HMX-1 DISA PWS 27 Sept 23 (Draft).pdf

PERFORMANCE WORK STATEMENT

FOR

Marine Helicopter Squadron One/ Defense Information Systems Agency

Base Operations Support

(HMX-1/DISA BOS)

AT

Joint Base Anacostia Bolling (JBAB)

27 September 2023

Table of Contents

SECTION I

1.0 DESCRIPTION OF SERVICES

General

Scope

Background

SECTION II

2.0 FACILITY MANAGEMENT

General Information

Property Management Plan

System and Equipment Replacement

Contractor Safety Program

Accident Prevention Plan (APP)

Activity Hazard Analysis (AHA)

Safety and Occupational Health (SOH)

Chemical Hazard Communication Program

Confined Space Program

Critical Lift Plan

Fall Prevention and Protection Plan

Crane Operations

Crane Inspections

Rigging Gear

Crane Operators

Accident and Damage Reporting

Accident Reporting and Notification Criteria

Fire Protection

Monthly On-Site Labor Report

Safety Inspections and Monitoring

Safety Certification

Safety Apparel on Jobsites

Environmental Management and Sustainability

Energy Management Program

Energy Efficient Products

Environmental Protection

ODS Requirements for Refrigerant Recycling

Non-Hazardous Waste Disposal

Hazardous Waste Disposal

Spill Prevention, Containment, and Clean-up

Hazardous Material Management

Protection of Endangered and Threatened Species (Flora and Fauna)

Salvage

Asbestos Containing Material (ACM)

Sustainable Procurement and Practices

Environmentally Preferable Products

Use of Recovered Materials

Disaster Preparedness

Technical Library

Warranty Management

Recurring Work Procedures

Reserved

Non-recurring Work

Acceptance and Performance

Invoicing and Receiving Payment

Unit Priced Labor (UPL)Work (Negotiated)

Non-Recurring Work Preparation of Proposals

Labor Requirements

Material and Equipment Requirements

Issuance of Final Task Order

Government’s Computerized Maintenance Management System (CMMS)

SECTION III

3.0 FACILITY INVESTMENT

Concept of Operations

Reserved

Management and Administration

Certification, Training, and Licensing

Special Requirements

Historical Preservation

Reserved

Recurring Work

Service Orders

Emergency Service Orders

Urgent Service Orders

Routine Service Orders

Fire Protection Service Orders

Project Work Orders DISA

Preventive Maintenance (PM) Program

Infrastructure Condition Assessment Program (ICAP) Services

Inventory Management

Condition Assessment (Dynamic)

HVAC and Refrigeration Systems

Boilers and Unfired Pressure Vessels (UPVs)

Cathodic Protection Systems

Weight Handling Equipment (WHE)

Lightning Arrestors and Grounding Devices

Fire Protection Systems

Compressed Air Systems

Auxiliary Generators

Petroleum, Oils, and Lubricants (POL) System Facilities and Distribution Systems

Aviation Fuel Support Systems

Building Control Systems (BCS)

Motorized Roll-up Doors

Integrated Maintenance Program (IMP) DISA

Uninterruptable Power Supply System, (UPS)

Inspection, Testing, and Certification Program

Boilers and UPVs

Weight Handling Equipment (WHE)

Crane Trackage

Backflow Prevention Devices

Vertical Transportation Equipment (VTE)

Other Recurring Services Program

Classified Material Destructor

HVAC Seasonal Start-Up and Shutdown

HVAC Water Testing and Treatment Services

Boiler Seasonal Start-Up and Shutdown

Boiler Water Testing and Treatment Services

Interior and Exterior Lighting Systems

Pavement Joint Construction

SECTION IV

4.0 CUSTODIAL

Concept of Operations

Certification, Training, and Licensing

Pathogen Exposure

Recurring Work

Scheduled Services

Space Cleaning

Emptying Waste Containers

Emptying Recycling Containers

Low Area Cleaning

Kitchenettes, Lunch/Break Room Cleaning

High Area Cleaning

Interior Window Cleaning

Exterior Window Cleaning

Window Blinds Cleaning

Entrance Cleaning

Interior Glass Surfaces Cleaning

Drinking Fountains Cleaning

Floor Care

Sweeping and Dust Mopping

Vacuuming Carpets and Rugs

Cleaning Walk-off Mats

Spray Cleaning and Buffing

Damp Mopping

Stripping and Coating

Carpet and Rug Deep Cleaning

Restroom Services

Restroom Cleaning

Restroom Supplies

Group Shower/Locker Room Cleaning

Building Perimeter Services

Debris Removal

Unscheduled Services

SECTION V

5.0 PEST CONTROL

Concept of Operations

Personnel

Certification, Training and Licensing

Business Licensing

Permits

Vehicles

Equipment

Pesticides

Disposal

Spills

On-Site Mixing

Occupied Spaces

Personal Protective Equipment (PPE)

