Attachment_1_Addendum_to_FAR_52.212-1_-_HAF_Workflow.doc

SECTION L – Instructions, Conditions, and Notices to Bidders

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (Jun 2008)

ADDENDUM 1

This section is for solicitation purposes only. This section will be physically removed from any resultant award, but will be deemed incorporated by reference.

BEST VALUE ACQUISITION

(IAW FEDERAL ACQUISITION REGULATION FAR PART 12 AND 15.101)

1. To assure timely and equitable evaluation of proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all commercial solicitation requirements, including terms and conditions, representation and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the Commercial Solicitation terms and conditions and provide complete accompanying rationale.

2. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition, the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

3. Proposal Instructions. The offerors proposal shall consist of three (3) separately bound parts, Part I – Technical Proposal, Part II – Past/Present Performance Information, and Part III – Price Proposal. Offerors must include acknowledgment of solicitation amendments in Part III. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information stated herein and in accordance with these instructions. Nonconformance with the instructions provided may result in an unfavorable submission/proposal evaluation. All claimed technical and past performance capabilities to meet the requirements shall be realistic and are subject to verification by the Government. The offer shall be compliant with the requirements as stated in the Performance Work Statement.

4. Detailed instructions to offerors for proposal requirements begin below at paragraph 4A.

A. The following introductory information (letter format is acceptable) is required on the first page of Volume II of your offer:

(1) Solicitation Number: FA8052-16-R-0026;

(2) Name and address of offeror;

(3) Name and telephone number of your point-of-contact;

(4) Name of your contract administration office (if available);

(5) Confirmation of type of contract action;

(6) Total proposed/evaluated price;

(7) Whether you will require the use of Government property in the performance of the agreement, and, if so, what property;

(8) Contract type: FFP

(9) Date of submission; and,

(10) Name, title and signature of authorized representative.

B. General Instructions: This is a Performance Price Tradeoff best value source selection acquisition. Mission Capability will be evaluated on a pass/fail basis, receiving ratings of acceptable or unacceptable. Unacceptable offers are unawardable. Of the remaining factors, Past Performance is more important than price. Award will be made based on an integrated assessment of the Evaluation Factors. It is our intent to award a contract to the contractor who will provide the best overall value to the Air Force as determined by an integrated assessment. The proposal instructions in this section are designed to assist offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all work required herein.

(1) The Government reserves the right to make award without discussions in accordance with FAR 15.306(a)(3). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Government awards without discussions, the offerors may be given the opportunity to clarify certain aspects of proposals (e.g., the relevance of an offeror’s past performance information and adverse past performance information to which the offeror has not previously had an opportunity to respond) or to resolve minor clerical errors.

(2) The offeror's proposal shall include all data and information requested and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation, rendering it ineligible for award.

(3) The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror's proposal. The offeror’s proposal must convey to the Government that the offeror is capable; possesses sufficient technical expertise and experience; possesses sufficient resources; and is able to plan, organize, and use those resources in a coordinated and timely fashion such that technical requirements will be achieved and costs will be controlled.

(4) Offerors should address questions, concerns, or requests for clarification in writing via email only. Questions received via telephone, fax or letter will not be answered. All questions, concerns, or requests for clarification must be received by the point of contact(s) (POCs) listed below by no later than Friday, 22 July 2016 at 12 PM SAN ANTONIO LOCAL TIME Please send copies of questions to all recipients at the email addresses indicated below. You may confirm receipt of your questions by calling John Haring at 210-395-9824. Questions submitted after the due date listed above will not be considered. The Government assumes no responsibility for non-delivery due to problems with email servers, and no extensions will be granted for these matters. Amendments to this solicitation will be posted to the FBO site answering questions when received. All timely questions received and answered will apply to the RFP. We will not post duplicate questions.

