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FA807518R0001
FA807518R0001
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
The following items are applicable to this modification:
1. The purpose of this Amendment is to revise the solicitation, and supporting documents, as reflected below.
| RFP, Section B, CLIN 0002 |
| Revised the CLIN extended description to “Conduct Basic Center Operations for the Homeland Defense and Security Information Analysis Center in accordance with the Performance Work Statement for each defined period of performance.” |
| RFP, Section B, CLIN 0002AA |
| Revised the CLIN extended description to “Conduct Basic Center Operations for the Homeland Defense and Security Information Analysis Center in accordance with the Performance Work Statement for a base period of 9 months from the completion of the Phase-In Transition period.” |
| RFP, Section B, CLIN 0002AB |
| Revised the CLIN extended description to “Conduct Basic Center Operations for the Homeland Defense and Security Information Analysis Center in accordance with the Performance Work Statement. F for a period of 12 months from the completion of the Base Period.” |
| RFP, Section B, CLIN 0002AC |
| Revised the CLIN extended description to “Conduct Basic Center Operations for the Homeland Defense and Security Information Analysis Center in accordance with the Performance Work Statement. F for a period of 12 months from the completion of the Option Period 21.” |
| RFP, Section B, CLIN 0002D |
| Revised the CLIN extended description to “Conduct Basic Center Operations for the Homeland Defense and Security Information Analysis Center in accordance with the Performance Work Statement. F for a period of 12 months from the completion of the Option Period 2.” |
| RFP, Section B, CLIN 0002E |
| Revised the CLIN extended description to “Conduct Basic Center Operations for the Homeland Defense and Security Information Analysis Center in accordance with the Performance Work Statement. F for a period of 12 months from the completion of the Option Period 3.” |
| RFP, Section B, CLIN 0002F |
| Revised the CLIN extended description to “Conduct Basic Center Operations for the Homeland Defense and Security Information Analysis Center in accordance with the Performance Work Statement. F for a period of 12 months from the completion of the Option Period 4.” |
| RFP, Section B, CLIN 0004 |
| Revised the entire CLIN extended description to “Develop and provide data in accordance with Section J, Exhibit A, DD Form 1423 (Contract Data Requirements List) made part of this solicitation/contract. This CLIN is Not Separately Priced. (If the government exercises the option(s) for CLIN 0002XX, the ordering period dates will be extended for CLIN 0004)” |
| RFP, Section C, PWS, Title Page, Last Sentence |
| Revised the sentence to “Department of Defense Information Analysis Centers (DoD IAC)” |
| RFP, Section C, PWS, 1.1, 3rd Paragraph, 2nd Sentence |
| Revised the sentence to “HDIACs are is operated by contractors from industry and academia.” |
| RFP, Section C, PWS, 1.1, 4th Paragraph, 2nd Sentence |
| Revised the sentence to “Each domain area has one BCO contract and one Multiple Award Contract Technical Area Task (MAC TAT) indefinite-delivery type contract vehicle that collectively provide HDIAC services for that domain.” |
| RFP, Section C, PWS, 1.1, 5th Paragraph, 1st Sentence |
| Revised the sentence to “The interdependence between “Core” services and TATs is defined in DoD guidance -- DoD Instruction 3200.14 establishes DoD IACs to provide Core and additional tasks.” |
| RFP, Section C, PWS, 1.3.1, 1st Paragraph, 2nd Sentence |
| Revised the sentence to “HDIAC serves as a ready tool for strategic, operational and tactical organizations within DoD and the broader community to understand and apply new technologies and emerging threat trends.” |
| RFP, Section C, PWS, 1.3.1, 7th Bullet under 1st Paragraph |
| Revised the bullet to “Developing HDIAC products / responses to technical inquiries“ |
| RFP, Section C, PWS, 1.3.2, 2nd Paragraph, 1st Sentence |
| Revised the sentence to “The HDIAC contractor shall undertake a variety of activities focusing on the collection (including identification and access), analysis, synthesizing/processing, and dissemination of STI. These four terms are further explained and elaborated upon below under paragraph 1.4, “Task Requirements.”” |
| RFP, Section C, PWS, 1.3.2, 4th Paragraph, 1st Sentence |
| Revised the sentence to “The contractor shall accomplish the contract objectives through the development and maintenance of anticipatory marketing of HDIAC products and services to STI users in Government, industry, and academia, as well as decision and policy makers in the acquisition community” |
| RFP, Section C, PWS, 1.3.2, 4th Paragraph, 3rd Sentence |
| Revised the sentence to remove the word “IAC”. Sentence is revised to “The contractor shall capture the most significant Success Stories that it achieves in performing this PWS in the IAC Quarterly Success Stories Deliverable (CDRL A016).” |
| RFP, Section C, PWS, 1.4.1.1, 1st Paragraph, 5th Sentence |
| Revised the sentence to “Outputs consist of information awareness products, databases, the HDIAC website and evaluated STI.” |
| RFP, Section C, PWS, 1.4.1.5, Paragraph |
| Multiple changes were made to the paragraph. Revised paragraph to “1.4.1.5 DTIC’s Research and Engineering (R&E) Gateway (STI Repository): This online portal is where DTIC's master repository of digital STI is housed. The DTIC R&E Gateway houses DTIC’s as well as the DoD IAC STI collections and provides for total electronic collection and dissemination capabilities of STI within the IAC Program. The technical reports database repository contains both metadata and full text searchable documents. There is one metadata record per document. In coordination with the DoD IAC Program Management Office (PMO), the contractor shall provide input into the R&E Gateway database, consisting of STI documents and citation/metadata, through an interface system called TEMS (or TEMS successor, the Enterprise Content Management System (ECMS)) to which the Government will furnish the contractor access. Before uploading any STI, regardless of source, the BCO contractor shall perform a quality check to ensure it meets DTIC-provided quality standards for the R&E Gateway” |
| RFP, Section C, PWS, 1.4.1.6, 1st Paragraph |
| Multiple changes were made to the paragraph. Revised paragraph to “1.4.1.6 Scanning and Uploading: The current HDIAC contractor has been scanning and uploading STI into the DTIC’s R&E Gateway, via TEMS or (TEMS successor) Enterprise Content Management System (ECMS), throughout the term of their the contract. Materials, both digital and hardcopy, that have been uploaded into the R&E Gateway will not transfer from the incumbent HDIAC contractor. The contractor shall continuously review and identify STI eligible for uploading into tThe R&E Gateway and shall also process STI received in a timely manner from the IAC MAC contractors when that STI has a primary subject matter that falls within the scope of HDIAC. For STI identified for uploading by HDIAC BCO contractor, the contractor shall, if needed, scan the document (most documents processed will already be in electronic format), convert into PDF format, OCR, index, and upload it. Once documents are digitized and entered into tThe R&E Gateway, the contractor is authorized to destroy any hardcopy or duplicate electronic documents. Targeted documents for uploading into tThe R&E Gateway are high demand documents, leveraged for technical inquires that are tied to DoD technology needs for today and the foreseeable future years. For STI that has been produced by a MAC contractor, HDIAC is responsible for performing a quality check and submitting it into tThe R&E Gateway via the DoD IAC STI document processing system.” |
| RFP, Section C, PWS, 1.4.1.6, 3rd Paragraph, 4th and 5th Sentences |
| Revised the sentences to “STI submittal problems that cannot be promptly resolved by the BCO or MAC contractor shall be referred by the BCO contractor to the DoD IAC PMO point of contact for The R&E Gateway, or the HDIAC COR. In no case shall the BCO contractor hold STI approved for submittal to tThe R&E Gateway, for more than two weeks, without taking progressive steps as needed to resolve any problems with the document.” |
| RFP, Section C, PWS, 1.4.1.7, 1st Paragraph, 1st and 2nd Sentences |
| Revised the sentences to “The contractor shall maintain and expand the library collections (both hardcopy/physical and digital) of STI materials such as reports, videos, audio-recordings, studies and analyses, not suitable for upload to tThe R&E Gateway, consisting of information in various classifications (unclassified, FOUO, Secret and Top Secret). The HDIAC libraries shall provide an HDIAC technology community-wide system for facilitating the reuse of HDIAC technology STI resources.” |
| RFP, Section C, PWS, 1.4.1.8, 1st Paragraph, 4th Sentence |
| Revised the sentence to “The details as to whether any or all of these records may be transferred to the new HDIAC contractor will be determined by the incumbent HDIAC and the successor HDIAC contractor during the transitionphase-in period. (A005 and A012).” |
| RFP, Section C, PWS, 1.4.1.8, 2nd Paragraph |
| Revised the paragraph to “Information contained in each library or database may contain information at different levels of classification up to TOP SECRET, therefore it is expected that they may reside in separate libraries.” |
| RFP, Section C, PWS, 1.4.2.1, 2nd Sentence |
| Revised the sentence to “Dissemination takes the form of STI production and distribution such as the Journal, models and simulations, and other products; briefings, conference presentations; training/webinars; research and analysis responses to user inquiries, and HDIAC service promotion. (A003 and A005).” |
| RFP, Section C, PWS, 1.4.2.2, 1st Paragraph |
| Revised the CDRLS to “(CDRLs A003, A005, A007, A010, A018 and A023)” |
| RFP, Section C, PWS, 1.4.2.2, 2nd Paragraph |
| Revised the paragraph to “Handbook, dDatabases, data books, and web-based technical reports shall be submitted to the COR who must pre-approve them before publication/dissemination” |
| RFP, Section C, PWS, 1.4.2.2, 3rd Paragraph, 1st Sentence |
| Revised the sentence to “A sample of past products developed is listed below:The contractor shall potentially develop the following new products for HDIAC:” |
| RFP, Section C, PWS, 1.4.2.2, 5th Paragraph |
| Revised the CDRLS to”(CDRL A003, A007 and A023)” |
| RFP, Section C, PWS, 1.4.2.3, 2nd Paragraph |
| Revised the CDRLS to (CDRLs A007, A010, A018 and A023).” |
| RFP, Section C, PWS, 1.4.2.3, 3rd Paragraph, 2nd Sentence |
| Revised the sentence to “A sample of past course offerings are listed below:A sample of potential course offerings are listed below.” |
| RFP, Section C, PWS, 1.4.2.4, 1st Paragraph, 2nd Sentence |
| Revised the sentence to “The contractor shall leverage these interactions to (1) support and promote exchanges of information among scientists, engineers, and practitioners, including awareness of historical and on-going research, (2) identify current and future technical information needs, new technologies including gaps in the knowledge base, and (3) provide a ready pool of reach-back subject matter experts to provide further technical information and analysis, related to the HDIAC subject areas.” |
| RFP, Section C, PWS, 1.4.2.4, 1st Paragraph |
| Revised the paragraph to add CDRL “(A003, A007).” |
| RFP, Section C, PWS, 1.4.2.5, 1st Paragraph, |
| Multiple changes were made to the paragraph. Revised paragraph to “In order to respond to Government requirements, HDIAC engages in the collection, analysis, synthesis and dissemination of information. The contractor shall provide scientific and technical input to support scientific, technical, and DoD-related HDIAC conferences, symposia, workshops, and other meetings. These functions shall include providing technical coordination and information services required to support and host the meetings of the Quarterly ProgressSemi-Annual Performance Review (SAQPR) and Program Annual Performance Review (once a year). Activities planned and accomplished under this task shall be captured under Contract Data Requirements List (CDRL) deliverables A007, A008, A009, and A010 and A023.” |
| RFP, Section C, PWS, 1.4.2.6, 1st Paragraph, 3rd Sentence |
| Revised the sentence to “The contractor shall develop/maintain an internet home page website for HDIAC within 60 days from award of contract with related collaboration areas for HDIAC groups, which shall at a minimum contain information about HDIAC, as well as content of interest to the HDIAC user community, to include: journals and publications, calendar of events, databases, other HDIAC products such as State of the Art Reports (SOARs),web-based technical reports, handbooks, databases and Critical Reviews and Technology Assessments.” |
| RFP, Section C, PWS, 1.4.2.6, 2nd Paragraph |
| Revised the CDRLS to”(CDRLs A001, A004, A018)” |
| RFP, Section C, PWS, 1.4.2.7, 2nd Paragraph, 5th Sentence |
| Revised the sentence to “News from various DoD HDIAC programs that would be of interest to other DoD organizations should be included.” |
| RFP, Section C, PWS, 1.4.2.8, 2nd Paragraph, 1st Sentence |
| Revised the sentence to “HDIAC contractor’s contributions distributions shall also include STI contributions, preparing Monthly Status Reports (MSR), Annual Performance Review, Semi-Annual Performance Review Quarterly Progress Report for the DoD IAC PMO, highlighting key achievements of HDIAC TOs, other STI deliverables produced in the performance of HDIAC TOs, and may include contribution distribution of articles and other summaries of successes to highlight HDIAC TO work in HDIAC publications.” |
| RFP, Section C, PWS, 1.4.3.1, 2nd Paragraph, 2nd Sentence |
| Revised the sentence to “The contractor shall ensure free use and access of data between all DoD IAC BCO and MAC contractors in support of the DoD IAC program.” |
| RFP, Section C, PWS, 1.4.3.3, Paragraph |
| Multiple changes were made to the paragraph. Revised paragraph to “1.4.3.3. CAT/ STI Relevance Assessment (Literature Searches) and Gap Analysis: Additionally, tTo deepen the understanding and examine the trends and changes of HDIAC scope areas, Tthe contractor shall conduct STI literature searches/analysesLiterature Searches and Gap Analysis for new MAC TOs and CATs. For MAC TOs, HDIAC shall interface with the MAC contractors performing TOs involving Homeland Defense and Security scope areas. Literature sSearches will be accomplished at the request of the MAC contractor’s COR to assist the COR DoD IAC program in reviewing new incoming TO requirements. These searches shall be conducted during the pre-award /requirements planning stage using DoD IAC STI databases and DTIC’s Technical Report RepositoryR&E Gateway, as well as, other resources deemed relevant by the HDIAC contractor, and will be focused on identifying existing STI that will shape the requirements and technical approach of the MAC TO. For purposes of providing historical information, approximately seven (7) new TOs have been awarded each year under HD TAT, with an average total ceiling value of $27.4M per TO. HD TOs typically have a 4-5 year period of performance. The number of active TOs is a snapshot estimate of the typical number that are active at any one time, and could be higher or lower in the future. For CATs, the contractor shall prepare an annual summary of STI used in performance of the CAT. Costs incurred with producing this deliverable shall be charged to the BCO task order (i.e., DTIC) for MAC TOs and to the sponsoring requiring activity for CATs. See Section J, Exhibit J-7_Literature Search and Gap Analysis and CDRL A019, for instructions applicable to the lLiterature sSearch. For purposes of providing historical information, approximately seven (7) new TOs have been awarded each year under HD TATs, with an average total ceiling value of $27.4 M per TO. HD TOs typically have a 4-5 year period of performance. The number of active TOs is a snapshot estimate of the typical number that are active at any one time, and could be higher or lower in the future. (CDRL A019).” |
| RFP, Section C, PWS, 1.4.3.4, 1st Paragraph, 3rd Sentence |
| Revised the sentence to “As a national resource of information relevant to HDIAC technologiestechnical areas, HDIAC shall efficiently provide timely information and analysis in response to user inquiries.” |
| RFP, Section C, PWS, 1.4.3.4, 2nd Paragraph, 1st Sentence |
| Revised the sentence to “The contractor shall respond to all inquiries within the HDIAC’s technical area and provide such data, information, methodology, models or analyses that are necessary to fulfill the request.” |
| RFP, Section C, PWS, 1.4.3.4, 4th Paragraph, 2nd Sentence |
| Revised the sentence to “A record of each inquiry, the organization making the inquiry, a summary of the response provided, and the disposition and storage location of original or copies of inquiries and responses shall be recorded in the contractor’s Information Support System (ISS) database (ref. PWS 1.4.4.110).” |
| RFP, Section C, PWS, 1.4.3.4, 4th Paragraph, 4th Sentence |
| Revised the sentence to “Further information could be made available to other DoD IACs upon approval of release of the information by the COR.” |
| RFP, Section C, PWS, 1.4.3.4, 5th Paragraph |
| Revised the paragraph to “The contractor shall maintain a record of all inquiries received and actions taken (on the ISS), sufficient in detail to document and report usage of the HDIAC, to describe services rendered to DoD and other DoD IAC users, and the customers feedback as to the result, savings, etc. from the receipt of the STI, to support justification of the continuing need for IAC user services. |
| RFP, Section C, PWS, 1.4.4.1, 3rd Paragraph, 3rd Sentence |
| Revised the sentence to “The COR(s) will report to the DoD IAC Program Management Office on matters concerning this contract and will report to the Contracting Officer as stipulated in their COR appointment memo.” |
| RFP, Section C, PWS, 1.4.4.2, 1st Paragraph |
| Multiple changes made to the paragraph. 1.4.4.2 DoD IAC Program Management Office Deliverables. The contractor shall provide regular input and updates to the Program Management Office (PMO) assigned HDIAC Program Management Analyst (PMA) and the COR, via weekly telephonic or webinar status meetings and through other deliverables as listed herein (Cost Tracking/Monthly Financial Report, IAC Quarterly Success Stories, etc.). With respect to telephonic/webinar status meetings, the contractor is responsible for setting up the session and coordinating/inviting participants. The meetings have a fixed agenda addressing risks, milestones, performance successes/challenges, and trends and analysis that are relevant to the HDIAC STI technical areas. The contractor shall also respond to Ad-Hoc DoD IAC PMO data requests in response to calls or queries, of a dynamic, unpredictable nature, to respond to management concerns, typically requested with a response time of 1-2 days via email. (CDRL A010)” |
| RFP, Section C, PWS, 1.4.4.2, 2nd Paragraph |
| Multiple changes made to the paragraph. Revised the paragraph to “The contractor shall also keep the COR and the PMA apprised of any significant technological developments or meetings or other significant occurrences in their relevant HDIAC domain area, within 3 business days of becoming aware of the development. This communication shall be accomplished via email or by telephone to the assigned PMA and COR. If communicated by telephone, the contractor shall follow up and provide a summary email within one business day of the telephone call. This requirement applies to any information that the contractor determines, in their judgment, is significant enough to warrant bringing to the attention of the PMA immediately, that should not wait for inclusion in the weekly or bi-weekly status meetings. However, the agenda and minutes generated for the status meeting shall also capture all of these items from the previous week (CDRL A007, A009, A010, A014, A015, A016 and A023).” |
| RFP, Section C, PWS, 1.4.4.3, 1st Paragraph, 3rd Sentence |
| Revised the sentence to “Any modifications will be communicated to the contractor by the COR or PMA in the form of the DTIC DoD IAC Customer Satisfaction Guide/BCO Metrics Template.” |
| RFP, Section C, PWS, 1.4.4.3, 1st Bullet under 1st Paragraph |
| Revised the bullet to “STI Documents Added to the DoD IAC Collection“ |
| RFP, Section C, PWS, 1.4.4.3, 16th Bullet under 1st Paragraph |
| Revised the bullet to “Customer Funding from non-CAT HDIAC Sales and Services“ |
| RFP, Section C, PWS, 1.4.4.3, 20th Bullet under 1st Paragraph |
| Revised the bullet to “Membership in DoD IAC Discussion Forums“ |
| RFP, Section C, PWS, 1.4.4.3, 2nd Paragraph |
| Multiple changes made to the paragraph. Revised the paragraph to “With respect to customer satisfaction, this feedback can be obtained from formal and informal contacts with the DoD IAC users brought about by technical inquiries, surveys, HDIAC Program Reviews, etc. User feedback information shall be reported in the IAC Semi-Annual Performance ReviewQuarterly Progress Report. The contractor shall include a user evaluation sheet with each HDIAC product distributed. The contractor shall send each evaluation sheet to the contracting officer’s Representative and HDIAC COR and PMA. The evaluation is designed to obtain a measure of product usefulness including user estimates of dollar savings, assessments of technical impact on DoD programs or operations, and other discussion of consequences for the user resulting from receipt and use of HDIAC supplied information. Raw and analyzed feedback data from user evaluations shall be provided to the COR and to the DoD IAC Program Management Office in accordance with the DTIC IAC Customer Satisfaction Guide, which will be furnished to the contractor as Government Furnished Property upon contract award or during the Phase-In/Transition Period. A template for submission of this data item is provided in Section J, Exhibit A, Data Item Number A006. The report shall be submitted electronically to the IAC Program Management Office COR (CDRL A006).” |
| RFP, Section C, PWS, 1.4.4.4, Paragraph |
| The 3rd sentence is removed from the paragraph. The paragraph is revised to “1.4.4.4 Monthly Cost Tracking/Financial Report: This report shall provide monthly and cumulative totals for all issued orders – this includes the DTIC-funded BCO "core" task order, other non-DTIC funded BCO task orders, all CATs, and any ETIs purchased using a HDIAC task order. The report shall include as a minimum: List of all open/closed CATs with an abbreviated title of requirement, RMS Reference # if any, requesting activity, period of performance start and end date, ceiling value, funded (obligated) amount, amount expended (broken out by deliverable and for technical inquiries), percent expended, total dollar amount subcontracted, total dollar amount of cost of performance incurred for personnel, percentage of cost of performance incurred for personnel expended by prime's employees, task order status (open or completed), total Full Time Equivalents (FTE) for all work on the contract combined, change of FTEs during the period (plus or minus), ETI orders, and report of receipts from Non-DTIC Funded services. As of 30 September (government fiscal year end), the contractor shall submit the report providing a summation for the fiscal year and also the sum of total ceiling values of all task orders issued to date from contract inception, and also segregated by contract year. These reports shall be submitted via email to the CO, HDIAC PMA and COR (CDRL A014).” |
| RFP, Section C, PWS, 1.4.4.5 |
| Section 1.4.4.6 is revised to Section 1.4.4.5. Section 1.4.4.5 is revised to “1.4.4.5 HDIAC Quarterly Progress Report (QPR): HDIAC shall submit a quarterly electronic progress report that will report progress towards meeting the goals written in the Operational and Strategic Plan (O&S) and report key activities and achievements in areas of information collection, processing, analysis and dissemination. At the discretion of the PM , COR or HDIAC PMA, the Quarterly Progress Report may be supplemented with monthly telephonic meetings with the IAC PMO. An electronic full-text copy in PDF format shall also be e-mailed to the Procuring Contracting Officer (PCO), COR and HDIAC PMA, NLT than the tenth of day of each quarter. (CDRL A007). |
1.4.4.5 HDIAC Operational and Strategic (O&S) Plan: The contractor shall develop a detailed plan for HDIAC BCO not later than (NLT) 30 days after award of the contract. The contractor shall update the O&S plan annually on the anniversary of its contract award date and submit it to the DoD IAC Director, and COR, NLT than 30 days after the contract’s anniversary date each year.
The O&S Plan will be an artifact of, coincide with the Annual Performance Review (APR) and be exclusively forward-looking to the next year. The plan shall also describe efforts the contractor anticipates undertaking to increase its user base, identify technical areas likely to grow in importance, new technologies, key institutions, conferences or technical meetings and individuals that may require scientific, technical and operational information analysis and what they will do to make contributions to the development of those areas in the coming year. The Program Performance Measurements as found in paragraph 2.1 “Service Summary” and the performance metrics of Appendix 5.2 will be used as an DoD IAC PMO management tool to assess results of the BCO O&S plan. (CDRL A008 and A007).”
| RFP, Section C, PWS, 1.4.4.6 |
| Section 1.4.4.6 is revised to “1.4.4.6 The plan shall include a detailed description of efforts to be undertaken by the contractor in the forthcoming contract year. The plan shall include the HDIAC vision, mission statement, operating environment and technical community background information, organizational capabilities and challenges, staff recruitment and development, a governance/oversight process, an analysis of trends (for example, website hits, user inquiries) and prioritized goals and objectives for future operations, planning and methodology for accomplishing business and development goals and a description of detailed proposed business and marketing efforts, to include the entire IAC Program, to reach the goals. |
1.4.4.6 Semi-Annual Performance Review (SAPR). Six months after issuing an O&S Plan, the contractor shall prepare a Semi-Annual Performance Review (SAPR) - due within 30 days after the 6 month mark each subsequent contract year. This will detail your progress towards attaining your goals and other aims as laid out in the O&S Plan. An electronic full-text copy shall also be e-mailed to the Procuring Contracting Officer (PCO), COR, and PMA. (CDRL A007).
| RFP, Section C, PWS, 1.4.4.7 |
| Section 1.4.4.7 is revised to Section 1.4.4.8. Section 1.4.4.7 is revised to “1.4.4.7 Annual Performance Review (APR): BCO contractor shall prepare and submit a report showing how the contractor has accomplished its goals and objectives detailed in HDIAC Operational and Strategic Plan (O&S). In this report, the contractor shall provide some of the status quo information that is in the O&S Plan (e.g., team make-up, trainings, conferences or other technical meetings, FTEs, how you're structured, etc.) especially if there have been changes. An electronic full-text copy shall also be e-mailed to the DoD IAC PMO Director, Procuring Contracting Officer (PCO), COR, and PMA, within 30 days of contract award and annually on the contract award date’s anniversary. (CDRL A024).” |
| RFP, Section C, PWS, 1.4.4.8 |
| Section 1.4.4.8 is revised to Section 1.4.4.9. Section 1.4.4.8 is revised to “1.4.4.7 8 Monthly Status Report (MSR). The Monthly Status Reportcontractor will draft a progress report on BCO operations, Core Analysis Tasks (CAT), funding and other tasks cost, schedule, and performance against PWS requirements, with a focus on core BCO (i.e., non-CAT activities) completed during the reporting period. In addition, list active CATs (maximum 1-2 lines per CAT). Specific format and additional content details shall be agreed upon mutually. Referenced Data Item Description (DID) DI-MGMT-81991 may be used as a template, in whole or in part. Initial report due no later than 15 calendar days after contract modification effectiveeach month date. (CDRL A009)” |
| RFP, Section C, PWS, 1.4.4.9 |
| Section 1.4.4.9 is revised to Section 1.4.4.10. Section 1.4.4.9 is revised to “1.4.4.8 9 Subject Matter Expert (SME) Database: The contractor shall develop criteria for the establishment of a database of HDIAC SMEs within thirty (30) days of award. The SME database of the incumbent HDIAC contractor will transition to the contractor and it may build upon the existing database to accomplish this task. The contractor shall identify and solicit qualified persons who shall agree to serve as experts for technical assistance in instances where the required information is not available at HDIAC, or the expert is known to have additional information, skill, or knowledge which can meet user inquires. HDIAC shall acquire, develop, and provide a referral service for authorized users. The referral service shall allow users to gain access to other relevant sources of data not resident at HDIAC. If it is determined by the contractor that the requested information is not available at HDIAC, or that additional information is available at another location, HDIAC shall provide contact information of the SME for the data, or may obtain the requested information from the SME for the customer. The HDIAC SME database shall be included in the HDIAC Information Support System (ISS) (CDRL A002). |
| RFP, Section C, PWS, 1.4.4.10 |
| Section 1.4.4.10 is revised to Section 1.4.4.11. Section 1.4.4.10 is revised to “1.4.4.9 10 State-of-the-Art Report (SOAR): 1.4.4.9 State-of-the-Art Report (SOAR): With numerous rapidly-changing factors influencing the various HDIAC scope technical areas continually, the contractor shall develop semi-annually a current state-of-the-art publication which shall be a compendium of scientific/technical articles summarizing the most current state of research in the chosen topic. The topic shall be approved by the DoD IAC Director/Deputy dDirector. Final draft shall be submitted electronically to the COR for approval before publishing. (CDRL A018).” |
| RFP, Section C, PWS, 1.4.4.11 |
| Section 1.4.4.11 is revised to Section 1.4.4.12. 1.4.4.10 11 HDIAC Information Support System (ISS): The contractor, within 60 days after award, shall design, develop, implement, and maintain an electronic management information support system to support day-to-day operations of the center, including inquiry and transaction logging and tracking. The ISS will be used to support daily administration, operations, and financial management and service quality assurance of the BCO. The ISS is a management tool for operating the BCO and not an STI data repository, although the contractor may integrate its digital libraries/repositories with the ISS. The ISS information will be made accessible via electronic means to the maximum practical extent to the DoD IAC PMO and COR. (CDRL A002). |
The ISS shall include the following categories of information, however the contractor may supplement this with additional information that it deems would be appropriate and beneficial to the program:
a. HDIAC registered user names, email addresses and user authorization level. This information will not be distributed, or made available, to any individual, organization, or company outside of HDIAC and the DoD IAC PMO without proper authorization from the DoD IAC PMO Director;
b. HDIAC information products, sales histories, and reminders for follow-up efforts in anticipation of potential requirements for additional HDIAC services or products. The contractor shall track sales and revenue (receipts) of BCO products that are developed using DTIC funds under the DTIC-funded BCO core services task order in the ISS. Funds provided by DTIC (obligated under the DTIC-funded BCO core services task order) that are used by the contractor to cover its costs for developing such products that are sold to outside customers (e.g. customers other than CAT and ETI customers and other than DTIC) shall be accounted for separately by the contractor from other BCO core services costs and captured in the Cost Tracking/Monthly Financial Report (CDRL A014). The contractor shall ensure that the amount of funds it allocates to the cost of developing these products does not exceed the revenue (receipts) earned from the sale of the products. See paragraph 1.5. – Service Charge System.
c. All records of user inquiry and copies or summaries of responses provided including the chronology of HDIAC activity for each technical inquiry. For each technical inquiry, a brief summary of the information needed shall be entered into the ISS, along with demographic information identifying the name, address, telephone, facsimile, E-mail, and other addresses of the user, and the time and date by which the user needs the response;
d. Financial data for each Core Analysis Task;
e. A directory containing names and current addresses, telephone, E-mail, facsimile numbers and any other pertinent information for experts included in the HDIAC SME database;
f. Assessments, information, comments and customer feedback/suggestions regarding HDIAC inquiries, actions, cases, and their associated responses and products; and
g. Mailing lists of HDIAC users or potential users, used for dissemination of all information which may include products, journals and promotional materials.
1.4.4. 1011.1. Database Details: The following information is provided with respect to databases currently maintained by the incumbent HDIAC contractor at the time of solicitation issuance. These databases will be provided to the contractor during the contract transition period:
- ISS Database: 765 GBs Data, 262,677 records available
- WWW Database: 31 GB Data, 7,251 records available
- Other Databases: N/A
The ISS database houses all customer related information pertaining to the IAC. This includes Contact lists, Mailing lists, Products, Training Courses, Order Processing and History, Inquiries, CAT Information and Financials, Feedback records, and Library metadata records.
The WWW Databases include all databases necessary for the HDIAC website to perform and function. This includes all content posted to the website along with tables for user data.”
| RFP, Section C, PWS, 1.4.4.12 |
| Section 1.4.4.12 is added to Section C: “1.4.4.11 12 HDIAC Service Promotion: The contractor shall develop and implement an active promotional plan (CDRL A003) which should be detailed within the O&S Plan to ensure that HDIAC users and potential users are aware of the HDIAC products and services and the benefits to be realized through use of the HDIAC, other DoD IACs, and IAC MACs. The contractor is not authorized to promote or sell the products of third-party sources. The contractor shall prepare and disseminate descriptive information outlining HDIAC products and services. Such descriptive information shall include a description of HDIAC, past or potential applications of HDIAC technology products, sufficient information to allow prospective users to determine if they are eligible to obtain services from HDIAC, the cost for such services, and how users should go about obtaining such services. HDIAC program development shall include, as a minimum: preparation of information brochures; displays of HDIAC information products and services for use in professional, trade and Government scientific, technical and management meetings; informational briefings presented to potential customers at conferences, meetings, or in their facilities via audio/video production, or live presentation or other media; and use of advertising in appropriate scientific and technical publications. The contractor will plan to provide physical representation at a minimum of one and a maximum of two venues per year at which government experts and other governmental interested parties in the homeland defense and security field will be present for the purpose of promoting and describing the HDIAC function, purpose, and services. |
All advertisements and/or promotional materials shall be properly authorized by the COR prior to release. All program development and promotional materials including brochures, reports, electronic files, etc. shall be submitted to the COR for review and approval prior to release. Unless properly authorized by the COR, any listing containing the names and addresses of current or potential HDIAC users shall not be made available in paper or electronic form for any purpose. The HDIAC mailing list shall only be used for purposes related to program development, promotion, or general distribution of HDIAC information. The contractor may supplement work in this area with other program development documentation it deems appropriate and beneficial for the program. (CDRL A003).”
| RFP, Section C, PWS, 1.5.1, 1st Paragraph, 2nd Sentence |
| Revised the sentence to “Generally, DoD IAC basic products and services and current awareness information are free (provided at no cost to the user and the contractor will be reimbursed IAW the terms of the contract), but references contained in the PWS to providing any information, services, STI, etc. to the user at no cost are to be interpreted as DTIC will not charge the user.” |
| RFP, Section C, PWS, 1.5.1.1, 1st Sentence |
| Revised the sentence to “The contractor shall develop a system of user charges for the products and services of the HDIAC including an auditable list of charges and users.” |
| RFP, Section C, PWS, 1.5.1.2, 3rd Sentence |
| Revised the sentence to “For example, receipts from the sale of a handbook produced using DTIC funded Bbasic Ccenter Ooperation funds should be credited back against costs incurred for DTIC funded Bbasic Ccenter Ooperations.” |
| RFP, Section C, PWS, 1.5.1.2, 6th Sentence |
| Revised the sentence to “Receipts received for these products and services shall be tracked and reported to the PCO, COR and PMA in the Cost Tracking/Monthly Financial Report (CDRL A014) for DTIC-funded products and services, and for non-DTIC funded products and services, it shall be reported in the metric listed under PWS paragraph 1.4.4.3: “Customer Funding from Non-CAT HDIAC Sales and Services”.” |
| RFP, Section C, PWS, 1.5.1.2.1, 1st Paragraph, 2nd Sentence |
| Revised the sentence to “Requests for DoD IAC products from non-DoD, U.S. Government agencies will be honored even though the agency may not be able to pay the established service charge.” |
| RFP, Section C, PWS, 1.5.1.2.1, 1st Paragraph, 3rd Sentence |
| Revised the sentence to “The contractor shall coordinate all exceptions with the COR and PMO.” |
| RFP, Section C, PWS, 1.5.1.2.1, 2nd Paragraph, 1st Sentence |
| Revised the sentence to “Approval of from the DoD IAC Director shall be obtained prior to providing on a no-charge basis any publications or responses to technical inquiries.” |
| RFP, Section C, PWS, 1.5.1.2.1, 2nd Paragraph, 2nd Sentence |
| Revised the sentence to “The contractor shall provide one copy of products and services to other DoD IACs and users when such action supports the DoD IAC mission.” |
| RFP, Section C, PWS, 1.5.1.2.2, 1st Paragraph, 1st Sentence |
| Revised the sentence to “Other than DTIC Funded Products and Services: The contractor shall report separately on receipt and use of funds provided by non-DTIC sources in its Cost Tracking/Monthly Financial Report (CDRL A014)monthly financial reports.” |
| RFP, Section C, PWS, 1.5.1.2.2, Subparagraph (2) under 1.5.1.2.2 |
| Revised the subparagraph to “(2) A list of products and services provided to DoD IAC users including the specific agency or department providing such funds, as a result of such funding; and” |
| RFP, Section C, PWS, 1.6, 2nd Sentence |
| Revised the sentence to “Non-DTIC customers of HDIAC services providing funding) for specific research efforts (extended technical inquiries, core analysis tasks, etc.) are referred to as Requiring Activities (RAs).” |
| RFP, Section C, PWS, 1.6.1, 1st Sentence |
| Revised the sentence to “Government and Commercial activities outside of DTIC (and occasionally within DTIC) may request task orders with the HDIAC IAC which may be utilized to obtain selected products and services from the HDIAC contractor to include: HDIAC publications in paper, electronic, or other media; attendance at HDIAC conferences, meetings, symposia, or workshops; HDIAC education and training activities; HDIAC analysis that builds on the DTIC-funded products and services, and other HDIAC products or services for which costs may be recovered.” |
| RFP, Section C, PWS, 1.6.1, 3rd Sentence |
| Revised the sentence to “These services are not funded by DTIC (unless DTIC happens to be the requiring activity/sponsor). Services that are over and above the core BCO “core services” requirements are acquired by task order issued by the PCO with the following restrictions:” |
| RFP, Section C, PWS, 1.6.1, Subparagraph (1) under 1.6.1, 2nd Sentence |
| Revised the sentence to “The CO, with input from the RA and the DoD IAC PMO will evaluate the proposal and issue a CAT task order which may be fixed price or cost reimbursement and which may be fully or incrementally funded at time of award:” |
| RFP, Section C, PWS, 1.6.1, Subparagraph (2) under 1.6.1 |
| Revised the subparagraph to “(2) The final products/deliverables/services to be furnished to the RA shall be submitted to the COR(s) for review and approval;” |
| RFP, Section C, PWS, 1.6.1, Subparagraph (7) under 1.6.1, 4th Sentence |
| Revised the sentence to “All CAT-specific deliverables, whether required by the DoD IAC PMO (CDRLs A017-A021) or required by the CAT RA, are funded by the CAT RA. (CDRL A013, A017, A019, A020, A021)” |
| RFP, Section C, PWS, 1.7.2, 2nd Paragraph, 1st Sentence |
| Revised the sentence to “The contractor shall be required to allow free use and access among all DoD IACs to all information generated under this contract subject to the limitations posed by the RA for which the CAT work was performed.” |
| RFP, Section C, PWS, 1.9.2.2, 1st Paragraph, 4th Sentence |
| Revised the sentence to “The COR will coordinate with their home agencyDTIC's Public Affairs Office to obtain approval before authorizing the public release of any information” |
| RFP, Section C, PWS, 1.13.3, 2nd Sentence |
| Revised the sentence to “If, during the term of the contract, it becomes necessary to replace and/or reassign the Director of the HDIAC BCO Lead, the contractor shall notify the Contracting Officer of any such replacement and/or reassignment.” |
| RFP, Section C, PWS, 2.2, 1st Sentence |
| Revised the sentence to “The Government will evaluate performance of the services listed in the Sservices Ssummary (SS) table below to determine if it meets the performance thresholds.” |
| RFP, Section C, PWS, 2.2, Table Heading |
| Revised the table heading to “SERVICES SUMMARY TABLE*” |
| RFP, Section C, PWS, 2.2, SERVICES SUMMARY TABLE |
| Reformatted the table. |
| RFP, Section C, PWS, 2.2, SERVICES SUMMARY TABLE, 6th PERFORMANCE OBJECTIVE, “Successfully meets requirements of the contract PWS and CATs” |
| Revised the 3rd sentence under PERFORMANCE MEASURE to “The COR and PMA will review the totality of the contractor's services, deliverables, work products and support of the HDIAC program on a continuous, ongoing basis.” |
| RFP, Section C, PWS, 2.2, SERVICES SUMMARY TABLE, 9th PERFORMANCE OBJECTIVE, “Service Promotion” |
| Revised the paragraph reference to “1.4.4.12” |
| RFP, Section C, PWS, 3.1, 6th Sentence |
| Revised the paragraph reference to “Equipment that is planned for disposition by the incumbent IAC contractor will not be transitioned to the HDIAC contractor. (CDRL A011).” |
| RFP, Section C, PWS, 3.2, 1st Paragraph, 2nd Sentence |
| Revised the sentence to “The report shall be submitted electronically to the DoD IAC PMO not later than 30 days after contract award and annually thereafter in Excel spreadsheet format.” |
| RFP, Section C, PWS, 3.2, 1st Paragraph, 4th Sentence |
| Revised the sentence to “The contractor shall report to the DoD IAC PMO all newly acquired GFP (including contractor acquired property) via the same inventory report upon occurrence. (CDRL A011).” |
| RFP, Section C, PWS, 3.2, 2nd Paragraph, 1st Sentence |
| Revised the sentence to “Additionally, the contractor shall notify the DoD IAC PMO 10 days prior to removal or disposition of excess GFP in the same report.” |
| RFP, Section C, PWS, 4.1, 1st Paragraph, 1st Sentence |
| Revised the sentence to “Successor Contractor - This Section 4 applies to the contractor performing in the role of "successor contractor" at the start of this contract, where the "incumbent contractor" refers to the current HDIAC contractor performing the BCO function of the following DTIC DoD IAC contract(s): HDIAC, FA8075-13-D-0001.” |
| RFP, Section C, PWS, 4.1, 2nd Paragraph, 1st Sentence |
| Revised the sentence to “Incumbent Contractor - This Section 4 applies to the contractor in the role of "incumbent contractor" at the end of this contract, where the "successor contractor" refers to an as yet, unknown, unnamed contractor who will be awarded the contract that will be a follow-on to this contract.” |
The following changes were made to the RFP, Section C PWS, 5.1 – HDIAC CONTRACT DATA REQUIREMENTS SUMMARY table:
| CDRL A002 |
| Revised the PWS paragraph references to “1.4.4.11, 1.4.4.9, 1.5.1.2.1” |
| CDRL A003 |
| Revised the Brief Description to “Create and develop active promotional plan. Contractor-developed promotional , asproducts as required.” Revised the PWS paragraph references to “1.4.2.1, 1.4.2.2, 1.4.2.4, 1.4.4.12” |
| CDRL A004 |
| Revised the PWS paragraph references to “1.4.2.6, 1.4.2.7” |
| CDRL A005 |
| Revised the 4th sentence in the Brief Description to “The contractor shall make available to DoD IAC PMO and upload to DTIC Database STI repository as appropriate.” Revised the PWS paragraph references to “1.4.1.8, 1.4.2.1, 1.4.2.2” |
| CDRL A006 |
| Revised the 1st sentence in the Brief Description to “DoD IAC PMO-directed spreadsheet.” |
| CDRL A007 |
| Revised the CDRL Title to “Quarterly Progress ReportSemi-Annual Performance Review”. Revised the Brief Description to “Same as title. Once a year review Report on the contractor's progress in achieving plans per the HDIAC Operational and Strategic Plan.” Revised the PWS paragraph references to “1.4.2.2, 1.4.2.3, 1.4.2.4, 1.4.2.5, 1.4.4.2, 1.4.4.5, 1.4.4.6” |
| CDRL A008 |
| Revised the CDRL Title to “HDIAC Operational and Strategic Plan”. Revised the PWS paragraph references to “1.4.2.5, 1.4.4.5” |
| CDRL A009 |
| Revised the PWS paragraph references to “1.4.2.5, 1.4.4.2, 1.4.4.8” |
| CDRL A010 |
| Revised the 1st sentence in the Brief Description to “Various items, both STI and non-STI, not elsewhere described herein, that may be developed and delivered by the contractor as part of basic BCO operations such as technical reports on specific subjects of interest to customers, handbooks, manuals, journals, SOARS, education and training documentation, documentation relating to conferences and symposia, technical instruction compilations, community outreach materials, reports, fact sheets, etc.” |
| CDRL A012 |
| Revised the PWS paragraph references to “1.4.1.8, 4.1, 4.2” |
| CDRL A014 |
| Revised the PWS paragraph references to “1.4.4.4, 1.4.4.2, 1.4.4.11, 1.5.1.2, 1.5.1.2.2” |
| CDRL A015 |
| Revised the CDRL Title to “DoD IAC PMO Deliverables and Data Requests”. Revised the 1st sentence in the Brief Description to “Written responses to data calls and queries of a dynamic, unpredictable nature to respond to DoD IAC, DTIC or higher level DoD management concerns, typically requested with a response time of 1-2 business days via email.” |
| CDRL A016 |
| Revised the CDRL Title to “IAC Quarterly Success Stories” |
| CDRL A018 |
| Revised the PWS paragraph references to “1.4.2.2, 1.4.2.3, 1.4.2.6, 1.4.4.10”. |
| CDRL A019 |
| Revised the CDRL Title to “CAT/MAC TO (TAT) STI Relevance Assessment (Literature Search) and Gap Analysis” |
| CDRL A021 |
| Revised the CDRL Title to “CAT Final Technical Report and /SF298”. |
| CDRL A022 |
| Revised the CDRL Title to “Extended Technical Inquiry (ETI) -Specific Deliverables” |
| CDRL A023 |
| Revised the CDRL Number to “A023” from “A0023”. Revised the PWS paragraph references to “2.1, 1.4.2.2, 1.4.2.3, 1.4.2.5, 1.4.4.2”. |
| CDRL A024 |
| Added CDRL A024, “Annual Performance Review” to the table with description and PWS paragraph references. |
| RFP, Section C, PWS, 5.3, Acronyms |
| Revised the Acronyms to add “APR – Annual Performance Review”, delete “IO – Information Operations”, and add “SAPR - Semi-Annual Performance Review”. |
| RFP, Section C, PWS, 5.3, Glossary |
| Revised the Glossary to include “Annual Performance Review (APR) - An annual review of the work performed by the contractor in the previous year.” |
| RFP, Section C, PWS, 5.3, Glossary |
| Revised the Glossary to include “Enterprise Content Management System – An online platform used to receive and process records into DTIC R&D library collections.” |
| RFP, Section C, PWS, 5.3, Glossary |
| Revised the Glossary definition of “BCO Lead” to “Oversees coordination and administration of all aspects of HDIAC BCO to include planning, organizing, staffing, leading, and controlling activities” |
| RFP, Section C, PWS, 5.3, Glossary |
| Revised the Glossary definition of “DoD Information Analysis Center (IAC)”. Revised the 2nd sentence to “The IACs are distinguished from technical information centers and libraries whose functions are primarily concerned with providing reference or access to the documents themselves rather than the scientific and technical information contained in the documents.” |
| RFP, Section C, PWS, 5.3, Glossary |
| Revised the Glossary to include “Gap Analysis – A review of research to examine records, trends and changes within a specific discipline to see if the question or problem has not been answered.” |
| RFP, Section C, PWS, 5.3, Glossary |
| Revised the Glossary to include “Literature Search – A systematic review of literature to examine the trends and changes within the HDIAC Scope areas.” |
| RFP, Section C, PWS, 5.3, Glossary |
| Revised the Glossary to include “Semi-Annual Performance Review (SAPR) – Performance review that occurs once, half-yearly (6 months), after the annual program review is held.” |
| RFP, Section C, PWS, 5.3, Glossary |
| Revised the numbering for the glossary as appropriate. |
| Section J, Exhibit A Contract Data Requirements List (CDRL) |
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