Recurring Work

Scheduled Pest Control Services

Nuisance Pest Control

Disease Vector or Health Pest Control

Structure Damaging Pest Control

Vertebrate Pest Control

Lawn, Turf and Ornamental Plant Pest Control

Vegetation Management

Unscheduled Pest Control Services

Pest Control Trouble Calls

Pest Management Reporting

SECTION VI

6.0 GROUNDS MAINTENANCE AND LANDSCAPING

Concept of Operations

Personnel

Certification, Training, and Licensing

Vehicles on Sidewalks or Lawns

Equipment Restrictions

Safety

Work Identification

Recurring Work

Improved Grounds

Lawn Care

Mowing and Trimming

Edging

Lawn Maintenance

Vegetation Control

Irrigation Systems Operation

Debris Removal

Shrub and Hedge Maintenance

Plant Maintenance

Plant Bed Maintenance

Tree Maintenance

Semi-improved Grounds

Grounds Care

Grounds Care for Airfield Bird/Animal Aircraft Strike Hazard (BASH)/Line of Sight Areas 45

Tree Control

Unimproved Grounds

Grounds Care

Storm Drainage Systems

SECTION VII

7.0 PAVEMENT CLEARANCE (SNOW REMOVAL, DISA ONLY)

General Information

Concept of Operations

Personnel

Safety

Equipment Restrictions

Airfield Equipment Restrictions

Work Identification

Communication

Airfield Communications

Pavement Sweeping Services

Roads and Other Paved Surfaces

Airfield Pavement Surfaces

Snow and Ice Removal

Snow Management

Deicing Operations

Deicing Material Container (Building Occupant Use)

SECTION VIII

8.0 SERVICE SUMMARY

9.0 DELIVERABLES

SECTION X

10.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL,

INFORMATION, OR SERVICES

Government-Furnished Facilities (GFF)

Government-Furnished Utilities

Contractor-Furnished Items

Contractor Acquired Property

SECTION XI

11.0 MANAGEMENT AND SECURITY REQUIREMENTS

Personnel

Training for Maintenance and Operation of New and Replacement Systems and Equipment

Permits and Licenses

Directives, Instructions, and References

Management

Work Reception

Work Control

Work Schedule and Duty Hours

Service Interruptions

Personnel Requirements

Key Personnel

Vehicles

Passes and Badges

Access to Installation

Security Requirements

Defense Biometric Identification System (DBIDS)

Access to Buildings

Access Arrangements

Escort Arrangement for Secured Areas

Security Clearances

Access to Sensitive Unclassified Information

Employee Status

Kickoff Meeting/Orientation Meeting

Quality Assurance

Quality Control Plan (QCP)

AbilityOne Participation (Subcontracting)

SECTION XII

12.0 GENERAL INFORMATION

Continuation of Essential Contractor Services During Crisis

System for Award Management Reporting www.SAM.gov

Retrieving Identification Media

Traffic Laws

Weapons, Firearms, and Ammunition

Communications Security (COMSEC)

Drug, Tobacco, and Alcohol Use Policy

Local Travel

Freedom of Information Act (FOIA)

Controlled Unclassified Information (CUI)

Privacy Act

Records

Safety Concerns

OSHA Citations and Violations

Inherently Governmental Functions

Ethics

Professional Appearance of Workspace

Non-Personal Services

SECTION XIII

13.0 LISTING OF ATTACHMENTS

1. Definitions and Acronyms

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SECTION I

1.0 DESCRIPTION OF SERVICES

General

This is a performance-based service acquisition for Base Operations Support (BOS) at Marine Helicopter Squadron One (HMX-1) and Defense Information Systems Agency (DISA), Joint Base Anacostia Bolling (JBAB) Washington DC. This requirement includes all labor, supervision, management, tools, materials, equipment, transportation, incidental engineering, and other items necessary to perform facility management, facility investment, fire protection, janitorial, pest control, ground maintenance, street sweeping and snow removal services for facilities, ground structures, personal property equipment and installed equipment. Furthermore, there are multiple off base/sites within the National Capital Region. The contractor may be required to travel up to a one-hundred-mile radius. Assigned personnel shall obtain the stated background investigation prior to working at the identified secured sites. Contractors are required to maintain the required security clearance, Top Secret/Sensitive Compartmented Information/Yankee White, (TS/SCI/YW). Contractors must have TS/SCI clearance with the ability to obtain a Yankee White clearance, all personnel shall be enrolled in the continuous evaluation program until a reinvestigation warrants.

Scope The Contractor is responsible for the provision of installation and maintenance services for the 11th Civil Engineer Squadron. The Contractor shall provide all management, technical personnel, tools, supplies, equipment, labor, and on and off-site technical assistance necessary to perform preventative and corrective maintenance, technical support, additional system design, and minor construction work on JBAB.

1.2.1 Additional Facility

The Government reserves the right to add additional facilities with similar security requirements and type of work.