John P. Haring Contract Specialist john.haring@us.af.mil Monica Christie Contracting Officer monica.christie@us.af.mil

(5) Proposals shall be submitted via email to both the contracting officer and contract specialist listed above. Except for reproduced sections of the solicitation document, text shall be no smaller than 12 point Times New Roman. Tables and figures may be single spaced. Margins on all four sides of each sheet will be at least one inch. Special consideration will not be given for colors, pictures or unnecessary graphics. Proposals shall be submitted as follows:

Table 1

I.

Technical Capability Volume – Due Monday, 1 August 2016 at 12 PM SAN ANTONIO LOCAL TIME

Factor 1: Technical Capability

II.

Past Performance Volume– Due Monday, 1 August 2016 at 12 PM SAN ANTONIO LOCAL TIME

Factor 2: Past Performance

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Provide any information currently available (letters, metrics, CPARS, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. Information submitted should also include statement on why the past performance is relevant and recent to the work being solicited by the RFP. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Past Performance Questionnaires (PPQ): The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources such as, other federal entities, CPARS, and contacting sources provided in Part II in which relevant performance has taken place. However, if submitted PPQ’s submitted and past performance is deemed not relevant, additional information will not be requested. Provide a list of no more than three (3) of the most relevant contracts performed for Federal agencies within the last three (3) years from the solicitation issue date. Relevant contracts include the type of requirement set out in the PWS and the listed past performance evaluation criteria in the attachment Addendum to FAR 52.212-2 Evaluation of Offers-Commercial Items The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition. Submit only past performance for services with periods of performance greater than or equal to twelve months.The government will evaluate only PPQ’s from independent sources. Furnish the following information in the reference list for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

(c) Forward the Past Performance Questionnaires (Attachment 3) to activities that have your past performance information relevant to this requirement. Make every effort to ensure the return up to three (3) completed questionnaires on relevant projects your firm has completed or is presently working on. The Government reserves the right to obtain questionnaires from other sources. Remember you cannot delegate the tracking of this information to a subcontractor; this is your responsibility. You must ensure the completed questionnaires are sent directly to the listed contracting officer and contract specialist. No further questionnaires will be accepted once the proposal due date & time is reached.

III.

Price Volume – Due Monday, 1 August 2016 at 12 PM SAN ANTONIO LOCAL TIME

(b) Insert proposed unit and extended prices in the Pricing Schedule of the Solicitation. The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal(s) must be submitted for a base year plus two (2) Option Years.

(c) Complete all the necessary fill-ins and certifications in accordance with FAR 52.212-3 and return along with the proposal.

(d) Provide a letter from the Small Business Administration (SBA) showing proof of HUBZone certification

(e) All solicitation amendments must be acknowledged in accordance with FAR 52.212-1, Instruction to Offerors-Commercial Items and submitted with the proposal.

(6) In addition to these requirements, provide the following on the cover page (not included in the page count) of each volume:

(a) Solicitation title and number; (b) Name, address, and contact information of offeror; (c) Name of volume;

(d) Date of proposal and validity date; and

(e) Indication of whether the volume is an original or copy.

(7) Each volume shall have a table of contents. All attachments or appendices shall be identified in the table of contents. All attachments or appendices shall be included in the page count, unless otherwise specified. The Table of Contents will not be included in the page count.

(8) All volumes shall contain page numbers. Offeror shall use a standard page numbering system. All critical information from any appendices shall be summarized in the technical proposal.

(9) If page limitations are exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

(10) Pricing Information: All pricing information shall be addressed ONLY in the Price proposal volume.

(11) Classified Information: All information shall be unclassified.

(12) Proposal Distribution: The proposal shall be identified and emailed to the contracting officer and contract specialist listed in B(4) C. Volume Instructions:

(1) Mission Capability Volume (Volume I)

(a) The Technical Volume will be evaluated in accordance with Addendum to FAR 52.212-2, Evaluation, Commercial Items Addendum

(b) Offerors will demonstrate how they will accomplish the requirements of the Performance Work Statement as outlined below. This information shall be detailed, specific and complete. Legibility, clarity, and coherence are very important. Additionally, the Mission Capability Volume shall specifically address the technical evaluation factors contained in the addendum to FAR 52.212-2-Evaluation of Offers-Commercial Items contained in table 1 of that addendum. Offerors will submit redacted (names removed) resumes of potential candidates who would be submitted in the event of contract award as part of this volume.

