FA805125Q0001 - Combination Synopsis Solicitation.pdf

Combination Synopsis/Solicitation FA8051-25-Q-0001

General Information

Title: Fire and Emergency Services (F&ES) Personal Protective Equipment (PPE) Care and Maintenance Services – West Region Document Type: Combined Synopsis/Solicitation

Solicitation Number: FA8051-25-Q-0001 Posted Date: 19 Dec 2024 Response Date: 31 Jan 2025 PSC Code : S209 Set-Aside: Small Business NAICS Code: 812332 Size Standard: $47M

Contracting Office Address

Department of the Air Force, Air Force Materiel Command, Air Force Installation & Mission Support Center, Air Force Installation Contracting Center, 772 ESS/PKD 139 Barnes Avenue, Building 1120 Tyndall, AFB FL 32403

Solicitation. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

The Air Force Installation Contracting Center (AFICC), 772’d Enterprise Sourcing Squadron (772 ESS/PKD), Tyndall Air Force Base (AFB), Florida, intends to utilize this Request for Quotation (RFQ), under solicitation number FA8051-25-Q-0001, to award one Firm-Fixed Price (FFP), Decentralized, Indefinite Delivery Indefinite Quantity (IDIQ) region-based contract. The Government intends to award one contract to the responsible Offeror whose quotation represents the best value to the Government.

This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-01 and Defense Federal Acquisition Regulation Supplement (DFARS) Change 11/15/2024 and Department of the Air Force Federal Acquisition Supplement (DFAARS) Change Number 10/16/2024.

This requirement is being solicited as a total small business set-aside. For this acquisition, the PSC is S209, the North American Industry Classification System (NAICS) code is 813332 Industrial Launderers, and the small business size standard is $47M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Additionally, provision at FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021).

Provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Nov 2024) applies to this solicitation. Offerors are required to have a completed version within their SAM profile located at https://www.sam.gov

FAR clauses 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Nov 2024), apply to this solicitation.

Additionally, all clauses and provisions may be found in full text at the following site:

https://www.acquisition.gov/.

Description of Requirement. The Air Force Civil Engineer Center (AFCEC), Fire & Emergency Services Division has a requirement for Fire & Emergency Services (F&ES), Personal Protective Equipment (PPE) Care and Maintenance Services - West Region for the United States Air Force (USAF) installations within the Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS).

This project is an acquisition of care and maintenance services for new and legacy USAF PPE inventory for the West Region in accordance with (IAW) the Performance Work Statement (PWS) (Attachment 1

- F&ES PPE PWS Care Maint Svcs - West Region 11.27.24)

Within the context of this acquisition, F&ES PPE care and maintenance services consist of:

Advanced Inspection Advanced Cleaning Specialized (HAZMAT) Cleaning Repairs Alterations Disposition

The contractor shall provide services required to support the Fire & Emergency Services (F&ES), Personal Protective Equipment (PPE) Care and Maintenance Services - West Region for the United States Air Force (USAF) installations within the Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS) IAW PWS requirements outlined in Attachment 1 - F&ES PPE PWS Care Maint Svcs - West Region 11.27.24.

The Offeror must be capable of providing F&ES PPE Services to ALL bases listed in Attachment 2 - F&ES PPE Care & Maint Svcs West Region Coverage and Attachment 3 - USAF Fire Station List 2024 - West Region.

Period of Performance (PoP). The performance period for this IDIQ contract is intended to be three years with a six-month extension option (if needed) consisting of the following:

One Base Year

(1 Apr 2025 – 31 Mar 2026) Two, one-year option year, Option Year 1 (1 Apr 2026 – 31 Mar 2027) Option Year 2 (1 Apr 2027 – 31 Mar 2028)

One, six-month extension option (1 Apr 2028 – 30 Sept 2028)

Note: Dates are subject to change.

