more than the minimum number FTE amount (Column E) will automatically increase Total Manning (Column D + E = Column F). A proposed increase in manning will increase Total FFP Price for that line item and CLIN total. Contractor is not required to propose additional manning.

Total Over Time Price (CLIN 0002—Column L) calculation:

Proposed Over Time Hourly Rate (Column J) x Estimated Overtime Hours (Column KL) = Total Overtime Price (CLIN 0002) (Column L)

Column I and Column L are totaled downward; this figure is transferred to the Summary Tab, Column D.

b. Surge Tab

Total Evaluated Surge (CLIN 0003—Column F) calculation:

Proposed Surge Rate (Column D) x Estimated Surge Hours (Column E) = Total Evaluated Surge (CLIN 0003) (Column F)

Column F is totaled downward; this figure is transferred to the Summary Tab, Column D.

c. T & M Tab

Total Straight Time Price (CLIN 0006—Column G) calculation:

Estimated Manning (Column D) x Proposed Rate (Column E) x Estimated Straight Time Hours (Column F) = Total Estimated Straight Time Price (CLIN 0006) (Column G)

Total Over Time Price (CLIN 0007—Column J) calculation:

Proposed Over Time Hourly Rate (Column H) x Estimated Overtime Hours (Column I) = Total Estimated Overtime Price (CLIN 0007) (Column J)

Column G and Column J are totaled downward; this figure is transferred to the Summary Tab, Column D.

d. Transition Tab

Transition (CLIN 0010—Column C) is calculated by totalling all listed costs.

The total from Column C is transferred to the Summary Tab, Column D.

e. Summary Page Tab displays in Column D each CLIN Total from the individual workbook spreadsheets. Column D is then added downward to equal the Total Evaluated Price.

18. Cost Reimbursable (CLIN 0005 and CLIN 0009) will be utilized for Travel (TDY) and CAP/CAS associated with the FFP CLINs. These CLINs will not be used in developing the TEP for evaluation.

FON EVALUATION CRITERIA

19. This is a full and open FON utilizing alternative source selection criteria in accordance with special clause H-3, “Criteria for Issuing Task Orders/Fair Opportunity Notices”. The Government intends to award one task order to the offeror with the lowest Total Evaluated Price otherwise eligible for award. To be eligible at the time of contract award, an offeror must propose the following:

a. A minimum management to employee ration of 1:40 IAW paragraph 9 above

b. A minimum team complement IAW paragraph 10 above

c. A Pricing Sheet Workbook with all proposed rates/prices containing no more than two decimal places IAW paragraph 17 above, and proposed IAW the offeror’s basic contract NTEs as IAW paragraph 12 (c) above

d. A Pricing Sheet Workbook proposed with hourly rates for ALL skills and categories for IAW paragraph IAW paragraph 14 above

20. The evaluation will be conducted as follows: First, award eligibility will be determined for all offerors. Second, all eligible offeror’s proposals will be listed by Total Evaluated Price from lowest to highest price. Award will be made to the offeror with the lowest Total Evaluated Price otherwise eligible for award.

21. The Government anticipates awarding a contract using FFP, T&M and CR CLINs. IAW FAR 52.215-1, the Government expects to award without discussions; offerors are highly encouraged to submit their best offer in their initial proposal.

22. The Government will not accept any response which is based upon conditions which may change the Offerors total proposed price after award.

23. Please direct any questions regarding this FON to the undersigned at contracting

HYPERLINK "mailto:officer@usafb.123" officer@usafb.123 or by phone at 739-5496. Closing date for this proposal is 15 August 2016 1600 CST.

Steven Whatsit

Contracting Officer

Contract Field Teams Attached:

Pricing Sheet Workbook

PWS

QASP (Not attached for this scenario) NWD Rev 35 (Not attached for this scenario. Use NWD for RFP FA8104-14-R-0001) RFP FA8123-16-R-0014 (Not attached for this scenario)

General Comments

Notes and Instructions:

1 This pricing sheet is a sample used to assist in the evaluation of Technical Subfactor 4 - Scenario Applications Section L 3.2.6 (d) (Attachment 8) and Section M - 2.2.4 (d) (Attachment 9). The rates provided here are for technical evaluation purposes only and will NOT contribute to an offerors Total Evaluated Price (TEP) as defined in Section L - 5.0. Factor 3 - Price and Section M - 2.4 Factor 3 - Price.

2 This purpose of this sample pricing sheet is to ensure offerors understand how they will propose for subsequent task orders IAW Fair Opportunity procedures specific to a CFT requirement. Offerors must demonstrates a clear understanding by filling in all of the green shaded portions of this spreadsheet.

3 The rates proposed in this sample pricing sheet will not be utilized for ANY actual work, nor, will this sample PWS be used for an actual task order award. These rates will only be used to assist in the evaluation of Technical Subfactor 4.