Background JBAB was Naval Support Facility-Anacostia and Bolling Air Force Base which initially combined as a joint base under Navy authority on October 1, 2010, following Congressional legislation based on 2005 Base Realignment and Closure Commission recommendations. On June 12, 2020, the 11th Wing activated on JBAB. The 11th Wing is responsible for preparing all subordinate group and squadron functions to support tenant-unit requirements for the wing and its approximately 70 mission partners. The 11th Wing met initial operating capability on October 1, 2020 and met full operating capability on October 1, 2022. The 1,018-acre military base is situated in Southwest D.C between the Potomac River and Interstate 295 in the Anacostia and Congress Heights areas.

SECTION II

2.0 FACILITY MANAGEMENT

General Information

2.1.1 The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to perform facility management services at Marine Helicopter Squadron One (HMX-1) and Defense Information Systems Agency (DISA), JBAB Washington DC.

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2.1.2 Concept of Operations The intent of Facility Management is to specify the requirements for facility planning and asset management services including, but not limited to, Condition Based Maintenance Management (CBMM) / Infrastructure Condition Assessment Program (ICAP) support.

2.1.3 Preventive maintenance (PM) inspection of systems and equipment and other Sustainment, Restoration and Modernization (SRM) work are covered under Facility Investment.

Property Management Plan The Contractor shall establish and maintain a plan that meets the contract clause requirements of Government-Furnished Property, Materials and Services and of the PWS. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing, and maintaining, preserving, and protecting, and reporting the disposition of accepted government property in its possession.

System and Equipment Replacement The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the Contracting Officer (CO) and Contracting Officer’s Representative (COR) prior to use. The CO/COR will furnish available information for the existing systems and equipment.

Contractor Safety Program The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and Health Act.

Any reference to “USACE" facilities, property, or equipment specified in EM 385-1-1 should be interpreted as Government facilities, property, and equipment.

Accident Prevention Plan (APP) The Contractor shall develop and implement a site Accident Prevention Plan (APP). The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site. The APP shall follow the format and include all elements addressed in Appendix A of EM 385-1-1. The APP shall incorporate Activity Hazard Analyses (AHAs) and compliance plans addressing all applicable Safety and Occupational Health (SOH) risks that are relevant to the site-specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract.

2.5.1 The Contractor shall submit an APP for acceptance. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include Activity Hazard Analyses (AHAs) and applicable compliance plans, programs, and procedures as specified below. The Contractor shall not commence work until the APP has been accepted and no activity shall be started on site until the applicable AHAs, and compliance plans have been accepted.

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2.5.2 Once accepted by the CO, the APP and attachments will be enforced as part of the contract.

Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the CO, until the matter has been rectified.

Activity Hazard Analysis (AHA) The Contractor shall prepare Activity Hazard Analyses (AHAs) for all applicable common recurring work activities performed under this contract. AHAs for recurring work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHAs prepared as new work activities are required. AHAs for non-recurring and one-time (e.g., non-recurring work task orders) work occurrences shall be submitted at least two (2) working days prior to start of work. Specifically:

2.6.1 For contract modifications to recurring work requirements where changes are germane to the original contract, the Contractor shall revise applicable AHAs within 15 calendar days after modification is signed.

2.6.2 For contracts with non-recurring work CLINs, the Contractor shall submit an AHA on non-recurring work task orders, with the associated proposal, whenever the service environment or required task is different from the recurring work priced services.

2.6.3 For construction (including renovation or alteration) task orders placed on the non-recurring work portion of contract, the Contractor shall submit a separate AHA for each task order with the associated proposal.

2.6.4 The Contractor shall follow the Risk Management Process for the development of Activity Hazard Analysis (AHA) in accordance with paragraph 01.A.14 and Appendix A of EM 385-1-1. A formatted outline of an AHA is provided in Figure 1-2 of EM 385-1-1. During performance of services, the SSHO shall periodically review the AHA at each service site and to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the CO/COR for review and acceptance.

Safety and Occupational Health (SOH) Risks and Compliance Plans Based on a risk assessment of recurring and non-recurring work requirements and on mandatory OSHA compliance programs, the Contractor shall develop, provide, and implement all applicable compliance plans, as necessary for the situation or types of work to be performed under this contract. Compliance plans, programs, and procedures along with their respective references are detailed in Appendix A, paragraph 3.i of EM 385-1-1. These plans shall be submitted with the APP and shall be updated as situations change. Additional compliance plans, programs, and procedures shall be developed as applicable when new types of work are required under this contract.

Additional requirements for specific compliance plans are provided below.

Chemical Hazard Communication Program The Contractor shall develop a project-specific chemical hazard communication program to include elements addressed in paragraph 06.B.01 of EM 385-1-1and applicable OSHA requirements in 29 Code of Federal Regulations (CFR) 1910.120 and 29 CFR 1926.59.

