Amd 2 - RFP Attachment 8 - Section L and M.pdf

Section L - Instructions, Conditions, and Notices to Offerors (ICNTO)

L.1.0 Program Structure and Objectives The scope of this contract is to provide Operations and Maintenance (O&M) and Research & Development (R&D) in support to the USPDS for AFTAC in the areas of collection and analysis of nuclear phenomena to support SOS and SOL mission areas in support of USPDS headquarters functions and to support sensor nodal locations located throughout the continental United States (CONUS). (1) Provide SOL and SOS analyst capability to review daily sensor and communication data feeds from fielded SOL and SOS sensors; (2) Provide technical/subject matter expertise (SME) and perform data evaluation and analysis for SOL and SOS mission areas in the areas of nuclear forensics phenomena; (3) Perform logistics management and integrated logistics support and equipment management; (4) Administration of system architecture with expertise in Time Compliance Network Orders (TCNOs), Maintenance Tasking Orders (MTOs), and Command, Control, Communications, and Computer Notice to Airmen (NOTAM); (5) Network Administration to support U.S. Air Force Information Assurance (IA) requirements and performance of procedures for information technology to ensure Computer Network Defense Service Provider (CNDSP) to ensure vulnerability analysis, malware notification and protection, and information assurance and compliance support; (6) Software Engineering support to maintain evaluation and reporting tools as well as software that interfaces with sensors and communication systems at site locations and headquarters; (7) Security administration to ensure compliance with operating system updates, patching/maintenance for remote device routing, log and problem monitoring; (8) Configuration Management of system equipment, site installations, software, and its connectivity and network topology, ensuring that all support documentation is kept current with system architecture; (9) Project Management to plan, initiate, track, and document the USPDS communications portfolio; (10) Field maintenance, preventative maintenance, system integration and system installation and site planning expertise with support for nuclear phenomena sensors, communications systems, and ancillary support field equipment.

This includes system integration expertise of sensors, communication systems, and software; (11) Subject matter expertise for development of next generation sensor technologies; and (12) Modeling & Simulation of urban nuclear explosions.

L.2.0 Proposal Format

General Instructions

(a) Non-compliance with these instructions may render your proposal unacceptable. These instructions prescribe the format of proposals and presentation of proposal data. Carefully review this section prior to commencing preparation of the proposal. The instructions contained herein are intended to serve as guidelines for the preparation of the proposal and are not intended to be all-inclusive. All information you provide in the proposal must be UNCLASSIFIED. Specific instructions for each of the Volumes required by these instructions are contained in paragraphs L.2.2 through L.6.3.3. Proposals will be evaluated up to the page limits listed in the format instructions listed in paragraph 3.1 below. Material exceeding the page limits will not be evaluated, and the excess material will be returned to the offeror.

(b) The offeror's proposal shall include all data and information requested by this ICNTO and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), RFP Attachment 1, and the Contract Data Requirements List (CDRL), Exhibit A. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

(c) Offerors shall submit only one (1) proposal for the USPDS-OSEE 2 effort as the Government will review only one proposal per offeror.

(d) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. Any reference to day(s) stated in the RFP, attachments and other contractual documents should be considered as “calendar” days unless specifically stated otherwise. Offerors are advised their proposals are presumed to represent their best efforts and most complete responses to this solicitation. Demonstration of capability and qualifications that clearly support the offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal. Offers will be evaluated using the Factors and Subfactors under Section M, Evaluation Factors for Award.

L.2.1 General Information

L.2.1.1 Point of Contract: The Procuring Contracting Officer/Contract Specialist (PCO/CS) are the sole points of contact for this acquisition. Written requests for clarification and questions regarding this RFP are encouraged to be submitted as soon as possible but no later than 4:00PM EST on 17 Oct 2022 and shall be sent to the PCO/CS at:

AMIC DET 2 OL/PKA (Patrick SFB FL) Attn: Mr. Ian Batchelor / James Pattullo Email: ian.batchelor.1@us.af.mil / james.pattullo@us.af.mil Telephone: (321) 494-3408 / (321) 494-4812

L.2.1.2 Debriefings: The PCO will promptly notify offerors of any decision to exclude them from the competitive range; where up on, they may request and receive a debriefing in accordance with FAR

15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal.

