PWS_Financial_Services_18_Jul_12.docx

Tinker Advisory and Assistance Services Program Office

Interim Contract Performance Work Statement (PWS) Template for Advisory and Assistance Services (A&AS)

Financial Services Advisory and Assistance

18 Jul 2012

Section I/Description of Services.

1.1 Scope. The Contractor shall provide financial Advisory and Assistance Services (A&AS) to the Air Force Sustainment Center (AFSC)/FZR, located on Tinker Air Force Base (TAFB), OK, and the Warner Robins Operating Location-FMR, located on Warner Robins Air Force Base (WRAFB), GA, which shall include Financial Management/Comptroller Support, Consolidated Supply Activity Group (CSAG) Maintenance Accounting, CSAG Supply Accounting, General Account Analysis (Ad Hoc Analysis), Financial Improvement and Audit Readiness (FIAR), General Support Division (GSD) Accounting, and Cash Management Accounting.

Assistance is needed to develop financial procedures, provide guidance, oversee and assist with the Air Force Working Capital Fund (AFWCF) budgeting process and sales rate/pricing development and assist with financial audit readiness efforts.

This effort will be managed jointly by the Tinker Advisory and Assistance Services (TAASC) Program Office Procurement Contracting Officer (PCO), Program Manager (PM), and the designated Contracting Officer Representative (COR) primary and alternates.

The Contractor shall provide personnel with experience in Comptroller Core Knowledge as well as Comptroller issues and expertise specific to the AFWCF. All Contractor personnel shall be Certified Public Accountants (CPAs) and have recent, within the last five (5) years, professional experience within the AFWCF.

1.2 Government Required Training.

1.2.1. The Government will provide training as required and approved by the Government Contracting Officer Representative (COR) including those listed below. All training shall be approved by the COR prior to attendance. The Government will be responsible for all approved costs associated with training.

USAF Information Assurance Awareness Program (IAAP) via Computer Based Training (CBT) Electronic Records Management System (ERMS) Security Manager (SM) Anti-Terrorism Suicide Prevention Financial Body of Knowledge Human Relations Force Protection

Upon completion of training, the Contractor shall provide training completion certifications to the COR.

1.2.2 If requested by the COR, Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas shall complete Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training to comply with Air Force Instruction (AFI) 21-101, Air Force Materiel Command (AFCM) Sup1, Chapter 14, paragraph 14.41 and Tinker Air Force Base Instruction (TAFBI) 21-449, FOD and DOP Programs. The Contractor shall request a copy of the FOD Training and Prevention Digital Video Disc (DVD) via email from point of contact Belinda.Guttery@tinker.af.mil. The Contractor shall contact the COR in the event the FOD point of contact is unavailable to obtain the FOD training information.

If required by the COR to complete this training, the Contractor shall acknowledge the FOD and DOP training by viewing the DVD and providing a Contractor devised certificate to the COR for each Contractor employee within ten (10) days after the Period of Performance (PoP) begins. The certificate(s) shall have the title of the training, name of the person who received the training, and the completion date.

1.3 Contractor Personnel Administration.

1.3.1. The Contractor shall provide the name and phone numbers of the Contract Manager (CM) and any alternate(s) designated by the company, in writing, to the TAASC Program Office PCO, PM, and COR within two (2) days after contract award. The Contract Manager or alternate(s) shall be available to meet on the installation with Government personnel designated by the PCO to discuss and resolve problem areas.

All Contractor personnel shall be able to read, write, speak, and understand English fluently.

All Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, all Contractor employees shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence, to include electronic mail (email). All Contractor employees, while on-site, shall displays badges on outer clothing on the front of the body between the neck and waist so badges are visible at all times. All Contractor employees shall have proper identification credentials prior to entering TAFB, OK.

The Contractor shall provide an initial listing of all Contractor employees’ names and position titles/labor categories to the PCO and COR prior to the contract PoP start date. The Contractor shall also provide an updated listing of personnel to the PCO and COR when an employee’s status changes within ten (10) business days.

The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, or general well being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force (AF) if such employment would be contrary to the policies contained in AFI 64-106, AF Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are surveying any contracts or subcontracts awarded to the Contractor.

All Contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the responsibility and prerogative of the Contractor.

The Contractor shall be responsible for the employment, training, guidance, and supervision of Contractor employees to accomplish the requirements specified within this PWS. The Contractor shall ensure all employees, including subContractor employees, receive a copy of this PWS prior to commencing work. The Contractor shall propose the appropriate labor category(s) in order to perform the work. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with the various combinations of education, training, and experience.