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Confined Space Program The Contractor shall develop an activity/site-specific confined space program to include elements addressed in paragraph 34.A of EM 385-1-1 and comply with relevant requirements in 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926, OSHA Directive CPL 2.100, and any other Federal, state, and local regulatory standards.

Critical Lift Plan The Contractor shall develop a critical lift plan to explain how it will conduct lifts for any of the following conditions: 1) Lifts over 75 percent of the capacity of the crane or hoist (or lifts over 50 percent of the capacity of a barge mounted mobile crane's hoists) at any radius of lift. 2) Lifts involving more than one (1) crane, hoist, or LHE. 3) Lifts of personnel. 4) Lifts involving non-routine rigging or operation, sensitive equipment, or unusual safety risks. 5) Lifts involving hazardous materials (e.g., explosives, highly volatile substances). 6) Lifts where the center of gravity could change. 7) Lifts without the use of outriggers using rubber tire load charts. 8) Lifts using more than one (1) hoist on the same crane, hoist, or LHE. 9) Lifts involving Multiple Lift Rigging (MLR) Assemblies or other non-routine or technically difficult rigging arrangements. 10) Lifts involving submerged loads. Exception: lifts that were engineered to travel in guided slots throughout the lift and have fixed rigging and/or lifting beams, i.e., intake gates, tailgates/logs).

11) Lifts out of the operator’s view. (Exception: if hand signals used by a signal person in view of the operator or radio communications are available and in use, load does not exceed two tons AND is determined a routine lift by the lift super).

2.10.1 The critical lift plan shall include elements addressed in paragraph 16.H of EM 385-1-1, and comply with requirements in ASME B30.22, ASME B30.3; ASME B30.5, and ASME B30.8.

2.10.2 The Contractor shall complete and maintain a copy of the Crane Operating Checklist for Critical Lifts, along with contacting CES in order to complete a crane lifting plan.

Fall Prevention and Protection Plan The Contractor shall develop a site-specific fall prevention and protection plan to protect and prevent its service workers from falling from heights of 1.8m (6 feet) or more. This plan shall include elements addressed in paragraph 21.D of EM 385-1-1 and ANSI A10.32, ANSI Z359.1, and ANSI/ASSE A10.34. The fall prevention and protection plan shall include a Rescue and Evacuation Plan in accordance with EM 385-1-1, Section 21.N. A competent person for fall protection shall prepare and sign the plan.

Crane Operations The Contractor shall complete a crane lifting plan within CES prior to (including delivery vehicles with crane boom attachments), multi-purpose machines, material handling equipment, or construction equipment that may be used in a crane-like application to lift suspended loads on board a military installation. Written documentation of the last weight test of the crane and all related weight handling equipment (e.g., attachments, rigging gear, etc.) shall be maintained on site.

A joint verification with the Government representative must be performed to ensure that a legible and indelible completed copy of plan maintained on the crane, multi-purpose machine, and material handling equipment or construction equipment used in a crane-like application to lift

PERFORMANCE WORK STATEMENT | FA7060-23-R-0010 5 | P a g e suspended loads. The following certification and testing documentation shall be on site prior to entry and use:

1) Crane, multi-purpose machine, material handling equipment or construction equipment used in a crane-like application to lift suspended load certification

2) Load testing

3) Yearly, monthly, and daily inspection logs

4) Rope/sling certifications

5) Operator certifications/designations

6) Designation of person performing log inspections

Crane Inspections The Contractor shall ensure all inspections are performed in accordance with EM 385-1-1, 29 CFR Part 1910, and 29 CFR Part 1926 (daily, monthly, quarterly, yearly), and retain the current documentation of inspections. Documents shall be kept on site. The Contractor shall perform all inspections and tests for certification.

Daily pre-use inspections and testing shall be performed on all load hoisting and lowering mechanisms, boom hoisting and lowering mechanisms, swinging mechanisms, travel mechanisms (if to be used that day), and safety devices. Cranes that must be re-rated shall be in accordance with SAE Recommended Practices, Crane Load Stability Test Code J765 and documentation maintained on site. The Contractor shall have an operational anti-two block device or a two-block damage prevention feature for all points of two blocking and a boom hoist disconnect, shutoff, or hydraulic relief to automatically stop the boom hoist when the boom reaches a predetermined high angle.

Rigging Gear The Contractor shall ensure rigging gear and below the hook lifting devices and personnel comply with the following requirements:

1) Personnel performing rigging shall have an understanding of all signs, notices, and operating instructions, and be familiar with the applicable hand signals prescribed by the ASME B30 standard for the type of crane in use.

2) Personnel performing rigging shall be familiar with the rigging requirements in EM 385- 1-1, 29 CFR Part 1910, and 29 CFR Part 1926.

3) The Contractor shall inspect rigging gear in accordance with EM 385-1-1, 29 CFR Part 1910, and 29 CFR Part 1926. Certification records shall be made available for review upon request.