The CO/CS will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing shall make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L.2.1.3 Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale, as well as the remedies the offeror is asking the PCO to consider as related to the mailto:ian.batchelor.1@us.af.mil mailto:james.pattullo@us.af.mil omission or error. Questions from prospective offerors must be submitted no later than fourteen (14) calendar days before the posted closing date of the solicitation. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of omission, errors, additional or substitute pages of the initial proposal.

L.2.1.4 Electronic Reference Documents: All unclassified referenced documents for this solicitation are available on the System for Award Management website at https://sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted.

L.2.1.5 The proposal acceptance period is specified in Section A of the model contract/solicitation. In compliance with FAR 4.8 (Contract Files), the Government will retain one copy of all proposals electronically. All volumes shall be UNCLASSIFIED. Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

L.2.1.6 Communications: Exchanges of source selection information between Government and offerors will be controlled by the PCO. Email may be used to transmit such information only if the email can be sent encrypted and must include “Source Selection Information – See FAR 2.101 and 3.104 - CUI” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors may use the DoD SAFE file transfer site (This site is for UNCLASSIFIED documents only). When using DoD SAFE, offerors must first send an unencrypted email to the Contracting Officer and Contract Specialist, indicated on the face page of the solicitation, to request a DoD SAFE drop-off. When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

L.2.1.7 Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

L.2.2 Organization/Number of Copies/Page Limits:

L.2.2.1. Submittal instructions. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions provided. Offerors are required to submit all documentation/information detailed herein, including terms and conditions, representations and certifications, and technical requirements.

Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in this Request for Proposal, as amended (if applicable).

(a) Offerors shall submit one (1) electronic copy as described below. Submissions of proposals will be sent via DoD SAFE Site – Please send email request to ian.batchelor.1@us.af.mil AND james.pattullo@us.af.mil no later than 10:00 AM EST on 31 October 2022 to receive code for submission. Include First Name, Last Name, Email and Phone Number of individual who will be submitting the proposal. Facsimiles (FAX) proposals will NOT be considered.

(b) All pages of the electronic version will be submitted as indicated in the instructions found below.

https://sam.gov/ mailto:ian.batchelor.1@us.af.mil mailto:james.pattullo@us.af.mil

The RFP response shall consist of four (4) separate files as indicated in Table L2.2- Proposal Organization.

Table L2.2 – Proposal Organization

VOLUME ICNTO VOLUME TITLE COPIES PAGE LIMIT

I L.3.0 Completed RFP Electronic: 1

(email/DoD SAFE) Unlimited

II L.4.0 Cost/Price Electronic: 1 (email/DoD SAFE)

Unlimited

III L.5.0 Technical Capability Subfactor 1 TS/SCI Cleared Subfactor 2 Scenario Subfactor 3 Small Business Participation

Electronic: 1 (email/DoD SAFE)

25 Pages

IV L.6.0 Present/Past Performance Electronic: 1 (email/DoD SAFE)

No More than 12 Pages per reference, maximum of 5 references

L.2.2.2 Page Limitation. All material shall be contained within the page limit identified for each volume or appendix. The page limitations specified in Table L2.2 above shall be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the electronic proposal submission. Each page shall be counted toward the above page limits except for cover pages, tables of contents, index tabs, glossaries, list of key terms, cross-reference pages, blank pages, and appendices to technical volume such as tables, charts, graphs, and illustrations. Also excluded from the page limits are consent letters, client authorization letters, company financial statements, security clearance documents, model contract; Organizational Structure Change History. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L.2.2.2.1 Page Size and Format. These instructions shall apply to electronic copy of proposals. These page format restrictions may also apply to Final Proposal Revisions (FPRs), if required.

(a) Standard Page Format. Page size shall be 8.5 x 11 inches. Proposal pages shall be in a font size not less than 10-point font, single-spaced. The typeface should be a common medium condensed typeface (Arial or Times Roman). Margins shall be no smaller than one inch around the perimeter of each sheet of paper. Each volume shall use a consistent page numbering system.

(b) Legible charts and graphs should be used where practical to depict organization and layout. These charts and graphs should be uncomplicated to preserve clarity. The size 10 font requirement includes the caption of the figures, charts, tables, and graphs. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation.