The Contractor shall provide sanitized resumes for all new and replacement Contractor employee(s) to the TAASC Program Office PCO, PM, and COR for review. Replacement Contractor employees shall have comparable skills and experience and be of the same labor category as the Contractor employee they are replacing. Resumes shall define each job experience with dates and months (example 30 June 2000 – 30 June 2005, 60 months). The Contractor shall review all resumes for data errors or missing experience prior to submittal. Resumes containing data errors or missing experience will be rejected by the TAASC Program Office and not considered for a second review. The Contractor may submit up to two (2) resumes for one labor category position, although only one (1) is preferred. If submitting two resumes, the Contractor shall label each as primary and alternate. The TAASC Program Office PM will provide final approval of the resume by notifying the Contractor in writing via email. The TAASC Program Office reserves the right to reject a submitted resume. Upon approval, the Contractor shall notify the TAASC Program Office PCO, PM, and COR, in writing, within forty-eight (48) hours, providing the name of the Contractor employee, confirmation of start date, and confirmation of clearance per PWS paragraph 1.4 below. If a delay is anticipated in the Contractor employee’s scheduled start date, the Contractor shall notify the TAASC Program Office PCO, PM, and COR, in writing, as soon as possible, but no later than 8:00 a.m., two (2) days prior to the scheduled start date.

The Contractor shall notify the TAASC Program Office PCO, PM, and COR if the Contractor employee(s) lack a valid Contractor Access Card (CAC) or security clearance on day one of the PoP or on a scheduled replacement start date. The Contractor shall not delay the start date of an employee if CAC processing is still pending. The Contractor employee shall still begin as scheduled and will be escorted by Government personnel during regular business hours until the CAC can be provided. In the event this occurs, it shall be the Contractor’s responsibility to escort the Contractor employee to the work location and COR. The Contractor employee shall report to the work location per the time specified in the PWS Location paragraph 1.8 below. Contractor employee orientation with their employer shall not occur during the work schedule defined in the Location paragraph 1.8 below.

The Contractor shall notify the TAASC Program Office PCO, PM, and COR, in writing via email, within twenty-four (24) hours of notification, when a Contractor employee will be on an extended personal leave (i.e. vacation, personal, sick, etc.) of more than three (3) business days. This will ensure the COR has adequate time to prepare for the gap in service during this time. The Contractor shall provide a plan to the COR on how the services will be accomplished during their absence.

The Contractor shall notify the TAASC Program Office PCO, PM, and COR, in writing via email, within twenty-four (24) hours, minimum, of notification when a Contractor employee will be on an extended leave of absence for any period exceeding two (2) calendar weeks due to illness or other reasons (i.e. military, family, maternity leave). In these circumstances, the Contractor shall provide a plan to the above parties of how the work shall be accomplished during this absence. This plan shall be due within three (3) business days of the notification. The Contractor may provide a temporary Contractor employee with comparable experience and skills, and of the same labor category, during the current Contractor employee’s absence.

The Contractor shall notify the TAASC Program Office PCO, PM, and COR to request terminated or resigning Contractor employees network access be removed within two (2) hours of notification of their departure. The Contractor shall also obtain the Contractor employees applicable Government identification badge(s) within two (2) hours of notification of resignation or termination. The Contractor shall provide a plan to the TAASC Program Office PCO, PM, and COR to replace the departing Contractor employee within three (3) business days (Service Summary (SS) Item # one (1). The Contractor shall provide the replacement Contractor employee resume to the TAASC Program Office PCO, PM, and COR no later than two (2) weeks from receipt of the replacement plan. (SS Item # two (2))

The Contractor shall refer to the current Government Contractor Relationship Guide and any future publications for additional information such as travel, awards, and gifts. This guide will be provided by the TAASC Program Office upon request.

1.3.2 Contractor personnel requiring access to TAFB, OK, must possess a Common Access Card (CAC) or a Contractor Badge (Identification Credential/AFMC Form 387). The CAC can be obtained through the Contractor Verification System (CVS) with the help of the unit Trusted Agent (TA). The Contractor shall submit CVS application to the COR who will then forward to the unit’s TA for processing.

Contractors requiring a Contractor Badge shall submit an AFMC Form 496, Application for AFMC Identification Card, to the TAASC Program Office PCO for approval. Once approved, the request shall be submitted to Pass and Registration, building 6611, located outside of the Air Depot gate, TAFB, OK. The Government will provide a completed Contractor Badge, Form 387, which shall be issued, displayed and surrendered in accordance with the Installation Physical Security Program, TAFB Instruction 31-101: Installation Security Program.

All CACs shall be returned to the Head Quarters building 460, located on TAFB, OK, upon the completion of the contract, or upon the termination or resignation of a Contractor employee. The Contractor shall provide the TAASC Program Office PCO, PM, and COR with copies of the turn-in receipts.

