Couples Comm - SOWv3 (22 Aug 24).docx

STATEMENT OF WORK

for

Office of the Air Force Surgeon General

Couples Communication Workshop

Solicitation/Contract Number TBD

22 August 2024

Table of Contents

2. CONTRACT REQUIREMENTS

1. DESCRIPTION OF SERVICES

1.1. Background. The Dept of the Air Force (DAF) Family Advocacy Program (FAP) is committed to the reduction of domestic abuse through the promotion and delivery of treatment and prevention services. Establishing healthy relationships plays a pivotal role in stopping domestic abuse incidents among couples. The Couples Communication Workshop (CCW) is critical for the DAF FAP to equip therapists with the necessary education and training to deliver evidence-informed couples counseling techniques.

1.2. Scope. The Contractor shall provide a Meeting Package (MP) for two (2) separate five (5) day CCWs held between February and July 2025. The MP shall include space, complete room set up (with tables, chairs, podiums, required AV equipment, and internet) of primary meeting room for approximately 90 attendees; breakout rooms, operations center; speaker ready room; executive office; registration area; overnight accommodations for approximately 90 people co-located on premise with the meeting rooms (most attendees will check in on Monday and check out Friday); and standard audio-visual (AV) equipment included in the package with one full-time AV support personnel. All lodging and meal costs shall be billed to, and paid for, by each attendee; these charges shall not be included in this contract. The conference facility shall be located within a 25-mile radius of a metropolitan airport in the Continental United States. The Contractor shall furnish all requirements necessary to perform these services and shall comply with the requirements contained in this Statement of Work (SOW).

2. CONTRACT REQUIREMENTS

2.1. Couples Communication Workshop (CCW). The Contractor shall plan and coordinate workshop location, dates, and event schedule, and facilitate Couples Communication training for the two 2025 FAP CCWs. The Contractor shall provide a dedicated focal point for coordinating and planning with the Government’s Program Manager (PM) or Contracting Officer Representative (COR) within one (1) business day after the contract is awarded. The planner shall provide clear and consistent written and verbal responses to the PM or COR within 12 business hours of government-initiated communication (e.g., return phone calls, emails, or other communication). The Contractor shall begin coordination and planning with the PM and/or (COR) no later than 10 business days after the contract is awarded.

2.2. Workshop Location and Dates.

2.2.1. The Contractor shall coordinate two (2) separate five (5) day windows for two CCWs between February and July 2025. The workshops shall be Monday through Friday with Monday and Friday being travel days and Tuesday through Thursday being training days. CCW dates shall be discussed and coordinated with the Government’s PM and/or COR prior to forming an agreement with venue(s). Workshop dates shall be agreed upon and finalized no later than 90 days after the contract award.

2.2.2. The Contractor shall research, identify, and coordinate a location to for the CCWs. The venue(s) shall be within a 25-mile radius of a metropolitan airport in the Continental United States. The Contractor shall provide the Government’s PM and/or COR a list of potential venues (minimum 3) no later than 60 days after contract award. The venue shall be agreed upon and finalized no later than 90 days after the contract award.

2.3. Couples Communication Training. The couple’s communication training shall be evidence-based or informed, geared at equipping therapists with advanced knowledge and skills in couples counseling and communication. The training should entail a comprehensive review of current research and literature on building healthy relationships; and show applicability and integrate the unique challenges specifically experienced by military couples i.e., frequent Permanent Change of Station (PCS), deployments, etc. The training program must incorporate empirically supported interventions to address relationship challenges and offer skill development to therapists in areas including but not limited to relationship dynamics, communication techniques, intimacy, and conflict resolution. Key training components shall also include a train-the-trainer opportunity; and provide continuing education credits for Licensed Clinical Social Workers, Licensed Marriage and Family Therapists, and Psychologist attendees.

2.3.1. Program Material. The Contractor shall provide instructor kits and on-demand log-in for each attendee so they can review any content or gather any additional background information.

2.3.2. Continuing Education Credits. Upon completion of training, the Contractor shall provide all attendees vetted by the National Association of Social Worker, Commission on Accreditation for Marriage and Family Therapy Education, and American Psychological Association with continuing education units (CEU).

2.3.3. Train the Trainer. The Contractor shall provide Train the Trainer training for (5) attendees, as chosen by the CORs, to become facilitators qualified to deliver future training. Upon completion of the training, facilitators shall receive on-demand logins so they can facilitate workshops in the future and be qualified to issue CEUs.