Crane Operators Crane operators shall meet the personnel qualifications requirements in paragraph 16.B of EM 385-1-1 and paragraph 1.7.2. For mobile cranes with Original Equipment Manufacturer (OEM) rated capacitates of 2,000 pounds or greater, designate crane operators as qualified by a source that qualifies crane operators (i.e., union, a government agency, or an organization that tests and qualifies crane operators).

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Accident and Damage Reporting The Contractor shall notify the CO as soon as practical, but no more than four hours after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $2,000, or any Weight Handling Equipment (WHE) accident. Notification shall also be provided for any mishap occurring in any of the following high hazard areas: electrical (to include Arc Flash, electrical shock, etc.); uncontrolled release of hazardous energy (includes electrical and non-electrical); weight or load handling equipment (LHE) or rigging; fall-from-height (any level other than same surface); and underwater diving.

These mishaps shall be investigated in depth to identify all causes and to recommend hazard control measures. All accidents and near misses shall be submitted on a Contractor Significant Incident Report (Attachment 3).

2.16.1 Within notification include Contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted. The Contractor shall conduct an accident investigation for recordable injuries and illnesses, for accidents requiring Medical Treatment, property damage accidents resulting in at least $20,000 in damages, and near misses as defined in EM 385-1-1, to establish the root cause(s) of the accident.

2.16.2 For any weight handling equipment accident (including rigging gear accidents) the Contractor shall conduct an accident investigation to establish the root cause(s) of the accident and comply with additional requirements and procedures for accidents in accordance with EM 385. The Contractor shall submit a WHE Accident Report (Crane and Rigging Gear). No crane operations are allowed to proceed until cause is determined and corrective actions have been implemented to the satisfaction of the CO.

2.16.3 For a near miss involving crane or rigging operations, the Contractor shall report verbally to the CO as soon as management becomes aware but not later than 4 hours of such event and comply with additional requirements and procedures for near misses. A near miss occurs when an accident was avoided by mere chance or when intervention prevented an ongoing sequence of events that would have resulted in an accident (e.g., unplanned encroachment, improper crane set-up, improperly rigged load, etc.)

2.16.4 The Contractor shall provide facility management services to ensure real property infrastructure supports installation mission requirements. The Contractor shall be knowledgeable of and comply with installation facility management reporting and coordination requirements. Facility management services are completed within the specified time.

Accident Reporting and Notification Criteria The following criteria and definitions apply to the accident reporting requirements specified above:

Recordable Injuries or Illnesses. Any work-related injury or illness that results in.

2.17.1 Death, regardless of the time between the injury and death, or the length of the illness, days away from work (any time lost after day of injury/illness onset), restricted work, transfer to another job, medical treatment beyond first aid, loss of consciousness, or a significant

PERFORMANCE WORK STATEMENT | FA7060-23-R-0010 7 | P a g e injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in any items in this list.

2.17.2 High Visibility Accident. Any mishap which may generate publicity or high visibility.

2.17.3 Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by physician or registered personnel.

2.17.4 WHE Accident. A WHE accident occurs when any one or more of the eight (8) elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking; overload; or collision, including unplanned contact between the load, crane, or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occurs. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.)

Fire Protection The Contractor shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste, and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

Monthly On-Site Labor Report The Contractor shall submit a Monthly On-Site Labor Report. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

Safety Inspections and Monitoring The Contractor shall conduct inspections of its work areas, job sites, and work crews every day work is being performed to ensure that all Contractor operations are being conducted safely. These inspections shall ensure:

• The site is safe and free of job-site hazards

• Proper PPE is being utilized and worn.

• Safe work practices and processes are being followed.

• Workers are familiar with the hazards covered in the respective AHA for that work activity.

• All equipment and tools are in good condition and being used safely.

2.20.1 The Government reserves the right to inspect and monitor Contractor operations for safety compliance. In general, the Government approach will be to conduct Performance Assessment on the quality and effectiveness of the Contractor’s safety program. The Government reserves the right to stop any work activity when it deems danger is imminent.

Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available to the CO/COR upon request.

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2.20.2 Whenever the CO/COR becomes aware of any safety noncompliance or any condition which poses a serious or imminent danger or hazard to the health or safety of the public or Government Personnel, the CO/COR will notify the Contractor orally, with written confirmation, and request immediate corrective action. This notice, when delivered to the Contractor’s representative or SSHO, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving this notice, the Contractor shall immediately take corrective action. If the Contractor fails, delays, or refuses to promptly take corrective action, the CO/COR may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. Whenever such a stop work order has been issued, the Contractor shall waive all equitable adjustments to the contract related to the stop work ordered issued. The Contractor shall include this requirement in all its subcontracts and vendor contracts in support of contract safety.

Safety Certification The Contractor shall submit copies of all the required Federal, state, county, city, and industry Safety Certifications for work performed under this contract. These certifications shall be kept up to date by the Contractor. The Contractor shall submit new versions of certifications as the old certifications expire. No work, that requires a certification, shall start without a valid and approved certification.