4 This pricing sheet shall be priced IAW the sample FON for scenario 1 provided as attachment XX. This means that if an offeror does not propose IAW the evaluation criteria listed in the sample FON - Scenario 1, an unacceptable rating for Technical Subfactor 4 - Scenario Applications will be assigned. This will demonstrate an offeror's lack of understanding on how they will be required to propose for CFT task orders.

5 For actual task orders, pricing sheets may included option period'(s). For the purpose of this technical evaluation only a task order basic period is included.

6 This sample pricing sheet shall be submitted as follows: (a) One (1) completed excel file should be submitted on a CD in .XLS file format (MS-Excel 2010 or earlier). (NOTE - This can be the same CD that contains the Labor Category Rate Matrix.) And (b) One (1) printed hard copy of all excel tabs.

&"Arial,Bold"&14Sample Pricing Sheet associated with Scenario #1

Source Selection Sensitive

Summary Page

Offeror:

SUMMARY PAGE

CLIN 0001 - Firm Fixed Price $0.00

CLIN 0002 - Overtime (FFP) $0.00

CLIN 0003 - Surge $0.00

CLIN 0006 - Time and Materials $0.00

CLIN 0007 - Overtime (T&M) $0.00

CLIN 0010 - Transition In $0.00

Sample - Total Evaluated Price: ERROR:#REF!

Note 1) The totals on this page are computed automatically. The only information you put on this slide is your company name in the shaded green portion above.

&"Arial,Bold"Contract Field Teams - Sample Scenerio #1 - Pricing Sheet

FFP

Offeror:

Firm Fixed Price (FFP) with MTC

Labor Skills CFT NWD - SCA Codes FFP MTC IAW PWS - Attachment A Proposed Additional Manning Total Manning Proposed Straight-FFP Rate Estimated Straight-Time (Hours) Total Straight-Time Price (CLIN 0001) Proposed FFP Over-Time Hourly Rate Estimated Over-Time (Hours) Total Over-Time Price (CLIN 0002) Total Price (Straight Time + Over Time)

Heavy Equipment Mechanic 23430 54 54 1840 $0.00 4968.00 $0.00 $0.00

Production Control Clerk 1270 4 4 1840 $0.00 368.00 $0.00 $0.00

Welder 23960 2 2 1840 $0.00 184.00 $0.00 $0.00

Elect Tech II 23182 2 2 1840 $0.00 184.00 $0.00 $0.00

Elect Tech III 23183 8 8 1840 $0.00 736.00 $0.00 $0.00

Stock Clerk 21150 6 6 1840 $0.00 552.00 $0.00 $0.00

Supply Technicians 1410 4 4 1840 $0.00 368.00 $0.00 $0.00

Automotive Painter 5310 18 18 1840 $0.00 1656.00 $0.00 $0.00

Automotive Worker 5070 15 15 1840 $0.00 1380.00 $0.00 $0.00

Material Coordinator 21030 3 3 1840 $0.00 276.00 $0.00 $0.00

Forklift Operator 21020 2 2 1840 $0.00 184.00 $0.00 $0.00

Body Repairer 5130 2 2 1840 $0.00 184.00 $0.00 $0.00

Tool & Parts Attendant 21210 2 2 1840 $0.00 184.00 $0.00 $0.00

Media Blaster/Sand Blaster 92000 8 8

Gun Smith II 23392 4 4

Totals 134 134 $0.00 $0.00 $0.00

Note 1) The total estimated man hours required, 1840, is based on a period of 12 months of what the Government considers a Full Time Equivalent (FTE) of 1840 hours annually for FFP Labor IAW Basic Contract CLIN 0001. The estimated hours for OT are just that an estimate of possible OT. The Gov't is not limited to this estimate; Offerors shall consider the potential OT as listed in developing their OT rates with the understanding no OT is guaranteed, nor are the hours listed the maximum possible that might be worked. The listed OT hours are based on historical numbers and are for planning purposes only. All OT in support of FFP Labor will be worked IAW special provision/clause H-16 titled "Overtime, Surge, and Over and Above Procedures" and Basis Contract CLIN 0002. All offers will be computed in the same manner to ensure consistent evaluation. Above are the total skills the Gov’t estimates may be provided to adequately support the work described in the PWS. Offerors are NOT allowed to modify the hours or the skill sets. Please provide only the rates.

Note 2) This requirement is a multi-site requirement. All offerors shall carefully review Attachment A of the PWS to determine the mix of labor skills for a particular location. The FFP MTC depicted in this pricing sheet is the total of of all FFP sites for this requirement. The proposed additional manning column is provided ONLY if the contractor wants to propose a HIGHER amount of personnel (above the Government requested MTC IAW H-Clause 1). The contractor cannot propose a lower complement of personnel that was is stated in the PWS. The additional manning number that is provided by the contractor if they choose to do so will be added to the already established (IAW PWS) manning. The contractor is NOT required to propose any number in the additional manning column, its only an optional option.

Note 3) Contractors shall consider all applicable H-Clauses when developing Task Order proposals.