Minimum Order. The minimum order will be satisfied by the issuance of Task Order 0001. Task Order 0001 will be issued concurrently with the basic IDIQ award for the purchase of one Post-award

Conference, to be conducted shortly after time of award via teleconference (i.e., Microsoft Teams). The Offeror must acknowledge it understands and is willing to accept the terms of Task Order (TO) 0001 should it win the IDIQ Contract. The Offeror must therefore submit with its quotation a signed statement from an authorized representative on company letterhead indicating that an authorized representative will participate in the mandatory one-day post award conference; that it understands $1,000 will be the total price for this participation (no more and no less); and that it understands Task Order (TO) 0001 will satisfy the minimum order guarantee as stated in the contract. Task Order (TO) is NOT included as part of the Offeror’s price quotation. No pricing information is required with this statement; therefore, it should be no more than one page.

This acquisition and its resulting contract will cover 23 western states, Honduras and PACAF. See Attachment 2 - F&ES PPE Care & Maint Svcs West Region Coverage and Attachment 3 - USAF Fire Station List 2024 - West Region, for a list of applicable locations.

IDIQ Contract Minimum and Maximum.

For the duration of the ID/IQ contract, the minimum award guaranteed amount will be satisfied by the issuance of Task Order 0001. The Government expects to meet the minimum guarantee of one post-award conference by the issuance of Task Order (TO) 0001 which will be placed at the time of contract award, or shortly thereafter.

The minimum TO shall be no less than one Post-award Conference.

The ID/IQ contract maximum (ceiling) for the total quantities of ALL sub-SCN(s) when combined shall not exceed the maximum ceiling of $1,000,000.00.

Contract Line Item (CLIN). See Attachment 4, - FES PPE Care and Maintenance Services Pricing Sheet - West Region_Final

Quotation Preparation and Submission. This section provides general guidance for preparing quotations and will provide specific instructions on the format and content of the quotation. The Offeror’s quotation must include all data and information requested and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete quotation may be considered ineligible for award. The offer shall be compliant with the requirements as stated in this RFQ and its attachments.

The quotation shall be clear, concise, and sufficient in details for effective evaluation and substantiation of the validity of stated claims. The quotation should not simply rephrase or restate the Government's requirements, but rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s quotation.

All quotations submitted shall include the following:

a. Solicitation Number

b. Company Name, Mailing Address, City, State, Zip Code

c. Cage, and UEI numbers

d. Confirmation that your company is registered as a Small Business under NAICS Code 812332, Industrial Launderers (i.e., size standard $47M)

e. Full name of person authorized to certify information in your quotation and legally bind the company (title of person, phone number, and email address)

The Offeror shall prepare the quotation as set forth in Table 1 below. The titles and contents of the parts shall be as defined in this table, all of which shall be within the required page limitation as specified.

Pages exceeding the page limitations set forth in this section will not be read or evaluated.

TABLE 1– Quotation Format Quotation Section Limits Cover Letter 1 page Factor 1 – Technical (to include Sub-Factors 1.1 and 1.2

50 pages

Factor 2 - Price Complete Attachment 4, - FES PPE Care and Maintenance Services Pricing Sheet - West Region_Final

Factor 3 - Past Performance No more than 5 PPIs covering the past 3 years

Page limitations shall be treated as maximums as indicated in Table 1 above. If exceeded, the excess pages will not be read nor considered in the evaluation of the quotation. Any submission in excess of the limits will not be considered.

Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

One page is 8.5 x 11-inch, foldout pages (count as one side of a page) may only be used for large tables, charts, graphs, figures, and schematics and not for pages of text.

Pages shall be typed with at least single line spacing; and the four edges of each sheet, shall be at least one inch.

The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures.

No condensed fonts allowed; Times New Roman or Arial font preferred.

If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

Due to Tyndall AFB email size limitations, the total size of a quotation submission (single-email) shall not exceed 10 megabytes (10-MB) of data; recommend all Offerors confirm the receipt of all emailed quotations via telephone call to the appropriate Government POC. DoD SAFE is an approved alternative.

All quotations must list UIE number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UIE number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

Additional Instructions to Offerors.

All questions regarding the solicitation must be submitted electronically by 16 Jan 2025 at 10:00AM, Central Standard Time (CST) to justin.brown.109@us.af.mil, randall.jones.16@us.af.mil and nikita.chandiramani@us.af.mil. Any questions received after this date and time will not be answered.

