Amendment_0001_to_FA702218R0002_USPDS-OSEE_6_Dec_17.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. SF33 Block 9: Extend hour specified for receipt of offer, from 12:00PM to 4:00PM. Date specified remains unchanged, 18 Dec 2017. Decrease number of copies for offers from 4 to 3.

2. Revise RFP/Solicitation Sections L.2.2.1, L.3.2.4, L.5.1.1, L.5.2, L.5.3.1, L.6.1.5, and L.6.1.6.

3. Revise RFP/Solicitation Sections M.2.1 paragraph 1, and M.2.2 (3).

4. Change Fiscal Year (FY) to Option Period (OP) on attachments 5 and 6.

5. Address industry questions via attached document, FA7022-18-R-0002 USPDS-OSEE Q&A.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA702218R0002

X 9B. DATED (SEE ITEM 11)

14-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 4 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Dec-2017

CODE

AMIC DET 2 OL/PKA

1020 SOUTH PATRICK DRIVE

PATRICK AFB FL 32925-3516

FA7022 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA702218R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 18-Dec-2017 12:00 PM to 18-Dec-2017 04:00 PM.

The number of offeror copies required has decreased by 1 from 4 to 3.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INFORMATION TO OFFERORS

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS (ICNTO)

L.1.0 Program Structure and Objectives

This acquisition provides Operations and Maintenance (O&M) for the Air Force Technical Applications Center (AFTAC) supporting United States Prompt Diagnostic System Operational System Employment & Execution (USPDS-OSEE). USPDS-OSEE specific tasks include: (1) Speed of Light (SOL) and Speed of Sound (SOS) analyst capability; (2) SOL and SOS technical subject matter expertise (SME); (3) Logistics management and integrated logistics support and equipment management; (4) System architecture administration; (5) Network administration; (6) Software engineering support; (7) Information Technology Security administration; (8) Configuration management; (9) IT project management; and (10) Field maintenance, preventative maintenance, and system integration for nuclear explosion monitoring sensors and communications systems.

L.1.1 Budget/Funding Information

For consideration in developing your proposal, the USPDS-OSEE acquisition provides for a five

(5) year contract period with options, plus a 6 month extension of services (per FAR 52.217-8).

The contract will be awarded as a Cost plus Fixed Fee (CPFF) type contract. The contract will exclusively include Operations and Maintenance (O&M). The Government reserves the right to negotiate in-scope changes to the contract estimates when mission needs drive such a decision.

L.2.0 General Instructions

(a) The offeror's proposal shall include all data and information requested by this ICNTO and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS), Contract Data Requirements List (CDRL), Model Contract and Attachments. Non-conformance with the instructions provided in this ICNTO may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal. Any reference to day(s) stated in the RFP, attachments and other contractual documents should be considered as “calendar” days unless specifically stated otherwise. Offerors are advised their proposals are presumed to represent their best efforts and most complete responses to this solicitation. Demonstration of capability and qualifications that clearly support the offeror’s claims are essential. The absence of such evidence will adversely influence evaluation of the proposal. Offers will be evaluated using the Factors and Subfactors under Section M, Evaluation Factors for Award.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

L.2.1 General Information

L.2.1.1 Point of Contract. The Contracting Officer/Contract Specialist (CO/CS) are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO/CS at:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

AMIC DET 2 OL/PKA (Patrick AFB FL) Attn: Mr. Jody Desormeaux/Donna Ferguson 1020 South Patrick Drive Patrick Air Force Base, Florida 32925-3516 Email: jody.desormeaux.1@us.af.mil Email: donna.ferguson@us.af.mil Telephone: (321) 494-0511/(321) 494-8354

L.2.1.2 Debriefings. The CO/CS will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO/CS will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing shall make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L.2.1.3 Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO/CS in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of omission, errors, additional or substitute pages of the initial proposal.

L.2.1.4 Electronic Reference Documents. All unclassified referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this effort.

