PWS Sep 09.docx

PERFORMANCE WORK STATEMENT

FOR

COMMON USE ITEMS

(Support for Chicken Feeders and Point of Use Parts Storage)

PREPARED BY:

76 MXSS/MXDVBBD

2 Sep 2009

1. DESCRIPTION OF SERVICES.

1.1. Scope. The Contractor shall provide all labor, materials, tools, equipment, and personal protective equipment, quality control, interim storage, transportation and incidentals necessary to provide Comprehensive Inventory Management and Control Integration Service for common use items for 76 Maintenance Wing in accordance with industry standard practices and this Performance Work Statement. Appendix A represents the non automated existing storage locations; Appendix A represents the automated existing storage locations. Appendix B is a list of approved materials in the MXRI Catalog.

1.1.1. Project Background. 76 Maintenance Wing is comprised of 5 major groups housed within approximately 40 different buildings located at Tinker AFB OK. The groups perform a variety of aircraft related maintenance and support work. All of the groups require non aircraft related items and personal protective equipment that is common for daily support activities throughout the Wing.

1.1.2. Storage Devices. At the present time there are 8 non automated storage cabinets (Appendix A), and 95 automated storage cabinets (Appendix A). All automated applications in 76 MXW are manufactured by DispenseSource® (Nexiant®). The Contractor shall have working knowledge and be proficient with DispenseSource® (Nexiant®) automated applications.

1.2. Manual Stock System - Contractor Duties.

1.2.1. Initial Inventory Update. The contractor shall update the parts inventory listing to reflect their own part numbers, manufacturer, and cost per unit of issue within 15 work days after contract start date. The Contractor shall provide a copy of this to the Administrative Contraction Officer (ACO) when completed.

1.2.2. Label. The contractor shall label individual part’s storage bins, containers, and storage rooms. Contractor shall have the following minimum data on labels per container at each bin location: Item number (part number), manufacturer, nomenclature, bin location, stock level, and re-order level. All bins and containers shall have new updated labels within 15 work days after contract start date.

1.2.3. Re-stock. Contractor shall inventory and stock bins to achieve and maintain zero stock outages upon contract award and throughout the period of performance. During the inventory and stocking process the Contractor shall ensure that bins and containers are neat, orderly, and do not contain intermingled parts.

1.2.4. Receipt. The contractor shall deliver items and stock each bin, container, and storage room and shall document each delivery using Common Use Item Form-001, Parts and Material Receipt or ACO approved equivalent contractor devised form within 7 work days of receipt of QAP email request for manual location and automated request for restocking. Contractor shall provide a properly completed and signed form to the QAP after each delivery as specified in this PWS.

1.2.4.1. The contractor shall schedule a delivery time with the shop POC, identified by the QAP, and shall call two (2) work hours prior to coming out to stock bins, containers, or storage room.

1.2.5. Deletions, Change Process.

1.2.5.1. Changes or Deletions in Parts Inventory. The QAP will provide the contactor with a properly completed Common Use Item Form 003 or through e-mail, Request for Change to Inventory, and the contractor shall have the form in his possession prior to implementing changes in inventory. (Inventory deletions; re-order level change, stock level change, part number/manufacturer updated and changes) Deposition of any remaining stock due to QAP approved changes shall be made as identified and approved on the Common Use Item Form-003 or through e-mail. Contractor shall affect the change identified on Common Use Item Form-003 within 10 work days from receipt of the approved form and disposition instructions.

1.2.6. Monthly Inventory Use Listing. The Contractor shall provide the QAP an up-to- date inventory listing not later than the 2nd work day of the month for the previous month. As a minimum the listing shall be in item number (part number) sequence and provide the following information: Item number (part number); manufacturer; nomenclature; bin, container, or storage room location; stock level; re-order level; and quantity of each item re-stocked during the reporting period, first calendar day of the month through the last calendar day of the month.

1.3. Invoices. Contractor shall invoice each month in arrears of parts stocked and provide to ACO. Contractor’s invoice shall list by location and provide the following information: Item number (part number); manufacturer; nomenclature; bin, container, or storage room location; quantity of parts re-stocked; unit price; extended cost for each part, and total cost of all parts re-stocked per location. All parts invoiced must have a completed Common Use Item Form 001, Parts, and Material Receipt or contractor devised form, as specified in PWS, and will be kept in the QAP file verifying receipt of the quantity being invoiced.

