SOW_Replace_Cont_Monitor_Boiler__5_B3001_28_Apr_15.pdf

STATEMENT OF WORK (SOW)

ONE TIME REQUIREMENT

REPLACE CONTROL MONITOR FOR BOILER #5 AT B3001 CONTROL ROOM

TINKER AFB, OKLAHOMA

28 APR 2015

1. SCOPE. Contractor shall provide all labor, parts, materials, vehicles, tools, equipment, transportation, vehicles, Personal Protective Equipment (PPE), and any other incidentals necessary to travel to Tinker AFB to Replace the current CTC Parker PS15 monitor for #5 Boiler with a government provided Panelview 15" touch screen monitor, located at Building 3001. The "work" shall mean to provide and install a fully operating and functioning system, assembly, framework, fixture or apparatus that is complete, finished and ready for use by the Government.

"Retrofit" shall mean to also provide the additional work required to modify or integrate an existing system, assembly, framework, fixture or apparatus as necessary to accomplish the "work" and ready for use by the Government.

1.1. Description of Services.

1.1.1. The Contractor shall be required to:

(a) Identify the necessary logistical, structural and mechanical elements required to repair the system as described herein. Assemblies, framework or apparatus not readily identified in the SOW shall be provided by the Contractor as required for a complete, fully operating and functioning system or systems, ready for use by the Government.

(b) Demolish/remove existing PS15 control monitor from boiler #5 and all associated peripheral equipment that is required to be replaced.

(c) Coordinate any outages, if needed, with Base Civil Engineering (72 ABW/CE).

(d) Install a new control monitor provided by the government. All new work shall comply with current applicable local, state and federal codes and regulations such as Unified Facility Criteria (UFCs), National Fire Protection Agency codes and standards, International Code Council (ICC) publications, and any industry recognized standards listed in the Unified Master Reference List (URML).

(e) Convert Programs Software and Firmware from the CTC Parker Monitor to the New Panelview Monitor.

(f) Ensure all aspects of the conversion are communicating with their respective devices.

(g) Ensure that all graphics in a selected control screen operate correctly.

(h) Verify communication from the control monitor to the control room is accurate.

(i) Provide TSS Operating Personnel with a n "AS-BUILT" Copy Of The PLC Program and any hardware/software operating manuals.

(j) Government Occupancy of Facilities & Responsibilities. Equipment/systems specified in this SOW may be in use but in a reduced status (e.g. operating in 'HAND' vice 'AUTO), and will be Lock Out Tag Out (LOTO) as requested by the Contractor. Contractor will coordinate with TSS 83001 Plant Operators to make equipment safe prior to commencing work.

(k) Programming and operational training shall be provided by the Contractor to boiler operator personnel after all installation is complete and prior to the final inspection.

(l) The Contractor shall provide a written report of all work performed and shall provide O&M manuals, schematics and any other application documentation needed to satisfactorily utilize the control monitor prior to the final inspection. Contractor shall submit O&M Manuals detailing the operation and maintenance of installed equipment and systems. These approved O&M Manuals shall be used to teach any required training.

(m) Contractor shall perform a cleanup of the area at the end of every day. Prior to the final inspection by 72 ABW/CE personnel, the area shall be free of all Contractor tools and all debris associated with the installation of the control monitor.

1.1.2. Hours of Operation. Normal operating hours are Monday-Friday, 0715-1600. Work Schedules other than the standard Civil Engineer Directorate eight-hour shift may be permitted as directed or approved by the Contracting Officer (CO). Should the Contractor desire to work other than normal duty hours (including) federal holidays), for his own convenience, a written request shall be submitted, for the approval of the CO 48 hours in advance of the beginning of the desired period. Due to the continuous monitoring of the boilers, there are no limitations regarding working hours except as delineated by the CO or the Contractor.

1.1.3. Period of Performance. The Contractor shall identify their period of performance to include submittal time, material lead times and delivery, demo and installation time and any other project related time needed to complete the project. All work shall be completed within 60 days after notice to proceed from the Contracting Officer (CO) but no later than 30 Novemeber 2014.

1.1.4. Parts. The Panelview 15" touch screen monitor will be provided by the government. All other parts shall be the responsibility of the Contractor to provide

1.1.5. “Or Equal” Clause.