L.2.1.5 Oral Presentations. Oral presentations as described in FAR 15.102 are not being considered for this acquisition.

L.2.1.6 Communications. Exchanges of source selection information between Government and offerors will be controlled by the CO/CS. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information will be transmitted via mail (Fed-Ex, USPS, etc).

L.2.1.7. Notice to Offerors. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

L.2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of paper copies as specified in Table 2.2.

The Administrative Volume should not be used to expand information that should be included in other volumes. The contents of each proposal volume are described in the ICNTO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

L.2.2.1 Page Limitation. All material shall be contained within the page limit identified for each volume or appendix. The page limitations specified in Table 2.2 above shall be treated as maximum limits to assist in the evaluation of each proposal. Total page count will be based on the printed proposal submission. Each page shall be counted toward the above page limits except for cover pages; tables of contents; index tabs; glossaries; cross-reference pages, blank pages;

appendices to technical volume such as tables, charts, graphs, and illustrations. Also excluded from the page limits are consent letters; client authorization letters; company financial statements; all personnel resumes, security clearance documents, model contract, Past Performance Attachment 3; Organizational Structure Change History, Quality Control Plan, Transition Plan and Management Plan. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L.2.2.1.1 Page Size and Format. These instructions shall apply to both electronic and paper copy proposals. These page format restrictions shall also apply to responses to Evaluation Notices (ENs) and Final Proposal Revisions (FPRs), if required. These limitations shall apply to both electronic and hard copy proposals where applicable.

(a) Page size shall be 8.5 x 11 inches, not including foldouts. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least one-inch margins on the top, bottom and side margins.

Pages shall be numbered sequentially by volume.

(b) Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text.

Volume

ICNTO

Paragraph

Number Volume Title Copies (Electronic: 2 CD's)

Page

Limit

I 3.0 Administrative

Paper: Original and 1 copy

Electronic: 2 CD's Unlimited

II 4.0 Technical/Technical Risk

Paper: Original and 1 copy

Electronic: 2 CD's 30 Pages

III 5.0 Past Performance

Paper: Original and 1 copy

Electronic: 2 CD's

1‐3 pages per reference

IV 6.0 Cost/Price

Paper: Original and 1 copy

Electronic: 2 CD's Unlimited

Table 2.2 ‐ Proposal Organization

(c) Double-sided printing is acceptable, but will count as two pages. Each printed side of foldout pages shall count as two pages each. The background color of each page of the proposal submission shall be white or ivory paper only.

(d) Text type shall be Times New Roman or Arial. Except for the reproduced sections of the solicitation document, the text size shall be no smaller than 12 point. Text lines will be no less than single-spaced. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

L.2.2.2 Cost/Price or Pricing Related Data. Submit hard copy and electronically encoded cost/price model in support of the proposed cost/price. All cost and pricing data shall be addressed ONLY in the cost/price Proposal Volume and Model Contract Documentation.

Cost/Price trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions. Any cost/price model submitted shall be consistent with your approved estimating system and shall duplicate the logic and mathematical formulas reflected in the paper copy of your proposal. All cells in the Excel document shall be unprotected and show all formulas used. Cost/Price models submitted shall comply with the following format requirements:

(a) Data file should be submitted on a CD.

(b) Data file should be MS-Excel 2013 file format or compatible format.

(c) Viewing Environment. The Government anticipates viewing the electronic submittals with the following computer software and hardware: 1) IBM-compatible systems, 128 MB of RAM, nominal 17 inch color monitors, and standard CD ROM readers, 2) Windows 7 operating system, 3) Adobe Reader, Microsoft Office 2013, and Internet Explorer 11.

L.2.2.3 Classified Information. The Government desires that classified information not be included as part of your proposal. The Government will not accept any classified information to be included as part of your proposal.

L.2.2.4 Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space and/or improve clarity.

