JBAB Grounds Maintenance PWS.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

15 November 2023

Prepared by Joint Base Anacostia-Boiling and Air Force Memorial

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 maintain improved grounds

1.1.1 mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Perimeter Fence Line

1.1.5 Weed Control

1.1.6 Irrigation

1.1.7 Remove debris/police grounds

1.1.8 Leaf removals

1.1.9 Lawn Conditioning

1.1.10 Pest control

1.1.11 Lawn Repair

1.1.12 Prune Shrub, Hedges and other Plants

1.1.13 Artificial Turf

1.2 Maintain semi-improved Grounds

1.2.1 Mow

1.2.2 Trim

1.3 un-improved grounds

1.4 Maintain vegetative beds, inert beds, rock beds and related areas

1.4.1 Mulch

1.5 Perform snow/ice removal

1.5.1 PRIORITY I – STREETS AND PARKING LOTS

1.5.2 PRIORITY II – STREETS AND PARKING LOTS

1.5.3 PRIORITY III – STREETS AND PARKING LOTS

1.5.4 Ice Control

1.5.5 Sand barrels

1.6 Special requirements

1.6.1 Trees

1.6.2 Emergency and special events services

1.6.3 Special Cuts

1.7 Exterior Waste Containers- JBAB

1.8 JBAB Ball Fields

1.9 JBAB Dog Park Maintenance- Improved grounds

1.10 Work Orders

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.2 QUALITY ASSURANCE

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

3.2 UTILITIES

3.3 MATERIALS

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

3.5 TELEPHONE

4 GENERAL INFORMATION

4.1 MISSION

4.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.3 ENVIRONMENTAL REQUIREMENTS

4.3.1 Hazardous Materials

4.3.2 Spill controls

4.3.3 Pesticides

4.3.4 Hazardous Materials Inventory

4.3.5 Hazardous Materials Management

4.3.6 Final Report

4.4 PERMITS, LICENSES AND CERTIFICATIONS

4.5 HOURS OF OPERATION

4.6 RECOGNIZED HOLIDAYS

4.6.1 Base Closures

4.7 SECURITY REQUIREMENTS

4.8 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.9 SPECIAL QUALIFICATIONS

4.10 INTERFACES

4.11 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

4.12 WORK CLEARANCE REQUESTS

4.13 SAFETY REQUIREMENTS AND REPORTS

4.14 SCHEDULES

4.14.1 SCHEDULE CHANGES

5 APPENDIXES

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance and snow and ice removal is performed at Joint Base Anacostia-Boiling (JBAB), HMX-1 and Air Force Memorial (AFM) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at JBAB and AFM is considered to be 01 April through 31 October. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the parties.

Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds, and vegetation around obstacles to include fence lines, fire hydrants, light poles, etc… shall only be allowed with the COR approval.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A and B.

1.1.1 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance. Maintain grass height between 2- and 4-inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.2 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses.

Grass, vegetation, and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4 PERIMETER FENCE LINE

The contractor shall maintain the grounds surrounding the approximately 19,734 linear feet of perimeter fence at JBAB to the same standards as improved grounds. Perimeter fence improved grounds include five (5) feet outside and up to the fence and ten (10) feet inside and up to the fence. Trim each side and remove all vegetation. The contractor shall not dispose of debris by throwing over fence or into adjacent fields. All weeds shall be removed or eradicated manually, mechanically, or with the use of herbicides (only when approved by the base Entomologist). The fence line is identified in Appendix A and B.

1.1.5 WEED CONTROL

Control weeds in identify improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.6 IRRIGATION

The contractor shall maintain, adjust, and repair identified irrigation systems during the growing season at AFM and two systems at JBAB (Ceremonial Lawn, Athletic fields).

1.1.6.1 OPERATION OF IRRIGATION SYSTEMS

The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A and B). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without prior approval from CO/COR. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

1.1.6.2 MAINTENANCE OF IRRIGATION SYSTEMS

The contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems. The irrigation system to be maintained and related workload data is identified in Appendix A and B.

