DRAFT PWS AF Property and Furniture Services 11.29.23.pdf

PERFORMANCE WORK STATEMENT

FOR

Air Force Property & Reutilized Furniture Services

AT

Pentagon and other Headquarters Air Force locations in the National Capitol Region

November 29th, 2023

Contents

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General

1.2 Scope……………………………………………………………………………………….4

1.3 Background

1.4 Services…………………………………………………………………………………….5

SECTION II

2.0 TASK DESCRIPTIONS

2.1 Task 1 - Disassembly

2.2 Task 2 - Installation

2.3 Task 3 - Delivery/Moving/Transportation

2.4 Task 4 - Design/Reconfiguration

2.5 Task 5 – Movement of Government Equipment and Furniture

2.6 Task 6 – Secure Storage of Government Equipment and Furniture……………………….8

2.7 Task 7 – Miscellaneous / Skilled Labor……………………………………………………9

2.8 Task Instructions

SECTION III

3.0 SERVICE SUMMARY

SECTION IV

4.0 DELIVERABLES

SECTION V

5.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL,

INFORMATION OR SERVICES…………………………………………………………… 13

5.1 Government Furnished Property or Services

5.2 Contractor Acquired Property

5.3 Property in Possession of Contractor (PIPC)

SECTION VI

6.0 GENERAL INFORMATION

6.1 Scheduling Concerns

6.2 Kickoff Meeting/Orientation Meeting

6.3 Transition-In Plan

6.4 Transition-Out Plan

6.5 Quality Control

6.6 Emergency Operations/Mission Essential Personnel

6.7 Service Contract Reporting (SCR)

6.8 Security Instructions

6,9 Travel

6.10 Employee Accountability & Turnover

6.11 Miscellaneous Paragraphs

SECTION VII

APPENDIX 1

1.0 DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

2.0 TABLE A: FURNITURE BRAND NAMES & TYPICAL FURNITURE TYPES…22

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. Secretary of the Air Force/ Administrative Assistant Operations Directorate

(SAF/AAO) is the office responsible for property disposal/turn-in service support, providing furniture, finishes, and construction support to Headquarters Air Force tenant organizations in the Pentagon, leased facilities, or military installations within the National

Capitol Region (NCR). SAF/AAO has an on-going need for furniture related services to accomplish its mission, and for the movement, secure storage, transportation and disposal of Air Force property and equipment throughout its life-cycle.

1.1.1 Objective. To establish a contract with a vendor that can provide all of the required services. Government will provide the contractor at least three (3) days’ notice of the work requirements when possible, but occasional urgent requests will require a rapid response.

1.2 Scope. Contractor shall provide all personnel, equipment, tools, materials, other items, and supervision to perform furniture installation, reconfiguration, disassembly, and relocation services to include design, site visits, delivery, and inventory management for various brands of

Government-owned stock furniture. Also, Contractor shall provide all personnel, tools, materials, other items, supervision, and non-personal services necessary to perform various services pertaining to Property Disposal / Turn-in Service, (transportation of property from/to the

Pentagon, Joint Base Anacostia-Bolling (JBAB) and other locations throughout the Washington DC area, to/from the Government warehouse facility for storage and inventory along with the transportation of items (equipment, furniture, material) from the Government warehouse facility to either DLA

Disposition Services on Fort Meade, MD or Fort Belvoir, VA for Air Force Property Service. Services included will be receiving, transportation, storage, pick-up and delivery of items (property, material, furniture, equipment) and inventory management for various brands of Air Force owned/re-utilized/existing stock furniture such as tiled/ monolithic/ systems furniture, demountable-wall systems, wood/systems/laminate modular furniture, case goods and upholstered seating to include chairs, tables, storage cabinets, carpet (broadloom, carpet tiles, and luxury vinyl tile), drapery, and accessories as required by the Air Force per specific requirements of each Call Order. This service will also provide support for shipping and receiving, moves, pick-up, delivery of packages/material, furnishing transportation of surplus material, providing labor support and related professional moving services for the relocation of furniture/equipment and supplies and equipment. All services are to be held to commercial moving standards and practices. These services shall be performed throughout the Washington

DC area as required. The contractor shall provide all management, supervision, personnel, transportation, materials, supplies and equipment as required and perform to the standards as stated in this Performance Work Statement (PWS).

1.3 Background. SAF/AAO has had a continuous furniture services contracts in place since

2003 as well as a continuous property services contracts in place since 2019 and this requirement combines both the property service and furniture service contracts into one combined contract.