1.4. Automated Stock System – Contractor Duties.

1.4.1. Parts Inventory. The Contractor shall update the parts inventory listing to reflect their part numbers, manufacturer, and cost per unit of issue within 15 work days after contact start date. The Contractor shall provide a copy of this to the Administrative Contracting Officer (ACO) when completed.

1.4.2. The Contractor shall have an e-mail address and provide to QAP at contract start date and maintain throughout the period of performance to receive automated re-order information.

1.4.3. Label. The contractor shall label individual parts storage containers using bar code labels provided by the QAP. Labels shall be in place within 30 work days upon receipt from the QAP.

1.4.4. Re-stock. The Contractor shall re-stock automated storage containers upon receipt of automated notification to maintain zero stock outages. During the stocking process the contractor shall ensure that storage containers are neat, orderly, and do not contain intermingled parts.

1.4.4.1. The Contractor shall schedule a delivery time with the shop POC, identified by the QAP, and shall call two (2) work hours prior to coming out to stock bins, containers, or storage room.

1.4.4.2. Cycle Count. The Contractor shall establish and perform a weekly cycle count using the automated storage container software to ensure all bin locations are inventoried once during a 12-month period. The cycle count shall be two (2) percent of the line items and the results of the cycle count shall be entered into the Nexiant, Smart Inventory Manager System (SIMS) software program.

1.5. General Contractor Requirements.

1.5.1. Administrative Services. The contractor shall perform administrative services necessary to perform the work to include, but not limited to, quality control, maintenance of accurate and complete records and files.

1.5.2. Emergency Point of Contact (POC). The contractor shall have an emergency POC available by phone and pager to support contingencies 24 hours per day, 7 days per week. The emergency POC shall have authority to provide necessary assets (information, personnel) to respond to emergencies and contingencies within two (2) clock hours. Contractor shall provide this info to the QAP within 7 days after start of contract.

1.5.3. Contractor Employees. The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general well being or operational mission of the installation and its population. Contractor shall provide the government initial and updated lists of contractor employee’s names that will be performing duties under this contract and purchase order.

1.5.3.1. Contractor personnel shall be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employee name. Wearing of military uniforms or clothing will not be permitted.

1.5.3.2. Employees must have the ability to effectively communicate in English(both verbally and in writing) to all applicable parties.

1.5.3.3. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval IAW Joint Ethics Regulation. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

1.5.4. The contractor shall furnish everything necessary to perform this contract except for those items specifically provided by the Government.

1.6. Additions or Deletions. The Government reserves the option of deleting parts and items and quantities at existing locations (Common Use Item Form-003). No additions or deletions shall be performed prior to ACO approval

1.7. Environmental Protection and safety.

1.7.1. The contractor shall be knowledgeable of and comply with all applicable Federal, state, and local laws, regulations, and requirements regarding environmental protection and occupational safety and health. In the event safety laws, regulations or requirements change during the term of this contract, the contractor is required to comply as such laws come into effect. The contractor shall also obey all safety practices posted in the assigned work area and the attached Appendix C, provided by the Safety Office.

1.8. Affirmative Procurement is not applicable to the performance of this contract.

1.9. Safety Training and Briefing. The Contractor shall ensure all contract employees have been trained and briefed as to the requirements of Appendix C, Safety, to include emergency evacuation and shelter procedures.

1.10. Required Training. The contractor shall have required initial and refresher Flight Line Training, provide by the 72 FSS/FSD Base Education & Training Office to obtain a Flight Line License. The Contractor shall coordinate the training schedule with the QAP.

1.11. Housekeeping. The contractor shall keep the work areas clean and neat IAW Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards, and this PWS.

1.12. Foreign Object Damage (FOD) Prevention. While performing contract services in designated FOD Critical Areas in or around Maintenance Production Shops, the contractor shall comply with AFMCI 21-101, Chapter 14, paragraph 19.2

1.13. Government Quality Assurance. Designated Quality Assurance Personnel (QAP) will accomplish inspection and acceptance of contractor’s performance through intermittent on-site inspections and audits of the services performed based on requirements of the Performance Work Statement.

