Amendment 2 - FA8051-20-R-3001 - Combo RFP - EOD Large Robot 11-11.docx

11 November 2020

COMBINED SYNOPSIS/SOLICITATION

Solicitation Number: FA8051-20-R-3001

FROM: 772 ESS/PKD

139 BARNES AVE, BLDG 1120

TYNDALL AFB FL 32403

SUBJECT: Explosive Ordnance Disposal (EOD) Large Robot – Request for Proposals (RFP)

I. Solicitation.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The provision at FAR 52.212-1, Instructions for Offerors - Commercial Items applies to this acquisition. The following is an addenda to FAR 52.212-1. Additionally, clauses 52.212-4, Contract Terms and Conditions-Commercial Items and 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items apply to this requirement.

The 772 ESS/PKD intends to award Firm Fixed Price (FFP) type contract for the purchase of large robotic systems with the capability to perform Explosive Ordnance Disposal (EOD) as described in the Statement of Work (SOW) (Attachment 1). The Government intends to award one contract to the responsible offeror whose offer represents the Best Value to the Government. The Indefinite Delivery Indefinite Quantity (IDIQ) contract shall have an ordering period of ten (10) years.

The offeror's proposal must include all data and information requested by this instruction to offerors (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in Attachment 1 – Large EOD Robot SOW.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their systems and experience and will base its evaluation on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Circular 2020-01. This requirement is being solicited as full and open competition. The NAICS code for this acquisition is 334511 and the Small Business size standard is 1250 employees.

All clauses and provisions may be found in full text at the following site: https://www.acquisition.gov.

II. Questions and Answers.

All questions regarding the RFP package must be submitted to stephen.cooper.15@us.af.mil by 20 October 2020 at 1300 (1:00 pm) Central Standard Time (CST). Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

III. Proposal A. Format Vendors shall respond to this RFP via email by 20 November 2020 at 1300 hours (1:00 pm) Central Standard Time (CST). All proposals should be sent to the Contracting Officer, S. Chase Cooper, at stephen.cooper.15@us.af.mil before the due date and time specified. Any proposal, modification, or revision of a proposal received after the exact time specified for receipt of quotes is “late” and may not be considered.

Due to Tyndall AFB email size limitations, the total size of proposal submission shall not exceed five megabytes (5-MB) of data; recommend all offerors confirm the receipt of all emailed proposals to the appropriate Government POC.

All offers must list the offeror’s DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If an offeror needs to obtain or renew a DUNS number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.

B. Technical Proposal The technical proposal shall describe the proposed system and how the contractor intends to meet the requirements outlined in the SOW. The offeror’s proposal must adequately show that the proposed system meets the Government’s technical requirements and must describe how the offeror intends on meeting delivery, sustainment, and other requirements detailed in the SOW. The technical proposal shall address the following subfactors:

Subfactor 1 – Technical Capability – Describe the system’s physical characteristics as they apply to the mission. Detail factors such as: weight, size, sensor arrays, human machine interface, radio specifications, speed, and ability to navigate complex terrain, mobility, and battery life.

Subfactor 3 – Logistical Support – Provide a detailed description of logistical support to be provided. Offers should describe how maintenance and repairs will be handled and how the requirements in the SOW will be met.

C. Government Validation and Evaluation Offerors are responsible for providing systems for Government evaluation and testing. This is for the purpose of evaluating the following subfactor:

Subfactor 2 – Usability – The Government will evaluate the system’s usability in real world scenarios. Evaluates factors such as, but not limited to: ability to operate while wearing personal protective equipment (PPE), ease of use, ergonomics, mobility, stability, and ability to perform robotic EOD tasks.

Contractors must supply sufficient equipment to run two systems simultaneously for at least 10 hours per day. Offerors should include any training material required to use the system. Offerors are responsible for delivering systems to the AFCEC facility on Tyndall AFB by the close of business on 30 November 2020. If shipping via conventional mail or commercial delivery services, ship to:

AFCEC/CXA

104 Research Road Building 9738 Tyndall AFB, FL, 32403 Attn.: Mr. Mike Mifsud Phone: 850-283-2989

Please contact the Contracting Officer if intending to use other delivery options. Delivery is FOB destination and is at the offertory’s expense. Deliveries are accepted between the hours of 0700 to 1530 CT, Mon-Fri, except for published US Government holidays when the facility is closed. The Government is responsible for any robotic system once it has arrived on site. The provided systems must be available to the Government for a period of up to eight (8) weeks.

Offerors will be allotted a four hour window in which they may provide system operation training and instruction to the Government personnel who will be conducting the evaluations. A Government representative will coordinate timing with offerors after receipt of written proposals.

D. Past Performance Information The offeror shall provide examples of relevant past performance (contract number, location, POC, contact information) for services performed in the last five (5) years.