&"Arial,Bold"Contract Field Teams - Sample Scenerio #1 - Pricing Sheet

Surge

Offeror:

Surge

Labor Skills CFT NWD - SCA Codes Proposed Surge Rate Estimated Surge Hours Total Evaluated Surge (CLIN 0003)

Heavy Equipment Mechanic 23430 3000 $0.00

Production Control Clerk 01270 3000 $0.00

Welder 23960 3000 $0.00

Elect Tech II 23182 3000 $0.00

Elect Tech III 23183 3000 $0.00

Stock Clerk 21150 3000 $0.00

Supply Technicians 01410 3000 $0.00

Automotive Painter 05310 3000 $0.00

Automotive Worker 05070 3000 $0.00

Material Coordinator 21030 3000 $0.00

Forklift Operator 21020 3000 $0.00

Body Repairer 05130 3000 $0.00

Tool & Parts Attendant 21210 3000 $0.00

Media Blaster/Sand Blaster 92000 3000 $0.00

Gun Smith II 23392 3000 $0.00

Total $0.00

Note 1) Surge rates are established up-front and will only be used in the instance there is a surge in the requirement. All surge will be performed IAW special provision/clause H-16 titled "Overtime, Surge, and Over and Above Procedures" and Basic Contract CLIN 0003.

&"Arial,Bold"Contract Field Teams - Sample Scenerio #1 - Pricing Sheet drb FOR OFFICIAL USE ONLY &D&T

T&M

Offeror:

Time and Materials (T&M)

Labor Skills CFT NWD - SCA Codes Manning IAW PWS - Attachment A Proposed Straight-Time Hourly Rate Estimated Straight-Time (Hours) Total Straight-Time Price (CLIN 0006) Proposed T&M Over-Time Hourly Rate Estimated Over-Time (Hours) Total Over-Time Price (CLIN 0007) Total Price (Straight Time + Over Time)

Heavy Equipment Mechanic 23430 367 1840 $0.00 33764.00 $0.00 $0.00

Production Control Clerk 1270 11 1840 $0.00 1012.00 $0.00 $0.00

Welder 23960 76 1840 $0.00 6992.00 $0.00 $0.00

Elect Tech II 23182 33 1840 $0.00 3036.00 $0.00 $0.00

Elect Tech III 23183 21 1840 $0.00 1932.00 $0.00 $0.00

Stock Clerk 21150 24 1840 $0.00 2208.00 $0.00 $0.00

Supply Technician 1410 10 1840 $0.00 920.00 $0.00 $0.00

Automotive Painter 5310 45 1840 $0.00 4140.00 $0.00 $0.00

Automotive Worker 5070 8 1840 $0.00 736.00 $0.00 $0.00

Material Coordinator 21030 58 1840 $0.00 5336.00 $0.00 $0.00

Forklift Operator 21020 31 1840 $0.00 2852.00 $0.00 $0.00

Body Repairer 5130 21 1840 $0.00 1932.00 $0.00 $0.00

Woodworker 23980 20 1840 $0.00 1840.00 $0.00 $0.00

Media Blaster/Sand Blaster 92000 31 1840 $0.00 2852.00 $0.00 $0.00

Equipment Cleaner 92000 20 1840 $0.00 1840.00 $0.00 $0.00

Gunsmith II 23392 10 1840 $0.00 920.00 $0.00 $0.00

Totals 786 $0.00 $0.00 $0.00

Note 1) The total estimated man hours required, 1840, is based on a period of 12 months of what the Government considers a Full Time Equivalent (FTE) of 1840 hours annually for T&M Labor IAW Basic Contract CLIN 0006. The estimated hours for OT are just that an estimate of possible OT. The Gov't is not limited to this estimate; Offerors shall consider the potential OT as listed in developing their OT rates with the understanding no OT is guaranteed, nor are the hours listed the maximum possible that might be worked. The listed OT hours are based on historical numbers and are for planning purposes only. All OT in support of T&M Labor will be worked IAW special provision/clause H-16 titled "Overtime, Surge, and Over and Above Procedures" and CLIN 0007. All offers will be computed in the same manner to ensure consistent evaluation. Above are the total skills the Gov’t estimates may be provided to adequately support the work described in the PWS. Offerors are NOT allowed to modify the hours or the skill sets. Please provide only the rates.

Note 2) This requirement is a multi-site requirement. All offerors shall carefully review Attachment A of the PWS to determine the mix of labor skills for a particular location. The T&M Labor depicted in this pricing sheet is the total of of all sites for this requirement.

Note 3) Contractors shall consider all applicable H-Clauses when developing Task Order proposals.

Note 4) The Period of Performance for the Basic Year will be 12 months.

&"Arial,Bold"Contract Field Teams - Sample Scenerio #1 - Pricing Sheet

Transition in

Offeror:

Transition "In"

Descriptions Costs

$ - 0

$ - 0

$ - 0

Total $0.00

Note 1) Transition in shall be proposed IAW special provision/clause H -4 titled "Transititon" and Basic Contract CLIN 0010.

