FA800327Q0002 RFQ_Combo.pdf

COMBINED PRE-SOLICITATION & SOLICITATION DOCUMENT

REQUEST FOR QUOTATION (RFQ)

RFQ FA800327Q0002

4J Physical Medicine Advance Phase II Academic and Clinical Training Course

In support of:

Department of Air Force (AF)

Air Force Medical Command (AFMEDCOM)

Issued to:

All Responsible Large and Small Accredited Institutions of Higher Education and Commercial Sources

North American Industry Classification System (NAICS) Code: 611310 (Colleges, Universities, and Professional Schools)

Conducted under Federal Acquisition Regulation (FAR) Part 12

1.0 GENERAL INFORMATION

1.1 Introduction, Background & Purpose.

You are invited to submit a quotation for the 4J Physical Medicine Advance Phase II Academic and Clinical Training Course on behalf of the Air Force Medical Readiness Agency (AFMRA) / Air Force Medical Command (AFMEDCOM). This Request for Quotation (RFQ) is a commercial action conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services. This requirement is being awarded under North American Industry Classification System (NAICS) code 611310 (Colleges, Universities, and Professional Schools) and Product Service Code (PSC) U008 (Education/Training – Training/Curriculum Development).

The purpose of this requirement is to establish an annual academic and clinical training pipeline for thirty-six (36) active-duty Air Force enlisted members within the 4J0X2 career field. Training shall be executed across three (3) distinct, staggered cohorts of twelve (12) students each over a 12-month period, with each cohort’s instruction spanning up to, but not exceeding, 180 academic training days post-transfer credit evaluation. Instruction must culminate in a Commission on Accreditation in Physical Therapy Education (CAPTE) accredited Physical Therapist Assistant (PTA) Associate of Applied Science (AAS) degree. As tech school students they are required to live and eat on base. Additionally, they have curfews and accountability, so due to the logistics they need to be close to the base. Joint Base San Antonio (JBSA), all classroom instruction, simulation laboratories, and primary administrative support must be physically located within a strict 15-mile commuting radius of JBSA Fort Sam Houston or JBSA Lackland AFB, Texas.

Additionally: Formal FAR Part 15 source selection procedures do NOT apply to this commercial acquisition. The Government is not establishing a formal competitive range, conducting formal "discussions," or requesting "Final Proposal Revisions" (FPRs). The Government intends to evaluate quotations and award a contract without engaging in communications with Quoters.

Therefore, Quoters are highly encouraged to submit their best technical and pricing terms in their initial quotation. However, the Government reserves the right to communicate with some, all, or none of the quoters to clarify elements of the quotations, request price discounts, or resolve administrative issues.

Pricing Framework: In the event that only one quotation is received or adequate price competition is determined not to exist, the Government will evaluate pricing utilizing the price analysis policies, techniques, and procedures prescribed in FAR Subpart 15.4 (specifically FAR 15.404-1) to determine that the final price is fair and reasonable. In accordance with FAR 15.403-2(b)(3), this commercial acquisition is exempt from Certified Cost or Pricing Data requirements; however, Quoters may be required to submit data other than certified cost or pricing data pursuant to FAR 15.403-3 (e.g., published Board of Trustees-approved tuition schedules, commercial fee catalogs, and historical cost data).

The Government intends to award a single, standalone Firm-Fixed-Price (FFP) Purchase Order utilizing a Lowest Price Technically Acceptable (LPTA) source selection process. Award will be made to the responsible Quoter whose proposal conforms to all solicitation requirements, is rated Acceptable across all non-price factors and subfactors and proposes the lowest evaluated price (Total Evaluated Price). The anticipated Period of Performance (POP) consists of a 12-month base period (23 November 2026 through 22 November 2027), four (4) 12-month option periods (through 22 November 2031).

1.2 Government Points of Contact (POCs). The Contracting Officer (CO) and the Contract Specialist (CS) are the sole points of contact for this acquisition. All communication, including questions, shall be submitted in writing via email to both POCs listed below.