1.1.6.3 WINTERIZATION OF IRRIGATION SYSTEMS

At the end of the growing season of each year, all the irrigation systems shall be winterized by closing off the primary irrigation control valve and utilizing compressed air to remove all water from the irrigation system. Winterization shall be coordinated with COR to ensure backflow preventers are also winterized or removed. The Contractor shall tag the irrigation system shut off valve with the following information: “system winterized,” the date, and performed by. Repairs to irrigation equipment must be accomplished prior to winterization.

1.1.7 REMOVE DEBRIS/POLICE GROUNDS

The contractor shall perform general litter patrol in areas of improved grounds. The contractor shall be required to pick up debris, natural and man-made, prior to mowing any area. Remove and dispose of natural debris, (tree limbs, dry brush, etc.), and man-made debris. Police areas to maintain a neat and professional appearance.

1.1.7.1 DEAD ANIMALS

All dead animals are to be collected for disposal. Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the COR, who will forward report to Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instructions on the protocols for handling dead animals (e.g., PPE and local disease protections).

1.1.8 LEAF REMOVALS

The contractor shall mulch in place leaves in areas of improved grounds to maintain a neat and professional appearance. Leaf removal to be included natural debris (i.e., Tree limbs, dry brush, rodent habitats), and man-made debris. Leaf removal must be completed within 3 days upon issue of the work order by the CO or COR. Leaves must be disposed of in accordance with the base solid waste management plan.

1.1.9 LAWN CONDITIONING

1.1.9.1 FERTILIZATION

The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. This work will be issued as a work order by the CO, COR or COR supervisor.

1.1.9.2 AERATION

The contractor shall aerate lawns on improved grounds once per year during the month that best suited for the grounds and type of grass. Aeration shall be performed with a core aerator to remove soil plugs at a minimum of 2-4 inches deep and 2-3 inches apart. Plugs will be left on the lawn to disintegrate.

1.1.10 PEST CONTROL

The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well-being of installation personnel. The following types of pests are ground hogs, foxes, mouses, and rats common on this installation and their abatement should be specifically addressed in the IPM plan and use to determine the workload. The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6.

All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All products used must be on the installation-approved inventory list and applied by certified personnel.

1.1.11 LAWN REPAIR

The contractor shall renovate lawns in improved grounds as identified by the CO or COR. This work will be issued via a separate work order. Renovate deteriorated lawn area to match surrounding areas.

1.1.12 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris.

1.1.13 ARTIFICIAL TURF

The contractor shall determine nutrients necessary to ensure proper and healthy appearance of turf based on landscape industry standards.

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.2.1 MOW

The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

1.3 UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix A and B. The contractor is to mow grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow un-improved grounds once per year to a height between 10”- 14”.

1.4 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.4.1 MULCH

The contractor shall maintain and replenish (rake, redistribute, top off) mulch for vegetative beds identified in Appendices A and B to ensure a neat and professional appearance. Natural mulch in vegetative beds identified in these appendices shall be topped off with fresh mulch every two (2) years and completely replaced every five (5) years. Contractor is responsible for disposal of removed mulch.

1.5 PERFORM SNOW/ICE REMOVAL

The contractor shall clear snow and ice from all paved areas, sidewalks, steps, stairs, landings, and entrance ramps as shown in Appendix B. The contractor shall begin ice prevention and ice removal operations when road and/or weather conditions dictate or when notified to do so by the COR. For billing purposes, the official source for weather information/data is 89 OSS/OSW and National Airport. The contractor shall ensure a pathway of 4 feet wide is free of snow accumulation, piles, or drifts by removing all snow and ice from sidewalks, steps, landings, and entrance ramps. The contractor shall remove snow, including drift or piles, from all remaining paved surfaces such as thoroughfares, parking lots, and airfields as shown on the map in Appendix B, IAW installation Snow and Ice Control Plan (S&ICP). The Snow in Priority 1 areas (Appendix B - 2), shall be removed when accumulation exceeds one (1) inch or within one (1) hour after snowfall stops. For areas identified as Priority 2 (Appendix B-2), the contractor shall remove snow when accumulation reaches 3 inches or within 2 hours after the snowfall stops.

