Amendment 1 - CSO_Portable Imaging Capability Solicitation 6 Jul 20.pdf

AIR FORCE CIVIL ENGINEER CENTER

COMMERCIAL SOLUTIONS OPENING

FA8051-20-S-C001

NEW INITIATIVE FOR A

PORTABLE IMAGING CAPABILITY

6 Jul 2020

Table of Contents

1. INTRODUCTION AND BACKGROUND

2. PURPOSE

3. CSO APPROACH AND OVERVIEW

4. GENERAL INFORMATION

5. SUBMISSION INFORMATION

1. INTRODUCTION AND BACKGROUND

1.1 The Air Force Civil Engineer Center (AFCEC), located at Joint Base San Antonio-

Lackland, Texas, is a 1,900-person primary subordinate unit, assigned to Air Force

Material Command and attached to the Air Force Installation and Mission Support

Center. AFCEC is responsible for providing responsive, flexible full-spectrum installation engineering services. The center's missions include facility investment planning, design and construction, operations support, real property management, energy support, environmental compliance and restoration, readiness and emergency management, and audit assertions, acquisition and program management. The AFCEC

Readiness Directorate, Explosive Ordnance Disposal (EOD) Division, located at Tyndall

AFB, FL provides centralized management of Air Force EOD equipment and training requirements. Air Force EOD forces are tasked with conducting EOD missions safely, rapidly, effectively, and against a wide spectrum of current and emerging threats, including improvised explosive device (IED), unexploded ordnance (UXO) and chemical, biological, radiological, nuclear, and explosive (CBRNE) threats. In order to conduct these missions EOD Forces must be able to mobilize to the incident; assess the site and suspect item; render safe, disrupt or neutralize the threat; and recover forensic and intelligence materials. A specific need exists for EOD technicians to be equipped with portable imaging capabilities to evaluate and diagnose the internal components of ordnance and suspect packages.

1.2 AFCEC is looking for new solutions to interrogate unexploded explosive ordnance (UXO) and improvised explosive devices (IED).

2. PURPOSE

2.1 This Commercial Solutions Opening (CSO) issued in accordance with DFARS Class

Deviation 2018-O0016 – Defense Commercial Solutions Opening Pilot Program, is a competitive solicitation of proposals focused on technologies to meet AFCEC’s mission. AFCEC seeks the best approaches to meet the technology objective within the capability area listed below. Details of the topic associated with the capability area appear in Attachment 1.

2.2 "Innovative" is defined as any technology, process, or method, including market research and development that is new as of the date of submission of a proposal; any application of an existing technology, process, or method that is new as of the date of the submission of a proposal; a new application or adaptation of an existing technology, process, or method as of the date of submission of a proposal. It includes

"innovative" solutions or potential new capabilities that fulfill requirements, close capability gaps, or provide potential technology advancements. Solutions may include existing commercial technologies or procedures that are new to the AF and enhance or streamline EOD mission capabilities.

3. CSO APPROACH AND OVERVIEW

3.1 This CSO seeks the best commercial approaches to meet the technology objective of

AFCEC. All items, technologies, and services acquired using a CSO will be treated as commercial items. The Government encourages proposals that span a wide spectrum of possible technical and business solutions in response to the specific technology topic stated in Attachment 1. The Government reserves the right to award funding to any combination of proposals which offer the best overall value to the Government, and to oversee any and all processes and approaches once initiated.

Awards of efforts as a result of this announcement will be in the form of FAR Part

12 commercial contracts.

3.2 Awards resulting from this CSO will be made based on the evaluation results of a two-step proposal process. The Government will utilize a two-step evaluation process. The Government will conduct an evaluation based on three factors listed in descending order of importance: technical, importance to agency programs, and affordability based on funds available funds. The Government reserves the right to fund all, some, one, or none of the proposals submitted; may elect to fund only part of a submitted proposal; and may incrementally fund any or all awards under this

CSO. All awards are subject to the availability of funds.

3.3 All coordination and communication between Offerors and the Government will be conducted using the beta.SAM.gov website and the points of contact associated with this CSO, as specified in Section 4.

3.4 This CSO is a CLOSED two-step evaluation process. Offerors shall only submit

Step 1 White Papers and Step 2 Proposals during the specified time outlined in the public posting. All late submissions for either Step 1 White Papers or Step 2

Proposals will be processed in accordance with FAR 52.212-1(f).

3.5 An unfavorable evaluation of Step 1 White Papers shall bar an offeror from further consideration and the submission of a Step 2 Proposal will not be accepted.