Contracting Officer Contract Specialist Zachery T. Dishong, 771 ESS/EGA Kenneth L. Cash, 771 ESS/EGA Email: zachery.dishong@us.af.mil Email: kenneth.cash.1@us.af.mil

1.3 Critical Deadlines. All times are Eastern Time (ET).

• Questions & Answers. All questions must be submitted by 4:00 PM ET on 29 OCTOBER

2026. Questions must be submitted via email to both POCs listed above and must reference the specific RFQ section, SOW page, or attachment paragraph. Government responses will be consolidated and posted publicly to SAM.gov (https://sam.gov) via an official solicitation amendment.

• Quotation Submission. Quotations must be submitted by 4:00 PM ET on 3 November 2026.

Quotations received after this deadline will not be considered for award.

1.4 General Terms and Conditions.

• Compliance: The quotation must comply with all instructions and requirements set forth in this RFQ, the Statement of Work (SOW v3, dated 18 September 2026), and all incorporated provisions and clauses. Non-conformance may result in an unfavorable evaluation or the quotation being removed from consideration.

• Discrepancies: If a Quoter believes these instructions contain an error, omission, or ambiguity, they shall immediately notify the Government POCs via email with supporting rationale prior to the questions deadline.

• Exceptions: Quoters shall not take exception to any terms and conditions of this RFQ, the SOW, or applicable contract clauses. Any exceptions taken must be clearly identified and explained within the quotation's Cover Letter, detailing the specific RFQ document, page, paragraph, and a complete rationale. The Government reserves the right to deem any quotation containing exceptions unacceptable, which may result in the quote being ineligible for award.

• Quote Validity Period: Quotations must stipulate that the quoted pricing and terms remain valid for a minimum of 120 calendar days from the date of submission.

2.0 QUOTATION PREPARATION & SUBMISSION INSTRUCTIONS.

mailto:zachery.dishong@us.af.mil mailto:kenneth.cash.1@us.af.mil

2.1 General Submission Instructions.

To ensure uniformity and streamline the evaluation process, Quotations shall be formatted for standard 8.5 x 11-inch paper with pages numbered consecutively. The Government will not evaluate any pages that exceed the stated page limits. Tables of Contents will not count against any stated page limits. Quotations must be submitted via email to the POCs identified in Section

1.2 prior to the deadline established in Section 1.3.

Table 1. Quotation Organization.

File Name Quotation Section Format Maximum Page Limits

File 1:

Non-Price Quotation

Part I: Administrative PDF or MS Word

3 pages

Part II: Technical Capability

PDF or MS Word

25 pages

Any submissions containing more than two files or formatted as separate "Volumes" in individual documents may be deemed non-conforming.

2.2. Part I: Administrative.

This part shall not contain any technical or pricing information. The Administrative part shall consist of a Cover Letter providing the following information:

• Solicitation Number and Solicitation Title: FA800327Q0002, 4J Physical Medicine Advance Phase II Academic and Clinical Training Course.

• Contractor Name, Address, and Date of Submission.

• CAGE Code and Unique Entity ID (UEI).

• Cybersecurity Maturity Model Certification (CMMC) Status and Identification: In accordance with DFARS 252.204-7021 and DFARS 252.204-7025, the Quoter must explicitly state their current CMMC Status (e.g., Final Level 1 (Self), Conditional Level 2, Final Level 2) and provide their CMMC Unique Identifier (CMMC UID) as registered and verified in the Supplier Performance Risk System (SPRS) (https://piee.eb.mil) for each contractor information system that will process, store, or transmit Federal Contract Information (FCI) or Controlled Unclassified Information (CUI) during contract performance.

• Statement of Compliance: Provide the following required statement verbatim:

• "Our proposal is in compliance with paragraph (b)(2) of FAR Provision 52.212-3 and paragraphs (c) through (v) of the provision, as seen in the SAM.gov database, are current, accurate, complete, and applicable to this solicitation."

• Quote Validity Statement: Confirm the quote is valid for at least 120 calendar days from the proposal due date.

• Authorized Point(s) of Contact: Name, title, email address, and phone number of the quoter's authorized negotiator and contracting signatory.

• Exceptions: Clear identification and explanation of any exceptions taken to the terms and conditions of this RFQ (if applicable).