All Contractor Badges shall be returned to Pass and Registration, building 6611, located outside of the Air Depot gate, TAFB, OK. The Contractor shall provide the TAASC Program Office PCO, PM, and COR with copies of the turn-in receipts.

Contractor personnel requiring access to WRAFB, GA, must also possess a CAC. The CAC can be obtained with assistance from the WR AFB Government COR upon contract award.

1.3.3. Emergency Procedures. Contractor employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It shall be the responsibility of the Contractor to provide guidance and establish procedures for responding to emergencies for their employees. The Contractor shall account for their Contractor employees following an emergency evacuation. Contractor employees shall participate with Government personnel in all fire and tornado drills.

1.4 Security Requirements. Contractor employees shall require access to AF computer systems and information and obtain a CAC in order to perform work. CAC-eligible Contractor employees shall have an initiated National Agency Check with Inquiries (NACI), a National Agency Check (NAC)\with Law Checks and Credit, or an initiated national security investigation and a favorable completion of a Federal Bureau of Investigation (FBI) fingerprint check for credential issuance.

1.5 Schedule. The PoP for this effort will be for one (1) year as follows:

24 Sep 2012-23 Sep 2013

1.6 Non Disclosure Agreements (NDAs). The Contractor shall submit signed copies of the contractually provided Non-Disclosure Agreement (NDA) to the TAASC Program Office PCO, PM, and COR for all Contractor employees, direct and indirect, prior to each commencing work.

1.7 Applicable Documents.

The following references are applicable in their entirety for performance reasons:

The Contractor shall be familiar with DoD Financial Management Regulation 7000.14-R, Vol 11B Reimbursable Operations, Policy, and Procedures – Working Capital Fund, and AFMCI 65-101, Depot Maintenance Accounting and Production System-Financial Policy and Procedures for Organic Depot Maintenance

The following references are applicable in their entirety for security reasons:

Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations AFI 33-322, Air Force Manual (AFMAN) 33-363, and AFI 33-364.

Installation Physical Security Program, TAFBI 31-101: Installation Security Program

The following references are applicable in their entirety for safety reasons:

AFI 31-204, Motor Vehicle Traffic Supervision

Occupational Safety and Health Administration (OSHA) (Public law 91-596 and all applicable federal, state and local laws, regulations, instructions and requirements regarding OSHA and any changes during the term of this contract)

Environmental (all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and any changes during the term of this contract)

Fire Standards

The following references are applicable as defined below:

AFI 21-101, AFCM Supplement 1, Chapter 14, paragraph 14.41

TAFBI 21-449, FOD and DOP Programs (Portions applicable to Contractors)

DoD 5500.7-R Joint Ethics Regulations (JER) (Military and Civilian employees performing as Contractors)

AFI 64-106, AF Industrial Labor Relations Activities (Military and Civilian employees performing as Contractors)

DFARS 252.237-7023 and Department of Defense Instruction (DODI) 1100.22, Policy and Procedures for Determining Workforce Mix. (Essential Services)

1.8 Location and Hours of Work. The Contractor shall perform work at TAFB, OK, B3001 post location 1AF81A and WRAFB, GA Bldg 301 EW, Door 07E, Room F11. During all applicable periods of performance, the Contractor shall provide eight (8) hours per day, forty (40) hours per week, of support (excluding federal holidays, Contractor employee(s) vacation and sick leave, and base closure dates). Normal core hours are 8:00 a.m. to 4:00 p.m., Monday through Friday. The Contractor may utilize flexible hours. Flexible hours are 7:15 a.m. to 8:00 a.m. and 4:00 p.m. to 5:00 p.m.

Government holidays are as follows:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

Note: If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on a Saturday, it is observed on Friday.

1.9 Travel. The Contractor shall electronically submit Travel Requests and Trip Reports to the COR (CDRLs A002 and A003). (SS Item # three (3)). The following table consists of the Government’s estimated Contractor temporary duty travel trips for this period of performance.

1.9.1 Passports and Visa Requirements. Not Applicable (N/A)

1.10 Essential Services: Continuation of Essential DoD Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023 and Department of Defense Instruction (DODI) 1100.22, Policy and Procedures for Determining Workforce Mix.

1.11 Quality Assurance. The Government will evaluate the Contractor’s performance under this contract according to the contract inspection clause. COR personnel are representatives of the TAASC PCO and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the TAASC PCO. All services to be performed by the Contractor during the period of this contract will be subject to review by the TAASC Program Office PCO, PM, and COR.

The Contractor shall provide written response addressing the root cause, corrective action and preventive action(s). The Contractor shall be provided a two (2) business day suspense to answer any surveillance issue(s) documented via email, or by a Corrective Action Report (CAR), Performance Action Report (PAR) or Customer Complaint Form (SS Item # four (4)).