4. GENERAL INFORMATION

4.1 POINT OF CONTACTS. Questions regarding the content of this CSO must be addressed to the Contracting Office below.

Contracting Officer: Carolina I. Brost at carolina.brost@us.af.mil

Contract Administrator: David E. Woodford at david.woodford.2@us.af.mil

4.2 CLASSIFIED INFORMATION. Offerors are encouraged to submit unclassified white papers to simplify and expedite reviews and response by the Government. The

Government does not anticipate classified solutions to this CSO. However, if a classified solution is needed, the submission must be handled, labeled, and stored in accordance with the National Industrial Security Program (NISP) Operating Manual.

Contact the Contracting Office for instruction prior to submission of a classified proposal.

Should the Government accept and award to Offerors with classified proposals, Offerors must possess all required personnel security clearances, facility clearances, and other infrastructure requirements necessary to perform any proposed classified work in accordance with the Contract Security Classification Specification (DD Form

254) without reliance on Government resources.

4.3 INTELLECTUAL PROPERTY AND PROPRIETY INFORMATION. All Offerors are required to identify all intellectual property submitted with Step 1 White Papers and any corresponding restrictions, if applicable. Also, Offerors shall identify and mark any proprietary information as applicable. The Government shall protect all proprietary information in accordance with Federal Acquisition Regulation 3.104-4.

5. SUBMISSION INFORMATION

5.1 SUBMISSION OVERVIEW. All submissions shall be electronic only. Step 1 submissions shall be prepared in accordance with the format at Attachments 2. Step 1 submissions can be submitted at any time prior to 10:00AM CST on 9 July 2020 but offerors are encouraged to monitor beta.SAM.gov for amendments to the CSO that may have updated information. AFCEC will invite select Offerors to submit full proposals based on favorable evaluation results of Step 1 submissions. Step 2 submissions will be requested only by the Contracting Officer and will contain separate submission instructions and timelines within the Request for Proposal (RFP) letter. Anticipated instructions and evaluation criteria are outlined in Attachment 3 of this CSO but are subject to change on the Step 2 Request for Proposal letter.

5.2 TWO-STEP SUBMISSION. This CSO will be conducted in two steps as follows:

5.2.1 Step 1. Interested offerors must submit White Papers in accordance with instructions provided in this CSO. Step 1 submissions will be evaluated against criteria as described in Attachment 2 of this CSO.

5.2.1.1 The White Paper is a narrative of the proposed solution. Each offeror shall include in the white paper a detailed description of how the proposed technology meets the “innovative” requirements of section 2.2 above.

5.2.1.2 White paper submissions shall be sent to the Contracting Office POCs listed above for review.

mailto:david.woodford.2@us.af.mil mailto:aftac.baa.mailbox@us.af.mil

5.2.2 Notification of Selection. All offerors providing Step 1 submissions will be contacted by the Government, either with an email letter informing them that the effort proposed is not of interest to the Government at this time or with a request for a formal proposal and an invitation for a scheduled demonstration of the technology and Government testing by a specific date.

5.2.3 Step 2. Step 2 proposals will only be accepted from Offerors who upon review of Step 1 submissions, are invited by the Contracting Officer to submit a full proposal. In order to be considered for award under Step 2, offerors must be registered in the System for Award Management (SAM) at www.sam.gov, be considered responsible within the meaning of FAR Part 9.1, Responsible

Prospective Contractors, have a satisfactory performance record, and otherwise be eligible for award based on federal law and regulation.

5.2.3.1 Proposal Submission. Upon notification for a proposal by the

Contracting Officer, offerors have 20 calendar days to prepare and submit a proposal in accordance with the format and instructions at Attachment 3. Each proposal shall include a Contractor Statement of Work (SOW) and detailed pricing.

All pages shall be numbered.

5.2.3.2 Proposal Review, Evaluation and Selection Process. Each proposal will be evaluated by the Government and the proposal must stand on its own technical merit. Step 1 White Papers shall be evaluated in accordance with the evaluation criteria outlined in Attachment 2. Step 2 proposals will be evaluated in accordance with the criteria outlined in the Request for proposal letter issued by the

Contracting Officer. Information in Attachment 3 is for informational purposes only of anticipated requirements. In accordance with the DoD Pilot Program, the primary basis for selecting proposals for acceptance shall be technical, importance to agency programs, and affordability based on funds available. In order to provide the desired evaluation, Subject Matter Expert Government personnel will conduct peer reviews.

http://www.sam.gov/

ATTACHMENT 1: CSO TOPIC

AFCEC intends to fund one or more successful efforts in FY20-FY24 with periods of performance in the range of 1-7 years. Exceptions may be considered for individual solutions based on technological maturity or operational need. Individual contracts are expected to be funded in the range of $150,000-$6,000,000 annually, yet these numbers should not be considered strict limits. Proposals aimed at the higher end of this funding range will only be accepted if they demonstrate the ability to deliver capable, innovative solutions that directly impact the AFCEC mission and offer cost savings or improved efficiencies in current processes or procedures.