• Acknowledgment of Amendments: Acknowledgment that Quoter has reviewed all RFQ Amendments published on SAM.gov prior to the close of quotation submission deadline of 4:00 PM ET on 3 November 2026.

• Official Signature of Authorized Signer.

2.2.1. Part II: Technical Capability

The Quoter shall submit a comprehensive technical proposal demonstrating a clear and feasible plan for fulfilling all requirements outlined in the Statement of Work (SOW v3, dated 18 September 2026).

The Technical Proposal must address the following five (5) Technical Subfactors:

• Subfactor 1: Programmatic Accreditation & Degree Authority: The Quoter must provide verifiable proof of current, active programmatic accreditation through the Commission on Accreditation in Physical Therapy Education (CAPTE) for their Physical Therapist Assistant (PTA) program. The Quoter must also provide proof of regional institutional accreditation authorizing the college/university to confer an Associate of Applied Science (AAS) degree in Physical Therapist Assistant (PTA).

• Subfactor 2: Curriculum Articulation & 180-Day Accelerated Timeline: The Quoter must provide an academic syllabus, course schedule, and curriculum transfer plan verifying acceptance of the eighteen (18) specific Community College of the Air Force (CCAF) semester transfer credits listed in SOW Appendix B. The Quoter must prove that the remaining 47 credit hours of Phase II coursework, simulation labs, and clinical affiliations can be completed within an accelerated period of up to, but not exceeding, 180 academic training days per cohort.

• Subfactor 3: Geographic Proximity & Closed Military Classroom: The Quoter must verify that all primary lecture classrooms, physical therapy simulation laboratories, faculty offices, and student study areas are physically located within a strict 15-mile commuting radius of JBSA Fort Sam Houston or JBSA Lackland AFB, Texas. The Quoter must also submit a binding operational plan confirming that Air Force students will receive academic instruction, lab training, and practical examinations in a dedicated, closed-classroom environment separate from civilian students IAW SOW Section 6.2.

• Subfactor 4: Clinical Rotation Network: The Quoter must demonstrate existing, verified clinical affiliation agreements with local inpatient and outpatient healthcare facilities in the greater San Antonio metropolitan area capable of supporting all mandatory clinical rotation hours (720 hours per student across three clinical blocks) for thirty-six (36) students annually.

• Subfactor 5: Student Support, Remediation, & Resources: The Quoter must provide a complete plan detailing the first-day issuance of individual student laptops, software, digital instructional materials (eBooks, workbooks), and active subscriptions to an approved National Physical Therapy Examination (NPTE) preparation platform IAW SOW Section 5.7. The plan must also outline structured academic remediation procedures, attendance tracking controls, 48-hour notification procedures to the AF Senior Enlisted Leader (SEL) and COR, and direct administrative support for graduation ceremonies and NPTE licensing exam registration/fees IAW SOW Sections 5.6, 5.9, and 5.10.

2.2.2. Part III: Price Quotation

The Quoter shall complete and submit their price quotation using the CLIN schedule format established below:

TABLE 1.0 – Anticipated CLIN Structure CLIN Period of

Performance Description Quantity Unit Monthly Unit

Price Extended Annual Total

0001 Base Year (11/23/2026 – 11/22/2027)

Physical Medicine Advance Course – Academic education, clinical rotations, labs, materials, and degree conferral for up to 36

USAF

personnel across 3 cohorts IAW

SOW.

12 Months $___________ $___________

1001 Option Year 1 (11/23/2027 – 11/22/2028)

Physical Medicine Advance Course – Academic education, clinical rotations, labs, materials, and degree conferral for up to 36

USAF

personnel across 3 cohorts IAW

SOW.

12 Months $___________ $___________

2001 Option Year 2 (11/23/2028 – 11/22/2029)

Physical Medicine Advance Course –

12 Months $___________ $___________

Academic education, clinical rotations, labs, materials, and degree conferral for up to 36

USAF

personnel across 3 cohorts IAW

SOW.