1.4 Services: All services shall be performed to the complete satisfaction of the Government. The required services include padding, packing and/or crating as may be required for safe transportation;

disassembling the property when necessary; pickup government property; transport to destination;

deliver property to designated room(s)/office(s), repositions at the new location; placement inside the rooms as may be required; reassembling that which the contractor had disassembled; removal of all packing and crating materials from the premises of the Government; and all other services which are normally included in a complete moving service. Contractor shall provide all tools necessary to accomplish disassemble and reassemble of property when required. Such items may include, but are not limited to, conference tables, desks, bookcases, and file cabinets. The contractor shall provide the necessary trucks and equipment at the time agreed upon between the contractor and the agency.

Contractor personnel shall deliver packages/equipment within the Pentagon and to other locations throughout the Washington DC area as required. The packages / equipment shall be tracked by delivery date/time to loading dock, delivery company / personnel, and customer signature, and receipt of equipment or items upon delivery to locations as required. Contractor personnel

(supervisor) shall maintain accurate records and files. Contractor personnel (supervisor) shall inform the COR of any delivery issues such as misdirected shipment, undeliverable packages/equipment and missing packages /equipment.

SECTION II

2.0 TASK DESCRIPTIONS

Typical tasks are: Disassembly, Installation, Delivery/Moving/Transport, Design/Reconfiguration, Load, Unload, Palletize, Storage, Crating, Uncrating, Shrink-wrapping, Packing, Unpacking, Inventory Management, and Miscellaneous/Skilled Labor as described below. Requirements resulting in a Task Order may include one or more tasks and be combined in a variety of ways and quantities.

2.1 Task 1 – Disassembly / Packing of Government Equipment and Furniture: The Contractor shall:

2.1.1. Disassemble systems/modular furniture in the manner appropriate to achieve end result.

2.1.2. Prepare disassembled product for re-use, disposal and/or transport as specified by Task Order.

2.1.3. Inspect product to determine suitability for reutilization considering its condition and within

Air Force standardized product. Provide a written count and/or listing of the product (part, description, size, fabric, color, quantity, condition) to Government Project Manager as needed.

2.1.4. Attach paperwork on to the furniture (usually government provided storage permits and/or product identification papers) as needed.

2.1.5. Prepare property (materials, furniture, equipment) for transportation (pack/unpack, padding, palletizing, crate, shrink-wrapping) as needed for property delivery. All property shall be prepped and package in a manner that prevents damage to equipment and furniture during movement, loading, transporting and unloading. All items scheduled for turn-in at DLA disposition location will be packaged (by crate, palletization, etc.) according to the instructions of the project manager to ensure the correct equipment is packaged together and according to

DLA standards.

2.1.6. Complete and attach paperwork onto the property, Government provided storage permits, product identification papers, and (either DA Form 2765-1 or DA Form 1348-1, depending on which DLA location (Fort Belvoir or Fort Meade) will be used for property disposal / turn-in as needed. All property for disposal / turn-in will have either a DA Form 2765-1 or DA Form

1348-1 attached to it. Maintain all DA Forms 2765-1 and 1348-1 and provide to the COR as required.

2.1.7. Maintain and provide the COR copies of all documentation, (including DA Form 2765-1 or DA Form 1348-1) that was received back from the DLA location for the property / turn-in, within two (2) business days of the turn-in. (Provide 100% receipt of all documentation in a clear readable condition not torn or damaged).

2.2 Task 2 - Installation: The Contractor shall:

2.2.1 Install systems/modular/freestanding furniture in accordance with industry/ manufacturer/ building code standards for a safe and functional installation. End result shall be that installation solutions adhere to appropriate building and life/safety codes. Integrated parts are inter- connected and level, overhead bins are secure and storage cabinets are operational.

2.2.2 Install systems/modular/freestanding furniture as specified in associated drawings by Task

Order. Notify Government Project Manager within next business day of any deviations and/or deficiencies to the agreed upon solution affecting the completion of project by the agreed upon date.

Provide a punch listing of any deficiencies to be reviewed with Project Manager so as to determine resolution.

2.2.3 The installation drawing may be provided by the Contractor and approved by Government

Project Manager/End User or provided to the Contractor by the Government. The drawing may be detailed with specific instructions or it may be limited in detail and the Contractor shall be responsible for how best to meet the intent from available product.

2.2.4 Wipe with dust cloth and appropriate cleaner(s) the inside and outside of furniture components and sweep/vacuum installation area upon completion of the installation.

2.3 Task 3 - Delivery/Moving/Transportation: The Contractor shall:

2.3.1 Move/transport the Air Force owned property/furniture between separate locations such as

Pentagon, leased facility(s), the secured warehouse storage, or military installation(s) within the

National Capitol Region (NCR) so that it arrives in same condition as departed. Review loading dock and elevator conditions in advance as appropriate, adhering to the Building policies and procedures.

Protect elevators, walls, floors, and etc. as determined appropriate so as to incur no damage to

Government property that was passed through. The vehicle(s) must provide complete security of property and not allow outside elements to negatively affect the property.