Priority 3 (Appendix B-2), the contractor shall remove snow when accumulation reaches 4 inches or within 2 hours after the snowfall stops. This may require multiple snow/ice removals each day. When snowfall is heavy or accumulations become excessive, the contractor shall place excess snow in approved snow dump locations as identified in Appendix B-2.

1.5.1 PRIORITY I – STREETS AND PARKING LOTS

This priority is assigned to areas of high visibility and those most frequently traveled at JBAB, HMX-1 and AFM. Therefore, the contractor shall begin ice prevention/ice removal operations when road and weather conditions dictate or when notified to do so by the CO or COR. Removal of snow shall commence immediately following accumulation of approximately one inch and shall be continuously maintained to provide accessibility and passageways to and from designated areas until snow stops falling (as reported by 89 OSS/OSW and National Airport) or as otherwise directed by the CO. Adjacent sidewalks shall be cleared of snow. Complete removal of accumulated snow in areas identified as priority I shall be accomplished within twenty-four

(24) hours of last snowfall (as reported by 89 OSS/OSW and National Airport). Ice & snow removal agent shall be used on sidewalks, roads and parking lots to control ice.

1.5.2 PRIORITY II – STREETS AND PARKING LOTS

This priority is assigned to secondary industrial roads and frequently used parking lots at JBAB.

The contractor shall maintain streets and parking lots to provide for a two lane-driving path through designated streets and parking lots; snow shall not exceed three inches before beginning plowing/treatment. Complete removal of accumulated snow in areas identified as priority II shall be accomplished within twenty-four (24) hours of last snowfall (as reported by 89 OSS/OSW and National Airport) however snow shall not exceed three (3) inches in priority II areas.

Adjacent sidewalks shall be cleared of snow. Ice & snow removal agent shall be used on sidewalks, roads and parking lots to control ice.

1.5.3 PRIORITY III – STREETS AND PARKING LOTS

This priority is assigned to major thoroughfares and parking lots at JBAB, which must be maintained to ensure accessibility and safe passageway and shall maintain a two lane-driving path; snow shall not exceed two inches (2) before beginning plowing/treatment. The contractor shall complete removal of accumulated snow within forty-eight (48) hours of end of snowfall (as reported by 89 OSS/OSW and National Airport) however snow shall not exceed four (4) inches in priority III areas. Adjacent sidewalks shall be cleared of snow. Ice & snow removal agent shall be used on sidewalks, roads, and parking lots to control ice.

1.5.4 ICE CONTROL

The contractor shall provide ice control by pre-treating thoroughfares to provide secure footing or safe driving conditions by ice control operations or by sanding with sand meeting material gradations IAW ASTM, Standard Specification for Woven Wire Test Sieve Cloth and Test Sieves. Pre-treating with an Air Force approved liquid anti-icing product shall begin when temperatures are forecast to reach and/or drop below 32oF (0oC) for a continuous 24-hour period.

Application rate for liquid anti-icing product shall not exceed .5 gallons per 1000 ft2 Contractor shall provide “continuous monitoring” of base thoroughfares to ensure pavement conditions remain as clear as possible. Surface friction can be improved by the application of sand when unusual conditions prevent prompt and complete removal of slush, ice, or snow.

1.5.5 SAND BARRELS

The contractor shall provide all sand and shall remove and dispose of excess sand accumulation.

Sand accumulation shall not exceed more than ½ inch on thoroughfares, intersections, or walkways. The contractor shall provide, maintain, and place sand barrels in areas identified in Appendix B. Sand has no melting capabilities therefore in can be mixed with solid deicers or pre-wet with liquid deicers for anti-icing or deicing capabilities. The contractor is responsible for all tools, equipment, and sand material required. The contractor shall keep the barrels full of sand material throughout the winter season. The contractor shall replace or repair any damaged barrels or lids within one (1) day after CO or COR notifies the contractor. The contractor shall keep the area in and around the sand barrels clean. The contractor will dispose of all trash and debris found in those areas.

1.6 SPECIAL REQUIREMENTS

All work under this section shall be executed via a work order by the CO, COR, and COR supervisor (except for whereas, referring to, “the contractor shall identify ……”). The contractor shall be responsible for removing all debris generated from all tree related operations. All non-emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections.

