DRAFT Relativity SOW 2020.pdf
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- Attached to
- Relativity e-Discovery software Federal contract opportunity
- Solicitation number
- FA7014-20-Q-Relativity
About this file
This statement of work outlines requirements for a web-based e-discovery review platform to support the Air Force Legal Operations Agency. The platform must provide processing, searching, reviewing, tagging, annotating, redacting, and producing capabilities for electronically stored information. Key requirements include advanced search functions, technology assisted review, email threading, decryption, and support for 25 concurrent users.
The statement of work details line items for an initial one-year license of the Relativity software with 25 concurrent users and onboarding training, as well as optional one-year maintenance renewals for up to five years. The related federal contract opportunity is a request for information to gather market data on the potential for a small business set-aside brand name purchase of the specified Relativity software and services.
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Text version
UNITED STATE AIR FORCE
AIR FORCE LEGAL OPERATIONS AGENCY
CIVIL LAW AND LITIGATION DIRECTORATE
LITIGATION SUPPORT CENTER
WEB-BASED E-DISCOVERY MANAGEMENT SOFTWARE
STATEMENT OF WORK (SOW)
General
The Air Force Legal Operations Agency (AFLOA) delivers superior legal services to support and defend the Air Force and its Airmen by, among other things, providing highly effective technology and computer products to Air Force legal practitioners. To accomplish its mission, AFLOA’s Litigation Support Center (LSC) is seeking to procure a secure, web-based commercial off-the-shelf (COTS) discovery management software to serve as a document review platform to support AFLOA’s world-wide practice.
Background
AFLOA’s Civil Law and Litigation (JAC) and Acquisitions Law (JAQ) directorates defend Air Force legal interests in a variety of litigation before federal and state courts and administrative forums. The rules of these tribunals, typically modeled after Federal Rules of Civil Procedure (FRCPs), require the Air Force to preserve and disclose ESI, subject to hefty sanctions for failure to comply. The FRCPs define ESI expansively to include any type of information that is stored electronically including, but not limited to, e-mail messages and attachments, word processing documents, spreadsheets, tables, data, photographs, etc.
For many cases, it is physically impossible to timely review the vast volume of ESI produced without the advanced search capabilities and data analytics that a document review platform provides.
Like other federal agencies and private sector legal departments, AFLOA conducts its e discovery processes through the conceptual multi-step framework of the Electronic Discovery Reference Model (EDRM). The EDRM tracks the life cycle of ESI through the various phases of the e discovery process: Information Management; Identification; Preservation; Collection; Processing; Review; Analysis; Production; and Presentation. This statement of work (SOW) seeks a commercial solution that provides support for the Processing, Review, Analysis and Production phases of the EDRM.
Scope
The primary purpose of this SOW is to set forth the requirements for an e-discovery review platform with a web-based interface that allows users and administrators to process, search, review, tag, annotate, redact, process and produce ESI in a manner that promotes the efficient use of staff time and effort. The LSC requires advanced search capabilities including Boolean, proximity and regular expression search, technology assisted review (TAR) and data analytics capabilities, as well as email threading, decryption and other specific requirements.
The following capabilities and access are required to meet AFLOA software requirements:
• Relativity – 25 Concurrent Users, Initial Year o Part Number: 25C/1P/2DG o Relativity Software is the industry leading software capable of meeting the Government requirements. The initial year incorporates start up and annual help desk support for 25 Concurrent Users.
o Period of Performance: 1 year (04/01/2020-03/31/2021)
• Relativity – Training Onboarding o Part Number: TC_Onboarding o Initial product training offered through Relativity to aid in onboarding a new software.
o Period of Performance: 1 year 04/01/2020-03/31/2021)
• Relativity – 25 Concurrent Users Annual Maintenance, Option Year 1 o Part Number: Maint_25C o Optional annual maintenance for software updates and support to maintain premium software capability of the initial 25 Concurrent User Licenses including help desk support.
o Period of Performance: 1 year (04/01/2021-03/31/2022)
• Relativity – 25 Concurrent Users Annual Maintenance, Option Year 2 o Optional annual maintenance for software updates and support to maintain premium software capability of the initial 25 Concurrent User Licenses including o Period of Performance: 1 year (04/01/2022-03/31/2023)
• Relativity – 25 Concurrent Users Annual Maintenance, Option Year 3 o Optional annual maintenance for software updates and support to maintain premium software capability of the initial 25 Concurrent User Licenses including o Period of Performance: 1 year (04/01/2023-03/31/2024)
• Relativity – 25 Concurrent Users Annual Maintenance, Option Year 4 o Optional annual maintenance for software updates and support to maintain premium software capability of the initial 25 Concurrent User Licenses including o Period of Performance: 1 year (04/01/2024-03/31/2025)
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