Combined Synopsis Solicitation

Competitive Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as Request for Quotation (RFQ) and the solicitation number is FA7012-09-T-0032. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-32. The North American Industry Classification System code is 334612 with a business size standard of 750 employees. It is anticipated that a Blanket Purchase Agreement (BPA) will be awarded to more than one vendor. This acquisition is a 100% set-aside for small businesses.

CONTRACT LINE ITEMS: 0001: Non-Personal Services: The contractor shall provide media replication services for the United States Air Force Band in accordance with the attached statement of work. Contractor shall provide prices for all the items as listed in the attached table and, if necessary, provide a complete price-list break-down for all its media-replication and related services, including prices for large quantities and any possible discounts.

STATEMENT OF WORK

USAF BAND CD REPLICATION AND PACKAGING

1.0 Description of Services

1.1 SCOPE OF WORK: The Contractor shall provide all personnel, equipment, software and machinery needed to replicate audio compact discs (CDs) and digital versatile discs (DVDs). In addition, Contractor shall be able to print CD booklets, tray cards, wallets, folders and digipaks and have the facility, machines, and personnel to package, seal, and deliver the completed products to The United States Air Force Band.

1.2 CONTRACTOR REQUIREMENTS:

1.2.1 cOMPACT DISC REPLICATION (CD): CD Audio, CD-ROM, Enhanced CD, SACD, CD-XA, Video CD, Super Video CD and Photo CD. CDs and DVDs shall be replicated with either silkscreen print at 133 line screen or offset print at a minimum of 175 dots per inch. Contractor shall also be capable of printing solid pantone colors on an offset printed disc as dictated by the project.

1.2.2 digital versatile disc replication (DVD): DVD Audio, DVD Video, DVD-ROM, DVD Hybrid and support DVD5 (single-sided/single-layer 4.75GB), DVD9 (single-sided/dual-layer 8.5GB), DVD10 (dual-sided/single-layer 9.4GB).

1.2.3 CHECK DISCS: For orders over 7500 discs, Contractor will provide a check disc at no additional charge at the government’s request.

1.2.4 GRAPHIC DESIGN SERVICES: Basic graphic design services for CD/DVD labels and packaging and be able to adjust the customer’s supplied art work/graphics if it is determined by the Contractor to be outside of the specification required for an industry standard product. In addition, and on a case by case basis pending additional charges, the Contractor shall be able to change or correct a mistake in content if caught before pressing.

1.2.5 PRINTING SERVICES: Shall provide full offset printing capabilities of booklets, jewel box tray cards, digipaks, folders, wallets and sleeves. Materials shall be 100lb. coated stock with aqueous coating. Minimum stock requirement for board product is 15 pt. coated. Types include but are not limited to:

1.2.5.1 JEWEL BOX: 2-panel CD insert, 4-panel Folder, 6-panel Folder, 8-panel Folder - Roll Fold, 8-panel Folder - Parallel/ Accordion Fold, 8-panel Folder - Gate Fold, 8-panel Folder - Poster Style, 10-panel Folder - Roll Fold, 12-panel Folder - Poster Style, Stapled CD Booklet, Tray Card.

1.2.5.2 DIGIPAKS: 4-panel CD Digipak, 4-panel 2-Disc CD Digipak, 4-panel CD Digipak with low slit pocket, 4-panel CD Digipak with high slit pocket, 4-panel CD Digipak with tube pocket, 6-panel CD Digipak, 6-panel 2-Disc CD Digipak, 6-panel CD Digipak with low slit pocket, 8-panel CD Digipak, 8-panel CD Digipak, 8-panel 2-Disc CD Digipak, 8-panel 2-Disc CD Digipak with 2 slit pockets and Stapled CD Booklet of at least 28 pages.

1.2.5.3 WALLETS AND SLEEVES: 5" Mini Jacket, 5" Mini Jacket with spine, 4-panel 1-Disc CD Wallet, 4-panel 2-Disc CD Wallet, 4-panel CD Wallet with pocket, 6-panel CD Wallet, CD Mailer, 8-panel C Case, 8-panel Single Pocket 4/4 wallet

1.2.5.4 DVD Amaray Case: 2-panel DVD insert, 4-panel DVD Folder, 6-panel DVD Folder, and DVD Outer Wrap

1.2.5.5 DVD DIGIPAK: 4-panel DVD Digipak, 6-panel DVD Digipak, 6-panel 2-Disc DVD Digipak, 8-panel DVD Digipak, 8-panel 2-Disc DVD Digipak, 12-panel DVD Digipak, AND 12-panel DVD Digi Sleeve

1.2.6 TURN AROUND/ DELIVERY TIMES: Contractor shall be able to deliver final products within 30 days of receiving all materials and our final approval.

1.2.7 COMMUNICATION: Contractor shall be able to communicate regularly and promptly to requests for status reports of products in production. Communication methods shall include e-mail, phone, USPS or other express delivery options such as FEDEX or UPS.

1.2.8 EXPERIENCE: Contractor shall have at least 10 years of experience replicating CD’s/DVD’s and printing related materials with the ability to produce Level II or higher services.

