Sources Sought Synopsis ATCRR Repair Contract Rev 1..pdf

Sources Sought Synopsis (SSS)

United States Air Force

Air Traffic Control

General Dynamics Radio Repair

Rev 1 14 December 2022

Air Traffic Control

Ground-to-Air Radio Repair

PURPOSE/DESCRIPTION: The Government is conducting market research to identify potential sources that possess the production data, expertise, capabilities, and experience to meet qualification requirements to repair General Dynamics CM-350 V2 & URC-300 series transmitters and receivers and remote control unit. General Dynamics Missions Systems is the holder of all technical data for hardware and software. The United States Air Force (USAF) anticipates approximately 20 repairs per year.

The vendor will:

• Receive an asset in failed condition

• Analyze the failure

• Repair the asset to new working condition

• Return the working asset to the identified address in the contract

NAICS: 811210 – Electronic and Precision Equipment Repair and Maintenance

Size Standard: $30M

PSC/FSC: J058 - Maintenance, Repair and Rebuilding of Equipment:

Communication, Detection, And Coherent Radiation Equipment

CAUTION:

This market survey is being conducted to identify potential sources that may possess the expertise, capabilities, and experience to meet the requirements for qualification for repair of General Dynamics CM-350 V2, remote control unit and URC-300 series radios. The amount of foreign participation in this requirement has not been determined.

Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards as this survey is for planning purposes and may not result in a solicitation or contract. The government will not reimburse participants for any expenses associated with their participation in this survey.

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes.

Request for Information or Solicitation for Planning Purposes (Oct 1997)

(a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This RFI is issued for the purpose of planning only

(End of provision)

INSTRUCTIONS:

1. If you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting the above requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

a. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

2. Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged. All submissions will be reviewed IAW FAR Part 19 procedures.

3. Questions relative to this market survey should be addressed to Ashley Brink, Contracting Officer, by email Ashley.Brink@us.af.mil. In the subject of the email please include: ATC Radio Repair

4. Please provide the following by the close of business 20 January 2023 via email to Ashley Brink Ashley.Brink@us.af.mil and Amanda Jones Amanda.Jones.39@us.af.mil. If you need a DoD safe link, send the request 48 hours before the closing date and we will send you a link for a file drop off from DoD Safe.

a. Capability Survey

b. Draft Statement of Work and/or acceptable language

c. Previous Commercial Item Determinations and/or supporting documentation

d. Rough Order Magnitude (ROM) mailto:Ashley.Brink@us.af.mil mailto:Amanda.Jones.39@us.af.mil

CONTRACTOR CAPABILITY SURVEY

GD CM-350 V2 and URC-300 Repair

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Unique Entity Identifier (UEI):

• Phone Number:

• E-mail Address:

• Web Page URL:

• Size of business pursuant to North American Industry Classification System

(NAICS) Code:

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUBZone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Veteran Small Business (Yes / No)

• Central Contractor Registration (CCR). (Yes / No)

• System for Award Management (SAM) (Yes / No)

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership)

Is your company interested in possible subcontracting opportunities? If so please describe in detail what part or parts of this requirement that your company capable or interested in performing.

Part II. Capability Survey Questions

A. General Capability Questions:

1. Describe briefly the capabilities of your facility and the nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer and/or Program Manager).

3. What quality assurance processes and test qualification practices does your company employ? Please provide a description of your quality program (ISO 9001, AS9100, etc.)

4. Describe your company’s capability to obtain or manufacture molds/tooling.

Also, provide information on your type of molding process.

5. What is your company’s current maximum production capacity per month?

Provide information on any facility reserves you may possess to increase production capacity in the event of an immediate need do to critical operational mission requirements.

6. Are there specific requirements in the documentation that we provide that would currently preclude your product from being a viable solution to our requirement?

7. Include a detailed listing of facilities and equipment, including quantities, required to satisfy the requirements of this effort. Provide an outline of the proposed process, including inspections.

8. Does your company have experience in commercial packaging to ensure the product is safe and secure? How do you anticipate this requirement being packaged and shipped to multiple delivery locations both CONUS and

OCONUS?

9. Please provide any examples of systems/kits that are same/ similar that your company has recently passed a successful physical configuration audit (PCA) or something similar to packaging quality control to include a parts checklist; if applicable to this requirement.

10. Does your company have a “IAT Level 1” certification IAW DoDI 8570?

B. Hardware Production Questions:

1. Describe your capabilities and experience in repairing this type of equipment.

2. Are there any known supply chain issues? How is this being resolved? Please provide recommendations if applicable.

3. Are any of these parts required for this effort lead items that would delay delivery?

C. Commerciality Questions:

1. Are there established catalog or market prices for our requirement? If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public? Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

2. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.

3. Do you consider this requirement to be a commercial requirement? If yes, please review the definition of a commercial product (1 – 6) found in FAR 2.101 and provide a clear statement about which part of the definition is applicable and please provide supporting evidence for this.

4. Are there known standard financing terms and or payment plans that are common in the industry for this requirement?

5. Do you have a draft statement of work or language that would be incorporated into a statement of work for our team to review and consider?

D. Contract Strategy Development

1. The Air Force is anticipating a FFP contract type for the basic repair of the radios. From your company’s experiences, can you provide your company’s understanding of this strategy to include a preference of the different strategy if you think one exists?

2. Do you have a recommended Source Selection Procedure for this requirement?

Please review DoD Source Selection Procedures, dated 20 Aug 2022, and provided justification for your recommendation.

3. Please provide a Rough Order of Magnitude (ROM) for this requirement? Please include sufficient detail to show significant cost drivers and make recommendations for money savings, if possible.

4. If an extended warranty was required could that be procured and how much would that cost? Please provide the kind of warranty item that could be covered under an extended warranty and suggested terms that are industry standard.

5. Do foresee any future concerns/issues/ or increased risk with this requirement?

6. Are there any special FAR/DFARS/AFFARS clause or custom clauses that would be consider an industry standard? Please provide this with any needed justification.