E. Small Business Participation All offerors (both other than small businesses and small businesses) shall detail their proposed small business participation in accordance with DFARS 215.304(c)(i)(B). Offerors shall describe which small businesses they intend to utilize, the small business category of each business, and the extent to which the small business will be used. Small Business offerors may include their own efforts when addressing the names, products and/or services and estimated total dollars planned to be provided by small business concerns. If no small business subcontractors are to be used, offerors shall provide a rationale explaining why no small business subcontracting opportunities exist or why it is not in the best interest to utilize small business subcontracting opportunities.

F. Pricing The pricing structure in the Price Sheet (Attachment 2) is based on the estimated number of purchases. The estimated quantities entered on the price sheet are for evaluation purposes only and are not contractually binding. Actual quantities may be higher or lower than estimates. Contractors are required to fill in the unit price and only the unit price for all CLINs identified in the Price Sheet. Failure to fill in all spaces for unit price in the Price Sheet will render the offer unacceptable and the Government will not consider the offer for award, in the absence of discussions. The Unit Price should be rounded to the penny to avoid rounding errors. Prices shall be consistent with the pricing submitted on the proposal, including any discounts. The Price Sheet Spreadsheet in this workbook is not to be altered except for the allowable changes outlined in this document. Extended totals will be automatically calculated by the spreadsheet. Since the Government intends to award without discussions, contractors are encouraged to offer their most advantageous pricing. Failure to comply with instructions will render the quote Unacceptable and ineligible for award in the absence of discussions.

All submitted pages shall be single sided, typed, standard 8.5” x 11” pages. Type shall be no smaller than size 12 font.

IV. Additional Instructions Each offeror shall include a completed copy of the provision at FAR 52.212-3 Offeror Representations and Certifications-Commercial Items.

A commercial small business subcontracting plan is required in accordance with FAR 52.219-9 - Small Business Subcontracting Plan. Prior to award, the Government will request an approved commercial plan from the apparent successful offeror. If an approved commercial plan does not exist, one will be negotiated and approved prior to award. The small business goals for negotiated plans are included in Attachment 4 – Small Business Subcontracting Goals for Negotiated Subcontracting Plans. This requirement does not apply to small business concerns.

In order to obtain clearance to operate robots on Tyndall AFB, the Government requires radio information from each contractor. Each contractor shall provide the following information:

· Radio Manufacturer

· Radio Model #

· Capable Radio frequencies/bands

· Emission Bandwidths

· Operating power range (especially upper power limit) This information is required by the proposal due date. However, to expedite the approval process, the Government requests that contractors submit their radio data as early as possible.

Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/piee-landing/ to complete your registration.

Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

The Government reserves the right to cancel this RFP, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Submitted offers shall be valid for 180 days after the closing date of the RFP.

In order to avoid an organizational conflict of interest, BB&E is excluded from competition.

Award will be made to the responsible offeror whose proposal is determined to provide the best overall value to the Government in accordance with the established criteria and rating methodology set forth below.

Selection will be based on a complete assessment of each offeror’s technical proposal, physical system evaluation, past performance information, and cost/price proposal. Within the best value continuum, the Government will utilize the tradeoff source selection procedures in accordance with FAR 15.101-1 and 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 and the AFFARS Mandatory Procedures 5315.3. Trade-off considerations may result in the determination that it is in the best interest of the Government to award to other than the lowest-priced offeror or other than the highest technically rated offeror. Non-conformance with the instructions provided in this ITO may render the proposal Unacceptable and ineligible for award.

Factor I: Technical

Factor II: Past Performance Factor Factor III: Price Factor Factor IV: Small Business Participation

2. Relative Importance Factor I: Technical is significantly more important than Factor III: Price. The Technical subfactors are not equal in importance and are in descending order of importance. Past Performance and Small Business Participation will be rated on an Acceptable/Unacceptable basis and will therefore not be part of trade-off considerations.

The Government intends to award without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306.

B. Rating Methodology All proposals and systems shall be subject to evaluation by a team of Government personnel.

Proposals and systems will be assessed on how well each offeror’s proposal meets the solicitation requirements and the risks associated with the offeror’s approach. Determining how well the offeror’s proposal meets the solicitation requirements will be accomplished in the following manner:

Discriminators will be identified for the proposals reflecting the unique strengths, weaknesses, and deficiencies of each offer. In addition, the Government will examine the impact of each discriminator and assess its relative value to the Government. To make a sound selection decision, the Government needs to understand the ways in which a given proposal is considered technically strong, as well as the ways in which it is weak or deficient. Hence, a catalog of the strengths, weaknesses, and deficiencies (in terms of the evaluation criteria) will be used to facilitate the process of determining if each proposal meets the solicitation requirements, as well as which proposal presents the best overall value to the Government.