The offeror shall provide a Solicitation Cross Reference Matrix, similar to Table 2.2.4 below, indicating by PWS and/or CDRL, and/or specification paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item.

Table 2.2.4 – Cross Reference

Table 2.2.4 – Cross Referencing

Cross Reference Description

PWS Paragraph Number

Section L ICNTO Paragraph Number

Section M Evaluation Factors Paragraph Number

Proposal Volume, Page and Paragraph

L.2.2.5 Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Paper copies shall use tab indexing to identify sections. The indices will not count against the page count.

L.2.2.6 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations, acronyms and key terms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.2.7 Binding and Labeling. Each volume of the proposal should be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover page should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. Elaborate format and binding are neither necessary nor desirable. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information on both the paper copy and the CD.

L.2.3 Electronic Offers.

The content and page size of electronic copies shall be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The offeror shall submit all volumes in electronic format, using recordable CDs. Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program shall be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2013, MS Office Excel 2013, MS Office Project 2010, and MS Office Power Point 2013, as applicable. The offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible. In the event that paper copies and electronic copies of a proposal are submitted and if there are any discrepancies between the paper copies and the electronic copies of the proposal, the hard paper will be used for evaluation.

L.2.4 Distribution.

L.2.4.1 Submit your proposal to arrive no later than time and date stated on the first page of the solicitation. The "original" proposal shall be identified. Proposals shall be addressed to the CO/CS and mailed or hand-carried to the CO/CS as indicated in L.2.1.1.

L.2.4.2 All proposals delivered in response to this solicitation shall reflect the following information on the address label:

(a) Solicitation Number: FA7022-17-R-0011.

(b) Legend, “TO BE DELIVERED UNOPENED TO THE PROCURING

CONTRACTING OFFICER”

(c) Volume and copy numbers contained in each box.

IMPORTANT NOTICE: PAGES OR SECTIONS, WHICH DO NOT MEET THE FORMAT

REQUIREMENTS TO INCLUDE FONT SIZE, MAY NOT BE EVALUATED.

L.3.0 Volume I – Administrative L.3.1 Executive Summary. The executive summary shall contain a concise narrative summary of the offeror's proposal, including significant risks, and a highlight of any key or unique features, excluding cost/price. The salient features should tie in with the evaluation factors/subfactors in Section M. The executive summary is not evaluated, but does serve to orient the evaluators to the approach and features of your proposal. Any summary material presented in the executive summary shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

L.3.2 Model Contract/Representations and Certifications. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file.

The offeror's proposal shall include a signed copy of the offer and Sections A through K. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes. This includes:

L.3.2.1 Section A – Solicitation/Contract Form. Complete blocks 12 through 18 of the SF 33. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K, which constitutes the model contract. Note: An official having the authority to bind the offeror contractually shall sign the SF 33. One copy of SF 33 shall bear an original signature.

L.3.2.2 Section B – Supplies or Service and Prices. Completed pricing information in Section B of the model contract. The Government has provided plug numbers for all Cost-Reimbursement (CR) CLINs in this solicitation as Not-to-Exceed (NTE) amounts. Offerors shall identify all indirect expenses applied to the CR CLINs as a burden rate in the Attachment 07 – Cost/Price Matrix, but shall not adjust the plug numbers in Section B of the model contract.

L.3.2.3 Section F – Deliveries or Performance. Acknowledge content of Section F.

L.3.2.4 Section G - Contract Administrative Data. Complete the ‘fill-in’ of Section G, if applicable.

L.3.2.5 Section I – Contract Clauses. Complete fill-ins as applicable.

L.3.2.6 Section K - Representations, Certifications, and other Statements of Offerors. Completed representations, certifications, acknowledgments, and statements. (Note: Offerors shall also comply with the System for Award Management (SAM) requirements of FAR 52.204-8)

L.3.3 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost/price, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 3.3.