2.3.2 Provide appropriate vehicle(s) with driver and additional personnel as needed to transport property between buildings or between warehouse storage and Department of Defense (DOD)

Installations and other locations throughout the Washington DC area.

2.3.3 Provide any driver/truck and insurance information as required by the building/installation’s loading dock official in advance and within the time frame required.

2.3.4 Attend training sponsored by the Pentagon Building Management Office (PBMO) prior to operating any powered Special Purpose Vehicles (SPV) used in the Pentagon (See details in Para

5.1.3, Government Provided Equipment). Training renewable every three years.

2.3.5 Be able to prevent any scheduling delays and also be able to support emergency requests.

2.3.6 When delivering and transporting all property, review loading dock and elevator conditions in advance as appropriate. Ensure all required paperwork and identification that is needed to gain entry to the specified Government installation is completed and available upon request. Protect elevators, walls, floors, and etc. as determined appropriate so as to incur no damage to the property.

2.4 Task 4 - Design/Reconfiguration: The Contractor shall:

2.4.1 Provide various levels of design, consultation, specification and reconfiguration solutions as needed. Some designs may require one oral consultation to determine reconfiguration solution. Other designs may require two meetings; the initial meeting with the Government

Project Manager/End User and a second meeting to present the design solution. Create a product pull list for implementation.

2.4.2 Provide and/or change a design solution based on available product as needed. Provide a design solution based on available Air Force inventory or newly procured furniture.

2.4.3. Provide and/or implement solutions in accordance with any specific furniture standardization (manufacturer, color, size, fabric etc.) that SAF/AAO has in place for tenant organizations within the NCR.

2.4.4. Provide drawings ranging from hand sketches of a measured floor plan with or without a product listing to formal AutoCAD designs requiring detailed product specifications as needed.

2.4.5. Survey and measure the site for critical dimensions and advise the Government of potential non-fit.

2.4.6. Combine disassembly and installation tasks to reconfigure a workstation(s) by changing its orientation or modifying its use or size. Use existing product on site to maximum extent, supplement with product from inventory and remove excess to achieve end result.

Task 5 - Movement of Government Equipment and Furniture: The Contractor shall:

2.5.1. Labor services include, but are not limited to, pickup, delivery, loading, off-loading, repositioning, disposal, debris removal, padding, packing, palletizing, inventory listing, moving, and uncrating. Pickup locations shall include the Pentagon, JBAB, or other locations throughout the Washington DC area. Items will be transported to a secure warehouse for storage and staging of equipment destined for disposition. Maintain property in storage until property is needed for movement and delivery to a HAF office location or to a DLA location (Fort Meade or Fort Belvoir) for disposition. Property (materials, furniture, and equipment) will need to be moved between various HAF offices and the secured storage warehouse.

2.5.2. Furnish all packing, boxes, shrink-wrapping, and padding materials as necessary to meet the requirements specified by Task Order. Provide capability for the government to purchase additional boxes, bubble wrap, labels, and other miscellaneous moving items at a standard pre-priced supply list.

2.5.3. Provide Skilled labor for specialized cleaning, touch-up, minor repair or modifications to systems, modular or freestanding furniture items as needed.

2.5.4. If property is for turn-in pickup, Contractor shall perform site survey(s) as required to determine scope of property within 3 to 4 business days unless identified as an urgent response is required.

2.5.5. Load trucks(s) with property indicated for disposal / turn-in and transport from the

Government Warehouse storage to DLA locations either on Fort Meade or Fort Belvoir as directed by the Call Order. Unload truck(s) upon arrival at either DLA location as directed.

2.5.6. Receive property (material, furniture, equipment, packages) at the secure storage warehouse, check condition of the received property and deliver the property to locations within the Pentagon, on JBAB and other locations throughout the Washington DC area and unload at those locations as specified by Call Order.

2.5.7. Provide various inventory management services in Government warehouse/storage space, as needed. These services may include, but are not limited to, conducting detailed inventory of Air Force furniture and equipment, tracking and maintaining the inventory to assure proper counts, condition and disposition, checking and reconciling physical counts with written counts, communicating and coordinating regarding deliveries to and from warehouse, receiving deliveries on behalf of Air Force, conducting disposal activities and any various activities to help

Air force monitor and maintain their inventory of reutilized product.

2.5.8. Maintain a neat and safe work area that is free from accumulation of waste materials and/or debris, and with minimal noise disturbance and interference to

Government operations and personnel when picking up property whether in the Pentagon, JBAB or other locations throughout the Washington DC area. Ensure the work area is clean, neat, and orderly upon completion of the project.

Task 6 - Secure Storage of Government Equipment and Furniture. The contractor shall:

2.6.1 Ensure the government warehouse is staffed daily (Mon-Fri) from 6:00am to 5:00pm each day with at least one Full Time Equivalent (FTE) person to manage and track all property and furniture coming into and out of the warehouse. Weekend staffing may be required if notified a minimum of three days in advance when urgent requirements are identified.