1.6.1 TREES

The contractor shall identify trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings.

Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet.

1.6.1.1 TREE CARE

The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.6.1.2 TREE STANDARDS

The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.6.1.3 EMERGENCY SPOT PRUNING/TRIMMING

The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.6.1.4 TREE AND STUMP REMOVAL

The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within 2 working days of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area IWA manufacturer’s recommendation until the grass has become established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows:

All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

• Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date. [Due to the complexity and difficulty of removing large trees, the bid schedule should have large trees on a proposal basis and not a firm fixed cost]

• Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

• Small Trees: Diameter 3” to less than 24”, remove within 5 workdays from the work order date.

• Extra Small Trees: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.6.1.5 EMERGENCY TREE AND STUMP REMOVAL.

The following timeframe shall apply for emergency tree and stump removal by the contractor:

• Large Trees: Remove within 2 workdays from the work order date

• Medium Trees: Remove within 2 workdays from the work order date

• Small Trees: Remove within 1 working day from the work order date

1.6.2 EMERGENCY AND SPECIAL EVENTS SERVICES

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

1.6.3 SPECIAL CUTS.

The contractor shall upon notification by the CO through the issuance of a work order, perform special cuts. Provide unit pricing for Special Cuts of planting trees, shrubs, and vegetative beds.

The contractor shall upon notification by the CO or COR through the issuance of a work order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Provide unit pricing for planting trees, shrubs, and vegetative beds as shown in Appendix.

1.7 EXTERIOR WASTE CONTAINERS- JBAB

The contractor shall empty a total of 52 waste containers, excluding dumpster, and waste containers within 5’ of building’s entrances. The contractor shall pick up all waste around the containers and all waste dropped during removal. Waste containers shall be empty and clean.

Services are performed three times a week, Monday, Wednesday, and Friday; 3x/week, 156 time/year. Waste cans locations: 40 River front, dog park, pavilions, ball fields, 8 Blanchard Barracks and surroundings, and 4 dog park poop cans. See Appendix B-3 for JBAB Trash Can List and JBAB Trash Can Map.

1.8 JBAB BALL FIELDS

The contractor shall maintain grass, infields, warning tracks, and chalk lines on ball fields. The contractor shall maintain five (5) ball fields at JBAB. The following maintenance: roto-till infield and foul lines if necessary, to remove weeds; rake and level all playing areas; add stone dust to warning tracks as needed, foul lines and add specified ball field mix on infields chalk lines are maintained according to standard baseball rules.

1.9 JBAB DOG PARK MAINTENANCE- IMPROVED GROUNDS

The contractor shall maintain the dog park the same as Section 1.1 Maintain Improved Grounds.

Responsible for 6 dispensing units, 9 exterior trash cans each at 20 gallons in size. The contractor shall empty exterior waste containers inside the dog park perimeter and ensure they are clean, provide waterproof liners and replace when needed. Contractor shall replenish doggie bags in dispensing units as needed. All waste shall be properly disposed of in applicable dumpsters.

1.10 WORK ORDERS

All work orders will be issue by the COR or the COR supervisor. The contractor shall notify the COR or COR supervisor VIA email or text message prior to the performing the work order and when the work order is completed.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s

Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO) PWS Section

Performance Threshold Method of Surveillance

PO-1 - Maintain Improved Grounds 1.1 Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-2 - Maintain Semi-Improved

Grounds

1.2 Excellent: 0 defects Customer

Complaint;

100%

Inspection;

Periodic

Validation

Very Good: 1 defect Satisfactory : 4 defects

PO - 4 Maintain Unimproved Grounds 1.3 Satisfactory : 1 defect 100%

Inspection

PO-5 - Maintain Vegetative Beds, Inert

Beds and related Areas

1.4 Excellent: 0 defects 100%

Inspection Very Good: 1 defect Satisfactory : 4 defects

PO- 6 Exterior Waste Containers 1.7 Satisfactory : 1 defect 100%

PO - 7 JBAB Ball Fields

1.8

Excellent: 0 defects Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects 100%