1.14. Continuation of Essential DoD Contractor Services During Crisis. In a state of an emergency, if the government deems it necessary the contractor will provide all services necessary to ensure mission accomplishment. This requirement has been determined to be essential and does require continued support during a crisis as defined in DODI 3020.37, E2.1.1. and E2.1.3.: PWS paragraph 1.2.1.

1.15. Transition Period.

1.15.1. To ensure a smooth transition during a change of work effort from a current contract to a new contractor, a thirty (30) calendar day orientation is recommended.

1.15.2. The current contractor shall be cooperative to ensure a smooth transition is accomplished during the phase-in and phase-out periods.

1.16. Phase-in Requirements.

1.16.1. During the thirty (30) calendar day phase-in transition period, the new contractor shall hire a workforce to assure satisfactory performance beginning on the contract start date.

1.16.1.1. The contractor, after coordination with the QAP, shall allow the successor to conduct on-site interviews with employees.

1.16.2. The contractor shall obtain security clearance(s) for Common Access Card(s) (CAC) or contractor badge(s) for the newly hired employee(s). (if Applicable)

1.16.3. The contractor shall ensure that all training requirements for the newly hired employee(s) are completed before contract start date.

1.17. Phase-out Period Requirements.

1.17.1. During the phase-out period, the incumbent contractor shall be fully responsible for all work performed under this Performance Work Statement (PWS).

1.17.2. The incumbent contractor shall cooperate fully to permit an orderly changeover of workload.

1.17.3. The incumbent contractor shall allow the new contractor and government personnel access on a non-interference basis, to observe the day-to-day operations and to become familiar with the work requirements and procedures.

2. SERVICE SUMMARY.

SS

Para.

PERFORMANCE THRESHOLD

SS

1.4.1.

100% Compliance

SS

The contractor shall label individual part’s storage bins, containers, and storage rooms. Contractor shall have the following minimum data on labels per container at each bin location: Item number (part number), manufacturer, nomenclature, bin location, stock level, and re-order level. All bins and containers shall have new updated labels within 15 work days after contract start date.

1.2.2.

100% Compliance

SS

Contractor shall inventory and stock bins to achieve and maintain zero stock outages upon contract award and throughout the period of performance. During the inventory and stocking process the Contractor shall ensure that bins and containers are neat, orderly, and do not contain intermingled parts.

1.2.3.

No more than 2 failures to achieve zero stock outages per location per month

SS

The contractor shall deliver items and stock each bin, container, and storage room and shall document each delivery using Common Use Item Form-001, Parts and Material Receipt or ACO approved equivalent contractor devised form within 7 work days of receipt of QAP email request for manual location and automated request for restocking. Contractor shall provide a properly completed and signed form to the QAP after each delivery as specified in this PWS.

1.2.4.

100% Compliance

SS

The contractor shall schedule a delivery time with the shop POC, identified by the QAP, and shall call two (2) work hours prior to coming out to stock bins, containers, or storage room.

1.2.4.1.

1.4.4.1.

No more than 2 Failures per month

SS

The QAP will provide the contactor with a properly completed Common Use Item Form 003 or through e-mail, Request for Change to Inventory, and the contractor shall have the form in his possession prior to implementing changes in inventory. (Inventory deletions; re-order level change, stock level change, part number/manufacturer updated and changes) Deposition of any remaining stock due to QAP approved changes shall be made as identified and approved on the Common Use Item Form-003 or through e-mail. Contractor shall affect the change identified on Common Use Item Form-003 within 10 work days from receipt of the approved form and disposition instructions.

SS

The Contractor shall provide the QAP an up-to- date inventory listing not later than the 2nd work day of the month for the previous month. As a minimum the listing shall be in item number (part number) sequence and provide the following information: Item number (part number); manufacturer; nomenclature; bin, container, or storage room location; stock level; re-order level; and quantity of each item re-stocked during the reporting period, first calendar day of the month through the last calendar day of the month.