1.12 Quality Control Plan. The Contractor shall submit a Quality Control Plan (QCP) with the contract proposal. The Contractor shall submit revised QCP’s, if required, at no additional cost to the TAASC Program Office PCO, PM, and COR for acceptance. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the SS (refer to Section II of PWS).

1.13 Data Requirements. The Contractor shall electronically provide the following Contract Data Requirements Lists (CDRL) to the COR:

CDRL A001, DI-MGMT 80368A, Monthly Status Report (SS) Item # five (5)) CDRL A002, DI-MISC 80508B, Technical Report- Study/Services Subtitle: Travel Request (SS Item # three (3)) CDRL A003, DI-MISC 80508B, Technical Report- Study/Services Subtitle: Trip Reports (SS Item # three (3).

1.14 Contractor Requirements.

The Contractor shall provide financial Advisory and Assistance Services (A&AS) to the AFSC)/FZR, located on TAFB, OK, and the Warner Robins Operating Location-FMR, located on WRAFB, GA, which shall include Financial Management/Comptroller Support, Consolidated Supply Activity Group (CSAG) Maintenance Accounting, CSAG Supply Accounting, General Account Analysis (Ad Hoc Analysis), Financial Improvement and Audit Readiness (FIAR), General Support Division (GSD) Accounting, and Cash Management Accounting.

Assistance is needed to develop financial procedures, provide guidance, oversee and assist with the AFWCF budgeting process and sales rate/pricing development and assist with financial audit readiness efforts.

The Contractor shall be familiar with DoD Financial Management Regulation 7000.14-R, Vol 11B Reimbursable Operations, Policy, and Procedures – Working Capital Fund, and AFMCI 65-101, Depot Maintenance Accounting and Production System-Financial Policy and Procedures for Organic Depot Maintenance

The Contractor shall assist AFSC/FZR and Operating Location (WR/FMR) personnel by providing functional and financial advice to AFSC/FM Senior Leaders in the execution of funding for Air Force Working Capital Fund (AFWCF) program; assist the AFSC/FZR with overall management of the AFWCF, cash flow management, adhere to Federal Generally Accepted Accounting Principles (FEDGAAP) compliance activities, Generally Accepted Auditing Standards, AR(M) 1307 and SF 133 analysis, financial analysis support, pricing, execution reporting, data systems support and participation on Integrated Product Teams (IPTs) and related activities, analyzing problems, defining alternative solutions, providing recommendations for problem resolutions, writing reports, and accomplishing related specifically assigned work.

Meetings and Briefings. The Contractor shall assist with conducting financial meetings and coordination efforts. The Contractor shall support teleconferences, meetings and briefings as requested by the COR. The Contractor shall participate in Technical Interchange Meetings (TIMs) upon request of the COR. During these meetings, the Contractor shall present necessary data to enable a joint review of assigned tasks, schedules, and resource expenditures.

1.14.1 Financial Management/Comptroller Support.

The Contractor shall provide personnel with experience in Comptroller Core Knowledge as well as Comptroller issues and expertise specific to the AFWCF. All Contractor personnel shall be Certified Public Accountants (CPAs) and have recent, within the last five (5) years, professional experience within the AFWCF. The Contractor shall ensure personnel have an understanding of the AFWCF accounting processes and related Financial Statements. The Contractor shall be familiar with Cash Forecasting and Cash Flow Process Analysis Reports.

Studies or Special Projects. The Contractor shall conduct periodic studies or special projects on topics identified by the AFSC/FZR. These activities shall include efforts such as documenting financial processes and changes and providing any associated administrative support within AFSC/FZR. This shall include preparing charts, slides, graphics, and correspondence for meetings related to general financial management support.

Accounting Systems Support. The Contractor shall provide support and advice on future accounting systems and processes to include the following: Defense Enterprise Accounting& Management System (DEAMS), Expeditionary Combat Support System (ECSS) and any new processes arising from the stand-up of the AFSC.

Cash Management – Accounting Support Process Analysis. The Contractor shall provide data, analysis and support for any IPTs or similar group consisting of DFAS, FMR or other Government personnel assembled to meet and discuss accounting issues revolving around the methods used for recording, classifying and summarizing the enormous amount of accounting data generated within the AFWCF. The Contractor shall isolate any deficient processes and procedures and propose process improvements and/or identify accounting implications of any proposed changes.

AFWCF Accounting Support. The Contractor shall provide AFWCF accounting support as requested by the COR. The Contractor shall employ accounting practices in accordance with the requirements of the Chief Financial Officer (CFO) Act, Federal General Accepted Accounting Principles (FEDGAAP), and GAAP.

