Attachment_4-_Addendum_52.212-1rev.1.pdf

FA8052-14-R-0004

Attachment 4

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED

INCORPORATED BY REFERENCE.

ADDENDUM 52.212-1

Section L - Instructions, Conditions, and Notices to Offerors

Addenda to 52.212-1 -- Instructions to Offerors -- Commercial Items (July 2013)

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

L-I Family Advocacy Program PACAF (FAP PACAF):

Request for Proposal (RFP) Number FA8052-14-R-0004 for Family Advocacy Program Services for PACAF defines the overall requirements in which vendors are to propose

to. The Government contemplates award of a Firm Fixed Price type contract resulting from this solicitation.

****If there are any potential Organizational Conflicts of Interest (OCI) concerns in accordance with Federal Acquisition Regulations (FAR) 9.5 please identify them and forward them to the Contracting Officer prior to close of the RFP.

L-II General Instructions & Information to Offerors:

Each Offeror is required to submit their proposal as specified in solicitation provision 52.212-1, Instructions to Offerors-Commercial Items, along with the following addendum. Failure to provide any required information may result in an offer being determined non-responsive.

A. Proposal Submittal and Inquiries.

1. Proposals are due no later than 1:00PM (1300 Hours), local San Antonio, Texas time on 3

March 2014. Proposals may be mailed to the below address so they are received by the contracting office by the due date and time.

(a) By Mail (note: - 773 ESS has two (2) physical addresses - please use the appropriate address):

For shipments using the United States Postal Service (USPS):

773 ESS/PK

Attn: Mr. Robert Neeb

2261 Hughes Ave, Suite 158

JBSA Lackland TX 78236 (US Mail)

OFFICIAL BUSINESS

For shipments using Couriers/Physical Address (Fed Ex, DHL, UPS):

773 ESS/PK

Attn: Mr. Robert Neeb

3515 S. General McMullen, Suite 200

San Antonio, TX 78236

Hand delivery is not advisable due to building access restrictions. In lieu of this, email submissions of proposal packages are allowable under this RFP. Email size should not exceed

8MB. Multiple emails are allowed for proposal package submission. Any proposals submitted via email shall be sent to the contract specialist (robert.neeb.2@us.af.mil) and the contracting officer (karla.dodd@us.af.mil). Offerors do not need to submit any CD-ROM copies if they send in proposals via email. Offerors are encouraged to verify receipt of proposals.

2. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Questions to the solicitation must be in writing and emailed to the Contract Specialist with a carbon copy email (CC) to the

Contracting Officer (at the contact information below), no later than 4:00PM (1600 Hours), local

San Antonio, Texas time on 19 February 2014. The Government will not accept any questions after this time.

All questions regarding this solicitation shall be submitted in writing via email. You may confirm receipt of your questions by emailing Mr. Robert Neeb at the contact information below.

All answers to questions and any amendments to this solicitation will be posted to the Federal

Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

Contracting Officer:

Ms. Karla F. Dodd karla.dodd@us.af.mil

(210) 395-9177

Contracting Specialist:

Mr. Robert Neeb robert.neeb.2@us.af.mil

(210) 395-9398

3. Site Visit. The Government will not hold a site visit.

mailto:robert.neeb.2@us.af.mil mailto:karla.dodd@us.af.mil http://www.fbo.gov/ mailto:karla.dodd@us.af.mil mailto:robert.neeb.2@us.af.mil

B. General Instructions/Information.

1. This is a Lowest Price Technically Acceptable (LPTA) source selection in accordance with

FAR Part 15.101-2. It is the Government’s intent to award a contract to the Offeror who will provide the lowest priced technically acceptable offer to the Air Force as determined by an integrated assessment of the evaluation criteria in the addendum to provision FAR 52.212-2 –

Evaluation of Commercial Items. Technical capability and past performance will be evaluated and given ratings of acceptable or unacceptable. Unacceptable offers are not eligible for award.

2. The Government intends to award one (1) Indefinite Delivery Indefinite Quantity (IDIQ) contract as a result of this solicitation. Award will be made to the lowest priced Offeror, which after evaluation is deemed technically acceptable in accordance with the evaluation criteria in the addendum to provision FAR 52.212-2 - Evaluation of Commercial Items of this solicitation.

Award of the basic IDIQ contract will establish the CLIN ordering year rates to be utilized at the

Task Order (TO) level.

3. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested, and certification under FAR

15.406-2 will not be required. However, if at any time during this competition the Contracting

Officer determines that adequate price competition no longer exists; Offerors may be required to submit cost data to the extent necessary for the Contracting Officer to determine the realism, reasonableness, and affordability of the price.

4. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to the identified evaluation factors and sub-factors in the addendum to provision FAR 52.212-2 – Evaluation of Commercial Items (Section M) of this solicitation.

Failure to meet a requirement may result in an offer being ineligible for award. The proposal

(offer) shall consist of four (4) separate Volumes; Volume I – General, Volume II – Technical

Capability, Volume III –Past Performance Information, and Volume IV – Price.

5. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the solicitation, concurrence with the Performance Work

Statement (PWS), and contract type. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding agreement without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received from the Offeror before award.

file:///C:/Users/1079668865C/Desktop/773rd/Workload/Third%20Party%20Collections%20(TPC)/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR15.DOC%23b154062 file:///C:/Users/1079668865C/Desktop/773rd/Workload/Third%20Party%20Collections%20(TPC)/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR15.DOC%23b154062

6. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to conduct them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR

Part 15.306 (c)(2). If the Government awards without discussions, the Offeror’s may be given the opportunity to clarify certain aspects of proposals or to resolve minor clerical errors. The

Government may reject any or all offers if such action is in the public interest.

7. Instructions outlined in paragraph C. below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

8. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Offeror shall immediately notify the

Contracting Officer in writing with supporting rationale. The Offeror is reminded that the

Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

9. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the

Government will destroy extra copies of such unsuccessful proposals.

10. All referenced documents for this solicitation are available on the Federal Business

Opportunities (FedBizOpps) website at http://www.fedbizzopps.gov.

11. Debriefings. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competition, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify offerors whose proposal remained in the competition but were not selected for award in accordance with FAR 15.503(b).

Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

12. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the

Government has no obligation to reimburse an Offeror for any costs.

C. Proposal Preparation Instructions.

1. The proposal instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all the requirements as stated in the Performance Work Statement and the evaluation criteria in the addendum to provision FAR 52.212-2 – Evaluation of Commercial Items (Section M) of this solicitation. The Offeror’s proposal shall include all data and information requested and shall be http://www.fedbizzopps.gov/ submitted in accordance with these instructions. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation, rendering it ineligible for award.

2. Offerer’s proposal shall consist of four (4) separate volumes:

Volume I – General

Volume II – Technical

Volume III – Past Performance Information

Volume IV – Price

3. Proposal Format:

(a) Offerors shall submit an original and the number of copies (hard copies) of their proposal listed in Table 2 - Number & Type of Copies Required. In addition to submitting hard copies of the proposals, a digital copy shall be provided on CD-ROM disk in Microsoft

Word, PowerPoint and/or Excel, as outlined in Table 2 - Number & Type of Copies

Required. The file name shall be “Company Name – Initial” for the first submission.

The file name of later submissions (if necessary), shall be “Company Name – Revision

X’ with X indicating the number of the revision.

(b) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

a. Requirements of the solicitation (CLINs and PWS) and Government standards and regulations pertaining to the PWS.

b. Evaluation factors for award in accordance with addendum to provision FAR

52.212-2- Evaluation of Commercial Items, of this solicitation.

c. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this provision will not be read or considered in the evaluation of the proposal.

(c) The proposals shall be organized into 4 (four) volumes. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. Proposals must be prepared as follows:

a. Proposals shall be submitted on 8 ½” x 11” paper, except for fold-outs used for charts, tables or diagrams, which may not exceed 11” x 17”.

b. All text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc. - company stationary and logos are acceptable).

c. Printing shall be easily readable; 12-pitch type, 10 point proportional spacing using Times New Roman font.

d. All pages shall be printed on one side only.

e. Elaborate formats, bindings or color presentations are not desired or required.

f. Each volume must include a cover sheet with the following information:

i. Volume number and name of volume

ii. Solicitation title

iii. Offeror’s name, address, and contact information

iv. Date of proposal and validity date

v. Indication of whether the volume is an original or copy

vi. Cage Code

vii. DUNS Number

viii. Tax Identification Number (TIN)

g. The spine of each volume should include the following information from the list above: i., ii, iii. (only the Offeror’s name), and v.

h. Each volume shall contain a more detailed table of contents to delineate the sub-paragraphs within that volume. Tab indexing shall be used to identify sections.

i. All volumes shall contain page numbers. Offerors shall use a standard page numbering system.

j. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

k. All information submitted in the proposal shall be unclassified.

(d) Cross Referencing:

a. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other parts of the proposal.

b. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

c. Each response to each sub-factor shall be self-contained. No cross-referencing between sub-factor responses is permitted.

(e) Proposal Limitation. The proposal shall not exceed the limits stated below. If the page limits are exceeded, the pages in excess of the limit shall not be read or considered in the evaluation of the proposal. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for

EN responses will be identified in the letters forwarding the ENs to the offerors.