(c) The background color of each page of the proposal submission shall be white or ivory.

(d) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104 - CUI

L.2.2.3 Cost/Price or Pricing Related Data. The source selection will be conducted with the expectation of adequate price competition per FAR 15.403-1(c)(1)(i); therefore, certified cost and pricing data is not required. However, the offeror may be required to submit data other than certified cost or pricing data to the extent necessary for the Contracting Officer to determine price reasonableness IAW one or more of the proposal analysis techniques described in FAR 15.404. If adequate competition is not achieved an offeror will be required to submit certified cost and pricing data IAW FAR 15.403-4 and 15.403-5 and submit a revised cost/price proposal which complies with FAR 15.408 Table 15-2.

L.2.2.4 Classified Information. The Government will not accept any classified information to be included as part of your proposal.

L.2.2.5 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations, acronyms and key terms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.3 Electronic Offers. Offerors shall provide proposal documents in Adobe Acrobat (.pdf). Offerors are requested to provide pricing spreadsheets in Excel (.xlsx) format showing the formulas.

L3.0 PROPOSAL CONTENT

L.3.0 Volume I – COMPLETED RFP L.3.1 Narrative – Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award.

Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the

RFP.

L.3.2 Other Information Required

L.3.2.1 Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and the name, title, and telephone number of the CEO, Division President, or Vice President of the offeror.

L.3.2.2 Government Offices. Provide the mailing address, telephone, e-mail address (if known), and facility codes for the cognizant Contract Administration Office and DCAA for the prime contractor and critical subcontractors. Also, provide the name, e-mail, and telephone for the Administrative Contracting Officer (ACO).

L.3.2.3 Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, facility code, CAGE code; Unique Entity ID (UEI), size of business (large or small), and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). Provide the same information for your critical subcontractors. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

L.3.2.4 Model Contract/Representations and Certifications. The offeror's proposal shall include a digitally signed copy of the offer and Sections A through K. This includes:

L.3.2.4.1 Section A – Solicitation/Contract Form. Complete blocks 12 through 18 of the SF 33. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K, which constitute the model contract. Note: An official having the authority to bind the offeror contractually must sign the SF 33.

L.3.2.4.1.1 Proposal Validity. Block 12 of the SF33 is hereby superseded with the following proposal Acceptance terms: Offeror's proposal shall be valid for a period of 365 days.

L.3.2.4.2 Section B – All instructions can be found in section L.4.2.2 SECTION 2.

L.3.2.4.3 Section F – Deliveries or Performance. Acknowledge content of Section F.

L.3.2.4.4 Section G - Contract Administrative Data. Complete the "fill-in" required in Contractor’s Contract Administration, in Section G. If not applicable, state so.

L.3.2.4.5 Section H – Special Contract Requirements. Acknowledge or address content of Section H, as applicable.

L.3.2.4.6 Section I – Contract Clauses. Complete fill-ins as applicable.

L.3.2.4.7 Section K - Representations, Certifications, and other Statements of Offerors completed

IAW FAR 52.204-8.

L.3.2.4.8 SF30 - Acknowledgment of all solicitation amendments issued (if applicable)

L.3.2.5 Status of 8(a). If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

L.3.2.6 Organizational Financial Information. Submit a copy of your latest available financial statement covering the organization(s), which will perform the contract. Include any information, which may have a bearing on your ability to handle the financial management of the contract. If you are proposing a joint venture, describe how you will handle financial matters.

L.3.2.7 Subcontractors/Partners. Provide company/division's street address, facility code, CAGE code, UEI, size of business (large or small), and labor surplus area designation for joint venture partners and intended critical subcontractors. Critical subcontractors are those proposed to perform 10 percent or more of the effort based on the total proposed price OR perform aspects of the effort the offeror considers critical to overall successful performance. Provide copies (redacted as necessary) of any firm agreements or contracts between business entities.

L.3.3 Exceptions to Solicitation Requirements Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost/price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L3.3.