Safety Apparel on Jobsites The Contractor personnel shall wear appropriate high-visibility safety apparel (garment, vest, or harness of retro-reflective and fluorescent material) meeting ANSI/ISEA 107-2010 requirements.

Appropriate garment shall be based on the worker hazards and tasks, complexity of the work environment or background, and vehicular traffic and speed. As a minimum, the Contractor personnel shall wear ANSI/ISEA 107-2010 Class I compliant apparel.

2.22.1 Emergency Medical Treatment Contractors will arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

Environmental Management and Sustainability

The Contractor shall perform work under this contract consistent with the following Environmental Management System (EMS) goals and policy.

Goals:

• Reduce purchase and use of toxic and hazardous materials.

• Expand purchase of green products and services; increase recycling.

• Reduce energy and water use.

• Increase use of alternative fuels and renewable energy.

• Integrate green building concepts in major renovations and new construction.

• Prevent pollution at the source; and

• Continual improvement.

Policy:

• Protect public health and the environment by being an environmentally responsible member of the community.

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• Preserve our natural, historic and cultural resources.

• Conserve natural resources by reducing what we discard, reusing items, and recycling materials, which includes purchasing products made from recycled materials.

• Integrate sound environmental practices into all our operations and business decisions;

Integrate environmental protection requirements and pollution prevention initiatives into the early planning, design and procurement of facilities, equipment and material, as well as the planning and implementation of military training activities.

• Prevent or minimize pollution at its source as we seek out ways to eliminate or further minimize use of hazardous materials and generation of hazardous waste.

• Maintain a sound partnership with regulatory agencies to sustain our compliance with existing and new environmental laws and regulations.

• Enhance our program as we develop and implement an Environmental Management System; and

• Adhere to this policy, remind one another to do so, and ensure that our entire community knows this is our policy by our actions as well as our words.

The Contractor shall maintain monitoring and measurement information to address the EMS goals and policy and provide the EMS Goals and Policy Measurement Information to the CO/COR when requested. In the event an EMS nonconformance or environmental noncompliance associated with the contracted services, tasks, or actions occurs, the Contractor shall take corrective and/or preventative actions, assume legal and financial liability for the noncompliance and take corrective action immediately to remedy the noncompliance. The Contractor shall ensure that its employees are aware of their roles and responsibilities under the EMS and how these EMS roles and responsibilities affect work performed under the contract.

Energy Management Program The Contractor shall comply with the installation’s energy management program. The Contractor PM, or designee, shall represent the Contractor’s interest at all meetings of the activity’s Energy Management Board.

The Contractor shall attend periodic meetings with the Installation Energy Manager, where energy and water efficiency goals and project status will be discussed to ensure that any Contractor work complements and optimizes efficiency efforts.

Energy Efficient Products The Contractor shall use life-cycle cost analysis in making decisions about investments in products, services, construction, and other projects to lower Federal Government’s costs and reduce energy consumption. The Contractor shall elect lifecycle cost effective Energy Star and other energy-efficient products when acquiring energy-using products. For product groups where Energy Star labels are not yet available, select products that are in upper 25 percent of energy efficiency as designated by the Federal Energy Management Program. Use of high energy consuming tools or equipment is subject to approval by the CO/COR prior to use.

Environmental Protection The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and executive orders, and with base-wide instructions, standards, and permit requirements. All

PERFORMANCE WORK STATEMENT | FA7060-23-R-0010 10 | P a g e environmental protection matters shall be coordinated with the CO/COR. Inspection of any of the facilities operated by the Contractor may be accomplished by the Installation Environmental Protection Coordinator, or authorized officials on a no-notice basis during Government regular working hours. The Contractor shall comply with the instructions of the Environmental Flight with respect to avoidance of conditions which create a nuisance, or which may be hazardous to the health of military or civilian personnel. The Contractor is responsible for ensuring that its employees receive applicable environmental and occupational health and safety training and are kept up to date on regulatory required specific training for the type of work to be conducted onsite.

All on-site Contractor personnel, and their subcontractor personnel, performing tasks that have the potential to cause a significant environmental impact shall be competent based on appropriate education, training, or experience.

ODS Requirements for Refrigerant Recycling The Contractor shall develop a plan to explain how it will manage refrigerants and Ozone Depleting Substances (ODS) and the maintenance and repair of equipment containing refrigerants and ozone depleting substances in compliance with applicable federal, state, and local environmental regulations. This plan shall address relevant procedures, requirements, and protocols for leaks, repairs, inventory, reporting and recycling to ensure compliance with the requirements of 40 CFR 82.

The Contractor shall employ an electronic data management system to document the status of refrigerants and ozone depleting substances from the cradle-to-the grave and shall generate and maintain all records necessary to document Contractor and facility compliance with federal, state, and local regulations pertaining to refrigerants and ozone depleting substances. Compliance records per 40 CFR 82 shall be maintained up to date and submitted.