Offerors should respond to this RFQ via email by 31 Jan 2025, 10:00AM, Central Standard Time (CST). All quotations must be sent to the following: justin.brown.109@us.af.mil, randall.jones.16@us.af.mil and nikita.chandiramani@us.af.mil before the due date and time specified.

Any quotation, modification, or revision of a quotation received after the exact time specified for receipt of quotations is “late” and may not be considered.

If an offeror encounters a problem submitting their quotation contact Justin Brown at justin.brown.109@us.af.mil, Randall Jones at randall.jones.16@us.af.mil or Nikita Chandiramani at nikita.chandiramani@us.af.mil before the due date and time specified above.

Offerors must also be registered in Procurement Integrated Enterprise Environment (PIEE) to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your registration.

Organizational Conflicts of Interest/Exclusions. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 180 days after the closing date of the RFQ.

NOTE: For each location in which the work will be performed, the offeror’s quotation shall include the appropriate State, Counties/Parishes, Service Contract Act (SCA) Wage Determination Number(s), Date of Last Revision(s), as well as the Employee Class and Monetary Wage-Fringe Benefits as used to calculate the pricing of the quotation.

Prior to award, the most current prevailing SCA Wage Determination Number(s) for each location in which the work will be performed, the Employee Class, and the Monetary Wage-Fringe benefits will be verified and incorporated into the award document under the appropriate clause, and as an attachment in Section J of the contract award.

The following is addendum to 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)

(a)(1) This acquisition is 100% set aside for small businesses. This solicitation will utilize a Lowest Price Technically Acceptable (LPTA) source selection process. The Government intends to award one Firm Fixed Price (FFP), Decentralized, Indefinite Delivery Indefinite Quantity (IDIQ) region-based contract for the West Region which consists of the western United States, Honduras, and PACAF. The Government intends to evaluate quotations and award a contract without discussions with Offerors.

Therefore, the Offeror’s initial quotation should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be in the Government’s best interest.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer and waive informalities and minor irregularities in offers received. Additionally, the Government reserves the right to not make an award from this solicitation. The Government is not responsible and will not reimburse an offeror for any cost(s) associated with the generation or submission of quotation.

Evaluation Criteria. In accordance with Federal Acquisition Regulation (FAR) 13.106-1(a)(2), the government will evaluate offers based on the following factors:

1. Technical Acceptability: The offeror's ability to meet the solicitation's requirements.

2. Total Evaluated Price: The offeror's total price for the contract.

3. Past Performance: The offeror's relevant experience and performance on previous contracts. Note: No past performance information will be considered neutral and will not result in an offer being deemed non-responsive

Evaluation criteria will be based on the following factors

Factor 1 – Technical

Subfactor 1.1 – F&ES PPE Care and Maintenance Services Substantiating Documentation

Subfactor 1.2 – F&ES PPE Care and Maintenance Services Management Plan

Factor 2 – Price Factor 3 – Past Performance

(b)(4): Factor 1 – Technical: The technical factor is comprised of two (2) subfactors: 1.1 – F&ES PPE Care and Maintenance Services Substantiating Documentation, and 1.2 – F&ES PPE Care and Maintenance Services Management Plan. Each offeror’s technical quotation shall be evaluated, based on the subfactors below, to determine if the offeror demonstrates an acceptable approach that meets the requirements of the Attachment 1 - FES PPE PWS Care Maint Svcs - West Region 11.27.24 and demonstrates a thorough knowledge and understanding of those requirements.

The contractor’s quotation addresses each subfactor in sufficient detail. The technical rating reflects the evaluation of the acceptability of the offeror’s technical approach for meeting the Government’s requirement. The offeror’s quotation shall be evaluated to determine whether the quotation is acceptable or unacceptable, using the ratings and descriptions outlined in the table below. One technical rating will be assigned to each technical subfactor. In order to be considered awardable, there must be an “acceptable” rating in every subfactor.

By submitting a quotation, the Offeror is representing that it will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for the Offeror to state this fact in the quotation.

Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. The offeror’s quotation must adequately show that the proposed services meet the Government’s technical requirements and must describe how the offeror intends on meeting the requirements detailed in the PWS. Additionally, the technical quotation shall address the following sub-factors in detail:

The technical quotation, including its sub-factors, shall not make any reference to cost or pricing information. The technical quotation shall be specific and complete. Legibility, clarity, and coherence are very important. The Offeror’s responses will be evaluated as defined in FAR Provision 52.212-2 – Evaluation – Commercial Items and Addendum to FAR Provision 52.212-2, “Evaluation Factors for Award.”

Using the instructions included below, provide as specifically as possible the actual methodology the Offeror would use for accomplishing/satisfying the PWS requirements as well as meeting the Subfactors below. All the requirements specified in the solicitation are mandatory. By submitting a quotation, the Offeror is representing that it will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for the Offeror to state this fact in the quotation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Commercials, elaborate brochures, or advertisements are unnecessary and will not be evaluated.

The offeror’s quotation must adequately show that the proposed services meet the Government’s technical requirements and must describe how the offeror intends on meeting the requirements detailed in the PWS. Additionally, the technical quotation shall address the following sub-factors in detail:

Subfactor 1: F&ES PPE Care and Maintenance Services Substantiating Documentation

The Offeror shall provide a copy of its ISP Certification (IAW NFPA 1851, Ch. 11— Verification) to ensure the Offeror is third-party verified to provide F&ES PPE Care and Maintenance Services. Additionally, if not already addressed in the ISP Certificate, the Offeror shall also provide the information for the third-party (i.e., Intertek, Underwriter Laboratories (UL), etc.) that completed the ISP verification/certification, as well as the date of certification and when the certification expires.

The Offeror must certify that it can deliver to all Contiguous United States (CONUS) and

Outside the Contiguous United States (OCONUS) Air Force installations (Attachment 3 - USAF Fire Station List 2024 - West Region). Expedited shipping that does not exceed three (3) business days shall be available for CONUS locations. Expedited shipping that does not exceed three (3) business days shall be available for OCONUS locations. For the purposes of OCONUS expedited shipping timelines, Military Postal Service acceptance will be considered receipt.

Subfactor 2: F&ES PPE Care and Maintenance Services Management Plan

The Offeror shall provide Management Plan information to include the following information:

The Contractor shall describe in detail how it will perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, retrofitting, disposition, as well as maintain and track records that will comply with the requirements of Performance Work Statement upon receipt of PPE gear.

Delivery Timelines - The Offeror shall demonstrate how it will ensure timely delivery of serviced F&ES PPE to CONUS and OCONUS installations within the required timelines as stated in the F&ES PPE Care and Maintenance Services Performance Work Statement.

Capacity Assurance - The Offeror shall demonstrate how it will ensure there is adequate capacity to provide the projected annual service quantities under this contract, as stated in Attachment 4 - FES PPE Care and Maintenance Services Pricing Sheet - West Region_Final

Warranty Administration - The Offeror shall demonstrate its internal process for the identification and utilization of existing product manufacturer warranties.

Workmanship Guarantee - The Offeror shall demonstrate its internal process for the administration of its own service workmanship guarantee.

(b)(6) Factor 2 – Price: Adequate price competition is anticipated and may exists if two or more responsible Offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offeror’s Total Evaluated Price (TEP) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

Offerors shall complete Attachment 4 - FES PPE Care and Maintenance Services Pricing Sheet - West Region_Final which will be used to establish the Total Evaluated Price (TEP). Offerors shall complete all yellow cells in the Attachment 4 - FES PPE Care and Maintenance Services Pricing Sheet - West Region_Final spreadsheet. These yellow cells include “Base Year - 1 Apr 2025 – 31 Mar 2026 (Base Year)” unit price for each sub-Service Category Number (SCN), as well as a SCN Escalation Rate (“Esc Rate”) percentage for each option year of the IDIQ.