Table 3.3 - Solicitation Exceptions

L.3.4 Other Information Required

L.3.4.1 Authorized Offeror Personnel. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L.3.4.2 Government Offices. Provide the mailing address, telephone; fax number, e-mail address (if known), and facility codes for the cognizant Contract Administration Office, DCMA, DCAA, and Government Paying Office. Also, provide the name and telephone number for the Administrative Contracting Officer (ACO). Provide the same information for your major subcontractors.

L.3.4.3 Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county and facility code; CAGE code; DUNS number; TIN;

size of business (large or small); and labor surplus area designation. This same information shall be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location. Provide the same information for your major subcontractors.

Solicitation Document Page/ Paragraph Requirement/ Portion Rationale

SOO, SOW, SPEC, Model

Contract, ICNTO, etc.

Applicable Page and Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

Table 3.3 ‐ Solicitation Exceptions

L.3.4.4 Subcontracting Plan. (Not Required for Small Business (SB), Historically Black Colleges and Universities, or Minority Institutions (HBCU/MI)). If the offeror is other than a small business, the offeror shall submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9 that also identifies and specifies the extent of offeror’s commitment to the participation of SB, HBCU, and MI, whether as joint venture members, teaming arrangement partners, or subcontractors. If applicable, submit a copy of your approved Master Plan, In the event the offeror has negotiated a comprehensive subcontracting plan pursuant to DFARS 219.702, the offeror shall submit the information that identifies and specifies the extent of its commitment to the participation of SB, HBCU, and MI.

(a) The Small Business Subcontracting Plan shall provide the offerors proposed plan with the subcontracting goal of 10%.

L.3.4.5 8(a) Status. If applicable, provide a copy of the letter from the Small Business Administration (SBA) showing proof of Section 8(a) status.

L.3.4.6 CAS. Evidence of a Government-approved cost accounting system (CAS not required for Small Businesses) per 48 CFR 9903.201-3.

L.3.4.7 GFP and/or Base Support Requirements. If the offeror requires the use of Government furnished items other than those specified in the USPDS-OSEE PWS, the offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to cost/price volume paragraphs which pertain to GFP and/or base support. The offeror shall also provide the written authorization from the cognizant ACO as applicable. The offeror shall supply this information in the format shown in Table 3.4 below.

Table 3.4 - Required Information for Using GFP/Base Support

L.3.4.7.2 Associated Contractor Agreements (ACAs). Include Associated Contractor Agreements, if applicable.

L.3.4.7.3 Amendments. Acknowledgment of all amendments issued (if applicable).

L.3.4.7.4 Proposal Validity. Block 12 of the SF33 is hereby superseded with the following proposal Acceptance terms: Offeror's proposal shall be valid for a period through 1 September 2018.

Quantity

Federal

Stock #

Nomencl ature

Duration of Need

Rental

Value

Reason for Need

Cross

Ref. to

Price

Prop

Table 3.3 ‐ Required Information for Using GFP/Base Support

L.3.4.7.5 Organizational Financial Information. Submit copies of your latest available financial statement covering the organization(s), which will perform the contract. Include any information, which may have a bearing on your ability to handle the financial management of the contract. If you are proposing a joint venture, describe how you will handle financial matters.

L.4.0 Volume II – Technical/Technical Risk (Factor 1)

L.4.1 General

L.4.1.1 The Technical/Technical Risk Volume shall be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible, the actual methodology/approach you would use for accomplishing and/or satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your company will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

L.4.2 Format and Specific Content

L.4.2.1 Technical. In the technical volume, address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor. The information provided should be in sufficient detail to allow the Government to assess the offeror’s understanding of and capability to perform the work required by the PWS.

Your proposal shall describe the capability of your organization to perform this contract including pertinent aspects of the proposed approach such as teaming or subcontracting arrangements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. It is your responsibility to ensure the completeness of your proposal. The Government evaluation team has been instructed to evaluate on the basis of the information provided in the proposal. The Government shall not assume that an offeror possesses any capability unless specified in the proposal.