Affordability is based on funds available.

The AFCEC Readiness Directorate, Explosive Ordnance Disposal Division (AFCEC/CXD) is retiring 1980s legacy computed radiographic x-ray equipment with a desire to procure innovative solutions to interrogate (see into) suspect IED/UXO. The Air Force seeks to understand and potentially procure various innovative approaches to:

x-ray or other technologies (including new imager and source technologies) that enable visualizing internal components provide new process or method to manipulate, stitch, and interface images yielding a clear internal visualization enabling the development of a precise render safe procedure as required provide new process or packaging method that supports both wired and wireless configurations that can be employed with minimal component/weight to support fly-away missions and robust base support responses

All proposed capabilities must be technically ready for delivery and fielding upon award to support a rapid integration into USAF EOD operations.

The Government reserves the right to fund all, some, one or none of the proposals submitted; may elect to fund only part of a submitted proposal; and may incrementally fund any or all awards under this CSO. All awards are subject to the availability of funds.

The Government reserves the right to award various Firm Fixed Price/Firm Fixed Priced

Incentive contract vehicle types to include standalone contracts or Indefinite Delivery

Contracts up to a seven year ordering period.

AFCEC seeks innovative solutions that provide portable imaging capabilities to evaluate and diagnose the internal components of ordnance and suspect packages enabling safe interrogation of unexploded explosive ordnance (UXO) and improvised explosive devices

(IED). This topic seeks innovative solutions to address current imaging capability gaps.

The overarching need is for clear imaging while minimizing EOD technician exposure to hazards. Limitations of current systems include:

limited imaging of internal components of suspect packages, IEDs, and military ordnance/UXOs limited clear imaging to determine power sources, hazards, liquids, and wires to pinpoint hazards, determine functioning, and formulate precision render safe procedures minimal ability to digitally stitch multiple images together minimal ability for enhanced image manipulation tools/software lack of software and/or tools to aid in precision attack (e.g. grid aiming) lack of ability to penetrate thick/metal objects lack of ability to verifying liquids in projectiles lack of producing a 3D image lack of ability to take a single image of a minimum 8”x10” size suspect package minimal ability to permit imager placement in close proximity without touching the suspect IED/UXO lack of ability to remotely initiate image capture lack of ability to reduce image panel dead space, particularly on the bottom of the image lack of ability to minimize EOD technician exposure to the hazard ineffective current product packaging in a manner that enhances EOD operations in support of both “home station on base” and “dismounted/fly-away” missions o Configurable/scalable to mission requirements o Minimizes down-range equipment/accessories required to obtain one image o Minimizes wires, connections, components, weight to reduce cumbersome positioning while an EOD operator is in a bomb suit inability to operate in both wired and wireless configurations o Wireless capability must have frequency approval (DoD/NTIA/JF-12 spectrum approval) o Capable of meeting USAF cyber authority to operate requirements minimal sustainment support – warranty, maintenance support, replacement parts o Sustained configuration control minimal Interoperable with legacy XR-150/XRS-3 generators (if required) and/or provides option to supply alternative new technologies as supplementary (or optional) equipment

The Government will utilize a two-step evaluation process. After receipt of Step 1 White

Papers, the Government will conduct an evaluation based on three factors listed in descending order of importance: technical, importance to agency programs, and affordability based on funds available.

ATTACHMENT 2: STEP 1 - WHITE PAPER

I. FORMAT

The White Paper narratives must be submitted electronically to the Contracting Office POCs listed above. Page size cannot exceed 8.5 x 11 inches with one-inch margins, no longer than four pages, single-spaced, with text in Times New Roman, no smaller than 12 point font.

Pages in excess of the page limitation will not be read or evaluated. Page limitations shall be set in Step 2 Request for Proposal letters. All white papers must include all the information requested below to be considered for review. Failure to provide all information may result in no further consideration.

-Project Title

-Organization Information and Points of Contact

-Detailed description of technology for evaluation against CSO criteria. This includes details on how the proposed technology meets the definition of innovative as outlined in section 2.2.