Table L3.3 - Solicitation Exceptions

Solicitation Document Page/Paragraph Requirement/Portion Rationale

SOO, SOW, SPEC,

Model Contract, ICNTO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

L.3.4 GFP and/or Base Support Requirements. If the offeror requires the use of Government furnished items other than those specified in the USPDS-OSEE2 PWS, the offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to cost/price volume paragraphs which pertain to GFP and/or base support. The offeror shall also provide the written authorization from the cognizant ACO as applicable. The offeror shall supply this information in the format shown in Table L3.4 below.

Table L3.4 - Required Information for Using GFP/Base Support Quantity Federal

Stock Number

Nomenclature Duration of Need

Rental Value

Reason for Need

Cross Reference to

Price Proposal

L.4.0 Volume II – Cost/Price (Factor 1)

L.4.1 General Instructions L.4.1.1 Cost/Price Reasonableness: To aid in the Government’s understanding of the offeror’s proposal, describe the methodology and basis used to support how the offeror’s proposed price is reasonable, complete, and balanced for the work to be performed IAW with the requirements stated in the RFP and PWS. This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Costs or rates which are unbalanced, i.e., overstated or understated, may also be grounds for eliminating a proposal from competition. Offers should be sufficiently detailed to demonstrate their reasonableness.

The burden of proof for credibility of proposed costs/prices rests with the offeror.

L.4.1.2 Completeness. A proposal is complete when all pricing data required under this solicitation is provided in the format prescribed and the offer has complied with all pricing requirements of the solicitation.

L.4.1.3 Cost/Price Data. Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your cost/price position. All information relating to the proposed cost/price, including all required supporting documentation shall be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L.4.1.4 Price will be evaluated for balance. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of price analysis techniques. Per FAR 15.404-1(g), the greatest risks associated with unbalanced pricing occur when startup work or mobilization (transition period in this effort) is a separate line item, and the evaluated price is the aggregate of estimated quantities to be ordered under separate line items of an indefinite-delivery contract. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

L.4.1.5 Professional Employee Compensation Realism is a separate evaluation from the TEP evaluation. Professional Employee Compensation that is unrealistically low or not in a reasonable relationship to the various job categories, since it may impair the offeror’s ability to attract and retain competent professional service employees, may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

L.4.1.6 Rounding. All labor rates shall be rounded to the nearest penny.

L.4.1.7 Contract Line Item Number (CLIN) Structure Contract CLIN X001, O&M Labor will be firm-fixed-price (FFP).

CLIN X002, R&D Labor will be cost plus fixed fee (CPFF). The fully burdened labor rates provided in RFP Attachment 2, CPFF Tab, with be incorporated into the basic IDIQ and will apply, however, the level of effort required to accomplish research and development per PWS paragraph 3 and will be negotiated if, and when, a task order for CLIN X002 is issued.

CLIN 0003, Travel and Other Direct Costs (O&M), will be reimbursed on a cost-only basis (plus G&A, if applicable) CLIN X004, Data Deliverables, will be Not Separately Priced.

‘X’ is used to represent the performance period (ex. Base period is ‘0’; option period 1 is ‘1’)

L.4.2 Volume Organization The Cost/Price Volume shall consist of the following:

L.4.2.1 SECTION 1. Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement. Small Businesses shall provide either CAS Disclosure Statements or evidence of an acceptable accounting system as described in DFARS 252.242-7006(a)(1), and System Criteria described in 252.242-7006(c).

(a) Provide any supporting Forward Pricing Rate Recommendations (FPRR)/Forward Pricing Rate Agreements (FPRA) issued by DCMA or supporting audits issued by DCAA. If the proposed direct hourly rate for one or more labor categories does not match the applicable FPRR/FPRA with the cognizant DCMA or if an FPRR/FPRA is not available, then the offeror shall provide an explanation of the methodology used to develop both the direct labor rates and indirect rates proposed.

(b) If applicable, provide calculations showing the development of composite and/or average rates from contractor fiscal year to government fiscal year.

(c) If applicable, provide supporting documentation (DD Form 1861 and CASB-CMF) for proposed Facilities Capital Cost of Money.

(d) Provide any other pricing data believed prudent and necessary to justify the cost/price proposal.

(e) Estimating System. Provide a summary description of your standard estimating system or methods.

The summary description shall cover separately each major cost element (e.g., Direct Material, Engineering Labor, Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, G&A). Also, identify any deviations from your standard estimating procedures in preparing this proposal volume.

Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

(f) Purchasing System: Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

(g) Accounting System: Indicate whether you have Government approval of your accounting system and if so, provide evidence of such approval. Also, identify any deviations from your standard procedures in preparing this proposal.

L.4.2.2 SECTION 2:

(a) Section B: Will not be completed. RFP Attachment 5 will be utilized to calculate the Total Evaluated Price (TEP), and will be filed in Volume II, Cost/Price.

The negotiated fully burdened rates from the FFP Tab, and direct/indirect rates from the CPFF Tab of RFP Attachment 2, will be incorporated into the basic contract, for pricing task orders for the

O&M and R&D work performed under CLINs X001 and X002, respectively.”

Pricing Task Order 1: Task Order 1 will be issued at the time of basic contract award, to cover all O&M work, required by the PWS. The proposed (and accepted) labor categories, hours, and rates entered in the “FY 24 RATE” section of the Direct-Indirect FFP Tab of RFP Attachment 2, for the period of performance indicated, will be utilized to price and award Task Order 1 to the successful offeror, (subject to FAR 52.232-18 – Availability of Funds).

Any subsequent task order issued against CLIN X001 and CLIN X002, will be negotiated at the individual task order level.

(b) Labor Rates. Offerors shall provide the labor rates that will be used during contract performance, and for billing purposes. The proposed rates shall show an unburdened rate and a fully burdened rate which includes allocable and allowable costs (e.g., labor, fringe, overhead, G&A, Fee/Profit) required to perform the requirements as stated in the PWS. Offerors shall provide a detailed schedule which shows the development of each labor rate on the base year and each option year on RFP Attachment 2, Direct-Indirect Rates Offerors shall also provide a narrative that describes the offeror’s rationale used to develop each labor rate (e.g., labor categories, estimated hours, fringe, escalation factors and other allowable indirect expenses). Provide all other considerations and assumptions made in developing the rates. The Government estimated workload data is based on anticipated mission requirements and historical data. Contractor may propose alternative workload data (hours). Proposed changes to workload estimates shall be highlighted for ease of government evaluation. Offerors should be cognizant that this requirement is an IDIQ contract, and as such, could change; the Government reserves the right to negotiate in-scope changes to increase or decrease hours when mission needs drive such a decision.

(c) Labor hours and categories. The labor categories included in Appendix E of the PWS represent the government’s anticipated labor categories and experience/education. If an offeror uses different titles for labor categories, or different skill sets for labor categories, proposals shall map labor category to those provided by the Government. Additionally, for labor categories that are different than those provided in Appendix E of the PWS the contractor shall provide a clear and concise description including experience, duties, and education.

(d) Subcontracts: Offerors shall:

Provide a summary listing of all anticipated subcontractors.

IAW FAR 15.404-3, provide the prime offeror’s cost/price evaluations and negotiations on each subcontract exceeding 10 percent of the total proposed price, if the percentage is above the TINA threshold. Describe the evaluation and rationale, including all relevant facts and data which led to the subcontract amount incorporated in the cost proposal. Identify all adjustments made to the subcontractor’s proposed costs. Prime contractors with an approved purchasing system shall submit this data in addition to and in accordance with their approved purchasing plan.

Subcontractors may submit subcontract proposals directly to the Contracting Officer if the cost information is considered proprietary data. All required data shall be received by the same date/time as the prime’s proposal.

(e) Solicitation Total Evaluated Price. Offerors shall fill in and return RFP Attachment 5. The TEP will be calculated by the sum of all elements of the price/cost proposal, to include all seven (7) years of the ordering period for CLINs X001-X003.

If, at any time during this source selection, the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, Offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness.

(f) OSEE 2 Pricing and Professional Compensation Matrix (RFP Attachment 7) The OSEE 2 Pricing and Professional Comp Matrix shall be completed in accordance with the following instructions. Offerors shall fill in the “Green” shaded cells as appropriate to fulfill the requirements specified in the PWS.

The OSEE 2 Pricing and Professional Comp Matrix shall be in Excel Format and the spreadsheet shall be unlocked. Offerors shall not alter any formulas in the OSEE 2 Pricing and Professional Comp Matrix. However, if there are additional indirect burdens required, please provide a similar spreadsheet to account for the change that utilizes the same/similar formulas.