The Contractor shall periodically provide reports regarding refrigerant and ozone depleting substance management to the Installation Environmental Office for the purpose of regulatory reporting.

Technicians must be trained and certified through an EPA approved program per 40 CFR 82.

Copies of the certifications shall be maintained at the technician’s place of business and/or carried as a wallet card by the technician.

The Contractor shall provide and use certified refrigerant recycle/recovery equipment that meets the requirements of 40 CFR 82. The Contractor shall provide the Equipment Owner Certification Statement to the Regional EPA office, submit to the Government GOV COR and EV POC listed below, and keep a copy readily available on file. The Certification Statement shall include manufacturer, model number and serial number for the equipment.

Records are maintained for all refrigerant removal operations performed prior to small appliance or motor vehicle air condition appliance disposal and submitted. The recovery date, technician’s name, and a statement that all refrigerant that had not previously leaked was removed in accordance with 40 CFR 82 shall be included in the disposal records. Records kept for all refrigerant recovery operations/services performed on equipment that normally contains 50 pounds or more refrigerant will include the service date, service description, amount of refrigerant purchased, and amount of refrigerant added.

Refrigerant leaks on equipment, which normally contain 50 pounds or more refrigerant, are repaired within 30 days of leak discovery. Leak repairs for equipment normally containing 50 pounds or more refrigerant are documented, including the date of leak discovery and date repaired, PERFORMANCE WORK STATEMENT | FA7060-23-R-0010 11 | P a g e technician’s name, amount of refrigerant vented, and amount purchased and added. Satisfactory leak repair verification tests are documented within 30 days of repair.

Records detailing accidental venting of ODS are maintained; these records shall include as a minimum the date, type, location, amount vented, and reason for venting. Records detailing the type and number of refrigerant purchases shall be kept. Contractor ODS records shall be available to the CO/COR upon request.

All ODS is to be returned to CES Environmental Flight, POC, (Hazardous Materials Program Manager), (202) 717-5169. All recovered Ozone Depleting Substances shall be stored in approved containers, made for the intended purpose, and shipped by the 11 CES Environmental Flight, POC, Hazardous Materials Program Manager, (202) 717-5169.

NON-ODS Shall be disposed of in accordance with State, Local and Federal laws.

Contractor ODS records shall be available to the CO/COR upon request.

Non-Hazardous Waste Disposal All non-hazardous, non-regulated debris and rubbish resulting from the work under this contract, excluding recyclable materials, shall be disposed of at appropriate off installation or on installation waste handling facilities.

Hazardous Waste Disposal Prior to removal from the installation, a hazardous waste manifest, required for transportation, shall be signed by the Public Works Department.

Spill Prevention, Containment, and Clean-up The Contractor shall prevent, contain, clean up, and report all spills on Government property caused by the Contractor, in a manner that complies with applicable Federal, state, and local laws and regulations and with the Installation Spill Control Plan at no additional cost to the Government.

Hazardous Material Management The Contractor shall submit an Emergency Planning and Community Right to Know Act (EPCRA) Report and Contractor Hazardous Material Inventory Log.

The Contractor shall receive approval from the CO/COR prior to bringing hazardous material on Government Property or prior to any other use in conjunction with this contract. For approval to use any hazardous material, allow a minimum of 10 working days for processing the request. The Contractor shall post Safety Data Sheets (SDS) at the worksite where the products are being used.

Should the Government determine that a chemical the Contractor will use needs to be tracked; the Government may direct the Contractor to submit additional information in order to fulfill reporting requirements.

Notwithstanding any other hazardous material used in this contract, radioactive materials, or instruments capable of producing ionizing/non-ionizing radiation (with the exception of radioactive material and devices used in accordance with EM 385-1-1 such as nuclear density meters for compaction testing and laboratory equipment with radioactive sources) as well as materials which contain asbestos, mercury or polychlorinated biphenyls, di-isocyanates, lead-based paint are prohibited. The CO, upon written request by the Contractor, may consider exceptions to the use of any of the above excluded materials. Low mercury lamps used within fluorescent lighting fixtures are allowed as an exception without further CO approval. Notify the

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Radiation Safety Officer (RSO) prior to excepted items of radioactive material and devices being brought on base.

Protection of Endangered and Threatened Species (Flora and Fauna) The Contractor shall not disturb endangered and threatened species and their habitat. The Contractor shall carefully protect in-place and report immediately to the CO/COR endangered and threatened species discovered in the course of work. The Contractor shall stop work in the immediate area of the discovery until directed by the CO/COR to resume work.

Salvage All material and equipment removed or disconnected that is sound and of value shall remain the property of the Government. The Contractor shall deliver this material and equipment at the Contractor's expense to a location as determined by the CO/COR or the Government Facility Manager.