(2) Past Performance Volume (Volume II)

(a) The Past Performance Volume will be evaluated in accordance with Addendum to FAR 52.212-2, Evaluation, Commercial Items Criteria and Basis for Award.

(b) This information shall be detailed, specific, and complete. Legibility, clarity, and coherence are very important. See Table 1 for additional details/limitations.

(c) The Past Performance Volume shall specifically include/address the past performance factors /subfactors contained in the addendum to FAR 52.212-2-Evaluation of Offers-Commercial Items. In addition, the following are required as part of volume II:

(2) Table of Contents (not included in the page count);

(3) Completed Customer Past Performance Information Forms: (Attachment 05): Provide a completed copy of the attached Past Performance Information form for each contract/program being described. Provide frank, concise comments regarding your performance on the contracts you identify. Past performance information shall be submitted on past performance references that you consider most recent and relevant in demonstrating your ability to perform the proposed effort. You may also include information on contracts performed by your subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Include rationale supporting your assertion of relevance. Each contract shall be considered a separate contract for purposes of this evaluation. Each Past Performance Information Form shall contain one contract citation;

a. Summary Explanation: Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. This will provide a summary of the past performance items submitted and will complement the Past Performance Questionnaires. In addition, please provide narrative of items performed on the submitted contract outlining the relevant areas of past performance listed in the evaluation factors. This narrative is to be incorporated into each Past Performance Information Form.

(4) Completed Subcontractor Consent Form(s): Consent letters executed by each subcontractor authorizing release of adverse performance information, so the offeror can respond to such information.

(d) Offerors shall distribute the Past Performance Questionnaire (Attachment 03) to the reference POCs identified in the Past Performance Volume for completion and return to the Contracting Officer.

(f) Recency, and Relevancy: The Government shall look at recency and relevancy of the offeror’s performance history on the past performance information submitted. Recency as it applies to this solicitation is defined as on-going contracts/sub-contracts or contracts/sub-contracts that have been completed within the last three years from the date of the issuance of this solicitation. Relevancy as it applies to this solicitation is defined as the characteristic of performance history work items as being the same as or similar in nature, complexity, and magnitude to that identified in the PWS (Government may not necessarily agree with offeror as to relevancy).

(3) Price Volume

(a) The Price Volume will be evaluated in accordance with the Evaluation Criteria and Basis for Award. Fully burdened hourly rates for the remaining labor categories to be included in the pricing tables will NOT be evaluated for the Total Evaluated Price, but those rates will be evaluated for balance and reasonableness. See Table 1 for additional details/limitations.

(b) Provide:

1. Signed Cover Letter;

2. Provide signed SF 1449 and signed SF 30/ Amendments (if applicable);

3. Provide fully completed Pricing Table (Attachment 4) for the Base and all Option Year Periods;

4. Provide Representations & Certifications; and

5. Complete the necessary fill-ins and certifications in this solicitation and return them with your proposal, in their entirety.

D. Additional Information

1. Notice of Award: A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding agreement without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

2. Discrepancies: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale before the date and time proposals are due.

3. Adequate Responses: Cursory responses or responses which merely reiterate or reformulate the PWS (with all of its attachments/addendums) and instructions will not be considered as being responsive to the requirements of the solicitation. Assurance of experience, capability and qualifications, which clearly demonstrate and support the offeror’s claim are essential. The absence of such evidence will adversely influence the evaluation of the proposal and render its proposal ineligible for award.

4. Competitive Range: The Contracting Officer may determine that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted. The Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition in accordance with FAR 15.306(c). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint.

5. Final Proposal Revisions: If discussions are conducted, final proposal revisions may be required at the Governments discretion.

6. Debriefings: If a competitive range determination is made, the contracting officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The contracting officer will notify unsuccessful offerors within the competitive range of the source selection decision, in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. (End of Provision)