2.6.2 Receive (material, furniture, equipment) at the storage warehouse. Prepare property for disposal / turn-in and transport as specified by call order.

2.6.3 Within the Warehouse storage, maintain inventory management of various brands of Air

Force owned/existing/re-utilized stock furniture such as tiled/ monolithic/ systems furniture, demountable-wall systems, wood/systems/laminate modular furniture, case goods and upholstered seating to include chairs, tables, storage cabinets and accessories along with any additional Air Force equipment being stored.

2.6.4 Maintain accurate records and files, provide a written count and listing (inventory management) of all product(s) maintained in the warehouse storage area, also provide copies of all completed DA Form 2765-1 and DA Form 1348-1 that are attached to property for disposal / turn-in to the CRO monthly or as requested. Include the following information (part number, serial number, nomenclature / description, quantity, condition). Along with the report, vendor must provide a listing of each piece of equipment / furniture that was received in the warehouse and that left the warehouse and its delivery location on a separate report or with the inventory listing.

2.6.5 SAF/AAO personnel are authorized to visit the warehouse location with notification.

2.6.9 Access Control: Maintain restricted access to the Warehouse storage area (only personnel needed to fulfill the task order(s) and maintain the storage area). All entries will be logged. Provide a personnel access roster that will be updated monthly. Maintain a daily sign in / out roster of personnel that needed access, ensure the following required information is readable (name, print, signature, date and time of access). The COR will authorize access for government employees by telephone or e-mail. Provide both the personnel access and daily sign in / out rosters to the COR monthly

2.6.10 Ensure the storage area in the Warehouse is kept clean, neat, and orderly at all times. All Air

Force property shall be stored in an organized and neat manner to allow for easy identification, access and inventory of property.

Task 7 Miscellaneous/Skilled Labor: The Contractor shall:

2.7.1 Provide various levels of miscellaneous/skilled labor as specified by a Call Order. Contract requirements may include a wide variety of Labor/Moving Services: driver, padding, packing, palletizing, inventory listing (management), moving, crating/uncrating, load/unload furniture and government property /equipment; deliver furniture /equipment and temporary storage of items; move office machines such as copiers, fax machines, etc., and other fragile items such as displays; perform pick-up and delivery services; perform in-house moves; collect excess furniture; remove and/or dispose of other bulk trash and materials; perform other labor-related services. At least 60% of the contractor's daily crew must be familiar with the Pentagon.

2.7.2 Contractor will perform site survey(s) to determine the scope of the property to be picked up for storage and disposition as required. Site survey(s) shall be accomplished within two (2) days of notification by Call Order. Contact COR or Project Manager upon arrival for the site survey(s).

2.7.3 Contractor personnel must attend and receive certification from the Pentagon Building

Management Office (PBMO) prior to operating any powered Special Purpose Vehicles (SPV) used in the Pentagon (See details in Part 10.1.3.1 Government Provided Equipment).

2.7.4 Provide various inventory management services within the warehouse storage space, as required. These services may include, but are not limited to, conducting detailed inventory of property/furniture. Tracking and maintaining the inventory to assure proper counts, condition and disposition, checking and reconciling physical counts with written counts, communicating and coordinating regarding deliveries to and from warehouse storage, along with receiving deliveries at the warehouse storage on behalf of Air Force for Government property. Conduct disposal activities and any various activities to help Air force

2.7.5 Contractor will provide one Full Time Equivalent (FTE) person for management services in the SAF/AAO office to oversee work requirements of job orders. This individual must possess an active Secret clearance and have experience with Microsoft Office to include MS TEAMS. Roles will include attending meetings with project managers; site visits; estimating work requests;

submitting truck clearances at the Pentagon Remote Delivery Facility; monitor job status; manage and coordinate labor/support staff; monitor Airman’s Hall setup and breakdown for official ceremonies to account for chairs, tables, flags and podiums. Also, not limited to, handling small furniture relocations such as pickup up a chair within the Pentagon and other duties as required by the COR. Work location will be Room 5D855, Pentagon, and required hours will be Monday through Friday (8 hours each day with the exception of federal government holidays).

2.8 Task Instructions are as follows:

2.8.1. Description of Services. Task requirements will vary on a daily basis; therefore, the

Contractor must be able to adapt to uncertain and changing requirements and scheduling challenges. The Contractor shall provide various services for multiple furniture brands and types of Government-owned, new and existing furniture (See Appendix 1, Table A).

2.8.2. Issuance of Task Orders. The Government will provide the Contractor at least a three-day notice of the work requirements when possible, but occasional urgent requests will require a rapid

(within 2 business hours) response. Air Force will require a written estimate of cost to process for payment authorization and issuance of Task Order prior to start of work.