Asbestos Containing Material (ACM) Asbestos containing insulation, flooring, and other building materials may be encountered by the Contractor during the performance of work under this contract, and the Contractor shall remain alert to this possibility. If ACM is encountered or suspected in the performance of work, the Contractor shall avoid removing, sanding, abrading, or disturbing the material. The Contractor shall verbally notify the CO/COR within one hour and follow-up with written ACM Notification within 24 hours.

Sustainable Procurement and Practices The Contractor shall develop, submit, and implement a Sustainable Procurement and Practices Plan. This plan shall identify how the Contractor will comply with all applicable Federal, state, and local laws and regulation, including E.O. 13423, E.O. 13514, Installation Energy Management Program and Water Conservation Programs and energy reduction requirements. The plan shall specifically address the following components: recycled Contents Products, energy/water efficiency, energy efficient tools and equipment, alternate fuels and alternate fuel vehicles, bio-based products, non-ozone depleting products, environmental preferred products and services, low/non-toxic and hazardous materials. The Contractor shall submit an annual Sustainable Delivery of Services Report.

Environmentally Preferable Products The Contractor shall procure and use products that are energy-efficient (Energy Star or Federal Energy Management Program (FEMP) – designated), water efficient, bio-based, environmentally preferable (e.g., Electronic Product Environmental Assessment Tool (EPEAT) – registered), non-ozone depleting, contain recycled content, or are non-toxic or less toxic alternatives, where such products and services meet performance requirements.

Use of Recovered Materials The Government has an affirmative procurement program to promote the purchase of products containing recovered materials. Participate in this program by using, for Environmental Protection Agency (EPA) designated items, recovered materials to the maximum extent practicable without jeopardizing the intended end use of the item. The percentage of recovered materials content levels for use in the performance of this contract will be, at a minimum, the amount recommended in the

PERFORMANCE WORK STATEMENT | FA7060-23-R-0010 13 | P a g e

EPA Comprehensive Procurement Guideline (CPG) Product Index website (http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm).

Use of EPA designated products is not required for products that are either not available within a reasonable period, are not available at a reasonable price, are not available from a sufficient number of sources to maintain a satisfactory level of competition or fail to meet performance standards based on technical verification. EPA designation of products is an on-going process.

Listings of EPA designated products containing recovered materials are found in 40 CFR 247.

The contractor shall make recommendations and submit a Recovered Material Certification, when a product containing recovered materials is equal to or better than the original and could be used for this contract. All changes of products must be accepted by the CO before it is used.

Disaster Preparedness The Contractor shall comply with the installation's Contingency Instruction contingency response plan. The Contractor shall support the installation contingency response plan as directed by the

CO/COR.

Technical Library Existing technical library contents, including facility drawings, operation and maintenance manuals, warranties, Government publications, record drawings and other appropriate material, will be furnished by the Government.

The Contractor shall continually update library material to ensure all data is current, complete, accurate and suitable for intended use. The Contractor shall monitor the use of the libraries to ensure materials are returned and data integrity is not compromised. The Contractor shall maintain the libraries until completion or termination of the contract and make the libraries available for inspection by prospective offerors for successive contracts. The technical library contents are the property of the Government and shall be turned over to the CO/COR upon completion or termination of the contract.

Warranty Management Prior to performing repair work, the Contractor shall report to the CO/COR any defect in workmanship, material, or parts, and any improper installation of equipment and components that are covered by a warranty. The Contractor is responsible for knowing which equipment and components are covered by the original warranty and the warranty duration. The CO/COR will provide available warranty documents.

Recurring Work Procedures

2.41.1 Notification to the Government for Work Above the Recurring Work Limitations the

Contractor is fully responsible for work up to the recurring work limits. When work is expected to exceed the recurring work limits, the Contractor shall notify the COR within two (2) hours of identification, then within 24 hours after the initial notification, the contractor shall provide the COR with a “Notice of Excess” (NOE).

2.41.2 The Government may issue a task order in accordance with the non-recurring work portion of the contract detailed below or accomplish the work by means other than this contract.

Reserved

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Non-recurring Work Non-recurring work may consist of Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated). The Contractor shall perform all non-recurring task work as ordered by the customer. Non-recurring work will consist of Unit Priced Tasks and Unit Priced Labor Work which may be ordered by the Government as separate items or in combinations of items from the Non-recurring Work Line Items Unit Priced Task (UPT) Work (Non-Negotiated) A UPT is defined as a non-recurring work item that includes all direct and indirect costs plus profit associated with the particular unit of work. All materials and equipment (rented, leased or Contractor-owned) required for the accomplishment of a UPT shall be included within the respective exhibit line-item prices. The fixed price for the task order is determined by multiplying the exhibit line-item unit prices by the quantities ordered. The Contractor is not required to submit cost estimates for UPTs.

Acceptance and Performance The Contractor shall possess the capability to accept and perform non-recurring work via an electronic medium with supported commands utilizing their Government Purchase Card (GPC).

The Contractor is required to report all non-recurring work quantities ordered via GPC monthly to the CO/COR.

Invoicing and Receiving…