1.2.9 OPERATIONAL CAPABILITY: Contractor shall be capable of providing at least basic graphic design services and be familiar with and able to use Adobe Indesign, Photoshop programs or current industry equivalent.

1.2.9.1 Contractor shall have internal capability to produce film, screens, and plates for both offset and silk screen printed discs.

1.2.9.2 Contractor shall have automated packaging equipment capable of packaging a minimum of 3,000 discs per hour and have a capacity to replicate a minimum of 50,000 CD’s in 24 hours and 30,000 DVD’s in 24 hours.

1.2.10 LICENSED: Contractor shall be fully licensed and IRMA (International Recording Media Association) compliant.

1.2.11 Contractor shall provide proof they participate in anti-piracy programs.

1.2.12 Contractor shall not have a facility that produces or replicates CD’s or DVD’s with pornographic material.

2.0 General Information: Contractor shall comply with the following:

2.1 Compliance with Laws and Regulations: The Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, permits, Department of Defense (DoD), AF, and base requirements and instructions required for the performance of the duties in this Statement Of Work. The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental pollution risks.

2.2 Indemnification: The Contractor agrees to indemnify and hold the Government and the Department of the Air Force harmless, whether in tort or in contract, for any and all loss or liability for injury to or death of service provider personnel in transit to, from, or during the period of attendance at, any of the required locations in support of this production.

2.3 WARRANTIES: The contractor warrants that work performed under this contract shall conform to the contract requirements and shall be free of any defects. The contractor shall remedy, at the contractor’s expense, any defects noted by the Contracting Officer. The contractor shall provide a written warranty agreeing to repair or replace items that fail in workmanship under this contract. Materials provided by the contractor shall be manufacturer’s standard warranty.

2.4 Service Summary: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

3.0 Government Furnished Property and Services

3.1. Government will provide an audio CD master that meets or exceeds industry standard. It will also supply all graphics related to the product either on a disc or via electronic upload along with a hard copy proof.

3.2. Conservation of Utilities. The contractor shall ensure employees practice utilities conservation. The contractor shall operate under conditions that prevent the waste of utilities to include; turning off lights and water faucets when not in use.

PROVISIONS: The following special Blanket Purchase Agreement provisions will also apply to this acquisition:

SPECIAL PROVISIONS

1. Description of Agreement: The contractor shall furnish items after award of the potential blanket purchase agreement (BPA) as described in this solicitation, if and when requested by the contracting officer or the authorized representative of the contracting officer during the specified period and within the stipulated aggregate amount. The supplier shall furnish firm price lists on an annual basis as required by the contracting officer.

2. Extent of Obligation: The Government is obligated only to the extent of authorized purchases in the quantities actually placed against this potential BPA.

3. Pricing: The contractor’s prices for the government shall be as low as or lower than those charged the contractor’s most favored customer for comparable quantities under similar terms and conditions in addition to any discounts for prompt payment.

4. Purchase Limitation: No individual call under this potential BPA shall exceed $10,000.00. The master dollar limit for this BPA is $400,000.00.

5. Notice of Individuals Authorized to Purchase Under the BPA and Dollar Limitations: A list of individual positions authorized to place calls against this potential BPA, identified by organization component and the dollar limitations per purchase for each position, shall be furnished to the contractor by the contracting officer after award of the BPA.

6. Delivery Tickets: All suppliers/services under this agreement shall be accompanied by service/delivery tickets or sales slips, which shall contain the following information:

a. Name of contractor.

b. BPA number.

c. Date of purchase.

d. Purchase number.

e. Itemized list of supplies services furnished.

f. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

g. Date of delivery or shipment.

7. Invoices:

a. A summary invoice shall be submitted at least monthly or upon expiration of this potential BPA, whichever occurs first, for all deliveries made during a billing period identifying the delivery tickets covered therein, stating the total dollar value of the period, and supported by receipt copies of the delivery tickets.

ALL INVOICES SHALL BE PREPARED AND SUBMITTED IN THE WIDE AREA WORKFLOW FOR PAYMENT. THE WEBSITE IS AS FOLLOWS: https://wawf.eb.mil/

If the Contractor is unable to submit a payment request in an electronic form as directed by DFARS 252.232-7003, or DoD is unable to receive a payment request in electronic form, the Contractor shall submit invoices to the following addresses:

USAF BAND

ATTN: SMSgt Craig LeDoux

201 MCCHORD STREET

BOLLING AFB, DC 20332

FAX: 202-767-8770

8. Paying Office: Payment will be made by:

DEFENSE FINANCE AND ACCOUNTING SERVICE

DFAS-LIMESTONE

ATTN: DFAS-BAASD/CC

P.O. BOX 369020

COLUMBUS, OH 43236-9020

9. Funding: If awarded, this will be an unfunded BPA. Funds will be cited on each individual call placed against this BPA.

10. Inspection and Acceptance: Inspection and acceptable shall be made by the contracting officer or the authorized representative of the contracting officer.

11. Unauthorized Calls: Services provided herein and called for by an individual not authorized to place calls by the contracting officer constitutes an unauthorized call and an act of the contractor’s own undertaking. The government shall not be liable for any claims or damages as a result thereof.