-Benefit to the EOD program in addressing current limitations

-Challenges

-Explanation of how technology meets the definition of innovative under section 2.2

-Cost Rough Order of Magnitude (ROM) of system/components, repairs, warranty and troubleshooting individually (a cost range is acceptable for each). This estimate pricing must be included.

-Illustration/photograph of technology

- DoD/NTIA/JF-12 spectrum approval number(s)

This CSO in no way obligates the Government for any costs incurred by the Offeror associated with developing Step 1 White Papers. The Government reserves the right to cancel this CSO at any time. In the event the Government cancels this CSO, the

Government has no obligation to reimburse an Offeror for any costs.

Step 1 White Papers submissions are due by the closing date and time outlined in the solicitation posting. All late submissions shall be processed in accordance with FAR

52.212-1(f).

II. EVALUATION CRITERIA AND SELECTION

The Government will conduct an evaluation of white papers based on three factors listed in descending order of importance: technical, importance to agency programs, and affordability based on funds available.

The technical factor will assess how innovative the solution is (as defined in this announcement) and the functionality, usability and supportability of the solution in solving the challenges of the Government’s EOD Program.

The importance to agency programs factor will assess the solution’s potential to enhance the mission effectiveness of the EOD Program to include technical

(sustainment) support and delivery timelines.

The affordability based on funds available factor will assess the ROM per total system/components, repairs, warranty and troubleshooting to purchase the solution

ATTACHMENT 3: STEP 2 – PROPOSAL

Attachment 3 (Sections I-IV) are provided at this time for informational purposes only on anticipated requirements of the Step 2 proposal. This proposal is not required during the

Step 1 process. Proposal requirements and evaluation criteria are subject to change on the request for proposal letters in the Step 2 invitation.

At the conclusion of Step 1 and based on the results of the evaluations, the Government will select Offerors to participate in Step 2, Demonstration and Testing. All Offerors will be notified as to whether they will be invited to demonstrate their solution and allow the

Government to test the solution to further evaluate technical merit in addition to the submitted

Step 2 proposal. All testing will be done in a simulated environment. Offerors are responsible for all cost associated with the demonstration and testing of their solution in response to this CSO and will not be reimbursed by the Government.

This CSO in no way obligates the Government for any costs incurred by the Offeror associated with developing Step 2 Proposals. The Government reserves the right to cancel this CSO at any time. In the event the Government cancels this CSO, the Government has no obligation to reimburse an Offeror for any costs.

I. TECHNICAL PROPOSAL FORMAT

The Technical Proposal portion of the Step 2 submission (see 5.1) is anticipated to include the following as outlined. All areas, including page limitations are subject to change.

The Technical Proposal shall not exceed 10 pages, excluding cover page and table of contents. Any pages submitted in excess of the 10-page limit will not be considered or evaluated.

I. ABSTRACT.

II. SCOPE. This proposal is submitted in response to the AFCEC Commercial

Solutions Opening (CSO) for a Portable Imaging Capability

a. Objective. [A clear and concise description of the objective of the proposed solution.]

b. Background. [Provide the necessary technical and scientific background to support the scientific and technical merits of the proposed solution.]

c. Sustainment. This effort will support the AFCEC Portable Imaging

Capability through… [Describe the Offeror’s sustainment plan for the proposed solution that includes repairs, replacements, training, logistical ability to deliver worldwide and in remote locations, etc; list supporting and collaborating organizations and subcontractors; clearly identify roles and responsibilities of each organization and subcontractor supporting the project].

d. Relevance. [Describe the relevance of the proposed solution in terms of

AFCEC’s mission with the Explosive Ordnance Disposal Division, end-user needs and the technology maturity of the proposed solution.]

II. PRICE PROPOSAL FORMAT

The price proposal must include pricing information sufficiently detailed for meaningful evaluation of the proposal. For pricing purposes, Offerors should assume a contract start date of approximately ninety (90) days after submission of the proposal. The price proposal shall also include the following –

-Cost of system/components, repairs, warranty and troubleshooting

-A listing of common replacements parts with pricing

-Costs for worldwide onsite user training

-Pricing up to a seven year ordering period, per fiscal year

Since all proposals must offer commercial items, technologies, or services, the requirements of the Truth in Negotiations Act (TINA) are not applicable. However, if the Contracting

Officer determines additional information is necessary to support a determination of a fair and reasonable price, other than certified cost and pricing data may be requested.

The responsibility for providing adequate supporting data and attachments lies solely with the

Offeror. Further, the Offeror must also bear the burden of proof in establishing reasonableness of proposed prices; therefore, it is in the Offeror’s best interest to submit a fully supportable and well-prepared price proposal.