Inspection

PO - 8 JBAB Dog Park Maintenance- Improved Grounds

1.9

Excellent: 0 defects Very Good: 1 defect Satisfactory : 4 defects

Unsatisfactory: More than 5 defects 100%

Inspection

PO – 9 Work order 1.10 Satisfactory : 1 defect

100%

PO- 10 JBAB Perform snow/ice removal

1.5 Satisfactory : 1 defect

PO-11 – AFM Maintain Improved Grounds

1.1

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory : 4 defects

PO- 12 AFM Maintain Vegetative Beds, Inert Beds and related Areas

1.4

Excellent: 0 defects 100% Inspection Very Good: 1 defect

Satisfactory : 4 defects

PO- 13 AFM Perform snow/ice removal 1.5

Satisfactory : 1 defect

PO-14 HMX-1 Perform/ ice removal 1.5

Satisfactory : 1 defect

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE.

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 1 calendar days of receipt.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.2 UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3 MATERIALS

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 TELEPHONE

The Government will provide telephone line(s) in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones SOLID

WASTE COLLECTION AND DISPOSAL

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS (except for the work describes in section

1.6 Special Requirements). The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4 GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission Joint Base Anacostia-Boiling is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.3 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.3.1 HAZARDOUS MATERIALS

The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes;

however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.3.2 SPILL CONTROLS

The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.3.3 PESTICIDES

All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.3.3.1 PESTICIDE STORAGE AND MIXING

Perform pesticide storage and mixing operations off base. At no cost to the contractor and during normal business hours, the Government pesticide storage and mixing facility may be used concurrent with Government use.

4.3.3.2 MONTHLY REPORTS

The Contractor shall submit a report to the CO within 10 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532 will be provided on request to facilitate record keeping.

The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.3.4 HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.3.5 HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.3.6 FINAL REPORT

The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.4 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

4.5 HOURS OF OPERATION

Perform grounds maintenance services during normal duty hours which are 7:00am-5:00pm, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. Do not perform services in residential areas, housing and dormitories, before 7:30am. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.6 RECOGNIZED HOLIDAYS.

The following federal holidays will be observed by the contractor except where Service Contract Act specifies differently:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth – 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.6.1 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.7 SECURITY REQUIREMENTS

The contractor shall comply with Joint Base Anacostia-Boiling security. These regulations are available for review in the Contracting Office. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.8 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, continue performance as necessary in support of the Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed.

4.9 SPECIAL QUALIFICATIONS

The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. The contractor’s on-site manager must be able to speak and write in the English language. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English, or an interpreter must be provided to work alongside the contract manager or alternate(s) at no additional cost to the Government.

4.10 INTERFACES

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.11 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate contracting officer representative for management of the day to day activities of the contract. The identity, title, and authority of this contracting officer representative will be provided in writing to the contractor after contact award.

4.12 WORK CLEARANCE REQUESTS

The contractor shall obtain an approved Work Clearance Request for all work which involves excavation including minor digging. Digging permits are available through 11 CES.

4.13 SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.14 SCHEDULES

The contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for review at the post-award conference and at each option year. The schedule shall identify plots, acreages, or base areas and days of the week service will occur. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office", PDF or Google Docs software.

4.14.1 SCHEDULE CHANGES

Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or base exercises shall be support by the contractor. The COR will request the changes to the contractor 10 days before the schedule change take place for improved grounds mowing only at no additional cost to the government.

5 APPENDIXES

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B –AREA MAPS OR SITE PLANS

APPENDIX C – DATA REQUIREMENTS

APPENDIX D – DEFINITIONS

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

Estimated Workload Data (Annually)

AFM ESTIMATED

QUANTITIES

ITEM DESCRIPTION QTY UNIT FREQUENCY

1 Improved Grounds 4 Acres N/A

Improved Grounds Weed Control (Hard surfaces - Sidewalks, Parking lot, Driveway, etc.)