2.8.3. Scheduling of Work. Schedules, destination, and agreed-upon completion dates will be negotiated between the requesting Government Project Manager and the Contractor on each Task

Order in accordance with this Performance Work Statement.

SECTION III

3.0 SERVICE SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items The performance threshold briefly describes the minimum acceptable levels of service required for each requirement and will be assessed on an “Acceptable” or “Unacceptable” basis. These thresholds are critical to mission success.

Performance Objective

PWS

Paragraph

Performance Threshold Method of Surveillance

SS-1

Install/

Disassemble/

Pack furniture.

2.2.1.

2.2.2.

2.4.1

Installed furniture in accordance with industry/ manufacturer/ building code standards and as specified in associated drawings within 90% accuracy tolerance and provided notification of deficiencies to Government

Project Manager 90% of the time.

100% Surveillance and

Customer Satisfaction

Survey

SS-2

Design/

Reconfigure

Furniture

2.4.1 2.4.2 2.4.4

Provide design solution and/or drawings within 90% accuracy tolerance and within required timeframe unless COR is notified in writing of reasons for delay.

100% Surveillance and

Customer Satisfaction

SS-3

Deliver/Move/

Transport furniture/ equipment

2.3.1 2.5.1 2.7.5

Transported with no more than

10% loss or damage to furniture and facility 90% of the time.

Within four (4) days of notification for property pickup and site survey(s) within two

(2) days of notification.

Damage will be repaired at

Contractor’s expense. Insure

100% accountability of the property. Transportation vehicle must be water tight and

Load space must be lockable.

100% Surveillance and

Customer Satisfaction

Survey and Periodic

Review

SS-4

Secure Storage of equipment and furniture

2.6.1 All items stored in the

warehouse must be arranged securely with no more than

10% loss or damage to furniture and equipment.

100% Surveillance and

Customer Satisfaction

SS-5

Packing of

Government

Equipment and

Furniture

2.1.1 100% Property properly palletized and documented.

Provide monthly inventory list with Government furnished

Sortly warehouse program to the COR and the Office FTE.

Periodic Review and

100% inspection of inventory list.

SS-6

Skilled Labor for

Office

2.7.5 Work request management and

job status reporting is documented within 95% accuracy and provided to

Government staff upon request.

Other miscellaneous jobs completed as requested within 2 days of notification.

Periodic Review and

Customer Satisfaction

Survey.

SECTION IV

4.0 DELIVERABLES

The Contractor shall provide deliverable(s) in a format mutually agreed upon by the Government and the Contractor.

The following enumerated deliverables are not expected to change. Due Date intervals are not expected to change but actual dates may need to be revised depending on actual contract start date.

DELIVERABLE PWS

PARA

DUE DATE DELIVERY

Quality Control Plan 6.5.2 No Later Than 14 calendar days after award of contract.

Send via email to

CO/COR using a Microsoft Office product

Pentagon Building

Pass/or equivalent for other Military

Installations

6.8.3 & 2.7.5

No less than 30 days prior to start of work where access to Pentagon or a

Military Installation is required.

Send Personal

Identifiable Information

(PII) in a password protected file via email or via FAX to COR.

Special Purpose Vehicle

(SPV) Training

5.1.3 Training due prior to

operating a pallet jack or

SPV in Pentagon. Training takes place approximately once a month. Renewable every 3 years.

Submit the names requesting training via email or telephone to

COR for registration into the next available class.

Proof of Insurance 6.9.2 Must be presented within

48 hours when requested or prior to start of work when

Proof of Insurance is required.

Send via pdf/email or fax as instructed to Building

Manager’s POC designated by Project

Manager.

Monthly Warehouse Inventory and Personnel Access and Daily sign in / out rosters

4.4.7 &

4.4.9

By 2nd Business day of each month

Send via pdf/email or fax as instructed to COR or

Project Manager

Provide DA Forms 1348- 1 or 2765-1 as required

4.2.2 &

4.4.7

Within 2 Business days of property turn-in at DLA location

Send via pdf/email or fax as instructed to COR

SECTION V

5.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT,

MATERIAL, INFORMATION, OR SERVICES

5.1 Government Furnished Property or Services. The Government will not furnish property or services for this requirement except as follows.

5.1.1 Government Provided Facilities. The Government will provide a facility for storage of government equipment and furniture. Also, the Government will furnish the necessary workspace for the Contractor office staff to provide the support outlined in this PWS to include desk space, telephones, and other items necessary to maintain an office environment. Contractor is responsible to provide computer and other technical support.

Security may be limited; therefore, the Contractor will assume risk. SAF/AAO will take measures to help with safeguarding, but the Government accepts no liability for loss or damage to the Contractor’s property.

5.1.2 Government Provided Utilities. All utilities in the facility will be available for the

Contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices and operate under conditions that preclude the waste of utilities. The Government has responsibility for facility related over-time costs (i.e. HVAC, dock, elevators) incurred for any work that is tasked to take place at other than normal hours.