Attachment 4 - FES PPE Care and Maintenance Services Pricing Sheet - West Region_Final - will be pre-populated by the Government with estimated quantities for each sub-SCN. (The SCN(s) are informational, and the sub-SCN(s) are priced.) Subsequent option year will be automatically calculated by applying the Offeror’s proposed SCN Escalation Rate against the previous years’ unit prices, multiplied by the estimated sub-SCN service quantities. All pricing for this effort is Firm-Fixed Price. Pricing must be inclusive of FOB Destination Shipping Costs.

The Offeror’s TEP will automatically calculate by adding the subtotals of all option years and the 6-month extension option. Failure to fill in all spaces for unit price in the Pricing Sheet will render the offer unacceptable and in the absence of discussions, the Government will not consider the offer for award.

The annual quantities (“Annual QTY”) are estimates provided by the Government and are for evaluation purposes only. These estimates are not contractually binding, and actual quantities may be higher or lower.

Unit prices shall be rounded to the nearest penny. Ensure that all monetary inputs are rounded to the second decimal place and no further to eliminate rounding errors.

Any tampering of the worksheet outside of what is instructed may result in the Offeror’s quotation being disqualified from further consideration.

Failure to comply with these instructions will render the quotation unacceptable and ineligible for award in the absence of discussions. Since the Government intends to award without discussions, contractors are encouraged to offer their most advantageous pricing in their response. All pricing shall be on a firm-fixed price basis to include shipping.

If the CO determines that adequate price competition has not been obtained, or if only one offer is received, reasonableness shall be evaluated using other price analysis techniques per FAR 13.106-3(a).

(b)(10): Factor 3 - Past Performance

The Government will assess the Offeror’s performance, to include recent and relevant contracts for same or similar services on no more than five (5) Attachment 6 - PPI Submission Form as provided by the Offeror and submitted by the POC. Any submission in excess of the limit will not be considered and only the first five (5) listed in Factor 3 – Past Performance will be evaluated. In conducting the Past Performance evaluation, the Government will obtain information from sources available to the Government, to include Contractor Performance Assessment Reporting System (CPARS).

The Government will evaluate Past Performance as it relates to the requirements outlined in the PWS.

The Government will assess the Offeror’s performance on no more than five (5) Attachment 6 - PPI Submission Form as provided by the Offeror and submitted by the POC. Any submission in excess of the limit will not be considered and only the first five (5) customers listed in Factor 3 – Past Performance will be evaluated.

The Government will evaluate Past Performance as it relates to the requirements outlined in the PWS.

Table 3

Adjectival Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

The Government may interview the POC’s identified in the offeror’s submitted PPI attachments. The interviews will be used to assess the quality of the offeror’s performance of the effort and to verify the recency and relevancy of the effort. Recent Past Performance is defined as efforts executed within the last three (3) years from the release date of the solicitation.

In assessing the Past Performance Information, the Government reserves the right to use both the information provided in the Offeror's Past Performance Information submissions and information obtained from other sources available to the Government, to include CPARS.

(b)(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) The period of acceptance for contractors offers is 180 calendar days.

(e) Multiple offers. Offers MAY NOT be submitted for services less than those specified.

(g) The Government intends to evaluate quotations and award a contract without discussions with Offerors. Therefore, the Offeror’s initial quotation should contain the Offeror’s best terms from a technical and price standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be in the Government’s best interest.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer and waive informalities and minor irregularities in offers received. Additionally, the Government reserves the right to not make an award from this solicitation. The Government is not responsible and will not reimburse an offeror for any cost(s) associated with the generation or submission of quotations.

(h) Multiple awards. The Government intends to make a single award as a result of this solicitation.

(j) Unique entity identifier- The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

Offerors are required to complete representations and certifications found in Attachment 7 – Representations and Certifications & Certs.

The contractor will be required to begin performance on 1 Apr 2025. The estimated period of performance is 1 Apr 2025 through 31 Mar 2028, with two one-year option years (base year, plus two option years), plus a 6-month extension option through 30 Sept 2028.

(End of provision)

ADDENDUM TO 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) Basis for Contract Award

In accordance with FAR 13.106-1(a)(2), a contract award will be made to the offeror whose proposal is:

-Technically acceptable -Has lowest evaluated price -Has acceptable past performance

By submission of its offer, the offeror consents to all solicitation requirements, including terms and conditions, representations, and certifications, in addition to those identified as evaluation factors.