4 SF or Acres

N/A

3 Improved Grounds Edging 3,200 LF N/A

4 Irrigation Maintenance/Operation Heads and Zones N/A

5 Debris Removal and Grounds Policing 4 Acres

6 Pest Control 4 Acres 7 Leaf Removal 4 Acres 0 - 6 times

8 Prune Shrubs and other Plants 250 EA or LF

N/A

9 Semi- Improved Grounds 0 Acres N/A

10 Perimeter Fence Line 0 LF N/A 11 Ballfield 8.47 Acres N/A 12 Unimproved Grounds 20.12 Acres 1 time

13 Surface Drainage Ditch Maintenance 0 LF

N/A 14 Tree Pruning 250 EA N/A

15 Emergency Tree Pruning 0 EA N/A

16 Tree and Stump Removal 0 EA N/A

17 Emergency Tree and Stump Removal 0 EA

N/A

18 Shrub Removal/Replacement 0 EA

N/A

19 Snow and Ice Removal (Roads) 1 Lane

Miles N/A

20 Snow and Ice Removal (Parking Lots) 39,000 SY

N/A

Snow and Ice Removal (Sidewalks, Walkways, and Entryways)

51,000 SY

N/A

22 Snow and Ice Removal (Pedestrian Bridge) 0 SY

N/A

23 Special Cuts 0 EA N/A

24 Plants Trees, Shrubs, Vegetative Beds 0.85 Acres N/A

Estimated Workload Data (Annually)

JBAB ESTIMATED

QUANTITIES

ITEM DESCRIPTION QTY UNIT FREQUENCY

1 Improved Grounds 196.96 Acres N/A

Improved Grounds Weed Control (Hard surfaces - Sidewalks, Parking lot, Driveway, etc.)

196.96 SF or

Acres

N/A

3 Improved Grounds Edging 3,315,372 LF N/A

4 Irrigation Maintenance/Operation Heads and Zones N/A

5 Debris Removal and Grounds Policing 196.96 Acres

6 Pest Control 275 Acres 7 Leaf Removal 196.96 Acres 0 - 6 times

8 Prune Shrubs and other Plants 1835 EA or LF

N/A

9 Semi- Improved Grounds 108.43 Acres N/A

10 Perimeter Fence Line 19,734 LF N/A 11 Ballfield 8.47 Acres N/A 12 Unimproved Grounds 20.12 Acres 1 time

13 Surface Drainage Ditch Maintenance 13.11 Acres

N/A 14 Tree Pruning 1835 EA N/A

15 Emergency Tree Pruning 20 EA N/A

16 Tree and Stump Removal 300 EA N/A

17 Emergency Tree and Stump Removal 20 EA

N/A

18 Shrub Removal/Replacement 20 EA

N/A

19 Snow and Ice Removal (Roads) 2,873,909 SF

N/A

20 Snow and Ice Removal (Parking Lots) 3,711,661 SY

N/A

Snow and Ice Removal (Sidewalks, Walkways, and Entryways)

1,528,558 SY

N/A

22 Snow and Ice Removal (Pedestrian Bridge) 0 SY

N/A 23 Special Cuts 100 EA N/A

24 Plants Trees, Shrubs, Vegetative Beds 1.54 Acres N/A

APPENDIX B –AREA MAPS OR SITE PLANS

Improved, Semi-improved and Un-Improved Grounds (B-1 sheets)

Edging & Trimming (B-1 Sheets)

Areas Requiring Irrigation and Areas with Irrigation Systems (B-1 Sheets)

Areas Requiring Debris Removal and Policing (B-1 Sheets)

Areas Requiring Leaf Removal (B-1 Sheets)

Areas Requiring Fertilizer and Liming (B-1 Sheets)

Vegetative Beds, Inert Beds, and Related Areas (B-1 Sheets)

Snow/Ice Removal Areas (1.6.1 Priority) (B-2 Sheets)

APPENDIX B-1 JBAB Grounds Maintenance Map

APPENDIX B-2 JBAB Snow Map

APPENDIX B-3 JBAB Exterior Wase Containers Map

JBAB Trash Cans Geisboro Park and ball fields 19 River front walk, pavillions, dog park 21 Dog park poop can & bag dispenser 4 Track -square can 1 Blanchard Barracks and surroundings 7

TOTAL 52

APPENDIX C – DATA REQUIREMENTS

Provide the data as indicated below to the CO.