Note 2) Contactors will be required to adhere to the Transition requirements listed section 4.2.1 of the Basic Contract PWS.

&"Arial,Bold"Contract Field Teams - Sample Scenerio #1 - Pricing Sheet

PERFORMANCE WORK STATEMENT (PWS)

For

Contract Field Team Program, Full & Open: Scenario 1 at

Marine Corp Base Albany GA

PREPARATION DATE: TBD

FOR OFFICIAL USE ONLY – SOURCE SELECTION INFORMATION SEE FAR 3.104

PREPARING ORGANIZATION: AFSC/PZIY

1.0 INTRODUCTION

This Performance Work Statement (PWS) establishes the requirement for Contract Field Teams (CFT) to provide maintenance support, including removal replacement, repair, rebuild, fabrication of components and vehicle armor kits as well as support roles to move, transport, receipt, issue, store and stock materials needed by the various shops during the vehicle maintenance cycle to maintain Maintenance Depot Maintenance Command (MDMC) production schedules.

2.0 SCOPE

The Contractor shall provide support for surge requirements by MDMC Albany GA. The contractor shall be employed in various shops within PPA/PPB to perform welding, fabrication and other ground combat vehicle maintenance to include Mechanical, Hydraulic, Electrical, Electronics, Optical, Cleaning, Media/Sand Blasting, Painting, and Support functions. Deployments may be necessary (OCONUS) to theater of operations and TDY/TAD may be necessary (CONUS) to meet the MDMC mission requirements. This maintenance will be performed at MDMC PPA, Marine Corps Logistics Command Albany GA and at MDMC forward sites located at PPB Barstow, Marine Corps Base Camp Lejeune NC and which includes Marine Corps Air Station Cherry Point NC. Types of ground combat equipment to be repaired, rebuilt, or overhauled include both wheeled and tracked vehicles such as but not limited to Amphibious Assault Vehicles, Light Armored Vehicles, Trucks, Cranes, Generators, and Components (Mechanical, Hydraulic, Electrical and Electronics).

3.0 GENERAL REQUIREMENTS

3.1 The Contractor shall adhere to the latest versions of the following documents in accordance with the Performance Requirements and Special Requirements section of this PWS:

TECHNICAL REFERENCES TITLE

MDMC Quality Manual (MCQM) QM1000

MDMC, ISO 9001:2000 Standards/Processes

Base Fire Prevention Regulations (BO P11320.2)

29-CFR - 1910.103 subparts H through N

29-CFR - 1910.132 Personnel Protective Equipment

29-CFR - 1910.251-255 Welding Cutting and Brazing

29-CFR - 1910.1200 Hazard Communications

ANSI/AWS D 1.1 Structural Welding Code-Steel

ANSI/AWS D 1.2 Structural Welding Code Aluminum

Base Order BO.6280.1C Hazardous Waste Mgmt Program

Base Order BO.6200.1K Heat Injury Prevention Program

Base Order BO P 5560.9C W/chg 1 Motor Vehicle traffic Regulations

Base Order BPS 6-03 Failure to Attend Traffic Court

Base Order BPS 3-04 Qualifies recycling program

Base Order BPS 11-06 Space Heater Use

Note: This list is not meant to be exhaustive or inclusive of all that may be required, referenced, or otherwise identified within this Task Order.

4.0 PERFORMANCE REQUIREMENTS

4.1 Program Management & Reporting: See basic contract PWS.

4.1.1 See basic contract PWS. The contractor shall submit a Contract Funds Status Report IAW CDRL A006 and 6.5.

4.2 Contractor Personnel: See basic contract PWS. To achieve the required team complement by day 1 of Task Order Period of Performance start as specified in Attachment A of this PWS, the Contractor shall provide a time-phased transition plan, CDRL A007, IAW 6.6. The Contractor shall provide a transition execution status report, CDRL A008, as specified in 6.7. The contractor shall execute each transition within the contractor specified timelines, goals, etc., as indicated in CDRL A007.

4.2.1 Transition: Fully executed Contractor Transition Plan for all Task Orders: See basic contract PWS.

4.2.1.1 See basic contract PWS.

4.2.2 Firm-Fixed-Price Minimum Team Complement (FFP MTC): Firm-Fixed-Price (FFP) Minimum Team Complement (MTC) consistently met for all applicable Task Orders: See basic contract PWS.

4.2.2.1 See basic contract PWS.

4.2.3 Site Supervision: The contractor shall staff site supervision at each site IAW attachment A of this PWS and basic contract clause H-2.

4.2.3.1 See basic contract PWS.

4.2.3.2 The contractor shall provide an onsite management team to assist in the assignment of requirements to CFT employees. This onsite management team will work closely with the Government management team to ensure proper coordination/communication of duties. The CFT Mgmt team will handle all administrative issues concerning contract employees i.e. leave management, discipline, hiring, firing and layoff as appropriate.