5.1.3 Government Provided Equipment. SAF/AAO currently owns two (2) powered pallet jacks. Both pallet jacks are Raymond, Model # 112TM-FRE60L and are in good condition.

They will be available for use at the Pentagon, but the Contractor cannot rely on the pallet jacks accessibility from the Government or that the Government will continue to own a pallet jack through the contract period. The Contractor shall advise the Government of any unsafe conditions or mechanical malfunctions so that the Government can have repairs made and breakdowns can be kept to a minimum. Prior to operating the pallet jack, the

Contractor shall attend the Special Purpose Vehicle (SPV) training (see PWS paragraph number 2.3.4. Delivery/Moving/Transportation) sponsored by the Pentagon Building

Management Office (PBMO). Training is renewable every 3 years. The Government will sponsor designated personnel deemed appropriate and as needed. Training takes place approximately once a month. Notify COR by e-mail or telephone of personnel that wish to attend training session so they can register them for the class. Pallet jacks/powered vehicles are only authorized in certain areas of the Pentagon and operators must adhere to PBMO rules and guidance.

5.1.4 Equipment/Personal Protective Gear (PPG): Though not required in the normal course of work, occasionally, the Government will provide the temporary use a hard hat, safety glasses and a reflective vest for no more than four (4) personnel at a time. Though required on construction sites, the Government will never provide safety shoes. If PPG is needed for longer durations to meet specific requirements, then the contractor shall provide their own.

5.2 Contractor Acquired Property. The contractor will not be required to acquire any property.

5.3 Property in Possession of Contractor (PIPC). The Contractor shall safeguard

Government property.

5.3.1 Key Control/ Lock Combinations: The Contractor shall work with AF

Locksmith on all keys/key cards/lock combinations issued by the Government.

5.3.2 Physical Security: The contractor shall be responsible for safeguarding all government property provided for contractor use. The contractor shall handle Government inventory product(s) with care to prevent against loss and damage so as to promote maximum reutilization of the product. The contractor shall secure the Government facilities, equipment, and materials at the close of each work period. The contractor shall secure their tools and equipment.

SECTION VI

6.0 GENERAL INFORMATION

6.1 Scheduling Concerns.

6.1.1 Duty Hours. The Contractor shall be available at the warehouse for conducting work between the hours of 6:00 A.M. to 5:00 P.M, as identified by the COR, Monday through

Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. The Contractor shall keep in mind that the stability and continuity of the work force are essential when hiring personnel. Work may be required occasionally at other than normal hours.

6.1.2 Base Shutdown/Inclement Weather. The Contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance for work to be performed in the National Capital Region (NCR) is http://www.opm.gov/status/. Federal Holidays shall be observed in accordance with Office of Personnel Management policy. The Contractor is not required to perform services on these Holidays unless agreed upon in advance.

6.2 Kickoff Meeting/Orientation Meeting

6.2.1 The Contractor shall schedule and coordinate a Contract Kick-off Meeting no later than (NLT) five (5) calendar days after contract award at the location approved by the

Government. The meeting will provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The meeting will provide the opportunity to discuss technical, management, and logistic issues;

http://www.opm.gov/status/ communication process between Government and Contractor; and reporting procedures. At a minimum, the attendees shall include key Contractor personnel, Contracting Officer, key

Government representatives to include the COR. The items listed below will be the Kick-

Off Meeting Agenda (as applicable):

• Introduction of personnel/Roles and Responsibilities

• Overview of project tasks

• Schedule/Scheduling

• Lines of communication (between both Contractor and Government)

• Government-Furnished Property (GFP)

• Security requirements (Building access passes)

• Invoice procedures

• Inspections

• Reporting Requirements

• Quality Control Plan (QCP)

• Any issues of concern

• Discuss Transition-In Plan if necessary

• Next steps/follow-up

6.2.2 The Contractor will provide the Government with their participants for the

Kick-off meeting for the purpose of making building access/escorting arrangements.

6.2.3 The Kick-off Meeting location will be held at the Government's facility or another designated location and the date and time will be mutually agreed upon by both parties.

6.3 Transition-In Plan

6.3.1 If so determined necessary at the Kickoff Meeting, the Contractor shall provide a plan no later than (NLT) five (5) calendar days after Kick-Off Meeting to facilitate the accomplishment of a seamless transition from the incumbent Contractor and incoming

Contractor. The Contractor shall identify how it will coordinate with the incumbent

Contractor and/or Government personnel to transfer knowledge.

6.4 Transition-Out Plan

6.4.1 The Contractor shall provide a Transition-Out Plan NLT than 30 calendar days prior to expiration of the contract. The plan shall facilitate the accomplishment of a seamless transition from the incumbent to incoming Contractor (if applicable). In addition, the

Contractor will continue to accomplish all tasks as outlined in the contract during this period. The Contractor shall identify how it will coordinate with the incoming Contractor and/or Government personnel to transfer knowledge.

