Combined_Synopsis_Solicitation_FA700027Q0006.pdf

FA700027Q0006 | Combined Synopsis/Solicitation

COMBINED SYNOPSIS / SOLICITATION

Commercial Lodging Services — United States Air Force Academy (USAFA) Airfield

Solicitation Number: FA700027Q0006

Release Date: 12 November 2026

Issuing Office: 10th Contracting Squadron (10 CONS), USAFA

Set-Aside: 100% Total Small Business Set-Aside (NAICS 721110)

Table of Contents

Table of Contents

1. Solicitation

2. Description of Requirement

3. Period of Performance (PoP)

4. Contract Line Item (CLIN)

5. Defense Priorities and Allocations System (DPAS) Rating

6. Quotation Preparation and Submission

7. Instructions to Offerors

8. Organizational Conflicts of Interest

9. Notice to Offerors

10. Basis for Award

11. Evaluation Criteria

Factor 1 — Capability Statement

Factor 2 — Pricing

Attachments

1. Solicitation

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only notice; quotations are being requested.

The 10th Contracting Squadron (10 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA700027Q0006, to award up to four Blanket Purchase Agreements (BPAs) for non-personal commercial lodging services within approximately fifteen (15) road miles of the United States

Air Force Academy (USAFA) Airfield. The Government intends to award multiple BPAs to responsible

Offerors whose quotation meets the conditions outlined below.

The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2026-01 effective as of 03/17/2026. Defense Federal Acquisition Regulation

Supplement effective as of 05/07/2024. Department of the Air Force Federal Acquisition Regulation

Supplement effective as of 03/18/2026.

This requirement is being solicited as a 100% Total Small Business Set-Aside. For this acquisition, the

North American Industry Classification System (NAICS) code is 721110, Hotels (except Casino Hotels) and

Motels and Product Service Code (PSC) V231, Lodging, Hotel/Motel. The small business size standard is

$40M. Each awarded BPA shall have up to a five (5) year period of performance (PoP). All prospective

Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors—Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following: Period for acceptance of offers. The offeror agrees to hold the prices for 60 calendar days from the date of submission, unless another time period is specified in an addendum to the solicitation (See Section 9 of the Combined Synopsis).

Paragraph (g) is revised to the following: Contract award (not applicable to Invitation for Bids). See

Section 10 of the Combined Synopsis for Basis of Award.

Provision at FAR 52.212-2, Evaluation—Commercial Items (Nov 2021) is NOT used in this solicitation.

The evaluation procedures are outlined in this document.

The Offeror shall have FAR 52.212-3, Offeror Representations and Certifications—Commercial Items

(Oct 2025) completed within their active registration located at www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions — Commercial Items (Nov 2023). All provisions and clauses are listed in Attachment 4 (Four). Additionally, all clauses and provisions may be found in full text at the following site: www.acquisition.gov.

NOTE: The ceiling can be increased at any time by the CO via a bilateral modification to meet current/future needs.

2. Description of Requirement

United States Air Force Academy (USAFA) organizations have a requirement for commercial lodging that will encompass military personnel stationed at or visiting USAFA in accordance with the Requirement

Statement. The Requirement Statement requires the contractor to provide commercial lodging for

Traditional Reservists (TRs) assigned to the 70th Flying Training Squadron (70 FTS) and other authorized base customers. Hotel/Motel rooms will be ordered on an as-needed basis in accordance with the terms and conditions of the Blanket Purchase Agreement(s) (BPA).

3. Period of Performance (PoP)

From effective award date — five years after effective award date.

4. Contract Line Item (CLIN)

See Attachment 2 (Two) — Price Sheet.

5. Defense Priorities and Allocations System (DPAS) Rating

Not Applicable

6. Quotation Preparation and Submission

Offerors shall complete and submit a quotation with the following information: Cover Letter, Capability

Statement, and Pricing Sheet as identified in this RFQ. The details for assembly of the quotation are identified below.

Table 1: Quotation Assembly

Quotation Section Page Limit

Cover Letter 1

Factor 1. Capability Statement 5

Factor 2. Pricing Sheet 1

The Cover Letter shall include the following:

Contractor’s Name (Registered Business Name on SAM.gov)

Physical Address

Point of Contact (POC) to include phone number and email address.

Verification of SAM registration (CAGE Code/UEI number)

Small Business Identification and Size

Details for assembly of the quotation:

Pages shall be single line spaced; with minimum 1-inch margin all around. The font shall be no smaller than 10-point and no larger than 12-point for general text, text in tables, charts, graphs and figures. No condensed fonts are permitted; Times New Roman or Arial font are preferred.

If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

All quotations must list the UEI number and the CAGE code with company name, POC and phone number. Lack of registration in the SAM database will make an Offeror ineligible for award.

Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

7. Instructions to Offerors

Offerors may submit quotes any time before 1 December 2026 at 10:00 AM MST. All quotations should be sent to Ronald Wilson at ronald.wilson.26@us.af.mil and Dawson Hopkinson at dawson.hopkinson@us.af.mil before the due date and time specified.

Questions Cut-Off Date: All questions concerning this solicitation must be submitted in writing via email no later than 19 November 2026 at 10:00 AM MST. All questions should be sent to Ronald Wilson at ronald.wilson.26@us.af.mil and Dawson Hopkinson at dawson.hopkinson@us.af.mil before the due date and time specified.

8. Organizational Conflicts of Interest

All Offerors shall identify any conflict of interest or appearance issues that might be a potential

Organizational Conflict of Interest.

9. Notice to Offerors

The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an

Offeror for any costs.

This Combined Synopsis will remain open for a period of five years from its posting date, allowing additional contractors and companies to be evaluated and considered for award of a BPA that supports the mission needs of USAFA.

10. Basis for Award

The Government intends to establish BPA’s using a Best Value Tradeoff methodology. A BPA will be awarded to the responsible offeror(s) whose quote conforms to the solicitation and is determined to provide the best overall value to the Government, considering both Price and Technical Acceptability

(including the ability to meet or exceed the requirements and preferred amenities outlined in the

Requirement Statement).

11. Evaluation Criteria

Evaluation criteria will include the following factors:

Factor 1 — Capability Statement

The Offeror shall provide a capability statement that demonstrates a clear understanding of how they will execute the requirements of Attachment 1 – Requirement Statement. The Government will evaluate the capability statement to determine if it meets or exceeds the requirements, giving favorable consideration in a tradeoff scenario to those offering the “Preferred Facility Amenities” (e.g., pool, laundry, room service, on-site restaurant).

Factor 2 — Pricing

The Offerors shall provide their rates for the requested accommodations listed in Attachment 2 (Two) – Pricing Sheet.

Per Diem Cap: To be considered for award, the proposed pricing must be at or under the General Service Administration (GSA) lodging per diem rates for the Colorado Springs locality. Any quote exceeding the applicable GSA per diem rate is deemed unacceptable and will not be evaluated further.

Evaluation: The Government will evaluate price for fairness and reasonableness. In making the best value determination, the Government may trade off a lower price (that is at or below the per diem cap) for a higher technically rated quote that provides preferred facility amenities, provided that the higher priced quote also does not exceed the GSA per diem cap.

Attachments

1. Requirement Statement dated 12 November 2026

2. Price Sheet

3. GSA Per Diem Pricing Schedule

4. Provisions and Clauses