4.3 Quality: See basic contract PWS.

4.3.1 Acceptable Quality Control Plan (QCP) for all Task Orders: See basic contract PWS. The Contractor shall ensure quality service is maintained throughout the life of the Task Order, and shall prepare and implement a Quality Control Plan (QCP), CDRL A009, Management Plan: Quality Control Plan, IAW 6.8.

4.3.1.1 See basic contract PWS.

4.3.2 The Contractor shall produce AS9100 compliant procedures written to address corporate level and Task Order requirements, as well as provisions for the addition of Local Operating Instructions (LOIs) to meet site-specific requirements of this PWS. In order to achieve consistent and predictable quality performance, the Contractor shall utilize the following:

4.3.2.1 Standard Operating Procedures (SOPs) and Local Operating Instructions (LOIs): Acceptable Local Operating Instructions (LOIs) for all Task Orders: SOPs are the Contractor’s internal policies and detailed procedures, to include quality procedures, which provide the guidance and instructions for CFT activities. These procedures will be reviewed by the Contracting Officer Representative (COR)/QAR. The development/maintenance of these procedures are independent from the requirements for Flight Operating Procedures (FOPs) and Ground Operating Procedures (GOPs, see paragraph 4.4). The Contractor shall submit SOPs, CDRL A001, to the COR/QAR IAW 6.9. DFARS clause 252.228-7001 shall govern in case of any conflict with these operational procedures. The Contractor shall ensure the SOP includes the relationship between job descriptions to those skill classifications contained in the proposal/contract. The Contractor’s site supervisor/lead person may need to develop Local Operating Instructions (LOIs) to supplement SOPs that do not specifically describe the process being performed at the site. If applicable, the contractor shall submit LOIs, CDRL A010, IAW 6.10. After development, the site QAR will be responsible for reviewing all LOIs relative to quality for compliance IAW the standards of AS9100. Any Quality related LOIs are separate and distinct from aviation LOIs listed at 4.4.

4.3.2.1.1 See basic contract PWS.

4.3.2.2 Workbook/Maintenance Forms: See basic contract PWS.

4.3.2.3 Inspection: See basic contract PWS.

4.4 Aviation Maintenance: N/A

4.5 The contractor shall provide depot level maintenance, intermediate maintenance, preventive maintenance and scheduled inspections/tests; repair/replace unserviceable parts, assemblies, subassemblies and components; refinish, fabricate parts, make modifications; repair accessories and auxiliary equipment, and body and structural repair.

4.6 Contractor shall compile and record data and perform administrative duties.

4.7 Contractor shall receive, store and issue equipment and materials.

4.8 Contractor shall perform limited aspects of supply management functions.

4.9 Contractor shall operate manually controlled forklifts, pallet jacks, stock pickers, and part retrievers.

4.10 Contractor shall perform a variety of warehousing duties including verification of materials against receiving documents, notating and reporting discrepancies.

4.11 Contractor shall receive, store and issue hand tools.

4.12 Contractor shall fabricate and repair items such as boxes and crates.

4.13 Contractor shall perform maintenance on ground combat equipment.

4.14 Contractor shall perform maintenance welding to ground combat equipment.

4.15 Contractor shall perform welding and fabrication of armor protective kits.

4.16 Contractor shall perform maintenance to electronic systems and components.

4.17 Contractor shall perform painting of ground combat equipment.

4.18 Contractor shall perform sand blasting of ground combat equipment.

4.19 Contractor shall perform body repair of ground combat equipment.

4.20 Contractor shall perform coordination and expediting functions to facilitate the flow of materials, parts and assemblies between shops.

4.21 Contractor shall perform inspections of ground combat equipment to ensure conformance to requirements.

4.22 Contractor shall perform laborer functions that require mainly physical abilities and effort.

4.23 Contractor shall pressure/steam clean ground equipment.

4.24 Performance Summary (Metrics): This section describes the metrics used to measure contractor schedule and performance. For task orders with multiple sites, data will be rolled up from each site into an aggregate data collection to the main COR /QAR, who will then calculate 1 score per metric (one score for Performance, or one score for Schedule, or one for each). Each site will submit a Contractor Monthly Performance Evaluation with only the main site reporting Performance/Schedule scores. The exception to this will be task orders with multiple sites that have different metrics. In this case, each site will submit a separate score that will then be averaged by the CFT Program Management Office (PMO). Once measured, these metrics will be used to arrive at a monthly score for the contractor based on whether they did not meet, met, or exceeded the stated goals. Metrics for all of a contractor’s task orders will be rolled up into overall performance and schedule scores which will impact whether they are selected for further work on the CFT program.