L.4.2.1.1 Technical Risk. Address technical risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk in accordance with DoD Source Selection Procedures (dated 31 Mar 2016) Table 2B, Technical Risk Rating (See paragraph 1.1 of AF MP

5315.3 for link). Provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent successful accomplishment of other contract requirements (for example: PWS requirements), whether or not those requirements are identified as subfactors. Propose a realistic “workaround” or risk mitigations for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation.

L.4.2.2 Volume Organization. The Technical Volume shall be organized according to the following general outline:

(1) Table of contents to include list(s) of Tables/Charts/Graphs/Illustrations

(2) Glossary of key words and acronyms

(3) Short introduction and summary

(4) Subfactor 1:

(5) Subfactor 2:

(6) Subfactor 3:

L.4.2.3 Evaluation Subfactors.

The purpose of the technical approach is to furnish sufficient technical detail to allow the Government to assess the offeror's capabilities to perform the work required by the applicable PWS paragraphs. A proposal that merely reiterates, paraphrases, or promises to accomplish the requirements of the PWS will be considered unacceptable.

1. Subfactor One (1): Technical Ability

1. Demonstrate offeror’s ability to support the level of technical capability required to support the services described in the performance work statement (PWS). Providing an emphasis on;

a. Subject matter expertise,

b. Communication systems, and

c. Sensor maintenance

Specific to nuclear explosion detection, demonstrating an understanding of the specific tasks, including scope, and technical environment.

2. Subfactor Two (2): Technical Approach

1. Demonstrate how performance will be accomplished in each of the areas of process, procedures, and planning as required to implement, maintain and support the requirements of the PWS. The offeror shall provide specific and detailed examples, prior experience, and evidence to support their proposal.

2. Demonstrate the offeror’s technical approach to initiate program start up.

Offeror shall provide transition plan and quality control plan to support their proposal.

3. Subfactor Three (3): Program Management and Personnel, and Small Business

Participation

1. Demonstrate the offeror’s ability to provide and maintain the initial base of personnel qualified in the skills/background listed in the PWS (e.g. education, past experience, publishing, certifications, licenses); including resumes for all proposed program personnel.

2. Demonstrate the offeror’s ability to provide and maintain personnel with the required personnel security clearances. Provide statement/documentation of appropriate clearances in accordance with the attached PWS and DD 254 (Department of Defense Contract Security Classification Specification).

3. The offeror should provide insight into their capabilities, labor categories, subcontract management (if applicable) and personnel practices to ensure successful support to the program throughout the contract period of performance. Offeror shall provide management plan to support their

4. This section should include the offeror’s approach to small business and SDB concerns and goals provided in Section L paragraphs 3.4.4.

L.5.0 Volume III - Past Performance (Factor 2)

L.5.1 General

L.5.1.1 Each offeror shall submit a Past Performance Volume with its proposal, containing past performance information in accordance with the format contained in Attachment 3. This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 15 percent or more of the proposed effort based on the total proposed cost/price; or, that will perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance. The Government reserves the right to review contracts considered representative of past and on-going relevant performance, other than those suggested by the offeror.

L.5.1.2 Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

L.5.2 Early Proposal Information

To permit the Past Performance Evaluation Team to conduct its assessment more efficiently, early submission of the past performance volume before the required proposal submission date is desirable. Failure to submit early past performance proposal information will not result in offeror disqualification.

L.5.3 Relevant Contracts

L.5.3.1 Submit information in accordance with Attachment 3. Past Performance Information on a maximum of three (3) recent contracts that you consider most relevant in demonstrating your ability to perform the proposed effort. Also include information on two (2) recent contracts performed by each of your subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 15 percent or more of the proposed effort based on the total proposed cost/price; or, that will perform aspects of the effort the offeror considers critical to overall successful performance. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M2.2 Past Performance Factor. Recent contracts, for the purposes of this solicitation, are defined as those where work was performed, at some point, during the last three (3) years prior to the RFP release date. Past performance information that fails this condition will not be evaluated.