Process Analysis. The Contractor shall monitor AFWCF activities, events, and processes related to the areas outlined in this PWS. When deficiencies and disconnects are determined to exist the Contractor shall document the issue and recommend changes necessary to revise, modify, or update the process.

1.14.2 CSAG - Maintenance – Accounting

Process Flow Analysis Support. The Contractor shall document and maintain process and system flow diagram(s) showing the impact of implementing CSAG accounting data in designated accounting systems to include identifying any gaps or new accounting data requirements, developing recommended corrective actions, and presenting those recommendations to appropriate personnel for changes and approval.

Ad-hoc Reporting Analysis Support. The Contractor shall perform ad hoc accounting system(s) analyses and assist with preparing reports as requested by the COR.

Monthly Variance Analysis Support. The Contractor shall develop procedures and conduct monthly accounting data (1307 Statement of Operations Report, CSAG Trial Balance, Balance Sheet) variance analyses with appropriate CSAG personnel to provide decision support to focus management attention on problem areas. The Contractor shall provide recommendations for corrective actions via point papers, briefings and/or presentations to AFSC/FZR Division Chief, and track status of corrective actions taken to the financial statements as required.

Historical Data Support. The Contractor shall develop and maintain a standard, repeatable process to “archive” CSAG accounting data to ensure historical documentation.

1307 Report Validation Support. The Contractor shall develop, document and maintain a 1307 Report validation process. The validation of accounting data in the 1307 Report shall be coordinated with the AFSC/FZR Division Chief and appropriate operating complexes. Validation and/or recommendations for corrective action shall be presented to AFSC /FMR for approval to be worked with DFAS.

Ad-hoc Accounting Support. The Contractor shall perform additional ad hoc accounting system(s) and/or report analyses. The Contractor shall provide a Monthly Analysis of the SF 133 Statement of Budgetary Resources as requested by the COR.

CSAG Analysis Support. The Contractor shall provide analysis to CSAG to encompass accounting (trial balance) as well as other CSAG data (non-trial balance). This analysis shall include a comparative analysis between actual vs. budget data. Also, the Contractor shall provide analysis, research, corrections to ULO’s in DIFMS, GO72D, GAFS-R, and MOCAS systems. The Contractor shall research, prepare, and coordinate the deobligation of Contract DMAG funds for contract closure with the Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA) and local contracting office. The Contractor shall prepare and maintain a database of CDMAG ULO POC’s and CML’s focal point for annual (need to spell out acronym) Unit Compliance Inspections (UCI). The Contractor shall research, prepare, and timely respond to Triannual Reviews/Memorandum Obligation Requirements Document (MORD) reviews.

1.14.3 CSAG - Supply – Accounting

General Account Analysis (Ad Hoc Analysis). The Contractor shall provide data, analysis and support to AFSC/FZR in support of any ad hoc general account analysis support as defined by AFSC/FZR staff. This shall include AR(M) 1307 reporting issues, Cash Flow Income Statement issues, Cost per Flying Hour (CPFH) impacts, Balance Sheet impacts to collections/disbursements, Cash Transfer analysis, Moving Average Cost (MAC) impact, audit agency report, analysis and response, and communications with DFAS or AFSC/FZR. Any Ad-hoc support shall be requested by the COR.

Moving Average Cost (MAC) Financial Reporting, Analysis and Support. The Contractor shall provide account analysis and general AFWCF inventory accounting and MAC support on a daily basis. In addition, the Contractor shall provide support in the documentation of the problems and recommended resolutions of issues that arise from the Contractor’s MAC financial reporting analysis as such issues are identified. Corrective actions shall be developed, recommended and implemented as approved with progress documented on a routine basis. The Contractor shall also assist the COR in providing training on MAC upon request to AFSC/FZR employees.

MAC Financial Reporting Support. The Contractor shall provide support to the AFSC/FZR in validating the accuracy of financial reporting for AFWCF inventory. The Contractor shall assist in conducting research on required system or process changes on an as-needed basis to correct for any erroneous financial statement entries or other deficiencies and submit the documentation to AFSC/FZR.

Overhead Cost Analysis. The Contractor shall assist AFSC/FZR in analysis of overhead costs to identify the appropriate owner of the costs. The Contractor shall perform monthly DLA cost analysis and provide information in summary in the format of a tabletop briefing to Government staff. The Contractor shall provide support for IPTs or similar entities as requested by the COR in relation to this analysis.