Where reference is made in the specification or on the as-built drawings to specific manufacture’s and/or model numbers of equipment or materials; the information is provided to indicate design intent and to establish the minimum quality standards, physical attributes, and performance characteristics which are required for the referenced item. The use of specific names and/or model number is not intended to limit selection of other manufacturers’ equipment or materials meeting these criteria and may be submitted to the CO for consideration and shall be clearly identified, in writing, as a substitution. The burden of proving equality for proposed substitutions shall be the responsibility of the Contractor and submittals for said substitutions shall include detailed manufacturer’s specifications, dimensioned drawings, performance data and any other information necessary to clearly indicate the proposed item meets or exceeds the quality standards, physical characteristics, and performance criteria established by the contract documents. Submittals, which do not provide proof of equality, will be rejected.

1.1.6. Storage Area. Contractor shall limit the storage of materials, equipment, and incidentals to the immediate site. It is recommended that the Contractor make arrangements for storage of equipment, material and parts between its delivery and its installation, as security during non-workings hours cannot be guaranteed.

1.1.7. Work Site Conditions. Prior to starting any work, the Contractor shall inspect the work area(s) to determine the physical condition of the area. The Contractor, as a result of this inspection, shall promptly notify the CO, in writing, of any existing damage(s) or condition(s) that could interfere with work on this contract.

1.2. Contractor Information.

1.2.1. Contractor Contacts. The Contractor shall provide the name of the person and any alternate(s) who shall act for the Contractor when the manager is absent and shall be designated in writing to the CO within two (2) calendar days after contract award. The Contractor shall provide telephone numbers of the contract manager and alternate(s) where these persons may be contacted at any time. The Contract manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The Contract manager or alternate shall be available to meet on the installation with government personnel designated by the CO to discuss any issues. The Contractor shall provide a Contract manager and alternate who can read, write, speak, and understand English fluently.

1.2.2. Security Requirements.

1.2.2.1. Contractor/Employee Base Pass and Identification. The Contractor shall comply with all requirements and procedures IAW FAR 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination. Drive designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

1.2.2.2. Identification Credentials. Contractor shall complete an AFMC 496, Application for AFMC Identification Card. The requests shall be submitted to Pass and Registration commonly known as Pass and ID (Building 6611, located at Tinker Gate). Upon approval, the Government will provide and issue a Defense Biometric Identification System (DBIDS) Credential, which shall displayed and surrendered IAW Installation Physical Security Program, AFI 31-101, and the Tinker Air Force Base Integrated Defense Plan 31-101. The Contractor shall ensure that all employees have the proper identification credentials prior to entering Tinker AFB, OK. All Government issued cards shall be returned to the Pass and ID, Building 6611 upon the completion of the contract. The Contractor shall provide the Contracting Officer’s Representative (COR) with copies of the turn-in receipts.

1.2.2.3. Contractor Security Requirements. The Contractor shall be required to comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this contract. The Contractor shall comply with DD Form 254, DoD Contract Security Classification Specification. Identification badges shall be surrendered to Security Forces upon demand for the purpose of identification, abuse, misuse or for any other reason necessary. All identification cards are required to be returned to Security Forces upon the card expiration date.

1.2.2.4. Contract personnel shall be required to wear and display their issued identification badge on the outside of their clothing to appropriately identify them while performing contract services on Tinker Air Force Base.

1.2.2.5. Controlled Area Access. Upon award of the contract, the Contractor shall be provided with a point of contact that shall direct them to the work areas and provide all applicable escorts to project sites that are located within controlled areas.

1.2.2.6. Contractor will sign in/out of visitor log in B3001 Control Room.

1.2.2.7 The Contractor shall ensure all employees shall have current and valid driver’s license before assigning employees to operate a Contractor-owned vehicle on Tinker AFB. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Tinker AFB per AFI 31-218(I), Motor Vehicle Traffic Supervision.

1.2.3. Loss or Stolen Credentials. It is the responsibility of the card holder to immediately notify local installation authorities (Security Forces) to appropriately inform them of a lost or stolen credential. All individuals will be assessed a charge of $50.00 for each Identification Credential lost, willfully damaged or not surrendered to Pass and Identification. (This shall also include badges that have expired). Contract personnel shall report to Accounting and Finance Receivable Unit and complete a DD Form 1131, Cash Collection Voucher, and hand carried to Pass and Identification prior to issuing a replacement identification card.