Failure to meet a requirement may result in an offer being determined to be non-responsive. In no particular order of significance, the following factors shall be used to evaluate offers:

Evaluation Factors

Factor 1: Technical o Subfactor 1: F&ES PPE Care and Maintenance Services Substantiating Documentation o Subfactor 2: F&ES PPE Care and Maintenance Services Management Plan Factor 2: Price Factor 3: Past Performance

(a)(i) Factor 1: Technical

This factor is comprised of the two subfactors identified below:

Subfactor 1– F&ES PPE Care and Maintenance Services Substantiating Documentation

Acceptability will be based on the offeror’s demonstration, via quotation and submission of ISP Certifications (IAW NFPA 1851, Ch 11- Verification) or documentation that the third-party entity (i.e., Intertek, Underwriter Laboratories (UL), etc.) has completed the ISP verification/certification with the date of certification and date of expiration IAW PWS.

Acceptability will be based on the offeror’s certification to meet all Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS) Air Force installations (Attachment 3 - USAF Fire Station List 2024-West Region) shipping requirements IAW PWS.

Subfactor 2 – F&ES PPE Care and Maintenance Services Management Plan.

Acceptability will be based on the offeror’s demonstration of a clear understanding of the following:

An adequate description of how it will perform advanced inspection, complete liner inspection, advanced cleaning, specialized cleaning, repairs, alterations, retrofitting, disposition, as well as maintain and track records that will comply with the requirements of the PWS.

An adequate description of how it will ensure timely delivery of care and maintenance services to CONUS and OCONUS installations within the required timelines.

An adequate description of how it will ensure there is adequate capacity to provide the projected annual care and maintenance service quantities under this contract.

An adequate description of its internal process for the identification and utilization of existing product manufacturer warranties.

An adequate description of its internal process for the administration of its own service workmanship guarantee.

Each offeror’s technical quotation shall be evaluated, based on the subfactors above to determine if the offeror demonstrates an acceptable approach that meets the requirements of the Attachment 1 - FES PPE PWS Care Maint Svcs - West Region 11.27.24 and demonstrates a thorough knowledge and understanding of those requirements. The contractor’s quotation addresses each subfactor in sufficient detail.

The technical rating reflects the evaluation of the acceptability of the offeror’s technical approach for meeting the Government’s requirement. The offeror’s quotation shall be evaluated to determine whether the quotation is acceptable or unacceptable, using the ratings and descriptions outlined in the table below. One technical rating will be assigned to each technical subfactor. In order to be considered awardable, there must be an “acceptable” rating in every subfactor.

Table 2 – Technical Factor Ratings Adjectival Rating Description Acceptable Quotation meets the requirements of the solicitation.

Unacceptable Quotation does not meet the requirements of the solicitation.

(a)(ii) Factor 2: Price

Attachment 4 - FES PPE Care and Maintenance Services Pricing Sheet - West Region_Final will be used to establish the TEP. The pricing spreadsheet will automatically calculate the Offeror’s proposed Base Year price based on the provided unit prices and estimated sub-SCN quantities.

Subsequent option years and extension option pricing will automatically calculate by applying the Offeror’s proposed SCN Escalation Rate against the previous year’s unit prices, multiplied by the estimated sub-SCN service quantities. The Offeror’s TEP will automatically calculate by adding the subtotals of all option years and the 6-month extension option.

Pricing will be evaluated for reasonableness and balance as follows:

Reasonableness: The Offeror’s price quotation will further be evaluated to determine whether the prices the Government expects to pay are fair and reasonable pursuant to FAR 15.404-1(b). Pricing may be considered unreasonable if any specific unit price or the TEP is significantly above the median price of all Offerors for that specific element.

Failure to provide reasonable prices may result in a quotation being deemed ineligible for award. If, after receipt of Quotations, the CO determines that there is insufficient data to determine price reasonableness, Offerors may be required to submit additional data IAW FAR 15.403-3(c).