SS

Contractor shall invoice each month in arrears of parts stocked and provide to ACO. Contractor’s invoice shall list by location and provide the following information: Item number (part number); manufacturer; nomenclature; bin, container, or storage room location; quantity of parts re-stocked; unit price; extended cost for each part, and total cost of all parts re-stocked per location. All parts invoiced must have a completed Common Use Item Form 001, Parts, and Material Receipt or contractor devised form, as specified in PWS.

SS

The Contractor shall have an e-mail address and provide to QAP at contract start date and maintain throughout the period of performance to receive automated re-order information.

SS

The contractor shall label individual parts storage containers using bar code labels provided by the QAP. Labels shall be in place within 30 work days upon receipt from the QAP.

SS

The Contractor shall re-stock automated storage containers upon receipt of automated notification to maintain zero stock outages. During the stocking process the contractor shall ensure that storage containers are neat, orderly, and do not contain intermingled parts.

SS

The Contractor shall establish and perform a weekly cycle count using the automated storage container software to ensure all bin locations are inventoried once during a 12-month period. The cycle count shall be two (2) percent of the line items and the results of the cycle count shall be entered into the Nexiant, Smart Inventory Manager System (SIMS) software program.

SS

The contractor shall have an emergency POC available by phone and pager to support contingencies 24 hours per day, 7 days per week. The emergency POC shall have authority to provide necessary assets (information, personnel) to respond to emergencies and contingencies within two (2) clock hours. Contractor shall provide this info to the QAP within 7 days after start of contract.

SS

The contractor shall keep the work areas clean and neat IAW Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards, and this PWS.

SS

While performing contract services in designated FOD Critical Areas in or around Maintenance Production Shops, the contractor shall comply with AFMCI 21-101, Chapter 14, paragraph 19.2.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property (GFP) is not applicable to this contract in accordance with FAR Parts 45 and 52.245 plus supplements.

3.2 Real Property-Building Industrial Space-As Is. The Government will provide the Contractor, without cost, 1476 square feet of Industrial Space in Building 9001 at Tinker AFB OK, to accept delivery of, to sort, and to store Common Use Items. This Industrial Space shall only be used for the performance of this contract.

FAR 52.237-2, Protection of Government Buildings, Equipment, And Vegetation is applicable to this Building Industrial Space, not FAR Parts 45 and 52.245 plus supplements. The Government Organizations that are accountable for this Industrial Space are also responsible for loss, damage, destruction, and theft reports, and its disposition.

3.2.1 Maintenance and Repair. The Government will provide maintenance and repair of this Building Industrial Space in accordance with and compliance with Government procedures. The Contractor shall submit written requests for maintenance and repair to the Government QAP.

3.2.2 Modifications. Prior to any Building Industrial Space modifications performed by the Contractor, at the Contractor’s expense, the Contractor shall give the Government Contracting Officer and QAP documentation describing in detail the modification requested. The Contractor shall not make any modifications to the Building Industrial Space without an approved AF Form 332 (Base Civil Engineer Work Request) and specific written permission from the Government Contracting Officer and the Base Civil Engineering Office. The Contractor shall return the Building Industrial Space to the Government in the same condition as received, fair wear and tear and approved modifications excepted.

3.2.3 Inspections. The Contractor shall notify the Government QAP in writing of any fire inspector, inspector general, and/or safety inspector visits within two (2) clock hours of each visit. If there are not two (2) clock hours left in the workday, the Contractor shall notify the Government QAP within the first two (2) clock hours of the following workday.

3.3. Government Furnished Bar Code Labels. The Government will provide bar code labels for identifying items in parts storage cabinets.

3.4. Government Furnished Services. The Government will furnish the following services when contractor personnel are working on-site at Tinker AFB.

3.4.1. Security Police. The Government will provide general on-base security police service. Security police telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.4.2. Fire Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Organization. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.4.3. Emergency Medical Services. The Government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for contractor personnel who are injured or become seriously ill while on Tinker AFB. The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off-base emergency 911 systems, causing a delay in response time by emergency personnel. When possible, use a base telephone to receive on-base help.

3.4.4. Utilities. The Government will furnish existing utility services located in each work area. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.4.5. Collection. Refuse shall be taken to the nearest authorized refuse dumpster for trash collection.

3.5. Workspace. The Government will provide adequate workspace around the equipment area and access to the bins and parts storage devices where inventory is to be maintained.