The following definitions are provided to assist evaluators in the evaluation of each factor:

The offerors will receive ratings for the technical evaluation factor and each of its subfactors. Price, while being an important factor, is not in and of itself the determining factor in the selection of the successful offeror for award of the contract contemplated by this solicitation. The Government may reasonably determine that the superior solution/approach merits a higher price, and therefore, represents the best value to the Government. The contracting officer, using sound business judgment, will base the selection decision on the integrated assessment of the offeror’s(s’) nonprice factors and price factor measured against the evaluation criteria.

C. Factors Factor I – Technical This factor will be determined through Government evaluation of proposals and validation and evaluation of proposed systems. Proposals and systems will be evaluated on how well they meet the requirements outlined in the SOW. The offeror’s proposal must adequately describe their approach to meeting the Government’s needs for training, maintenance, and logistical support. The table below lists the three (3) Technical subfactors.

The technical rating evaluates the quality of the offeror’s technical solution for meeting the Government’s requirement. Technical risk, which is manifested by the identification of weaknesses, assesses the degree to which an offeror’s proposed approach for the requirements of the solicitation may cause disruption of schedule, increased costs, degraded performance, the need for increased government oversight, and the likelihood of unsuccessful contract performance. The following adjectival ratings and rating definitions will be used to assign individual ratings for subfactors 1 through 3 as combined technical/risk ratings for the Technical Capability factor.

Factor II – Past Performance Recent and relevant Past Performance will be evaluated based on an assessment of performance under previous contracts. Relevancy is evaluated as described below:

Recent Past Performance is defined as efforts executed within the last five (5) years. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror's Past Performance proposal and information obtained from other sources available to the Government, to include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), CPARS, or other databases; interviews with Program Managers, Contracting Officers and Fee Determining Official; the Defense Contract Management Agency (DCMA), and commercial sources. The Government will evaluate past performance as it relates to the requirements outlined in the PWS. Past Performance will be evaluated as either Acceptable or Unacceptable. A rating of Unacceptable may render a proposal ineligible for award. A lack of Past Performance will not be evaluated favorably or unfavorably and will therefore be evaluated as Acceptable.

Pursuant to DFARS 215.305(a)(2), the assessment will consider whether the past performance demonstrated the offeror’s/joint venture members’ (and critical subcontractor’s, if applicable) compliance with FAR 52.219-8, Utilization of Small Business Concerns, or FAR 52.219-9, Small Business Subcontracting Plan, when these clauses were contained in the submitted contracts. That is, on the respective contracts submitted for evaluation by the offeror/joint venture member and critical subcontractor, when subcontracting possibilities existed, did the offeror/joint venture member (and critical subcontractor, if applicable) award subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. (Please note that FAR 52.219-8 does apply to ALL offerors, whereas FAR 52.219-9 only applies to large businesses.) If none of the contracts submitted by the offeror/joint venture members and critical subcontractor included these clauses, when subcontracting possibilities existed in the performance of these contracts, address whether or not it was the offeror/joint venture member and critical subcontractor’s policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance.

Factor III – Price Total evaluated price will be determined by multiplying the quantities identified in the Price Sheet by the proposed unit prices. The extended amounts for each CLIN will then be totaled to obtain the total evaluated price. The estimated quantities entered on the price sheet are for evaluation purposes only and are not contractually binding. Actual quantities may be higher or lower than estimates. Price, while being an important factor, is not in and of itself the determining factor in the selection of successful offeror for award of the contract contemplated by this solicitation. The total evaluated amount of the proposal will be used in determining best value. Additionally, the price proposal will be evaluated for:

Reasonableness. The offeror’s cost/price proposal will further be evaluated to determine whether the overall price the Government expects to pay is fair and reasonable pursuant to FAR 15.404-1(b)(2).

Balance. The offeror’s proposal will be evaluated for balanced pricing IAW FAR15.404-1(g). Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

Completeness. Price proposals shall be evaluated for completeness by assessing the responsiveness of the proposed price, by assessing the level of detail of the offeror-provided cost/price data for all requirements in the SOW and assessing the traceability of estimates. For the cost/price data to be complete, the offeror and its subcontractors must provide all the data necessary to support the offer.

Factor IV – Small Business Participation Proposed small business participation will be evaluated in relation to the available small business subcontracting opportunities available. The requirements of the factor are met when the proposal demonstrates the offeror’s understanding of a valid corporate commitment in providing small business participation performance under the contract.

OR

The proposal indicates no small business participation and justifies why.

Attachments:

1. Large EOD Robot SOW

2. Price Sheet

3. Clauses and Provisions

4. Small Business Subcontracting Goals for Negotiated Subcontracting Plans