TO Industry QR 0017 Oct 4.docx

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FA8106-10-R-0017
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Updated Industry Q A as of October 4.

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Reminder October 4 2010.doc DOC document
Reminder October 4 2010.doc DOC document
TO Industry QR 0017 Sep 30.docx DOCX document
TO Industry QR 0017 Sep 27.pdf PDF
FA810610R0017_______0003.pdf PDF
Appendix-B-GFP-Rev1.pdf PDF
TO Industry QR 0017.docx DOCX document
FA810610R0017_______0002.pdf PDF
TO Industry Q A R 0017.docx DOCX document
FA810610R0017_______0001.pdf PDF
Appendix-A-PWS.pdf PDF
Exhibit-A-Reporting-Requirement.pdf PDF
Appendix-A-PWS.pdf PDF
Appendix-B-GFP.pdf PDF
Attachment-2-Wage-Determination.pdf PDF
FA810610R0017.pdf PDF
Appendix-C-Safety-Specification.pdf PDF
Attachment-1-Pricing-Matrix.xlsx XLSX spreadsheet
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Technical Order Solicitation FA8106-10-R-0017 Industry Questions and Responses 04 October 2010

No.
Reference
Question & Response
1
App B
Q. Does this list refer to different aircraft or different types of manuals which support a specific aircraft?

A. This list provides the current number of manuals for each aircraft platform supported by the Division.

2
App B
Q. Have these manuals been digitalized? If so, in what format are they in currently?

A. Yes, IPDF.

3.
App A – PWS
Q. Will the Air Force provide a working area at Tinker AFB for the Technical Writer(s)? If so, what equipment, software or support will be provided to the Technical Writer?

A. No.

4.
App A – PWS
Q. What media transfer devices (thumb drives, CD/DVD, portable hard drives, etc. ) will be allowed to connect to AF Systems?

A. Portable hard drives, CD/DVD.

5.
APP A- PWS
Q. At the Technical Order Conferences, will recording devices be allowed to augment the notes taken by the Contract Staff?

A. It will be determined case by case.

6.
App A – PWS
Q. Are DVDs allowed to be used as media devices in place of CD-ROM?

A. Yes.

7.
App A - PWS
Q. Is there an incumbent? If so, who? Can they bid on the current solicitation?

A. Yes, HEBCO. All interested parties can provide proposal as long as they are qualified as a small business.

8.
App A - PWS
Q. What is the existing staff level to perform the technical writer work listed in the PWS?

A. There is no Government existing staff as current contract is performed by contractor.

9.
App A - PWS
Q. How many TO Support Conferences are anticipated per year?

A. It varies. Estimated to be one to two per year but may change.

10
App A - PWS
Q. Are there any requirements (security or otherwise) for the vehicle used to transport contract materials?

A. No.

11.
App A - PWS
Q. What version of AutoCAD is used in USAF Publications? The PWS mentions updates in AutoCAD 2002, but does the CO anticipate an upgrade to a newer version of AutoCAD during the execution of the contract?

A. AutoCAD 2002. At the current time, the Government does not anticipate an upgrade.

12
Pricing Matrix
Q. Please clarify the pricing matrix. The Base contract appears to be for the one month transition period only. Also, several items such as “Enhance Poor Quality IPDF File” and “Convert Paper to IPDF” list 1 as the annual quantity. Please clarify if this should be priced per page or as an annual fixed price.

A. Base period is one month transition period. They are price per page.

13
RFP, Paragraph Q, Page 30
Q. The proposal preparation instructions references 5 volumes, but only three are described. What is to be included in the two additional volumes?

A. There are 3 volumes in total. Correction will be made through amendment of solicitation.

14
General Info.
Q. What is the total value of the previous contract award?

A. Information on previous contract has to be release by the Freedom Of Information Act office, please contact 405-734-3214.

15.
RFP, Paragraph P, Page 30
Q. Do you mean the line spacing requirement for each paragraph ending be 1.5 lines such as the PWS document? Or, do you require a 1.5 line space for ALL lines, leaving a half line of white space between all lines for the 15 pages of the technical approach and all other volumes?

A. 1.5 line space for ALL lines.

16.
RFP, Paragraph q, Page 30
Q. is Adobe PDF an acceptable format?

A. No except for Volume III, Contract.

17.
RFP, Paragraph n, Page 29
Q. You have not asked for any specific past performance experience information OR resumes. Should we include past performance AND resumes as an appendix to the technical volume (not included in the 15 page count)?

A. Past performance information is not required.

18.
App A – PWS 1.2.2
Q. What is the estimated amount of tapes or disks that must be maintained and stored at the contractor’s facility?

A. It’s all depend on the contractor’s approach. It could be on disks or file server.

19.
App A - PWS
Q. What is the estimated amount and types of TOs that must be received, stocked, packaged, and distributed from the contractor’s facility?

A. At this time, the contractor is responsible for roughly 420 TOs including paper, CD and digital files.

20.
App A – PWS 4.4.1
Q. Will the Government provide an estimate of the numbers and types of documents or storage space required to maintain this library?

A. The estimated numbers of manuals is provided in Appendix B, GFP. The Government cannot provide the type of storage space since it’s all depends on the contractor’s approach.

21.
RFP, Paragraph q, Page 30
Q. Table 1 indicates hard copies will be provided for each volume. No instructions are provided on preparation of hardcopies. Please clarify format for submitting hardcopies.

A. See paragraph p on page 30.

22.
RFP, Paragraph q, Page 30
Q. Instructions to Offerors, paragraph q, states electronic copies shall be submitted in a format readable by MS Word, Excel, Project, PowerPoint, or Office XP. The solicitation was provided in PDF format. Please provide the solicitation in Word format to comply with Volume III requirements.

A. Volume III will be accepted in PDF format by the Government.

23.
Appendix B
Q. Appendix B, which denotes platforms needing “Flight Manual Storage”, shows a total of 11 platforms. There are a total of 17 platforms listed in paragraph B-1(a) of the RFP. Should we assume that the platforms listed in the RFP, which are not listed in Appendix B, have no Flight Manuals requiring storage?

A. The GFP list provides the number of manuals need storage at the current time. The number of manuals may change during performance period. The only platform that is missing is KC-10 which has 14 manuals. Amendment to RFP will be issued to add KC-10.

24.
Appendix B and

Q&A #19 21-Sep 2010 Q. Appendix B, which denotes platforms needing “Flight Manual Storage”, lists a total of 398 books. However, in the Q&A dated 21 September, the answer to question 19 states “the contractor is responsible for roughly 420 TOs including paper, CD and digital files”, and the “Pricing Table 2” sheet of the Pricing Matrix denotes 385. Please clarify the discrepancy.

A. The “420” and “385” are estimated numbers for planning purpose. Refer to Appendix B for the actual numbers of manual at the current time.

25.
Appendix B
Q. Appendix B, which denotes platforms needing “Flight Manual Storage”, references the KC-10 platform only with regard to the Wire Database CD/DVD. What is the number of manuals associated with that database?

A. There are 30 wiring diagram manuals in the data base which do not requires storage.

26.
Attachment 1 (Pricing Table 2)
Q. “Pricing Table 2” of the pricing matrix, shows 30,828 pages estimated on the “Digital Data Conversion to SGML” CLIN. Yet there are only 27,100 pages estimated on the “Pre-Publication Review Copy” CLIN. There seems to be a discrepancy in the count for the pre publication review pages. It is our experience that the pages converted to SGML must go through a Pre-Pub review before print and distribution. Is the discrepancy an oversight, or are the 30,828 pages in addition to the 27,100 pages?

A. Yes.

27.
Attachment 1 - Pricing Table 2
Q. A Pre-Publication Review would take place any time a change in the source data occurs. Therefore, it is anticipated that the estimated page counts from CLINS “Text Change”, “Text Change to Illustration”, “Technical Page Development from Source Data”, “Revised Illustration”, and “New Illustration”, should all be included in the estimated page count for the “Pre-Publication Review Copy”. Yet, the estimated page count for the “Pre-Publication Review Copy” does not seem to match any of the anticipated totals. Please clarify.

A. The “27,100” is an estimated number for the requirement. At times, more than 1 pre-pub review copy is required.

28.
Attachment 1 - Pricing Table 2
Q. Understanding that the CLINs listed with a “1” as their estimated page count means that the Government is looking for a FFPPP (Firm Fixed Price Per Page). Will the Government please provide estimated pages for each of those CLINs in order for the contractor to determine the anticipated level of effort?

A. The “1s” in the pricing matrix means the Government may only require 1 page/1 package for each performance period.

29.
Hardcopy storage and maintenance requirement.
Q. From the information provided, the contractor cannot estimate the historical information that each of the platforms will use and determine the amount of additional stock that must be maintained for each platform book (which is compounded by the number of pages required for each book). Will the government provide the estimated square footage or shelf space required to support the hard copy storage effort?

A. See response in Q. 20. The storage space required is all depends on contractor’s approach.

30.
Appendix B
Q. Appendix B is titled “Flight Manual Storage”. Are there additional types of documents that will need storage and support, and if so, what are the total numbers of those books per platform?

A. No

31.
General – Extension Request
Q. Will the government provide an extension of at least one week after the release of answers to questions to provide vendors with sufficient time to provide a fully responsive proposal?

A. At the current time, the Government does not anticipate any extension to the due date.

32.
App A – PWS 1.5.1
Q. In reviewing requirement 1.5.1 of the Performance Work Specifications for the above stated solicitation, I noted the reference to AFTO Form 252 which was rescinded by the US Air Force in 2002.

Please provide clarification on the current form to be used as well as specific methods in place at Tinker AFB which affect the processing of History Package Form sets.

A. To view the form, please go to:

http://www.e-publishing.af.mil/shared/media/epubs/AFTO252.xfdl

The form will be filled out by the Government to contractor to provide contractor instruction for a task.

File details come from the government source that posted it. Updated .