6.5 Quality Control.

6.5.1 Quality Assurance. The Government shall rely on the Contractors’ existing quality assurance system as the method to ensure that the requirements of the contract and performance thresholds are met; however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the contract terms and conditions at any time.

6.5.2 Quality Control Plan (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations, and best commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in this PWS. The Contractor’s quality control program is the means by which it assures itself that the work complies with the requirement of the contract.

6.6 Emergency Operations/Mission Essential Personnel.

6.6.1 Continuation of Essential Contractor Services During Crisis. All services in this PWS

HAVE NOT been defined or designated as essential services for performance during crisis

IAW DFARs 252.237-7023, “Continuation of Essential Contractor Services.”

6.7 Service Contract Reporting (SCR)

6.7.1 The Contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure System for

Award Management (SAM) Service Contract Report section of the Contractor’s record. The

Contractor is required to completely fill in all required data fields at: http://sam.gov.

Reporting inputs shall be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported anytime during the FY, all data shall be reported not later than 31

October *of each calendar year. The Contractor may direct questions to the SAM help desk.

6.7.2 Subcontractor Input: Prime Contractors are responsible to ensure all Subcontractor data is reported. Subcontractors will not be able to enter any data into the Prime

Contractor’s record in SAM. It is the responsibility of the Prime Contractor to input their Tier 1 Subcontractor information for their Contracts.

6.7.3 The Contractor shall provide Property Disposal / Turn-in Service for multiple furniture brands and types of Government-owned, new and existing furniture.

6.8 Security Instructions

6.8.1 Physical Security. The Contractor shall be responsible for safeguarding all government property provided for Contractor use. The Contractor shall handle Government inventory product with care to prevent against loss and damage so as to promote maximum reutilization of the product. The Contractor shall secure the Government facilities, equipment, and materials at the close of each work period. The Contractor shall secure their http://sam.gov/ tools and equipment.

6.8.2 Access Control. No special secret facility clearance is required for the performance of this work. While a Building Pass may allow access to the public spaces of the buildings the work is being performed in, all rules pertaining to specific security requirements for spaces entered must be strictly adhered to at all times. The Government Project Manager will advise the Contractor of the expected security level in the work area. The Contractor shall be prepared to be escorted throughout the interior space, adhere to any extra requirements of sign-in and sign-out, and may be required to turn off and /or relinquish their cell phones and/or electronic devices for duration of being in the secure space.

6.8.3 Pass and Identification Items. No special security clearance is required for the performance of this work but all personnel coming on-site to perform work (Para 2, Tasks) shall qualify for and maintain a Pentagon Building Pass, the type currently required is called a Pentagon Facilities Access Card (PFAC). Those same individuals may also be required to obtain a Pass granting access to other Military installations in order to perform work. While any of their processes may differ, all will require to submit, obtain approval and to receive a favorable background check. The Air Force will sponsor a maximum total of 10 individuals in a one-year period so Contractor shall manage their personnel with Pentagon Building

Passes to be available to complete task requirements. Air Force will consider sponsoring more only if circumstances require and it is in the best interest of the Air Force. SAF/AAO will sponsor only US Citizens for the Building Pass. The Contractor shall apply for the

Pentagon Building Pass no less than fifteen (15) days prior to start of work by submitting personnel names and information to SAF/AAO COR via password protected E-mail or Fax.

Pentagon Building Pass application forms, DD Form 2249, and CAC application forms are filled out and submitted by the SAF/AAO Security Manager to the Pentagon Force Protection Agency (PFPA) for issuance of the badge. To qualify, applicants shall receive favorable status from a National Crime

Information Center (NCIC) background check. For further information: http://www.pfpa.mil/ (then

Services tab, then Building Pass). The NCIC is an electronic clearinghouse of crime data that can be tapped into by virtually every criminal justice agency nationwide. NCIC helps criminal justice professionals apprehend fugitives, locate missing persons, recover stolen property, and identify terrorists. It also assists law enforcement officers in performing their official duties more safely and provides them with information necessary to aid in protecting the general public.

http://www.fbi.gov/about-us/cjis/ncic Contractor employees must be eligible to gain entry to the

Installation to perform work. If a contractor employee is denied access by the Air Force or other

Government organization for any reason, the government will not pay for any related expenses to include time for travel, preparation, and delivery.

6.8.4 Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires.

6.8.5 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

6.8.6 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-tion:%20http://www.pfpa.mil/ http://www.fbi.gov/about-us/cjis/ncic owned vehicle or privately-owned vehicle while on an Air Force or Government

Installation.

6.8.7 Communications Security (COMSEC). Contractor personnel are not required to have and will not be provided access to government networks to conduct business or perform work under this PWS.