Table 2. Number & Type of Copies Required

VOLUME TITLE

NO. HARD

COPIES

NO. OF DIGITAL

COPIES

(CD ROM)

PAGE

LIMITS

I General 4 1 N/A

II Technical 4 1 25

III Past Performance 4 1 20

Information

IV Price 3 1 N/A

Note: Multiple copies and CD ROM copies are not needed in email proposal submissions.

a. Page limit includes: all attachments, appendices, charts, graphs, diagrams, tables, photographs, and drawings.

b. Page limit does not include: covers sheets for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

c. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. If both sides of a sheet display printed material, it shall be counted as two pages (as noted above, all pages shall be printed on one side only). Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Offeror shall number each page in order to eliminate any confusion. In the event the Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

4. Proposal Content

(a) Volume I – General Offerors are required to submit a completed SF 1449

(Solicitation, Offer and Award) (including acknowledgment of Amendments), Section B, and Section K. Failure to follow the below proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The General volume shall be organized as follows and contain the identified information.

TAB A, Solicitation, Offer and Award – The SF 1449 shall be submitted fully completed. The Offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. The Offeror shall acknowledge any amendments to the solicitation in accordance with the instructions on the SF 1449 and Section L, FAR 52.212-1 Instructions to Offerors – Commercial Items. The

Offeror shall provide the name, title, telephone number and email address of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB B, Section B (Supplies or Services and Prices/Costs) - Section B of the SF

1449 shall be submitted fully completed and error free. It shall contain the

Offeror’s total extended pricing for the established Firm Fixed Price (FFP)

Contract Line Items Numbers (CLINs).

TAB C, Section K (Representation, Certifications, and Other statements of

Offerors) – The Offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

(b) Volume II – Technical Volume

a. The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the

Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the technical factors defined in the addendum to provision FAR 52.212-2 Evaluation – Commercial Items (Section M) of this solicitation. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the

Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

b. The Technical Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology to be used in accomplishing the PWS tasks. The volume shall be organized according to the following general outline:

Table of Contents

List of Table and Drawings (if applicable)

Evaluation Criteria:

Factor 2 – Technical Capability o Sub-Factor 1 – Management Approach o Sub-Factor 2 – Sample Resumes

c. The technical approach will be evaluated for evidence of the degree to which the Offeror demonstrates a clear understanding of the requirements for Family

Advocacy Program personal services as defined in the PWS. Responses should display a reasonable, well-thought-out approach that demonstrates the Offeror's understanding of tasks to be performed, as well as the technical approach and methodology for accomplishing tasks under any resultant award to meet the requirements of the PWS.

(c) Volume III - Past Performance Information The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant past performance, focusing on and targeting performance which is relevant to the effort, as it directly relates to the work being procured under this solicitation and as defined in

Section M of this solicitation.

a. The Offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror shall not go back any farther than five (5) years from the publication date of this RFP.

b. In conducting the past performance evaluation, the Government reserves the right to use both the information provided in the Offeror’s Past Performance

Volume and information obtained from other sources, such as the Past

Performance Information Retrieval System (PPIRS), the Contract Performance

Assessment Reporting System (CPARS), Defense Contract Management Agency

(DCMA) or similar systems, and commercial sources. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate Offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or an unacceptable performance rating by the Government.

All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an

Offeror without a record of relevant past performance or for whom information on past performance is not available, or so sparse that no meaningful past performance rating can be reasonably assigned; the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)).

Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered

“acceptable.”

c. Submission Requirements. The offeror shall submit a Past Performance

Volume containing the following:

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner (if applicable), authorizing the release of past performance information so the Offeror can respond to such information. A sample consent letter is listed at the end of this section.

Specific Relevant Contracts - The Offeror shall provide documentation outlining the Offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include contract number, award date, contract type, total contract dollar value, delivery schedule and narrative explanation. Include contact information

(name, telephone number, email address) for the procuring contracting officer, administrative contracting officer (if applicable) and the contracting officer representative or commercial technical representative. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

(d) Volume IV- Price – The offeror shall complete Section B of the SF 1449.

a. Complete blocks 12, 17a (including CAGE code), and 30a, b, and c of the

Standard Form (SF) 1449. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation/Request for Proposal (RFP), with attachments. The solicitation constitutes the model contract. Provide a signed SF 1449 and signed SF 30/amendments, if applicable. All solicitation amendments must be acknowledged in accordance with FAR 52.212-1, Instruction to Offerors-Commercial Items and submitted with the proposal.

Include name, title, and signature of individual authorized to sign on behalf of the company.

b. Insert the proposed hourly labor rates for all ordering years (Year 1 to Year 5) in the Schedule B Proposal Pricing Excel Spreadsheet listed as Attachment 2 under solicitation/RFP FA8052-14-R-0004. Ensure the total extended pricing for each Contract Line Item (CLIN) is calculated correctly. Calculation formulas are already present in the pricing excel spreadsheet. This completed spreadsheet shall be included in the offeror’s volume IV submission.

c. The Government reserves the right to require the submission of Other Than

Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

SAMPLE

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE

OF PAST PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Evaluators in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume III

Proposal.

EXAMPLE STATEMENT

Dear (Contracting Officer)

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Air Force Installation Contracting

Agency (AFICA) 773 ESS request for proposal (solicitation number) for the Family Advocacy

Program – PACAF Region Personal Services.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

(End of Provision)