Professional Compensation Plan The offeror shall submit a Professional Compensation Plan, consisting of both a narrative, and RFP Attachment 7 – “Professional Comp Matrix”. IAW FAR Provision 52.222-46, Evaluation of Compensation for Professional Employees (Feb 1993), As part of their proposals, offerors shall submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under this contract.

Compensation Plan Narrative Provide a narrative of planned compensation for all professional employee labor categories proposed to perform the effort. Fringe benefit data shall include a description of the benefits offered, and to which professional employee category(ies) the fringe benefits apply.

Professional Comp Matrix Instructions Offerors shall complete all “Green” shaded cells and shall not alter any formulas in the Professional Comp Matrix.

• Offeror shall enter the Prime/Subcontractor(s) names in Column B.

• In Column C, the offeror shall enter the corresponding Offeror's labor category, as applicable, if they are different from the Government labor categories identified in Column A.

• In Column D, the offeror shall enter the quantity of FTEs being proposed for each labor category.

• Additionally, offerors shall provide the base (raw) hourly rates in Column E, exclusive of all cost factors (e.g., fringe, indirect labor, G&A, profit, and etc.); do not enter fully burdened labor rates or any other markups.

• Offerors shall also enter in fringe percentage rates (not dollars), Column F. “Yellow” shaded cells are lock and will automatically calculate when Columns E and F are completed correctly by offeror.

The prime offeror’s Compensation Plan (Narrative and Professional Comp Matrix) shall be included in the prime contractor’s proposal.

The prime may instruct subcontractors/teaming partners to electronically submit their Compensation Plans (Narrative and Professional Comp Matrix) directly to the Contracting Officer, if applicable.

Offerors may propose one (1) Compensation Plan Narrative and one (1) Professional Comp Matrix for the entire team.

Offerors shall map proposed labor categories (to include Subcontractors) to the corresponding Government labor category if they deviate from the Government’s labor category, and map salary support documentation to each proposed labor category in the “Labor Rate Support Data” (Column H).

Offeror shall provide salary support data from recent surveys and/or studies from professional, public, and private organizations (e.g., Salary.com, Bureau of Labor Statistics, etc.) used to support the proposed compensation. Identify the source of the provided surveys and studies. Data may be in the form of reports, payrolls, table of labor categories with salary ranges, and etc. If not using one of the sources listed above, explain the credibility of the source providing the surveys and studies. Support data shall be included in the Compensation Plan Narrative.

Unrealistically low professional employee salaries may impair the offeror’s ability to attract and retain competent professional employees and may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

(g) Travel/ODC: Travel/ODC CLINs shall be Cost-Reimbursement (COST) Non-Fee bearing CLIN, which include provision for the cost of all travel and associated burdens (G&A expenses). Offerors shall use the government-provided not-to-exceed values stated for CLINs X003 in RFP Attachment 2.

(h) Solicitation Total Proposal Price. Offerors shall fill in and return RFP Attachment 2 & 5.

L.4.3 Other Information:

Service Contract Labor Standards Act (SCLSA). Labor under this effort is exempt from the SCLSA.

L.5.0 Volume III – Technical (FACTOR 2)

L.5.1 General This volume should be specific and complete. legibility, clarity, and coherence are very important. Using the instructions provided below, and in consideration of the Assessment Criteria defined in Section M, Evaluation Factors for Award, provide as specifically as possible the actual methodology you would use to satisfy the requirements. All the requirements specified in the solicitation are mandatory. By your proposal submission you are representing that your firm is capable of performing all the requirements specified in the solicitation, to include RFP Attachment 1 - PWS.

L.5.2 Format and Specific Content

L.5.2.1 Technical Proposal The following information shall be provided in the written technical proposal and will be evaluated as described in section M.2.2 - Step II - Technical Proposal Evaluation. The offeror shall submit their technical proposal that includes submission verification of proposed personnel with TS/SCI clearances.

In addition, the technical proposal shall include a response to the scenario given, as well as submission of small business participation.

