FA700027Q0002 Combined Synopsis Solicitation Ambulance Services.pdf

COMBINED SYNOPSIS SOLICITATION

FA700027Q0002

U.S. Air Force Academy

Ambulance Services

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) Revolutionary FAR Overhaul (RFO) part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA700027Q0002 is issued as a request for quotation (RFQ) for Ambulance Services at the United States Air Force Academy (USAFA).

This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) competitive set-aside IAW RFO 19.106-2(b). SDVOSB concerns must be designated in the System for Award Management (SAM) as an SDVOSB concern certified by SBA to be eligible for award. All responsible and eligible SDVOSB concerns may submit a quote, which if received timely, may be considered by the 10th Contracting Squadron at USAFA. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industry Classification Systems (NAICS) Code is 621910 – Ambulance Services, with a size standard of $22.5M. The Product Service Code (PSC) is V225 – Transportation/Travel/Relocation – Travel/Lodging/Recruitment: Ambulance.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

I. Description of Requirement

The purpose of this combined synopsis and solicitation is for a firm-fixed-price non-personal services contract to provide Ground Ambulance Services at USAFA. The Contractor shall provide all personnel, supervision, management, equipment, ambulances, medical supplies, pharmaceuticals, tools, transportation, communications equipment, training, and other items necessary to perform the services required by the Performance Work Statement (PWS) provided as Attachment 1 – USAFA Ambulance Services PWS – 8 Oct 2026.

A. The anticipated period of performance includes a 60-day phase-in period followed by a 12-month base year, two 12-month option years, and an optional six-month extension. The phase-in period is expected to begin on 19 Jan 2027.

B. Performance is on USAFA, Colorado, 80840, the Interstate 25 corridor bordering the installation, and includes patient transport to Evans Army Community Hospital at Ft.

Carson and Colorado Springs hospitals.

C. The anticipated contract award date is 7 Jan 2027.

D. Government publications referenced in the PWS can be located online; links to the locations are provided in Paragraph 2.10 of the PWS.

http://www.acquisition.gov/

U.S. Air Force Academy

II. Solicitation Instructions

A. Addendum to RFO 12.201-1(b), in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement may be offered to the Quoter IAW RFO 52.212-2, found herein.

B. Read the instructions in RFO 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, the addenda listed below, and instructions within this combined synopsis/solicitation and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award.

C. The provision at RFO 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Jan 2026), and the addendum listed below applies to this acquisition.

Addendum to RFO 52.212-1:

1. Submission of Quotes. RFO 52.212-1(a) is amended to include the following:

a) Submit signed and dated quotes via e-mail to the 10th Contracting Squadron:

Points of Contact Email Phone Number Mr. Kenneth Jackson kenneth.jackson.30@us.af.mil 719-333-3777 Ms. April Delobel april.delobel.1@us.af.mil 719-351-4413

b) Quotes must be received by 19 Nov 2026, 2:00 P.M. Mountain Standard Time.

c) Provide a written statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

d) Note: Any email over 10MB will not be delivered due to firewall restrictions.

2. Contract award. RFO 52.212-1(d) is amended as follows: The Government intends to evaluate quotes and award a firm-fixed-price purchase order without interchanges with quoters. Therefore, the initial quote should contain the best terms and pricing.

The Government reserves the right to conduct interchanges. The Government may conduct interchanges with all, some, or none of the quoters at its discretion if determined to be necessary by the Contracting Officer. The Government may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received.

3. Formal Communications. Requests for clarification and information concerning the solicitation must be provided in writing via email no later than 6 Nov 2026, 2:00 P.M.

Mountain Standard Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the points of contact mailto:kenneth.jackson.30@us.af.mil mailto:april.delobel.1@us.af.mil https://sam.gov/ listed above in section II, paragraph C, 1, a). All correspondence should reference the solicitation number.

All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the Contracting Officer and/or Contract Specialist.

4. Quotation Preparation Instructions.

a) General Instructions.

i. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the quoter, CAGE code, UEI number, and size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

ii. Quotes shall be submitted in a format compatible with Microsoft Office 365 (MSO365). MS Word or latest version of Adobe Acrobat (PDF) (Cover Letter, Past Performance Information), MS Excel (Price Quote), as applicable.

iii. The font shall be no smaller than 12-point Times New Roman, with 1” margins around the page. The submission can contain any information that is legible including graphics, tables, text boxes, and other figures. A submission of narrative or any graphics, summary table, and/or text boxes that are not large enough to be legible will be unacceptable to the Government.

iv. If page limits are exceeded, the excess pages may not be read or considered in the evaluation of the quote.

b) Specific Instructions. Quotes shall consist of three parts, as identified below:

i. Part 1 – Company Letterhead/Cover Letter (2-page limit). Submit a cover letter on company letterhead, providing all necessary information.

ii. Part 2 – Price Quote (no page limit). Submit the price quote by completing Attachment 2 - USAFA Ambulance Services Pricing Schedule IAW the contract line item number (CLIN) structure. Price quotes must be firm-fixed-price and in whole dollars.