Circumstances or external influences beyond the control of the Contractor that impact the ability of the Contractor to meet performance standards will not affect Contractor performance measurements

4.24.1 Schedule measurement – Will be based on scheduled kit/fabrication completion rates and will be scored as follows:

4.24.1.1 A score of “-1”, or unacceptable, will be assessed if the Contractor fails to complete less than 97.5% of scheduled kit/fabrication requirements within minimum timelines and quantities established to meet monthly schedules. Circumstances outside the contractors control will be taken into account when determining pass or fail.

4.24.1.2 To receive a score of “0”, or meets standard, the Contractor shall at a minimum complete 97.5% - 98.5% of scheduled kit/fabrication requirements within minimum timelines and quantities established to meet monthly schedules.

4.24.1.3 To receive a score of “+1”, or exceeds standard, the Contractor must complete greater than 98.5% of scheduled kit/fabrication requirements within minimum timelines and quantities established to meet monthly schedules.

4.24.2 Schedule measurement – Will be based on scheduled vehicle welding requirements completion rates and will be scored as follows:

4.24.2.1 A score of “-1”, or unacceptable, will be assessed if the Contractor fails to complete less than 97.5% of vehicle welding requirements each month within timelines and quantities established each month. Circumstances outside the contractors control will be taken into account when determining pass or fail.

4.24.2.2 To receive a score of “0”, or meets standard, the Contractor shall at a minimum Complete 97.5% - 98.5% of vehicle welding requirements within minimum timelines and quantities established to meet monthly schedules.

4.24.2.3 To receive a score of “+1”, or exceeds standard, the Contractor must complete greater than 98.5% of vehicle welding requirements each month.

4.24.3 Schedule measurement – Will be based on scheduled support vehicular production completion rates and will be scored as follows:

4.24.3.1 A score of “-1”, or unacceptable, will be assessed if the Contractor fails to complete less than 97.5% of maintenance task (mechanical, electrical) to support vehicular production requirements/schedules within timelines and quantities established each month. Circumstances outside the contractors control will be taken into account when determining pass or fail.

4.24.3.2 To receive a score of “0”, or meets standard, the Contractor shall at a minimum complete 97.5% - 98.5% of maintenance task (mechanical, electrical) to support vehicular production requirements/schedules within timelines and quantities established to meet monthly schedules.

4.24.3.3 To receive a score of “+1”, or exceeds standard, the Contractor must complete greater than 98.5% of maintenance task (mechanical, electrical) to support vehicular production requirements/schedules monthly.

4.24.4 Performance measurement for recruiting – will be based on the Contractors ability to successfully fill new hire requirements (initial recruitments) and positions vacated (backfill requirements) due to employee terminations or resignations in order to meet maintenance mission requirements.

4.24.4.1 A score of “-1”, or unacceptable, will be assessed if; the contractor fails to fill positions within 30 calendar days from the date authorized by the COR..

4.24.4.2 To receive a score of “0” or meets standard, the contractor must fill positions with qualified candidates within 30 calendar days from the date authorized by the COR.

4.24.4.3 To receive a score of “+1” or exceeds standard, the contractor must fill positions with qualified candidates within 22 calendar days from the date authorized by the COR.

4.24.5 Performance measurement for MDMC and its forward sites shall be based on quality ratings for vehicle and equipment maintenance, preventive maintenance and corrective maintenance and welding of Armor protective Kits and fabrication requirements performed in support of and on Ground Combat Equipment and Ground Combat Support Equipment.

4.24.5.1 A score of “-1”, or unacceptable, will be assessed if; The Contractor fails to meet a quality rating of 97% for vehicles, Armor Protective Kits and Fabricated items presented to the Government that require no re-work as a result of inspection by the Government for acceptance upon initial completion of the maintenance, welding, preventive maintenance or corrective maintenance cycle.

4.24.5.2 To receive a score of “0”, or meets standard, the contractor must achieve a quality rating of 97.5% - 98.5% for vehicles, Armor Protective Kits and fabricated items presented to the Government that require no re-work as a result of inspection by the Government for acceptance upon initial completion of the maintenance, welding, preventive maintenance or corrective maintenance cycle.

4.24.5.3 To receive a score of “+1”, or exceeds standard, the contractor must exceed a quality rating of 98.5% for vehicles, Armor Protective Kits and Fabricated items presented to the Government that require no re-work as a result of inspection by the Government for acceptance upon initial completion of the maintenance, welding, preventive maintenance or corrective maintenance cycle.

4.24.6 Performance Measurement for daily on hand strength. Due to work schedules the contractor will be expected to have a minimum staffing of 95% of the workforce on hand each day to be ready for work. This is a site wide aggregate but can be used to monitor individual Cost Work Center (CWC) as well. The daily staffing will be rolled up, averaged, and the average will be what is reported on the monthly CFT 104 report.

4.24.6.1 A score of “-1”, or unacceptable, will be assessed if the contractor fails to maintain at a minimum of 95% of the monthly authorized workforce.

4.24.6.2 To receive a score of “0”, or meets standard, the contractor must maintain an average between 95% and 97% of the monthly authorized workforce.