12. Calls: Calls will be made orally or by informal correspondence. Contractor personnel receiving such calls verbally should assure themselves that sufficient information is obtained to prepare delivery tickets. The contractor shall be paid in accordance with the approved price list.

13. Duration: The anticipated length of this potential BPA is 5 years.

FAR PROVISIONS: 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. 52.212-2, “Evaluation – Commercial Items” applies to this acquisition as detailed below:

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) is changed as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical capability (offeror’s submitted samples and other technical capabilities will be evaluated).

Samples: the Contractor will submit samples of the items listed below.

1. One replicated classical audio cd (large Concert Band or Symphony Orchestra) with silkscreen or offset print*

2. One replicated jazz audio cd (Big Band – 18 piece or more) with silkscreen or offset print*

3. One replicated dvd with 4/4 silkscreen print

4. one replicated DVD with 4/4 offset print

5. one cd clear jewel box with sample booklet and tray card using 4/4 color process

6. one 4 panel digipak with slit pocket using 4/4 color process (with clear tray)

7. ONE 8 panel Single Pocket 4/4 wallet

8. one 4 panel 4/4 wallet with tube pocket (opening to the inside)

*Contractor shall provide one sample of each type of print process.

*Contractor shall provide samples of either a glossy finish, flat finish or both.

The above samples will be judged on the following attributes:

1. The offset printed material shall be free of any blotches or colored dots that don’t look like they are part of the artwork.

2. Offset printed materials shall be on at least 100lb. coated stock with aqueous coating. Minimum stock requirement for board product is 15 pt. coated.

3. The silkscreen printing on the disc shall be free of any streaks or visible fibers in a grayscale or halftone image.

4. The audio on the disc shall be fully functional and sound like a professional recording.

Technical capabilities will be rated as acceptable/unacceptable as defined below:

2. Price.

Lowest Price Technically Acceptable:

(a) Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for technical capability.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successsful offeror within the time acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR 52.212-3, “Offeror Representations and Certifications-Commercial Items” applies to this acquisition and offeror(s) must include, a completed copy with its offer. FAR 52.212-3 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in Online Representation and Certifications Application (ORCA). An offeror shall complete only paragraph (j) of this provision if the offeror(s) has completed the annual representations and certificates electronically at ORCA. If an offeror(s) has not completed the annual representations and certifications at the ORCA website, the offeror(s) shall complete only paragraphs (b) through (i) of this provision.

FAR CLAUSES: The following clauses apply to this acquisition: 52.204-7, “Central Contractor Registration”, 52.212-4, “Contract Terms and Conditions – Commercial Items”, 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items” (DEVIATION), 52.219-6, “Notice of Total Small Business Set-Aside”, 52.222-3, “Convict Labor”, 52.222-19, “Child Labor – Cooperation with Authorities and Remedies”, 52.222-21, “Prohibition of Segregated Facilities”, 52.222-26, “Equal Opportunity”, 52.222-36, “Affirmative Action For Workers With Disabilities”, 52.222-50, “Combating Trafficking in Persons”, 52.223-6, “Drug-Free Workplace”, 52.232-33, “Payment by Electronic Funds Transfer—Central Contractor Registration”, 52.233-3, “Protest After Award, 52.233-4, “Applicable Law for Breach of Contract Claim”, 52.237-3, “Continuity of Services”, 52.247-34, “F.O.B. Destination”, 52.252-6, “Authorized Deviations in Clauses” (Defense Federal Acquisition Regulation Supplement, Chapter 2), 52.253-1, “Computer Generated Forms”, 252.204-7003, “Control Of Government Personnel Work Product”, 252.212-7001 “Contract Terms and Conditions Required To Implement Statutes or Executive Orders To Defense Acquisitions of Commercial Items” (DEVIATION), 252.232-7003, “Electronic Submission of Payment Requests and Receiving Reports”, 252.232-7010, “Levies on Contract Payments”, 252.243-7001, “Pricing of Contract Modifications”, 252.246-7000, “Material Inspection and Receiving Report”, 5352.201-9101, “Ombudsman”.

To be eligible for an award, all contractors must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. The Federal Acquisition Regulation (FAR) web site is http://farsite.hill.af.mil. All invoices for any potential agreement shall be submitted through Wide Area Work Flow. Contractors may register at https://wawf.ef.mil/index.html. All quotes (complete with samples) must be received by 4:00 P.M. Eastern Standard Time (EST) on 10 July 2009 to 11th CONS/LGCO, 20 MacDill Blvd, Suite 400, Bolling AFB, DC 20032 by mail, facsimile, or e-mail to usmaan.chaudhry@afncr.af.mil. An official authorized to bind your company shall sign and date the quote. Questions concerning this solicitation should be addressed to Lt. Usmaan Chaudhry, phone (202) 767-8039, FAX (202) 767-7887 or e-mailed to usmaan.chaudhry@afncr.af.mil, or Shawntara Govan, phone (202) 767-7978, FAX (202) 767-7816 or e-mailed to Shawntara.Govan@afncr.af.mil by 4:00 PM Eastern Standard Time (EST) on 2 July 2009.