1.14.4 General Account Analysis (Ad Hoc Analysis)

Inventory Accounting Transactions Review and Support. The Contractor shall assist by utilizing AFWCF related supply systems and financial systems used to produce AFWCF financial statements. The Contractor shall provide analysis of daily, weekly or monthly posted AFWCF financial transactions as data is available. The Contractor shall support monthly analysis of the AFWCF Asset Balance Report. The Contractor shall provide continuous support in the identification and correction of inventory items with incorrect MAC values, as well as processes used in the AFWCF that create incorrect MAC or inventory values.

Process Documentation. The Contractor shall assist Government personnel in development and maintenance of a set of procedures which outlines the specific steps necessary to accomplish the tasks described in this PWS. This involves high level procedures including identification of data sources, data elements required/used, points of contact, systems required to access data, and any analysis process/method used to accomplish each task performed in support of this PWS.

1.14.5 Financial Improvement and Audit Readiness (FIAR)

The Contractor shall provide project management support for Air Force wide stewardship, business process improvement, accounting operations, financial statement preparation and analysis, account reconciliations, and audit readiness initiatives in accordance with Office of the Under Secretary of Defense (Comptroller) (OUSD(C) FIAR requirements and SAF/FMP management policies. The scope of this project support shall include maintenance, tracking, and update and/or development of detailed project plans that track progress and deliverables for various assertion packages, Financial Improvement Plans (FIPs), FIAR briefings targeted to various organizations and at differing levels of responsibility, responding to FIAR-related taskings, providing summary level FIAR reports to management on a recurring basis, and scheduling and facilitating FIAR IPT meetings supporting strategic communications throughout AFMC.

Data Support. The Contractor shall provide support of data entry, validation data maintenance, training end user support, and database reporting to the FIAR tool.

Ad-hoc Reporting Support. The Contractor shall produce or aid in production of ad-hoc reports and the development of increased reporting capabilities in support of daily mission, tasks or outside request. Any Ad-hoc support shall be requested by the COR.

The Contractor shall provide data, analysis and assistance to AFSC/FZR, operating locations and operating complexes in creating a strategy with detailed approach for all assessable units to ensure effective and efficient use of resources to enable the Air Force to achieve the accelerated goal of audit readiness by FY 2014 (or revised date as directed by Air Force Management).

Financial Improvement Plans Support. The Contractor shall provide data, analysis and support to AFSC/FZR, in order to provide timely and accurate assistance in creating Financial Improvement Plans (FIP) (project plans) that complies with current OUSD(C) direction (currently this is documented in FIAR Guidance). This includes any FIAR reporting to OUSD(C) schedules.

OUSD(C) Direction Support. The Contractor shall provide data, analysis and support to AFSC/FZR to develop and sustain various assessable unit assertion packages compliant with OUSD(C) direction and according to the current and evolving FIAR schedule in accordance with Generally Accepted Government Auditing Standards (GAGAS).

1.14.6 General Support Division (GSD) - Accounting

Statement of Operations Analysis and Support. The Contractor shall provide accounting and analytical support to GSD to assist financial analysts and management in obtaining, sorting and disseminating critical financial information on which decisions can be based.

General Account Analysis (Ad Hoc Analysis). The Contractor shall provide ad hoc general account analysis as defined by AFSC/FZR staff and relating to the Air Force Working Capital Fund. This shall include AR(M) 1307 reporting issues, Cash Flow income statement issues, Cost per Flying Hour (CPFH) impacts, balance sheet impacts to collections/disbursements, Cash Transfer analysis, Moving Average Cost (MAC) impact, audit agency report, analysis and response, and communications with DFAS or HQ AFMC staff. Any Ad-hoc support shall be directed by the COR.

Monthly Analysis Support. The Contractor shall perform monthly analysis of sales, revenue, expenses, obligations, unit cost and other applicable metrics of the AFWCF. Analysis shall be presented to AFSC/FZR Government personnel for review. The Contractor shall assist with preparation of monthly execution briefing(s) in prescribed formats.

1.14.7 Cash Management - Accounting

Sources and Uses Direct Cash Flow Statements. The Contractor shall populate and analyze the Sources and Uses Direct Cash Flow Statements on a monthly basis. Cash flow statements and analysis shall be provided monthly for the CSAG – Supply, CSAG - Maintenance, and the General Support Division (GSD) as requested by the COR.

Sources and Uses Analysis. The Contractor shall assist Government personnel with Monthly Sources and Uses analysis using the direct method in accordance with AFMCI 65-101, Depot Maintenance Accounting and Production System-Financial Policy and Procedures for Organic Depot Maintenance. The Contractor shall document the beginning consolidated cash balances, monthly consolidated sources of cash, monthly consolidated uses of cash, consolidated net change to cash and consolidated monthly ending cash balance. The analysis shall include cash flow from operations, cash flow from investments and cash flow from appropriations. The analysis shall include comparisons to forecast or a three-year trend analysis of similar accounts, as appropriate.