L.5.3.2 Specific Content. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate.

This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk.

Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. Categorize the relevant information into the specific Technical subfactors and cost/price factor used to evaluate the proposal.

L.5.3.3 Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

L.6.0 Volume IV – Cost/Price (Factor 3)

L.6.1 General Instructions

L.6.1.1 Cost/Price Reasonableness and Realism. This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or unreasonably high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the offeror.

L.6.1.2 Estimating Techniques and Methods. When responding to the Cost/Price Volume requirements in the solicitation, the offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods (such as Cost-to- Cost and Cost-to-Non-Cost Estimating Relationships [CERs], commercially available parametric cost models, in-house developed parametric cost models, etc.), to develop their estimates. If necessary, reasonable and supportable allocation techniques may be used to spread hours and/or costs to lower levels of the work breakdown structure (WBS).

L.6.1.3 Cost/Price Data. Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed cost/price, including all required supporting documentation shall be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L.6.1.4 Cost or Pricing Data Requirements. In accordance with FAR 15.403-1(b) and 15.403- 3(a), data other than cost or pricing data may be used to support cost/price reasonableness.

Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient information available to determine cost/price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

L.6.1.5 Rounding. All proposed rates shall be rounded to the nearest penny. All proposed CLIN totals shall be rounded to the nearest dollar.

L.6.1.6 Rates. Offerors shall propose labor rates for contract performance. The proposed rates shall include all costs (e.g. labor, fringe, overhead, G&A, Fee/Profit) required to perform the requirements as stated in the PWS. Offerors shall provide a detailed schedule that shows the development of each labor rate on the base year and each option year on Attachment 06 provided for proposal submission. Offerors shall also provide narrative that describes the offeror’s rationale used to develop each labor rate (e.g., labor categories, estimated hours, estimated overtime, shift differentials, paid days off, holidays, and other indirect expenses). Provide a breakout between labor categories and all other considerations and assumptions made in developing the rates.

L.6.2 Volume Organization

The Cost/Price Volume shall consist of the following sections:

L.6.2.1 SECTION 1. Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement (CAS not required for Small Businesses).

(a) Provide any supporting Forward Pricing Rate Recommendations (FPRR)/Forward Pricing Rate Agreements (FPRA) issued by DCMA or supporting audits issued by DCAA. If the proposed direct hourly rate for one or more labor categories does not match the applicable FPRR/FPRA with the cognizant DCMA or if an FPRR/FPRA is not available, then the offeror shall provide an explanation of the methodology used to develop both the direct labor rates and indirect rates proposed.

(b) If applicable, provide calculations showing the development of composite and/or average rates from contractor fiscal year to government fiscal year.

(c) If applicable, provide supporting documentation (DD Form 1861 and CASB-CMF) for proposed Facilities Capital Cost of Money.

(d) Provide any other pricing data believed prudent and necessary to justify the cost/price

L.6.2.2 SECTION 2. Data other than certified cost or pricing data, to include estimating methodology.

(a) Total Cost Summary: Submit cost/price schedules which display the estimating methods of the proposed Section B costs/prices for each priced CLIN. Include a cost roll-up summary by Basic, Option Periods and Total Contract cost/price.

(b) Offerors shall also complete Attachment 5, per the instruction tab of the spreadsheet. The estimated workload data provided in Appendix B of the PWS. The Government estimated workload data is based on anticipated mission requirements. Contractor may propose alternative workload data (hours). Proposed changes to workload estimates shall be highlighted for ease of government evaluation. The Government reserves the right to negotiate in-scope changes to increase or decrease hours when mission needs drive such a decision.