Balance: The Offeror’s quotation will be evaluated for balanced pricing IAW FAR

15.404-1(g). Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more-line items is significantly over or understated as indicated by the application of price analysis techniques. The Government will review prices submitted in the Offeror’s price worksheet submission (Attachment 4 - FES PPE Care and Maintenance Services Pricing Sheet - West Region_Final) for balance.

Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Failure to provide balanced pricing may result in a quotation being rated ineligible for award if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

In the event of only one quotation, the Government may require the offeror to submit other than certified cost or pricing data in accordance with DFARS 252.215-7008.

(a)(iii) Factor 3: Past Performance

The Government will evaluate the offerors Past Performance Information forms submitted IAW with the solicitation instructions. The past performance evaluation will assess the offerors’ ability to successfully accomplish the proposed effort based on the offeror’s demonstrated present and past work record. Any submission in excess of the limits will not be considered and only the first five (5) PPIs provided for Factor 3 will be evaluated.

The Government may interview the POC’s identified in the offeror’s submitted PPI attachments. The interviews will be used to assess the quality of the offeror’s performance of the effort and to verify the recency and relevancy of the effort. Recent Past Performance is defined as efforts executed within the last five (5) years from the release date of the solicitation. The Government reserves the right to use both the information provided in the Offeror's Past Performance Information submissions and information obtained from other sources available to the Government, to include CPARS.

The Government will determine the overall assessment of each offeror's performance using Table 3 below as it related to the requirements outlined in the PWS.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”)

TABLE 3 Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

past performance (see FAR 15.305(a)(2)(iv)). In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Determination of Responsibility - Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, Past Performance information may be used to support the Determination of Responsibility for successful Offerors.

Attachments:

1. FES PPE PWS Care and Maint Svcs - West Region 11.27.24

2. FES PPE Care and Maint Service West Region Coverage

3. USAF Fire Station List 2024 - West Region

4. FES PPE Care and Maintenance Services Pricing Sheet - West Region Final

5. Qtrly CDRL Reporting Tool Template

6. PPI Submission Form

7. Representations and Certifications

Exhibit A-CDRL A001 FES PPE Services Qtrly Data Report - West Region

Exhibit A-CDRL A002 Care and Maint QCP - West Region

Inspection and Acceptance

Provided by the ordering activity on a per-order basis.

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.246-1 Contractor Inspection Requirements. Apr 1984 52.246-4 Inspection of Services-Fixed-Price. Aug 1996

FA805125Q0001

Deliveries or Performance

Delivery information provided by the ordering activity on a per-order basis.

Overall Contract Delivery Period:

Ordering Period from 01 April 2025 through 30 September 2028

The ordering period above may include unexercised options.

Line Item Delivery Schedule Estimated Quantity

Address and POC

1 Lot

Period of Performance From 01 Apr 2025 To 31 Mar 2026

Option Line Item

1 Lot

Period of Performance From 01 Apr 2026 To 31 Mar 2027

Option Line Item

1 Lot

Period of Performance From 01 Apr 2027 To 31 Mar 2028

Option Line Item

1 Lot

Period of Performance From 01 Apr 2028 To 30 Sep 2028

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.247-34 F.o.b. Destination. Nov 1991 52.247-35 F.o.b. Destination, Within Consignee's Premises. Apr 1984

DFARS Clauses Incorporated by Reference

Effective Alternate/ Variation

Number Title Date Deviation Effective Date

252.247-7023 Transportation of Supplies by Sea. Jan 2023

Contract Administration Data

Additional contract administration data will be provided by the ordering activity on a per-order basis.

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.204-7006 Billing Instructions-Cost Vouchers May 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card. May 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

To be filled in by the ordering Contracting Officer

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

To be filled in by the ordering Contracting Officer

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

To be filled in by the ordering Contracting Officer

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Contract Clauses

52.222-49 Service Contract Labor Standards-Place of Performance Unknown.