3001 Option Year 3 (11/23/2029 – 11/22/2030)

Physical Medicine Advance Course – Academic education, clinical rotations, labs, materials, and degree conferral for up to 36

USAF

personnel across 3 cohorts IAW

SOW.

12 Months $___________ $___________

4001 Option Year 4 (11/23/2030 – 11/22/2031)

Physical Medicine Advance Course – Academic education, clinical rotations, labs, materials, and degree conferral for up to 36

USAF

personnel across 3

12 Months $___________ $___________ cohorts IAW

SOW.

TOTAL TOTAL

EVALUATED

PRICE (TEP)

(CLINs 0001 + 1001 + 2001 + 3001 + 4001:

Pricing Instructions:

• Proposed monthly unit prices and extended CLIN amounts shall be rounded to the nearest dollar. The extended CLIN total shall equal the monthly unit price multiplied by the quantity (12 months).

• Mandatory Pricing Narrative: As a required component of File 2 (Price), the Quoter shall submit a detailed Pricing Narrative providing a clear explanation of the methodology, commercial catalog rate basis, assumptions, and calculations used to derive the proposed Firm-Fixed-Price amounts for all CLINs.

• Commercial Catalog Substantiation (FAR 15.403-3): In the event adequate price competition is not obtained, the Government will evaluate prices using the price analysis techniques of FAR 15.404-1. Quoters shall submit supporting commercial pricing documentation, including official Board of Trustees-approved tuition and academic fee schedules, published student course fee catalogs, and standard academic material rates to substantiate price reasonableness.

• Evaluation of Option to Extend Services: The 6-month extension (FAR 52.217-8) will be proposed on and evaluated as part of the Total Evaluated Price (TEP) in Table 2.

Failure to follow all of these instructions will render you ineligible for award.

3.0 EVALUATION METHODOLOGY

3.1 Basis for Award.

The Government will award a single, standalone Firm-Fixed-Price (FFP) Purchase Order resulting from this solicitation to the responsible Quoter whose quotation conforms to all solicitation requirements, is evaluated as Technically Acceptable (including meeting all technical and offers the lowest Total Evaluated Price (TEP).

This commercial service acquisition is conducted under FAR Part 12 utilizing Lowest Price Technically Acceptable (LPTA) source selection procedures. In accordance with LPTA procedures, trade-offs between price and non-price factors are not permitted. Quotations will not be ranked by non-price factors. Award will be made to the eligible, responsible offeror with the lowest evaluated price among those whose proposals are evaluated as technically acceptable.

In the event adequate price competition is determined not to exist, price reasonableness will be established utilizing the price analysis policies and techniques prescribed in FAR 15.404-1.

3.2 Lowest Price Technically Acceptable (LPTA) Process

Award will be made utilizing the Lowest Price Technically Acceptable (LPTA) evaluation process. The Government will evaluate quotations against two (2) factors:

• Factor 1: Technical Capability

• Factor 2: Price

3.3 Evaluation Relationship & Relative Importance.

Under LPTA source selection procedures, trade-offs between price and non-price factors are not permitted.

1. Non-Price Factors (Factor 1 and Factor 2) will be evaluated on a pass/fail, Acceptable / Unacceptable basis.

2. The proposal must receive a rating of "Acceptable" for every Technical subfactor under Factor 1 and for Factor 2 to be eligible for award.

3. Among those proposals determined to be technically acceptable, award will be made to the responsible Quoter with the lowest Total Evaluated Price (TEP), provided that price is determined fair and reasonable.

3.4 Evaluation of Factors.

3.4.1. Factor 1: Technical Capability

The Technical factor evaluates the Quoter's proposed approach to fulfilling all requirements outlined in the Statement of Work (SOW v3, dated 18 September 2026). The Government will evaluate the Technical proposal based on the following five (5) Subfactors:

1. Programmatic Accreditation & Degree Authority: The Quoter must prove they possess current, active programmatic accreditation through CAPTE for their Physical Therapist Assistant program and valid regional institutional accreditation authorizing the conferral of an Associate of Applied Science (AAS) degree in PTA.