(c) The Offeror shall complete the CPFF spreadsheet provided in Attachment 06. The labor categories included in Appendix F of the PWS represent the government’s anticipated labor categories and experience/education. In the event that an offeror uses different titles for labor categories, or different skill sets for labor categories, proposals shall map labor category to those provided by the Government. Additionally, labor categories that are different than those provided in Appendix F of the PWS the contractor shall provide a clear and concise description including experience, duties, and education.

(d) Offerors shall identify all indirect expenses applied to the CR CLINs as a burden rate in the Attachment 07 – Cost/Price Matrix, but shall not adjust the plug numbers in Section B of the model contract.

(e) Labor Rate Escalation: If applicable, non-exempt labor rates covered by Service Contract

Act (SCA) wage determination shall not be escalated.

(f) Subcontracts:

Provide a summary listing of all anticipated subcontractors and consultants whose proposed costs exceed $150,000.

Submit a detailed cost proposal for each subcontractor and consultant whose proposed costs exceed $750,000. The subcontractors are required to support their proposal to the same level as the prime contractor.

Under FAR 15.404-3, provide the prime’s cost/price evaluations and negotiations on each subcontract exceeding $150,000. Describe the evaluation and rationale, including all relevant facts and data which led to the subcontract amount incorporated in your cost proposal. Identify all adjustments made to the subcontractor’s proposed costs. Prime contractors with an approved purchasing system shall submit this data in addition to and in accordance with their approved purchasing plan.

Subcontractors may submit subcontract proposals directly to the Contracting Officer if the cost information is considered proprietary data. All required data shall be received by the same date/time as the prime’s proposal.

(g) Travel: Travel CLINs shall be Cost-Reimbursement (COST) Non-Fee bearing CLINs, which include provision for the cost of all travel and associated burdens (indirect expenses).

(h) Indirect Rates: Offerors shall provide detail analysis to justify the proposed indirect expenses for the CLINs shown in Section B of the solicitation. Provide a table which displays the proposed indirect rates for all COST and CPFF CLINs (e.g. burden rates, overhead, G&A and any other applicable rates). Provide one of the following:

Identify the allocation base for each rate. Provide detailed breakout of indirect expense pools and associated basis used to develop the rates. Provide calculations showing the development of composite and/or average rates from contractor fiscal year to contract fiscal year. Also provide narrative that describes the offeror’s rationale used to develop each indirect expenses. Provide a breakout between all other considerations and assumptions made in developing the proposed indirect rates. OR

Provide Government approved rates (e.g. DCAA, DCMA approved rates).

Provide a total indirect rate roll-up summary

(i) Acceptable Accounting System: Small Businesses shall provide either CAS disclosure statements (in Section 1 above) or evidence of an acceptable accounting system as described in DFARS 252.242-7006(a)(1) and System Criteria described in 252.242- 7006(c).

L.6.2.3 SECTION 3. Other information such as Government Furnished Property/Government Furnished Equipment (GFP/GFE), base support, long lead costs, termination costs, development/production schedule, inflation rate summary and explanation, life cycle cost, and special tooling/test equipment. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any. Provide complete rationale for any exceptions. If an offeror proposes to absorb a portion of costs or provides other benefits to the Government which affects cost/price, the offeror shall explain the impact on cost/price. Include any information which may have a bearing on your financial capability to perform the contract. If you are proposing a joint venture, describe how you will handle financial matters.

L.6.3 Estimating Methodology.

L.6.3.1 Estimating System. Provide a summary description of your standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Direct Material, Engineering Labor, Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, G&A). Also, identify any deviations from your standard estimating procedures in preparing this proposal volume. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

L.6.3.2 Purchasing System. Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

L.6.3.3 Accounting System. Indicate whether you have Government approval of your accounting system and if so, provide evidence of such approval. Also, identify any deviations from your standard procedures in preparing this proposal.

L.6.3.4 Explanation of Estimating Methods Used. Explain the methodology used to estimate each cost element.