As prescribed in 22.1006(f), insert the following clause:

Service Contract Labor Standards-Place of Performance Unknown (May 2014)

(a) This contract is subject to the Service Contract Labor Standards statute, and the place of performance was unknown when the solicitation was issued. In addition to places or areas identified in wage determinations, if any, attached to the solicitation, wage determinations have also been requested for the following: The Contracting Officer will .All locations where the offeror intends to perform the work as described in the PWS request wage determinations for additional places or areas of performance if asked to do so in writing by 31 January 2025 .

(b) Offerors who intend to perform in a place or area of performance for which a wage determination has not been attached or requested may nevertheless submit bids or proposals. However, a wage determination shall be requested and incorporated in the resultant contract retroactive to the date of contract award, and there shall be no adjustment in the contract price.

(End of clause)

252.204-7023 Reporting Requirements for Contracted Services.

Basic. As prescribed in 204.1705 Contract clauses.(a)(i) and (ii), use the following clause:

REPORTING REQUIREMENTS FOR CONTRACTED SERVICES--BASIC (JUL 2021)

(a) Definition. As used in this clause--

"First-tier subcontract" means a subcontract awarded directly by the contractor for the purpose of acquiring services for performance of a prime contract. It does not include the contractor's supplier agreements with vendors, such as long-term arrangements for materials or supplies or services that benefit multiple contracts and/or the costs of which are normally applied to a contractor's general and administrative expenses or indirect costs.

(b) The Contractor shall report annually, by October 31, at https://www.sam.gov, on the services performed under this contract or order, including any first-tier subcontracts, during the preceding Government fiscal year (October 1 - September 30).

(c) The Contractor shall report the following information for the contract or order:

(1) The total dollar amount invoiced for services performed during the preceding Government fiscal year under the contract or order.

(2) The number of Contractor direct labor hours, to include first-tier subcontractor direct labor hours, as applicable, expended on the services performed under the contract or order during the previous Government fiscal year.

(d) The Government will review the Contractor's reported information for reasonableness and consistency with available contract information. In the event the Government believes that revisions to the Contractor's reported information are warranted, the Government will notify the Contractor. Upon notification, the Contractor shall revise the reported information or provide the Government with a supporting rationale for the information.

(End of clause)

Alternate I. As prescribed in 204.1705 Contract clauses. (a)(i) and (iii), use the following clause, which substitutes "contract or agreement for each order" in lieu of "contract or order" in paragraph (b) and "order" in lieu of "contract or order" in paragraphs (c) and (c)(1) and (2), and identifies the dollar threshold and service acquisition portfolio groups for which orders under the contract or agreement require service contract reporting.

REPORTING REQUIREMENTS FOR CONTRACTED SERVICES--ALTERNATE I (JUL 2021)

(a) Definition. As used in this clause--

"First-tier subcontract" means a subcontract awarded directly by the contractor for the purpose of acquiring services for performance of a prime contract. It does not include the contractor's supplier agreements with vendors, such as long-term arrangements for materials or supplies or services that benefit multiple contracts and/or the costs of which are normally applied to a contractor's general and administrative expenses or indirect costs.

(b) The contractor shall report annually, by October 31, at https://www.sam.gov, on services performed during the preceding Government fiscal year (October 1 - September 30) under this contract or agreement for each order, including any first-tier subcontract, which exceeds $3 million for services in the following service acquisition portfolio groups:

(1) Logistics management services.

(2) Equipment-related services.

(3) Knowledge-based services.

(4) Electronics and communications services.

(c) The Contractor shall report the following information for the order:

(1) The total dollar amount invoiced for services performed during the preceding Government fiscal year under the order.

(2) The number of Contractor direct labor hours, to include first-tier subcontractor direct labor hours, as applicable, expended on the services performed under the order during the previous Government fiscal year.

(d) The Government will review the Contractor's reported information for reasonableness and consistency with available contract information. In the event the Government believes that revisions to the Contractor's reported information are warranted, the Government will notify the Contractor. Upon notification, the Contractor shall revise the reported information or provide the Government with a supporting rationale for the information.

(End of clause)

5352.201-9101 Ombudsman

As prescribed in 5301.9103 Solicitation Provision and Contract Clause, insert the following clause:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern.