Holiday Show 2022 SoW Final Amend 3 9 Nov 22.pdf

STATEMENT OF WORK FOR PRODUCTION SERVICES FOR

THE USAF BAND’S HOLIDAY SHOWS 2022

1.0. SCOPE OF WORK:

Contractor shall provide production services including staging, risers, video production, video wall for IMAG, lighting design, ASL interpreters, and miscellaneous production services at the event to be held at DAR Constitution Hall, located at 1176 D St NW, Washington DC 20006.

1.1 Schedule:

The period of performance on site is 5-11 December with the 6th of December as a dark day due to another event inside the venue. An early draft schedule is as follows:

Monday, 5 December 2022

0900 Stage extension, rigging, lighting, audio, etc.

1300 Lunch

1800 End of day

Tuesday, 6 December 2022

No work - event at DAR

Wednesday, 7 December 2022

0900 Stage decking and video wall install

1300 Lunch

1400 Staging continue as needed

Carpet/stage dressing

Camera and video village set-up/video wall/cameras test by end of day

USAF Band audio load in

Thursday, 8 December 2022

0900 USAF Band instrument/microphone load-in and set up

1300 Lunch

1400 USAF Band sound check and rehearsal

Camera ops on site/video switch/live stream test

Friday, 9 December 2022

0800 All departments report

1030 Show #1 (Student matinee/live stream)

1200 Lunch

1300 Video/audio record

1700 End of day

Saturday, 10 December 2022

1300 All departments report

1500 Show #2

1700 Dinner

1900 Show #3

2100 End of day

Sunday, 11 December 2022

1300 All departments report

1500 Show #4

1700 Load out

2300 End of day

A touring show will be in the venue on Tuesday. Depending on show requirements, lighting and audio may or may not be able to load in on Monday. Should Monday NOT be an option, Wednesday will be an extended day.

1.2. Equipment / Labor

Contractor shall provide appropriate number of qualified and trained employees necessary for all equipment to be used in this contract. Union stage hands will complement the labor provided by the contractor and will not be the responsibility of the contractor.

All union labor is being handled by the USAF and will not be the responsibility of the contractor.

The contractor will need to provide labor only for completion of requirements outlined in the contract.

1.21 Staging

A stage extension shall be added to the front of the existing stage in the venue. The decking will be supplied by the venue. Union labor shall be used to install the extension on Monday 5

December. Once the stage extension is installed, the vendor may proceed with the audio and lighting load in.

A custom tiered stage shall be constructed on top of the existing stage and stage extension in the venue. All decking and labor shall be supplied by the vendor and shall be augmented with the mandatory in-house union labor. Exact labor numbers shall be negotiated after contract award.

DAR will be providing the labor and the decking to install the stage extension, the USAF is handling this directly. The riser platforms will be provided and installed by the contractor. They shall be carpeted white and have white skirting throughout. The layout is attached to this email. White Harlequin dance floor shall be used to cover the front of the stage downstage of the conductor all the way from SL to SR walls.

The USAF will provide 8 trees, labor will be needed to set them up. Additional set decoration shall be needed and contractors should plan accordingly.

12 audio motors will be required to fly USAF provided PA (main hang, subs, outfill)

4 motors will be needed for the video wall

Contractor shall have at least 20 years of experience with building stages for live events and have a structural engineer review all structure designs prior to load-in.

1.22 Video

A full video crew will be required to include 3, tripod mounted, manned cameras and 1 handheld roaming camera, video switcher, playback technician, etc. Video wall services for performance shall include 1, 40’ wide video wall with a 16x9 ratio. LED video walls must have a tight pixel pitch with minimum viewable distance of not more than 50’. System includes all cameras, switch, playback equipment, plus all cabling, rigging, and ancillary equipment necessary to complete system. System shall include teleprompter and teleprompting services for all performances. The Exact size of the video wall shall be 41' x 23'. Dot pitch shall be no greater than 5m.

1.23 Production and Logistics Services

Full production services for this event shall be included, which involve on-site forklifts (if required), trucking of all equipment to and from the site, detailed structural drawings with engineering stamps in both on-site printed packet and digital packet provided to client two weeks prior to event, full event support, organization, and day-of production work with client, and all ancillary support to ensure a full and complete production.

1.24 Lighting

Contractor shall provide a lighting designer who is available during the entire scope of the project to include 2x in person meetings at least one month prior to the production load-in.

Minimum equipment requirements:

40 Elation Artiste Monet Moving Light

20 Chauvet Lighting MK3 Wash Moving Light

10 Martin Mac Viper Profile

6 GLP JDC 1

1 MA Lighting grandMA 3 Full Size

1 MA Lighting grandMA 3 Light

2 MA Lighting grandMA 3 NPU LARGE

2 MDG ATMe APS Hazers with Fluid

10 10’ BLACK PRT Truss

1 Dimmer 208v Dimmer Beach

1 FOH Package

1 GIG Network w/ Fiber Backbone

Exact lighting specifications shall be negotiated with the lighting designer after the design has been created.

The lighting designer must have the following minimum qualifications:

--20+ year experience in entertainment lighting design/directing/engineering and programming

--Bachelors or above in Theatrical Lighting Design

--Proficient in the programming of MA Lighting GrandMA 3

--Experienced with lighting design for Television and film

--Layer 3 networking experience

--Proficient with Vectorworks Design Suite, to include Spotlight, Vision and ConnectCad

1.25 Parking

Vendor shall be responsible for securing parking and to block off meters surrounding the venue on both C and D street for the duration of the production run from load in to load out. Vendor shall be responsible for posting and removing all associated signage.

1.26 American Sign Language interpreters

Vendor shall provide 2x sign language interpreters for each of the 4 performances and rehearsal on 8 December.

1.3. Production Schedule

All daily times will be coordinated with the Government Point of Contact (POC). Government

POC will be provided and identified upon contract award.

1.4. Security Requirements.

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

1.5. Conduct.

The Contractor shall be responsible for the actions of any of their employees or who are working at any location as required by this contract.

2.0 Site Visit

A site visit will be conducted prior to the end of the bidding process. Minimum crew requirements and tentative hours will be discussed at the site visit.

Site Visit Details:

DAR Site Visit

Time: Nov 9, 2022 10:30 AM Eastern Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/83522663476?pwd=UEJhMEdWSk1oUUZHdWFjenVUS09Odz09

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2.1 Vendor requirements

Vendor must submit and equipment list, labor and site plan to be approved by The USAF Band prior to bid acceptance.