L.5.2.3 Volume Organization. The Technical Volume shall be organized according to the following general outline:

1) Table of contents

2) List of Tables/Charts/Graphs/Illustrations

3) Glossary of key words and acronyms

4) Short introduction and summary

5) Response to factors and subfactors

L.5.2.4 Evaluation Factors and Subfactors. The offeror shall submit responses to the following factors and subfactors:

Factor 1: Technical Capability: In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor.

1. Subfactor One (1): Top Secret/Sensitive Compartmented Information (TS/SCI) Cleared The offeror’s proposal shall provide verifiable proof/evidence the offeror’s personnel possess a TS/SCI clearance.

2. Subfactor Two (2): Scenario

The offeror’s proposal shall provide insight into the offeror’s ability to support the level of technical capability required to support the scenario below:

IAW PWS 3.3.2 and 3.3.3, the contractor shall have the technical expertise to create individual models of nuclear detonations of specified weapons outputs in a specific geographical region to generate simulated reaction time history measurements, to include gamma radiation, radio frequency and fluorescent Teller light. The models must include urban geometry in MCNP, gamma and optical photon transport to the USPDS sensors and sensor responses. Provide the regional geometry and source term outputs of the region specified by the Government. The resulting solution shall include the following:

i. Modeling Prompt gamma and neutron radiation as a function of time for nuclear detonation source terms.

ii. Modeling gamma attenuation and scattering in the atmosphere and production of secondary gamma radiation by neutrons.

iii. Modeling radiation absorption and scattering by urban structures to inform multipath propagation effects on received signals.

iv. Modeling the generation of resultant Compton electrons, x-rays, and Teller-light radiations.

v. Modeling the propagation of the radiations of fielded USPDS ABOX, EdotX, and GBOT sensors.

vi. Modeling sensor response to incident radiant.

3. Subfactor Three (3): Small Business Participation Small Business Participation Commitment Document. All offerors (both small businesses and other than small businesses) shall provide the following SBPCD requirements and substantiating documentation to demonstrate how you will meet these requirements. This required information will be used to evaluate the extent of your proposed participation/commitment to use U.S. small businesses in the performance of this acquisition (as small business prime offerors or small business subcontractors) relative to Section M, Subfactor 3, and Small Business Participation Commitment. The SBPCD will be incorporated into any resulting contract(s).

(a) Identify the small business concerns (SBC), as defined in FAR Part 19, that are to be used in your proposed approach to satisfying the solicitation requirements, should include company name, business category(ies), description of products or services and NAICS code to be provided by each SBC and the nature of the commitment with the SBC (i.e., letter of commitment, joint ventures, mentor protégé agreements, others). Use the table/format below to provide the required information.

Company Name

Small Business Category(ies)

(SB, WOSB,

SDB,

HUBZone, VOSB, SDVOSB)

Product(s)/Service(s) to be Provided, including type & variety of work and PWS paragraph refer

NAICS

Code

Nature of Commitment

Planned percentage of total proposed contract value

(b) Offerors shall provide explanations/documentation to support quantitative small business participation. Such information should include (all supporting documentation is excluded from the page count. Supporting documents will not be incorporated into any resulting contract):

1) Letters of commitment, mentor/protégé agreements, or other demonstrations of commitment;

2) Identification of the type and variety of the work small firms are to perform;

3) The extent of participation of small businesses in terms of the value of the total acquisition (total contract value);

4) Detailed explanations/documentation supporting the proposed quantitative participation;

5) Extent to which the offeror complied with requirements of FAR 52.219-8, Utilization of Small Business Concerns in previous contracts;

6) Extent to which the offeror complied with requirements of FAR 52.219-9 Small

Business Subcontracting Plan (when applicable) in previous contracts.

The Government has established the following minimum requirements for small business participation:

Minimum Quantitative Requirement (MQR) – Small Business Participation (Including small business prime offeror’s participation)

Business Category Dollar Value % of Contract Value Total Proposed Contract Value – Prime Offeror $ % Total Small Business (Must total at least 15%) $ % Small Disadvantaged Business $ % Woman-Owned Small Business $ % HUBZone Small Business $ % Veteran-Owned Small Business $ % Service-Disabled Veteran-Owned Small Business

NOTE: The work to be performed directly by a small business prime offeror shall be evaluated as Small Business Participation.