1.2.3.1. If for any reason the identification credential is confiscated by Security Forces personnel for other than expiration, a receipt will be issued to the individual to preclude a $50.00 charge.

1.2.3.2. Individuals shall not be charged for a replacement card due to normal wear.

1.2.4. Ozone Depleting Chemicals. The Contractor shall not use any Class I Ozone Depleting Substances (ODS) as identified in AF policies in the performance of this contract, nor shall the Contractor deliver any Class I ODS in any item or as a part of any service. If the Contractor determines that Class I ODS’s will be required under this contract, advance approval from the CO must be obtained before use.

1.2.5. Tobacco Use on Tinker AFB. AFI 40-102 and its supplements prohibit the use of smokeless and smoking tobacco in the work place at Tinker Air Force Base. Unless a “Designated Smoking Area” sign is posted, all areas on base are considered to be “no smoking” areas. AFI 40-102 further specifies that smoking in areas such as bathrooms, halls, offices, pit areas, break rooms, and aboard Air Force and contract aircraft, shall not be permitted. The Contractor and all employees, Subcontractors and lower tier subcontractors shall comply with the above AFI regulation. Contractor personnel shall not smoke atop buildings or in areas where such action is not authorized; in no instance within 50 feet of liquid fuel storage locations or parked aircraft or in any other area that would constitute a fire and/or explosion hazard. Violation could result in the Contractor being removed from Tinker AFB permanently.

1.2.6. General Work Performance Standards.

1.2.6.1. Workmanship. The Contractor shall at all times take necessary precautions to maintain the work site in a condition that will prevent damage or injury to person or property, government or otherwise. The Contractor shall be responsible for all damages caused by the negligent acts or omissions of his employees, sub-contractors, or agents during contract performance.

1.2.6.2. Cleanup. The Contractor shall remove from all debris, waste and by-products generated by this requirement and disposed of in strict compliance with all applicable state, local and Federal environmental statutes and regulations.

2. INSPECTION AND ACCEPTANCE. Inspection and acceptance will be made by 72 ABW/CE official personnel.

2.1. Quality Assurance Inspection/Acceptance. According to the contract’s inspection of services clause, the government will evaluate the Contractor’s performance under this contract.

The COR is a representative of the CO and will participate in the administration of this contract.

Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

2.2. Performance Evaluation Meetings. The Contract manager may be required to meet with government CO and the COR during the performance period of this contract. Meetings will be as often as necessary thereafter as determined by the CO. The written minutes of all performance evaluation meetings may be prepared by the government and signed by the contract manager, CO, and COR. Should the Contractor non-concur with the minutes; the Contractor shall so state any areas of non-concurrence in writing to the CO within ten (10) calendar days of receipt of the signed minutes. The minutes will be included in the contract file.

2.3. Unsatisfactory Performance. Unsatisfactory performance will result in re-performance by the Contractor at no additional cost to the government.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. There is no government furnished property included in this contract.

3.1. Government Furnished Services.

3.1.1. Government furnished services are applicable during the performance of this contract. The Government will furnish the following services:

3.1.1.1. Security Forces. The Government will provide general on-base security forces’ service.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.1.1.2. Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.1.1.3. Emergency Medical Service. The Government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on Tinker Air Force Base. The telephone number is 911 for emergencies. The Contractor shall reimburse the Government for services rendered.

Note: Calling 911 from a cell phone will be received by off-base emergency 911 systems, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

3.1.1.4. Utilities. The government will furnish utility services as needed for the performance and completion of this requirement. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2. Safety Requirements and Reports. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall comply with all paragraphs 3.2.1. through 3.2.4. The Contractor shall provide a verbal report to the CO as soon as possible of each occurrence of damage to government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five (5) calendar days of each occurrence.

3.2.1 While performing work under this contract the Contractor shall comply with all applicable federal, state, and local and the specific Air Force regulations (as applicable) regarding occupational safety and health addressed in the PWS/SOW. The Contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract. The Contractor shall notify the (CO) within eight (8) hours of any injury to contract personnel which occur while on a government installation.

3.2.2. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

3.2.3. Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013

AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

3.2.4. While on a government installation the Contractor will be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor will comply with base/shop emergency procedures for fire, tornado etc.

SPECIAL NOTE: Vehicle operators on Tinker Air Force Base shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. Using a cell phone while driving without a hands-free device is considered a "primary offense," meaning that violators can be stopped solely for this offense.