2. Curriculum Compression & CCAF Articulation: The Quoter must prove an established curriculum articulation framework that accepts the eighteen (18) specific CCAF transfer credits identified in SOW Appendix B and validates that the remaining curriculum will be successfully executed within an accelerated timeframe not exceeding 180 academic training days per cohort.

3. Geographic Proximity & Closed Military Classroom: The Quoter must prove that all lecture classrooms, clinical simulation labs, and primary administrative support facilities are physically located within a strict 15-mile commuting radius of JBSA Fort Sam Houston or JBSA Lackland AFB, Texas. The Quoter must also prove that instruction, lab exercises, and practical testing will occur in a dedicated, closed-classroom environment separate from civilian students IAW SOW Section 6.2.

4. Clinical Rotation Network: The Quoter must demonstrate existing, verified clinical affiliation agreements with local inpatient and outpatient healthcare facilities in the San Antonio area capable of supporting clinical rotation placements (720 clinical hours) for thirty-six (36) students annually without saturated placements.

5. Student Support, Remediation, & Resources: The Quoter must demonstrate an acceptable plan for first-day issuance of student laptops, digital instructional software/workbooks, active NPTE prep subscriptions, structured academic remediation procedures, and administrative handling of graduation ceremonies and NPTE licensing exam registration/costs IAW SOW Sections 5.6–5.10.

Technical Rating Method: Technical subfactors will be evaluated on an Acceptable / Unacceptable basis as defined below. Any subfactor rated "Unacceptable" will render the entire Technical factor "Unacceptable" and the proposal un-awardable:

TABLE 2.0

Adjectival Rating Description Acceptable Proposal meets all minimum requirements of the solicitation, demonstrates an adequate technical approach and understanding of the Statement of Work, and indicates a risk of unsuccessful performance that is no worse than moderate.

Unacceptable Proposal does not meet the requirements of the solicitation, contains one or more deficiencies, or indicates an unacceptable risk of unsuccessful performance. Proposal is un-awardable.

3.4.2 Factor 2: Price.

The Government will evaluate the offeror's Price proposal to ensure it is fair, reasonable, balanced, and complete. Price will not be scored or rated adjectivally.

1. Ranking by Price: All proposals determined to be Technically Acceptable under Factor 1 and Factor 2 will be ranked by Total Evaluated Price (TEP) from lowest to highest.

2. Reasonableness: The proposed prices will be evaluated for reasonableness in accordance with FAR 13.106-3 and FAR 15.404-1(b). When adequate price competition exists, price reasonableness will be established primarily through competition. In the absence of adequate price competition, price reasonableness will be established using one or more of the following price analysis techniques:

o Comparison of proposed prices received in response to the solicitation.

o Comparison of proposed prices with historical prices paid under predecessor contract FA8003-26-P-0008 for identical training cohorts.

o Comparison of proposed prices with the contractor's published Board of Trustees-approved commercial catalog and tuition fee schedules.

o Comparison of proposed prices to the Independent Government Cost Estimate

(IGCE).

3. Completeness: The Government will evaluate the proposal to ensure all required pricing information has been provided across all CLINs (0001 through 5001) in Table 2 and that pricing data traces consistently between the CLIN schedule and the Pricing Narrative.

4. Unbalanced Pricing: Proposals may be evaluated for unbalanced pricing. A proposal may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

5. Evaluation of Options (FAR 52.217-5): The Government will evaluate offers for award purposes by adding the total price for all options (CLINs 1001–4001 and the 6-month extension under CLIN 5001) to the total price for the basic requirement (CLIN 0001) to determine the Total Evaluated Price (TEP). The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of Award: A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

4.0 LIST OF ATTACHMENTS.

The following documents are attached to and made a part of this Request for Quote (RFQ). Quoters are responsible for reviewing all attachments prior to submitting a quotation.

Table 3.0 List of RFQ Attachments.

Attachment # Document Title Note / Action Required by Quoter

1 Statement of Work (SOW) Read Only - Defines the requirement scope.

2 Clauses and Provisions Read Only - Contains applicable FAR/DFARS clauses.

(Note: There is no separate Pricing Worksheet attachment. Offerors shall submit proposed pricing utilizing the Table 1.0 CLIN Structure format set forth in this RFQ).