The Offeror shall prepare the Price Proposal (with the exception of the narrative information described below) using Microsoft Excel format, but shall merge all Price Proposal documents into one Adobe PDF file for ultimate proposal submission. Offeror shall also submit

Microsoft Excel version of the Price Proposal to the Government.

a. Format. Price proposals shall be formatted as follows.

(1) Paper Size – 8.5 X 11-inch paper

(2) Margins 1-inch

(3) Spacing – single

(4) Font – Times New Roman, 12 Point

(5) Electronic Software: Microsoft Word, Excel, or Adobe Acrobat

b. Additional Information: The following information should be contained in a cover sheet attached to the price proposal:

(1) Full company name and address

(2) CSO number submitting proposal against

(3) Point of contact, name, title, and phone and fax number

(4) CAGE code

(5) DUNS number

(6) Will you require the use of any Government property in the performance of this work? If yes, identify.

NOTE: If an Offeror takes exceptions to the requirements called out in the announcement, the exceptions should be clearly stated in the price proposal. However, the Government reserves the right to not award to an Offeror due to exceptions taken.

III. STEP 2 STATEMENT OF WORK (SOW) FORMAT

A SOW must be included in with the full proposal as part of the Step 2 submission. The SOW does not have a page limit, but should be approximately 3–5 pages in length and must be a separate and distinct document suitable for incorporation into the procurement instrument. Do not include proprietary data or markings in the SOW. Pages should be numbered and the initial page should have a date (document date) shown under the title.

The proposed SOW must accurately describe the product that will be delivered. The proposed

SOW must also contain a summary description of the equipment, packaging, and the technology that it is based on, but not in so much detail as to make the SOW inflexible. The SOW template should include the following sections and specifically respond to the Statement of Objectives

(SOO) the Government provided with the Step 2 Request for Proposal (RFP) letter:

1. OBJECTIVE. This section is intended to give a brief overview of the product and should describe why the work is being pursued and what the Offeror intends to provide.

2. SCOPE. This section includes a statement of what the SOW covers. This should describe the capability area (CSO topic) to be investigated, goals, and milestones for the effort.

3. BACKGROUND. The Offeror must identify appropriate documents that are applicable to the effort to be performed. This section includes any information, explanations, or constraints that are necessary to understand the requirement. This section should describe the effort’s relationship to previous and ongoing efforts.

4. TECHNICAL REQUIREMENTS. This section contains the detailed description of the imaging capability major components, sub-components, maintenance plans, warranty, replaceable and consumable parts, and packaging to include key performance parameters, key system attributes, and additional system attributes that impact field performance, usability, and ease of operation. These specifications will represent the portable imaging capability product in any potential contract award, and, thus, shall be considered contractually binding. This section should be developed in an orderly progression and presented in sufficient detail to establish the feasibility of accomplishing the overall program goals. This section should clearly distinguish base period products, warranty, maintenance, parts from option products, warranty, maintenance, parts. The SOW must contain every deliverable component, replaceable part and a maintenance support plan. Note that the Government reserves the right to modify and negotiate the language in the SOW prior to any potential contract award.

4.1. Product/Component descriptions must be definite, realistic, and clearly stated. Use the phrase “the contractor shall” whenever the work statement expresses a provision that is binding. Use “should” or “may” whenever it is necessary to express a declaration of purpose. Use “will” in cases where no Offeror requirement is involved

(e.g., power will be supplied by the Government). Use active voice in describing work to be performed.

4.2. Do not use acronyms or abbreviations without first defining them. Place abbreviations and acronyms in parentheses following the first usage of the spelled-out phrase.

IV. EVALUATION AND SELECTION

The Government will conduct an evaluation for Step 2 based on three factors listed in descending order of importance: technical, importance to agency programs, and funds availability.

The technical factor will assess how innovative the solution is (as defined in this announcement) and the functionality, usability and supportability of the solution in solving the challenges of the Government’s EOD Program.

The importance to agency programs factor will assess the solution’s potential to enhance the mission effectiveness of the EOD Program to include technical (sustainment) support and delivery timelines.

The affordability based on funds availability factor will assess the ROM per total system/components, repairs, warranty and troubleshooting to purchase the solution.

Price shall be considered to the extent appropriate, but at a minimum, to determine that the price is fair and reasonable. The Government must determine the price fair and reasonable prior to award using the procedures at DFARS subpart 212.209.

Following Demonstration and Testing, the Government will notify offerors of the selection. All evaluations and awards shall be in accordance with DFARS Deviation 2018-O0016 and FAR

Part 12, as supplemented.