2.4. Meeting Space Requirements. The chosen workshop location shall provide the Government exclusive use of meeting spaces from 7:00 AM to 5:00 PM for three (3) training days. The Contractor shall ensure each room set up is complete including AV and internet connectivity checks, tables, chairs, and other required equipment (see Table 1 - CCW Room Requirements). The Government will have access to all required rooms no later than 7:00 AM on the first training day. The Government shall be granted access to common areas in the Contractor’s facility to post signs on the day before the event.

2.4.1. Registration Area. One (1) registration area with two (2) tables and four (4) chairs, or a comparable area that is visible to arriving attendees for each designated training day.

2.4.2. Administrative Rooms. One (1) Administrative Office that includes internet access and access to a printer and copier with associated supplies (Ink, toner, paper, etc.) for the Government Program Manager (PM) and staff. The copier may be situated elsewhere within reasonable proximity to the Administrative Office in the hotel. The Administrative Office must be accessible 24 hours a day for the duration of the CCW.

2.4.3. Plenary Room. One (1) Plenary Room with classroom-style seating to accommodate up to 90 attendees. The plenary room shall have wired or wireless internet connectivity (10MB-15MB) for presenters and attendees.

2.4.4. Breakout Room. One (1) Breakout Room with classroom-style seating to accommodate up to 5 attendees for train the trainer course. The breakout room shall have wired or wireless internet connectivity (10MB-15MB) for presenters and attendees.

2.5. Audio Visual (AV) Equipment and Support. The Contractor shall furnish and provide technical support for the AV equipment listed in Table 1. The Contractor shall provide continuous, in-room AV labor and support in the plenary room and standby AV labor and support for all other meeting rooms throughout the duration of the CCW. The Government will provide laptop computers for each of their attendees.

TABLE 1 – CCW Room Requirements

Day 2 Day 3 Day 4

7:00 AM

7:00 AM

7:00 AM

5:00 PM

5:00 PM

5:00 PM

· Rectangular tables, chairs facing front.

· Two (2) easels with pads and markers

· Continuous in-the-room AV labor to operate AV equipment and remedy technical issues

· Two (2) Front projection screens

· Two (2) Screen projectors

· Two (2) Laptops with internet access provided.

· One (1) podium

· Two (2) wireless microphones

· One (1) Monitor

· AV equipment to support briefings: mixer, switcher, speakers, sound connections, laser pointers, all required cables for complete system set-up

2.6. Lodging Accommodations.

2.6.1. Contractor Lodging Availability: The Contractor shall coordinate lodging to accommodate up to 90 attendees per workshop. The final estimate of attendees will be provided by the Government within 60 days of the start of the event. All rooms shall be priced at the current Government per diem rate (http://www.gsa.gov/portal/category/100120) for the CCW location selected. All lodging rooms shall be co-located on the premises with the required meeting spaces. Most reservations will be Monday through Friday with Monday and Friday being travel days and Tuesday through Thursday being training days. Some reservations may span Sunday through Friday to accommodate overseas travelers. The Government will not incur financial liability associated with the facility’s agreement to hold a block of rooms for a certain time. The block of rooms is not a minimum guarantee. The Contractor may release any unsold rooms 30 days before the CCW at 3:00 PM.

2.6.2. CCW Attendee Lodging Reservations: CCW attendees will make their lodging reservations. Attendees will be instructed by the Government to contact the lodging facility at least 30 days before the CCW start date to reserve their room. The Government will not be responsible for any room charges. All room charges will be the individual attendee’s responsibility.

2.6.3. Lodging Cancellation: The lodging facility shall honor standard cancellation and billing policy, meaning no-shows shall be billed for the date that would have been the date of check-in only. The Government shall not be responsible for the cost of any lodging cancellation fees. Any cancellation or no-show fees will be the individual attendee’s responsibility.

2.7. Meals. The Contractor shall ensure the CCW venue(s) provide three (3) meals (breakfast, lunch, and dinner) on the premises daily and be within .5 miles walking distance from local eateries. The Government will not be responsible for the cost of these meals. Each attendee will pay for their meals.

2.8. Available Services. The Contractor’s facility shall include the following services in its meeting package: Wi-Fi in public spaces and meeting rooms; Wi-Fi or wired high-speed internet connectivity in the guest rooms; parking; and use of on-site fitness center.

2.9. Transportation Services. Transportation services are not required for this contract, but the lodging and training facility shall be no further than 25miles from a metropolitan airport in the Continental United States.

3. ACRONYMS

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