(c) Small Business Subcontracting Plan. All other than small businesses (a.k.a. ‘large’) offerors shall submit a subcontracting plan in accordance with FAR 52.219-9 OR explain why no subcontracting opportunities exist. Small business subcontracting plans will not be evaluated for source selection purposes; however, a plan must be negotiated with the apparently successful offeror and accepted by the government prior to contract award.

Failure to submit and negotiate the subcontracting plan shall make the apparently successful offeror ineligible for award of the contract. Either individual or master subcontracting plans may be submitted.

L.6.0 Volume IV – Present/Past Performance (FACTOR 3)

L.6.1 General

L.6.1.1 The offeror shall submit Present/Past Performance Information for itself, any joint venture member, and each proposed critical subcontractor, if applicable, IAW the format contained in RFP Attachment 3 – Present/Past Performance Information, and the following paragraphs. A critical subcontractor is defined as an entity other than the offeror itself, that will perform ten percent (10%) or more of the proposed effort based on the total proposed price; or that will perform aspects of the effort the offeror considers critical to overall successful performance such as serving in a ‘Principal’, ‘Lead’, ‘Senior’ or managerial designated role. See paragraph L.6.3.1 for specific guidance on the number of present/past performance examples requested. Offerors with no present/past performance shall provide a statement to that effect. Offerors are cautioned that the government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of present/past performance.

L.6.1.2 Along with the information required in this paragraph, the offeror shall submit a consent letter (see RFP Attachment 6) executed by each critical subcontractor and/or joint venture partner (if applicable) for whom past performance is provided. The purpose of the consent letter is to authorize release of adverse present/past performance information to the prime offeror to allow the prime offeror an opportunity to respond to such information. If no subcontractor or joint venture partner present/past performance inputs are submitted as part of Volume IV, no consent letter is required.

L.6.2. Recent Contracts L.6.2.1 To be recent, the effort must be ongoing or must have been performed during the past five (5) years from the date of issuance of this solicitation.

L.6.3 Relevant Contracts L.6.3.1 Submit information in accordance with paragraph L.2.2. Prime offerors shall submit Present/Past Performance Information on a maximum of three (3) recent contracts that they consider most relevant in demonstrating ability to perform the proposed effort and a total of two (2) recent contracts performed by joint venture partners and/or critical subcontractors (if applicable; no more than five total). Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the government will consider in determining recency and relevance see RFP Section M2.3.

L.6.3.2 Specific Content. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

On the (up to) five (5) contracts submitted in Volume IV, Present/Past Performance, include relevant information concerning the offeror’s/joint venture member’s and critical subcontractor’s compliance with the requirements of FAR 52.219-8, Utilization of Small Business Concerns or FAR 52.219-9, Small Business Subcontracting Plan, if these clauses were included in the present/past performance example contract. Copies of contractual reports may be submitted to validate compliance with requirements of FAR 52.219-8/52.219-9. Explanation of efforts where minimum quantitative requirements and/or goals were not met should be provided. (Please note FAR 52.219-8 applies to ALL businesses, whereas FAR 52.219- 9 only applies to large businesses.)

L.6.3.3 Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what present/past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for present/past performance evaluation/performance confidence assessment.

Since the Government intends to consider present/past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Section M - Evaluation Factors for Award

M.1.0 Source Selection

M1.1 Basis for Contract Award The Performance Price Tradeoff approach is a tradeoff source selection methodology on the Best Value Continuum that permits a tradeoff between price and performance in reaching the award decision. The Government intends to award a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract as a result of this solicitation. In using the best value approach, the Government seeks to award to the offeror who gives the Government the greatest confidence that it will best meet or exceed our requirements, price and present/past performance considered. Tradeoffs may be made between present/past performance and cost/price, with present/past performance considered significantly more important than cost/price. In this approach, the SSA has the discretion to award to offeror with a higher Performance Confidence rating, if the price differential is warranted. To arrive at a best value decision, the SSA will integrate the source selection team’s evaluations of the factors and subfactors described in this solicitation. While the Government will strive for maximum objectivity, the tradeoff process, by its nature, is subjective; therefore, professional judgment is implicit throughout the selection process.

Award will be made to the responsible offeror whose proposal conforms to all required…