SOO.pdf
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- Solicitation number
- FA80521103629
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This Statement of Objectives (SOO) outlines requirements for Audio and Visual Equipment Support Services for the Nursing Practice Oversight Course (NPOC) to be held at Falls Church Marriott Fairview Park in Virginia from March 31 - April 4, 2025. The services will support approximately 300+ attendees through a 5-year Blanket Purchase Agreement, with future years' dates to be determined.
The required equipment includes two 7'x12' HD rear screens, seven ultra-short throw projectors, speaker systems, nine wireless microphones (seven handheld, two lavalier), laptop interfaces, and audio mixers. Technical support staff must set up equipment by March 31, 2025, maintain it throughout the event, and remove it by 11:30 PM on April 4, 2025. The event involves multiple concurrent sessions across various spaces including the Grand Ballroom (main sessions for up to 500 attendees), breakout rooms, boardrooms, and lounges, with different room configurations required for general sessions, breakouts, receptions, and office spaces.
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STATEMENT OF OBJECTIVES (SOO)
Audio and Visual Equipment Support Services for Nursing Practice Oversight
Course (NPOC)
I. Purpose: Audio and Visual (AV) Equipment and Support Services at Falls Church Marriott Fairview Park located at 3111 Fairview Park Dr. in Falls Church, Virginia, 22042. The dates for the FY25 event will be held 31 March - 4 April 2025. Dates for the future agreement years are TBD.
II. Scope or Mission: The Nursing Practice Oversight Course is a centrally funded course providing continuing education credits and critical Nurse Corps/AFMS updates across the Total Nursing Force, to include Active Duty, Guard and Reserves. This course is attended by senior Nurse Corps leaders, both enlisted and officer from all AFMS MTFs. This contract will facilitate large and small group presentations and discussions at this enterprise-wide event.
III. Period and Place of Performance: 31 March - 04 April 2025, Falls Church Marriott Fairview Park located at 3111 Fairview Park Dr., Falls Church, Virginia 22042.
IV. Background: This requirement will utilize a 5-year Blanket Purchase Agreement.
V. Performance Objectives: The performance objective for this requirement is to complete audio-visual equipment and support for the Nursing Practice Oversight Course for approximately 300+ attendees. Seven handheld wireless microphones, two lapel wireless microphones with sound system, which can be used for the duration of the event with minimal recharging required during breaks in use. Two large projection surfaces and projectors with HDMI connector (government owned laptop(s) to be used for presentations). Projectors should connect with sound system so that audience may hear both video and microphone sound.
Technician(s) are to set up, maintain, and strike equipment needed for services.
AV technical support should be on hand in case of malfunction. AV Equipment needs to be in place on 31 March 2025, prior to the event start date of 01 April 2025 at 7 AM local time. Equipment strike-down must be complete no later than 11:30 PM local time on 04 April 2025. The following equipment shall be required:
Equipment:
2 7'x12' HD Format Rear Screen with Dress Kit 7 Ultra-Short Throw 5K Lumen Projector 2 2000-Watt Tower Speaker with Subwoofer 2 Powered Speaker with Tripod Stand 7 Wireless Microphone; Handheld 2 Wireless Microphone; Lavalier
DRAFT
6 Laptop Audio Interface 1 Tech table with client PC 1 6 Channel Audio Mixer 5 4'11" x 8'9" Monolyte Rear Screen 5 4 Channel Audio Mixer 1 DAY 1 Powered Speaker with Tripod Stand
LABOR:
Technician(s) to Set/Strike and Sustain Function during the Event
Date Day
Start Time
End Time
Function Set-Up Style Attende es Function Space
3/31/20
Mon
12:00
AM
11:59
PM
General Session
Crescent Rounds of 6
500 Grand Ballroom
3/31/20
Mon 12:00
AM
11:59
PM
Breakout Conference 20 Pres Boardroom 10th
Floor 3/31/20
Mon
12:00
AM
11:59
PM
Office Conference 14 Lobby Boardroom
4/1/202
Tue
7:00
AM
5:00 PM
General Session
Crescent Rounds of 6
500 Grand Ballroom
4/1/202
Tue 7:00
AM
5:00 PM Breakout Conference 20 Pres Boardroom 10th
Floor 4/1/202
Tue
12:00
AM
11:59
PM
Office Conference 14 Lobby Boardroom
4/1/202
Tue 6:00
PM
10:00
Reception Lounge 500 Grand Foyer
4/2/202
Wed
7:00
AM
6:30 PM
General Session
Crescent Rounds of 6
500 Grand Ballroom
4/2/202
Wed 7:00
AM
8:00 PM Office Conference 14 Lobby Boardroom
4/2/202
Wed 7:00
AM
5:00 PM Office Conference 20 Pres Boardroom 10th
Floor 4/2/202
Wed
12:00
PM
2:00 PM Office Office/
Speed mentoring 10 (space needed)
4/2/202
Wed 12:00
PM
5:00 PM NPOC Fair Lounge 500 Tickets Lounge
4/2/202
Wed 6:00
8:00 PM Reception Lounge 500 Grand Foyer
4/3/202
Thu
7:00
AM
5:30 PM
General Session
Crescent Rounds of 6
500 Grand Ballroom
4/3/202
Thu 7:00
AM
5:00 PM Breakout Conference 20 Pres Boardroom 10th
Floor 4/3/202
Thu
7:00
AM
5:00 PM Office Conference 14 Lobby Boardroom
4/3/202
Thu 12:00
6:00 PM Breakout Conference 20 Tickets Lounge
4/4/202
Fri
7:00
AM
6:00 PM
General Session
Crescent Rounds of 6
500 Grand Ballroom
4/4/202
Fri 7:00
AM
6:00 PM Breakout Conference 20 Pres Boardroom 10th
Floor
4/4/202
Fri 7:00
AM
5:00
PM
Office Conference 14 Lobby Boardroom
4/4/202
Thu 8:00
AM
5:00 PM Breakout Theater 240 Fairview Ballroom
4/4/202
Thu 8:00
AM
5:00 PM Breakout Conference 20 FC/V
4/4/202
Thu 8:00
AM
5:00 PM Breakout Theater 20 Alexandria 1
4/4/202
Thu 8:00
AM
5:00 PM Breakout Theater 35 Alexandria 2
4/4/202
Fri 12:00
PM
2:00 PM Breakout Lounge (4 stations)
200 Tickets Lounge
VI. Operating Constraints: At this time, there are no operating constraints identified.
File details come from the government source that posted it. Updated .