General Ledger Account Analysis Support. The Contractor shall assist Government personnel with detailed monthly analysis that shall break out the General Ledger Accounts (GLAs) used in calculating each line item on the Sources and Uses Cash Flow Statement. The Contractor calculations shall include the monthly changes (with an effect on cash) for each GLA. Calculations shall include line-level subtotals, GLA deltas by dollar amount and GLA deltas by percentage.

Cash Flow Summary Analysis Support. The Contractor shall assist Government personnel with executive summary level analyses appropriate for executive level review. The analyses shall explain changes in cash (both increases and decreases) for AFSC/FZR staff. The analyses shall include suspect transactions, cash trends, and any relevant information that explains changes in cash balances as well as balances required to maintain solvency and prescribed levels.

Cash Flow Statement Support. The Contractor shall assist Government personnel with Sources and Uses Cash Flow Statements and analyses normally three (3) working days (depending on release of AR(M) 1307 data) prior to the beginning of the monthly AFWCF Execution briefings to allow time for review by AF personnel. The Contractor shall assist with Monthly Statements and Analysis report/chart for AFSC/FZR staff.

General Cash Flow Account Analysis (Ad Hoc). The Contractor shall provide technical accounting support to assist AFSC/FZR financial analysts on a day-to-day basis with general accounting issues and problem resolution. The Contractor shall assist with preparation of monthly execution briefing(s). The Contractor shall assist analysts performing special studies and analyses with resolution of discrepancies discovered in the monthly cash flow analysis; however, this does not constitute performing the duties of a financial or budget analyst. Any Ad-hoc support shall be requested by the COR.

Cash Forecasting. The Contractor shall be familiar with cash forecasting methodologies for AFMC managed funds to include CSAG – Supply, CSAG - Maintenance and GSD. Using these approved models, the Contractor shall assist in constructing cash forecasts for all AFMC managed funds at least twice a year in support of the Program Budget Review and President's Budget submissions and provide technical analysis and reports documenting the forecast assumptions. In support of execution briefings, the Contractor shall track accounting actuals against the forecast and provide a monthly analysis to explain the differences. As required, the Contractor shall provide out-of-cycle forecasts supporting any “what-if” type exercises.

Cash Flow Analysis Process. The Contractor shall isolate and define the technical accounting transactions affecting the current perceived deficient procedures and proposed process improvements and/or accounting implications of proposed changes. The Contractor shall document the results of the technical analysis within twenty (20) days of receiving DFAS cash report.

Section II/Performance Assessment.

The Contractor shall be aware that the absence of any contract requirement from the Service Summary (SS) below does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following SS requirements are accomplished:

PERFORMANCE

OBJECTIVE

THRESHOLD

METHOD OF SURVEILLANCE

Section III-Government Furnished Property (GFP) and Services - 071812.

3.1 Government Furnished Property (GFP) is not applicable to the performance of this contract in accordance with FAR Parts 45 and 52.245 plus supplements.

3.2 Shared Property of the Government (As Is Condition). In accordance with (IAW) Government procedures, the Contractor is authorized to share Property of the Government, without cost, with Government personnel at Tinker AFB, OK and Warner Robins AFB, GA for the duration of this contract and only as needed for the performance of this contract. The Government retains title to all Shared Property of the Government, until the Government properly disposes of this property as authorized by law and regulation. The Government will maintain accountability (property records) for Government reporting requirements.

The Contractor shall conform to the provisions of the Air Force Installation Security Program, Air Force Instruction (AFI) 31-101 (Entirety), the Installation Security Program, Tinker Instruction (TI) 31-101(Entirety), and the Robins AFB Installation Security Plan 31-101 (Entirety) for all Shared Property of the Government. The Contractor shall ensure this property is secured at the close of each workday.

This Shared Property of the Government is not considered Government Furnished Property (GFP) requiring property administration IAW FAR Parts 45 and 52.245 plus supplements. However, this Shared Property of the Government will be administered IAW the provisions of this PWS and FAR 52.237-2, Protection of Government Buildings, Equipment, And Vegetation. The Contractor shall comply with the contract terms and conditions and this PWS.

3.2.1 Shared Work Center Space. Shared Property of the Government includes Work Center Space of approximately 48 square feet at both TAFB, OK, and WR-ALC, GA. The Government will provide one (1) space at the AFSC/FZR and one (1) space at the WR-Operating Location/FMR.

3.2.2 Shared Equipment/Materials. Shared Property of the Government includes Equipment/Materials, such as: binders, multifunctional printing station, telephone, desk, chairs, computer and monitor (up to 2), and storage for files.