4.24.6.3 To receive a score of “+1”, or exceeds standard, the contractor must have an average above 97% of the monthly authorized workforce.

4.25 Services Summary

4.25.1 Schedule Metrics Table:

PWS Reference

Desired Outcome (Performance Objective)

Performance Standards (Performance Threshold)

Monitoring Method (Surveillance Method)

Para 4.24.1

Schedule measurement – Will be based on scheduled kit/ fabrication completion rates

To receive a score of “0”, or meets standard, the Contractor shall at a minimum complete 97.5% - 98.5% of scheduled kit/ fabrication requirements within minimum timelines and quantities established to meet monthly schedules.

COR and/or Quality Assurance Representative will monitor Production Control work order log and Repair Cycle Time data reflecting welding, fabrication of armor protective kits, vehicle / component maintenance flow days and meet a Min 97.5% quality rating for equipment initial completion of the maintenance and or welding/fabrication cycle.

100% Inspection

Para 4.24.2

Schedule measurement – Will be based on scheduled vehicle welding requirements completion rates

To receive a score of “0”, or meets standard, the Contractor shall at a minimum Complete 97.5% - 98.5% of vehicle welding requirements within minimum timelines and quantities established to meet monthly schedules

COR and/or Quality Assurance Representative will monitor Production Control work order log and Repair Cycle Time data reflecting welding, fabrication of armor protective kits, vehicle / component maintenance flow days and meet a min 97.5% quality rating for equipment initial completion of the maintenance and or welding/fabrication cycle.

100% Inspection.

Para 4.24.3

Schedule measurement – Will be based on scheduled vehicle welding requirements completion rates

To receive a score of “0”, or meets standard, the Contractor shall at a minimum Complete 97.5% - 98.5% of vehicle welding requirements within minimum timelines and quantities established to meet monthly schedules

COR and/or Quality Assurance Representative will monitor Production Control work order log and Repair Cycle Time data reflecting welding, fabrication of armor protective kits, vehicle / component maintenance flow days and meet a min 97.5% quality rating for equipment initial completion of the maintenance and or welding/fabrication cycle.

4.25.2 Performance Metrics Table:

PWS Reference

Desired Outcome (Performance Objective)

Performance Standards (Performance Threshold)

Monitoring Method (Surveillance Method)

Para 4.24.4

Performance measurement for recruiting – will be based on the Contractors ability to successfully fill new hire requirements (initial recruitments) and positions vacated (backfill requirements) due to employee terminations or resignations in order to meet maintenance mission requirements.

To receive a score of “0” or meets standard, the contractor must fill positions with qualified candidates within a 30 calendar days from the date authorized by the COR

COR and/or Quality Assurance Representative will review staffing reports and compare against staffing requirements to determine if the contractor is meeting time frames set for personnel to be onboard.

Para 4.24.5

Performance measurement for MDMC and its forward sites shall be based on quality ratings for vehicle and equipment maintenance, preventive maintenance and corrective maintenance and welding of Armor protective Kits and fabrication requirements performed in support of and on Ground Combat Equipment and Ground Combat Support Equipment.

To receive a score of “0”, or meets standard, The contractor must achieve a quality rating of 97.5% - 98.5% for vehicles, Armor Protective Kits and fabricated items presented to the Government that require no re-work as a result of inspection by the Government for acceptance upon initial completion of the maintenance, welding, preventive maintenance or corrective maintenance cycle.

QAR will conduct a final inspection of all equipment within the maintenance/fabrication cycle for defects and report any defective equipment on Quality Inspection Report.

100% Inspection.

Para 4.24.6

Performance Measurement for daily on hand strength. Due to work schedules the contractor will be expected to have minimum staffing of 95% of the workforce on hand each day to be ready for work. This is a site wide aggregate but can be used to monitor individual Cost Work Center (CWC) as well. The daily staffing will be rolled up, averaged, & the average will be what is reported on the monthly CFT 104.

To receive a score of “0”, or meets standard, the contractor must maintain an average between 95% and 97% of the monthly authorized workforce.

The COR will monitor the daily manning of the site to ensure a minimum of 95% of the workforce is present for work each day and report the average the contractor maintained throughout the month and report it on the monthly CFT 104.

5.0 SPECIAL REQUIREMENTS

5.1 Safety: The Contractor shall comply with all safety regulatory guidance including those as detailed in appropriate OSHA and Environmental Protection Agency (EPA) instructions; the contractor shall be responsible for the safety and accountability of all its employees; the contractor will provide personnel protective gear for team members; in addition, the contractor shall provide qualified personnel to monitor their safety program. These personnel shall be part of the Contractors overhead structure. The contractor is advised that PPA/PPB is striving to obtain star status under the Voluntary Protection Program (VPP). The contractor shall provide safety mishap, near miss and injury reports to include Days Away and Restricted Time (DART) rates and Total Case Incident Rates (TCIR) to the COR or appointed designee monthly. Mishaps include equipment or property damage. The contractor shall provide personnel protective equipment (PPE) for team members. Team members shall report for duty with all Personal protective equipment common to the specialty of work they are expected to perform such as but not limited to; safety glasses (both prescription and non prescription), Safety Shoes, Face shields (welding), Face shields (protective), and foul weather gear.