6.8.8 Contractor Identification. The employees of the Contractor and its subcontractor(s) shall identify themselves using their company affiliation on any attendance sheet or any documents they may review, as well as telephonic communication and working situations so as to avoid creating an impression that they are Government officials. Electronic mail signature blocks shall identify their company affiliation. The Contractor’s personnel shall have a neat appearance and be easily recognized as an outside service provider. This may be accomplished by wearing distinctive clothing bearing name of company.

6.8.9 Drug, Tobacco, and Alcohol Use Policy. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

6.9 Travel. Services will be required within a 100-mile radius of the Pentagon and are considered part of this contract. On occasion, the contractor may be required to provide transportation outside the 100-mile radius. Required travel will be completed per the Joint Travel

Regulations for mileage reimbursement and associated travel, if required.

6.9.1 Place of Performance Geographic Location: The majority of the tasks will take place in the Pentagon. Other locations include Joint Base Anacostia-Bolling, Joint Base

Andrews, leased facilities in Rosslyn, Crystal City, and Vienna, VA or other various

Department of Defense installations within the National Capitol Region.

6.9.2 Proof of Insurance: The Contractor shall present proof of insurance when requested

(See Para 2.3.3 Delivery/Moving/Transportation). The Contractor shall maintain insurance at all times, though proof is usually only requested for work in leased-space facilities. The proof of insurance shall be presented in PDF or fax within 48 hours when requested or prior to start of work to the Building Manager’s POC as designated by

Project Manager.

6.10 Employee Accountability & Turnover:

6.10.1 Staffing of Contractor Personnel. The Contractor shall provide the appropriate qualified personnel to perform installation/reconfiguration of reutilized furniture services as defined in this Performance Work Statement. The Contractor’s personnel shall be able to read, write, speak, and understand English. The Contractor’s personnel shall present a professional appearance and maintain professional and courteous demeanor and conduct at all times. Although the nature of work is labor intensive, due to the work location and its clientele, the Contractor’s personnel shall work independently, problem-solve, meet deadlines and follow both written and verbal instructions.

6.10.2 Key Personnel The following personnel are considered key personnel by the government: Contract Project Manager: The contractor shall provide a Contract Project

Manager that is a single Point of Contact (POC) to SAF/AAO to be available during Normal

Duty Hours by phone/email to discuss and/or meet at an installation site. This person needs to be knowledgeable of the technical and scheduling aspects of the work and shall be responsible for the performance of the work. The Contractor shall provide an alternate to act on behalf of the Contractor when the POC is absent. The Contract Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

6.11 Miscellaneous Paragraphs.

6.11.1 Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF

Supplement). Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the FOIA Manager to ensure proper processing and compliance with the

Act.

6.11.2 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

6.11.3 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

6.11.4 Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

6.11.5 Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

6.11.6 Project Policy. The Contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

6.11.7 Inherently Governmental Functions. The Contractor shall not perform inherently

Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart

7.5 in relation to this PWS.

6.11.8 Ethics. The Contractor shall not employ any person who is an employee of the US

Government if employing that person would create a conflict of interest. Additionally, the

Contractor shall not employ any person who is an employee of the Department of the Air

Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

6.11.9 Non-Personal Services. The Government shall not supervise or task Contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the Contractor to manage its employees directly and to guard against any actions that are of the nature of personal services, or give the perception of personal services to the Government or to

Government personnel. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it is the Contractor’s responsibility to notify the CO immediately. Non-personal Contractor services shall not be used to perform work of a policy/decision making or management nature.

6.11.10 Contractor Equipment: All material-handling equipment used in the interior of the building shall have rubber-tired wheels and shall be maintained free from grease and dirt.

The contractor shall provide boxes and packing material. All property shall be protected against inclement weather during loading and unloading operations. All property shall be moved in closed vans or trailers that can and will be locked during transit. Government COR may reject any of the contractor's equipment that may cause damage and/or scuff marks to floor surfaces or mar walls or corridors of the buildings. The contractor shall also furnish when necessary padding or other protective materials for the interior of the buildings, including interior and outside facing of elevators, from and to which the property shall be moved under this contract. All containers and materials shall be clean and of quality sufficient to insure protection of the property.

6.11.11 Damage to Government Property: The contractor shall at all times protect and preserve from loss, damage, or harm all materials, supplies and equipment of every description, including that which may be Government furnished or Government owned.

Repair, replacement, rework of equipment or services shall be at the contractor's expense. Any work stoppage which may be incurred by failure of the contractor in this respect shall not be chargeable against the Government. The Government requires that any equipment/furniture that is damaged during the move be repaired or replaced by the moving contractor. The contractor is responsible for maintaining sufficient replacement value insurance to cover each move. All damages must be settled within 15 days.

SECTION II

APPENDIX 1

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