Price quotes inserted into the pricing schedule for each CLIN must be based on the unit for the CLIN. The pricing schedule will automatically calculate the total price for each CLIN based on the inputted unit pricing. The schedule will calculate the 6-month extension for each year based upon the inputted pricing and calculate the total evaluated price (TEP). The Government will not provide contract financing for this acquisition.

iii. Part 3 – Past Performance Information (4-page limit). Only references for recent and relevant contracts are desired.

(a) Past Performance References: Provide a list of no more than three of the most relevant contracts (similar in scope and magnitude to the effort and complexities this solicitation requires) performed for Federal, state, and local government agencies and/or commercial customers within the last five years from the closing date of this solicitation. If more than three references are provided, only the first three will be evaluated.

(b) Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Description of services provided

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified up-to-date name, email address, and telephone number for each contracting agency/customer point of contact

(viii) Comments regarding any known performance deemed unacceptable to the contracting agency/customer, or not IAW the contract terms and conditions

(ix) Comments regarding performance that exceeded contract performance or delivery requirements

(x) Accurate description of the contract scope in sufficient detail to show how similar the scope and magnitude are to the effort and complexities this solicitation requires

(End of Addendum)

III. Evaluation Procedures

A. The provision at RFO 52.212-2, Evaluation—Commercial Products and Commercial Services (Jan 2026), and the addendum listed below applies to this acquisition.

Addendum to RFO 52.212-2:

1. Evaluation Factors. RFO 52.212-2(a) is amended as follows: The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be excluded from the evaluation. The Government will select the awardee that represents the best value based on price and past performance. The Contracting Officer may perform a comparative evaluation of quotations. The evaluation procedures are not subject to part 15 or 14.

IAW Class Deviation 2026-O0043 – RFO Part 4, Defense FAR Supplement (DFARS) Part 204, the provision at R-DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (SPRS) applies and SPRS will be utilized.

2. Options. RFO 52.212-2(b) is amended as follows: The total evaluated price (TEP) for the quote will include consideration of pricing for the extension of services under clause 52.217-8. The TEP is calculated as follows: phase-in price, base price, each option period price, plus the 6-month extension period price (the final option period will be used to calculate the 6-month extension of services price). TEP is used for evaluation purposes only.

3. Notice of Award. RFO 52.212-2(c) is amended as follows: The Government will submit an offer in the form of a purchase order to the selected quoter. A binding contract is formed when the supplier accepts the Government’s offer, either by written acceptance of the purchase order or substantial performance of the purchase order.

The Contracting Officer may request that the contractor provide written acceptance of the order.

(End of Addendum)

IV. Provisions and Clauses

A. A comprehensive copy of solicitation provisions and clauses is provided as Attachment 3 – USAFA Ambulance Services Provisions and Clauses.

B. Specific relevant provisions and clauses are identified below:

1. RFO 52.204-7 System for Award Management—Registration (Jan 2026). Offerors are required to be registered in SAM (https://www.sam.gov) when submitting an offer or quotation in response to this solicitation and at the time of award (see RFO clause 52.204-13, System for Award Management-Maintenance, for the requirement to maintain SAM registration during performance and through final payment). Quoters that are not registered in SAM at the time of quotation submission will be determined non-compliant.

2. Changes. RFO 52.212-4(d) Terms and Conditions—Commercial Products and Commercial Services (Jan 2026) is amended as follows: Administrative changes in the terms and conditions of this contract may be written unilaterally by the Government. All other changes in the terms and conditions of this contract may be made only by written agreement of the parties.

3. RFO 52.228-5 Insurance-Work on a Government Installation (Jan 1997) is amended to add the following: The Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a) Workmen's Compensation and Employers Liability Insurance as required by law that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the Statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

https://www.sam.gov/

b) General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c) Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

Attachments:

Attachment 1 – USAFA Ambulance Services PWS – 8 Oct 2026 Attachment 2 – USAFA Ambulance Services Pricing Schedule Attachment 3 – USAFA Ambulance Services Provisions and Clauses Attachment 4 – Wage Determination 2015-5417 Rev 34 Dated 27 Aug 26