SOW Copiers

STATEMENT OF WORK (SOW)

as of 06/20/2011

1. Contract: Copier Leasing for JPRA

2. Background. The Joint Personnel Recovery Agency (JPRA) needs a five (5) year copier lease, copy allowance for 25,000 copies a month, and copier maintenance for 8 copiers.

3. Objectives. 1) JPRA will require 50 pages per minute networked digital

2) 100 sheet duplexing single pass feeder

3) 4 paper trays with 500 sheet capacity each tray

4) PCL6/PCL5e Network printing

5) Must encrypt document for scanning.

6) All B&W units will have ability for output paper sizes from 5 ½” x 8 ½” to a max of 11” x 17”

7) 25 - 400% reduction and enlargement

8) 100 sheet by pass, scan to USB capability, print and scan capability

9) 1 OCR license

10) Network color scanning

11) Inner finisher capacity to staple 50 sheets and hold 500 sheets

12) Data security kit

13) Post script expansion kit

14) 2/3 hole punch for inner finisher

15) Easy to follow instructions

16) Service costs will include maintenance and repair

17) Pick up old equipment

18) Highest security standard in the industry

19) Warranty for three year performance

4. Scope. Supply 8 copiers that can produce black and white copies for HQ JPRA at a reasonable speed and reasonable clarity.

5. Specific Tasks: The contractor shall:

5.1 Provide, on a month-to-month basis, full on-site maintenance for 8 copiers

5.2 Bear all cost of maintenance including labor, parts, travel, and such expenses as are necessary to keep equipment in good operating condition, provided that the required repairs are not due to fault or negligence of the Government.

5.3 Provide service technician support Monday through Friday from 8:00 a.m . through 4:00 p.m. local time, except federal holidays.

5.4 Respond to work stoppage situation within two (2) business hours of a service call

5.5 Respond to routine maintenance calls within 8 hours after notification of a problem

5.6 Provide all consumable supplies, except paper, necessary for the operation of the equipment

5.7 Deliver all consumable supplies to the designated locations listed on the delivery schedule with two (2) business days after receipt of an order

5.8 Be responsible for repairing/replacing any damage as a result of the contractor’s negligence during the maintenance or service (at the contractor’s expense)

5.9 Repair the copiers to the satisfaction of the Government

5.10 Promptly clean up areas previously worked, by removing debris and trash in an effort to restore the ofice appearance

6. Performance Standards.

Performance Standard

Acceptable Quality Level

Method of Surveillance

5.9 Repair copiers to the

Performance occurs with no required Routine inspection of

Satisfaction of the Government re-performance or re-work 100% deliverable products and of the time services

5.10 Promptly clean up areas

Performance occurs with no required Routine inspection of previously worked, by removing re-performance or re-work 100% deliverable products and debris and trash in an effort to restore of the time services the office appearance

7. Place of Performance. Performed at Government site. 5 copiers at Fort Belvoir and 3 copiers at JPRA’s PR Schoolhouse in Fredericksburg, VA.

8. Period of Performance. Copiers will be leased for 5 years from date of award

9. Delivery Schedule. Within 30 days of contract award deliver the copiers.

10. Security. Unclassified.

11. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). No GFE

12. Other Pertinent Information or Special Considerations. Networking security is JPRA’s primary consideration. The only known company with software that cannot be changed is SHARPE’s firmware. At http://nvd.nist.gov Sharpe’s firmware had the National Vulnerabilities Database reports on known vulnerabilities. No issues reported on Sharpe’s firmware. Any competitor must meet these standards.

13. Packaging, Packing and Shipping Instructions. Ship to:

3 copiers to HQ JPRA, 10244 Burbeck Road, Bldg 358, Fort Belvoir, VA 22060

1 copier to JPRA Archives, 10221 Burbeck Road, Bldg 329, Rm 111, Fort Belvoir, VA 22060

1 copier to JPRA J-9 5951 Putnam Road, Bldg 334, Fort Belvoir, VA 22060

3 copiers to JPRA Personnel Recovery Education and Training Center, 10304 Spotsylvania Ave, Suite 310, Fredericksburg, VA. 22408

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