3.2.3 Shared Office Supplies. Shared Property of the Government includes Office Supplies, such as: paper, pens, pencils, etc.

3.2.4 Modifications. Prior to the Contractor performing any Modifications to Shared Property of the Government, at the Contractor’s expense, the Contractor shall submit written requests for modifications to the Government Contracting Officer Representative (COR) and Contracting Officer. Approval of modifications shall be in accordance with Government procedures.

3.2.5 Title. The Government retains title to all Shared Property of the Government, even if the Contractor’s modifies the Shared Property of Government at the Contractor’s expense.

3.2.6 Return to Government. During the contract, contract completion, and/or termination, the Contractor shall return all Shared Property of the Government to the Government COR.

3.3 Government Furnished Services are applicable during the performance of this contract. The Government will furnish the following services at TAFB, OK and WRAFB, GA:

3.3.1 Security Forces. The Government will provide general on-base security forces' service. For TAFB, the security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls. For WRAFB, the Contractor shall obtain the applicable telephone numbers from the Government COR.

3.3.2 Fire & Emergency Services. The Government will provide general on-base fire protection services. For TAFB, the Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964. The Government will provide, inspect, and maintain the fire extinguishers in Contractor occupied space. For WRAFB, the Contractor shall obtain the applicable telephone numbers from the Government COR.

3.3.3 Emergency Medical Service. For TAFB, the Government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on TAFB. The telephone number is 911 for emergencies. Calling 911 from a cell phone will be received by off-base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

For WRAFB, the Government will provide emergency medical service in accordance with Base procedures and/or the Base Emergency Medical Service Contract(s).

3.3.4 Utilities. The Government will furnish utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.5 Postal Distribution. The Government will provide on-base mail distribution and United States Postal Service (USPS) and United Parcel Service (UPS) distribution only for official Government mail required under terms of this contract.

3.3.6 Telephone. The Government will provide telephone service consisting of the following Classes of Service. The Contractor shall ensure that the Government provided telephone usage is limited to only official Government business related to the performance of this contract. The Contractor shall furnish their own telephone service provided by local commercial carrier for their use in matters other than official Government business.

CLASS "A"/ CLASS OF SERVICE "1"

- Dial "99" for local off-base and toll free calls (1-800, etc.) -- NOTE: Do not use this option for long distance calls

- Dial "98" for long distance calls

- Dial "94" Defense Switched Network (DSN) calls

- On-base calls

3.3.7 Custodial Services. The Government will provide custodial services limited to the extent provided in the Base Custodial Contract(s) for the Government provided facilities.

3.3.8 Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities. The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

3.3.9 Training-General. See PWS 1.2.

3.3.10 Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

3.3.11 Local Area Network (LAN).

The Government will provide LAN access and support. Contractor shall comply with all security requirements pertaining to LAN usage and shall ensure that these services are utilized only for official contract matters pertaining to this contract.

3.3.12 Computer Connectivity.

The Government will provide connectivity to the base systems for Government official business based on the number of connections the Government determines are required to perform services for this contract. The Contractor shall ensure that terminated employees network access is removed within 24 clock hours of termination.

3.4 Intangible Government Property (Patents, Data, Copyrights, Software, etc.)

Intangible Government Property is not covered by FAR Part 45 plus supplements, but is covered by FAR Part 27 and DFARS 227 plus supplements.

When applicable and in accordance with Government procedures, the Government will furnish, without cost, Intangible Government Property to the Contractor. All Intangible Government Property shall remain at all times sole property of the U.S. Government. All Intangible Government Property used, input, processed, acquired, modified, developed, and/or generated by the Contractor in support of this contract, in any media, shall remain at all times sole property of the U.S. Government.

The Contractor may not use or disclose any Intangible Government Property for any purpose or in any manner not specifically authorized or required by the contract and this PWS.

The Contractor shall ensure all Intangible Government Property is secured at the close of each workday. The Contractor shall use reasonable care to avoid losing and/or damaging Intangible Government Property. If the Contractor’s failure to use reasonable care causes loss and/or damage to Intangible Government Property, the Contractor shall be liable for the cost to replace the Intangible Government Property, which may be deducted from the contract price.

The Contractor shall use, input, process, maintain, and return all Intangible Government Property in the English language, readable and in a readily retrievable format, which requires no additional software or tools to read and retrieve beyond those already installed on the affected U.S. Government computers.

During contract performance, contract completion, and/or termination, the Contractor shall return all Intangible Government Property to the Government COR. The Contractor shall comply with the applicable contract clauses and this PWS.

Section IV/Government Requirements.

4.1 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and Occupational Safety and Health Administration (OSHA). The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

4.2…