5.1.1 Contractor employees that are required to perform steam cleaning, blasting or painting duties shall require coveralls. The Contractor shall provide, clean and maintain these articles of protective clothing.

5.1.2 The contractor shall provide and facilitate safety meetings and training for contract employees. Schedules for safety meetings and training shall be coordinated with the COR.

5.2 Security Requirements: The Contractor shall coordinate and ensure the provision of security badges required to allow Contractor personnel access to designated workspaces; the Contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel, and adhere to installation traffic laws. Access to classified material will not be required. The contractor shall perform an initial comprehensive 50 State Background Check for all their employees upon hire and annually thereafter as required to meet Government Base access requirements. In Addition, for positions that require CAC Card issuance to include access to Information Technology Systems a more in depth Government Background Check will be performed and requires the completion of form SF85P. In the event personnel assigned to positions that require CAC Cards cannot meet the SF85P Background requirements, determinations of continued employment will have to be assessed. For employees that cannot meet base access requirements, those prospective employees shall not report for duty. Communication and Coordination of these types of circumstances shall take place with the COR and other appointed designees. Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations, meetings, and in formal and informal written correspondence.

5.2.1 Employee Protections: See basic contract PWS.

5.3 Government Furnished Equipment, Facilities and Services: See basic contract PWS.

5.3.1 Government Furnished Property (GFP): See basic contract PWS. Additionally, the Contractor shall be responsible for the accountability of tools issued by the government. Only special tools that are not considered as common to the specialty of work for which the Contractor employee was hired to perform such as but not limited to; Calibrated Tools (i.e. Torque Wrenches, Multi Meters and Dial indicators), Battery Powered Impact Wrenches, Pneumatic Impact Wrenches and Impact Sockets shall be issued by the Government. Periodic tool box inventories shall be performed by the Contractor to ensure government tool accountability. In addition, periodic tool box inventories shall be performed by the Contractor to ensure employees maintain the minimum tool requirement common to the specialty of work for which hired.

5.3.2 Contractor Transportation: See basic contract PWS.

5.3.3 See basic contract PWS.

5.3.4 OCONUS Logistics Support: N/A

5.4 Timeline/Work Schedules: See basic contract PWS. Additionally, MDMC and its forward sites work two shifts in designated areas such as steam, blast, paint, machine shop, body shop and welding shops. Other shops may work shifts depending on maintenance mission requirements. Contractor shall accommodate shift work requirements. Day shift begins on Monday and ends on Saturday. Night shift begins on Monday night and ends Sunday morning. Maintenance Center Albany is working under high workload demands which require extensive overtime. Forward sites currently are working standard shifts of forty (40) hours per week with overtime possible dependent on workload requirements. The contractor standard work week shall be 40 hrs per week; however, in some cases a maximum of 36 hours will be available to work (there is no guarantee of 40 hours). Based on production schedules, overtime (to include Saturdays and Sundays) may be necessary to meet customer requirements.

5.4.1 Down Days/Weather Days: See basic contract PWS. Periodically, Maintenance Center Albany and its forward sites will experience mandatory safety stand downs as mandated by DoD and or the Marine Corps. Yearly, one shut down is scheduled for Employee Recognition Day. In addition, Albany and its forward sites are susceptible to extreme weather conditions such as effects from hurricanes, ice storms, snow and tornado activity that could shut down facilities and or base access to non essential personnel. The COR or Appointed Designee shall communicate these types of closures to the Contractor site management team when known. When decisions for these types of closure take place during non-working hours the COR or appointed designee shall inform the Contractor site management team as soon as possible or the Contractor site management team shall call the base hot line for further information.

5.4.2 Rescheduling: Days/hours/lost due to weather may be made up without the computation of overtime at the government’s discretion. Down days, Weather days and lost hours will not typically be rescheduled. Some situations or circumstances may allow for rescheduling of work by the Contractor, but due to the extended work schedule (overtime requirements) day are not available for rescheduling. Forward sites may have more flexibility due to less overtime requirements.

5.4.3 Surge/Emergency Operations: The Contractor shall be positioned to provide surge/emergency support within one hour’s notice of a requirement regardless of normal shifts, work week or weekends and shall support the requirement until released from duty or work is secured by the COR or appointed designee. Personnel may be rotated in order to meet possible DOL length of shift (hours worked per day) requirements as long as skill levels and number of personnel required are met. All surge/emergency work done outside the predetermined standard work week or in excess of the estimated overtime hours will be considered The contractor shall have the capability to surge and expand existing resources based on increased activity and expanded direction. Any additional resources required to support a surge shall be coordinated first with the COR and approved by the ACO or PCO.